Warwick Business School

Information aboutEXAM INVIGILATION

2012/2013

Warwick Business School

Exam invigilation at the University of Warwick

The University’s Exams Office arranges eight formal exam sessions each academic year, containing both Postgraduate and Undergraduate exams.

Each exam session is managed by a Senior Invigilator (a member of University staff) along with a team of support invigilators (doctoral students and members of University staff from all departments).

Reminder of the definition of ‘to invigilate’ = to supervise, to monitor.

Warwick Business School

Three main types of invigilation Main hall. These are regular exam sessions in big venues

around campus involving large numbers of students. Many different exam papers may be hosted in the same venue at the same time.

In department. These are exams for students who have permission to take their exams in a smaller venue, usually because they are allowed extra time or the use of a computer because of injury or different learning needs (e.g. dyslexia).

Chaperone. Where students have a clash of exams, they may be permitted to take one exam at a different time and will be chaperoned (accompanied) by an invigilator.

Warwick Business School

At WBS, Academic Services… email all WBS doctoral students each October to ask if they

would like to act as invigilators keep a database of replies ask those interested for bank details and other information in

order to make payments after each exam session email those interested with invigilation opportunities at regular

intervals throughout the year ensure avoid overload for individual students.

Warwick Business School

Invigilation duties include: Arriving early at the exam venue to help set up. Placing exam question papers on desks, FACE DOWN! Collecting mobile phones from candidates who have brought them. Checking candidates ’ ID and collecting attendance slips. Patrolling/ monitoring the exam venue following instructions from the

Senior Invigilator (SI). Reporting to the SI any cases of suspected cheating or any other unusual

events. Escorting candidates who leave the exam venue (e.g. toilet breaks). Collecting, counting and double checking scripts at the end of each exam

session. Ensuring that candidates leave the exam venue quietly.

Warwick Business School

For information: The University takes exam invigilation very

seriously, complying with national quality standards.

All invigilators are asked:• to remain alert throughout each exam; move

around, look closely, report anything suspicious• not to use their mobile phones or chat amongst

themselves inside the exam hall. • to attend at the arrival time given.

Warwick Business School

In conclusion: It is recommended that doctoral students undertake

exam invigilation during their time at Warwick, particularly as a professional development opportunity, to complement other academic work undertaken (i.e. tutoring, marking).

There is a small payment available for each exam session invigilated (£28 per session in 2012/13).

Any queries, please contact Lisa Burton in Academic Services (lisa.burton@wbs.ac.uk) .