Warehouse Audit Sheet BHOPAL UPDATED

8/7/2019 Warehouse Audit Sheet BHOPAL UPDATED

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EIL-F-LOG-007 Rev: 01

A1 B C D E F G H I J

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Warehouse Audit ReportX

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19 When printing ensure Columns A1 - J and Rows A1 - 30 are visible on this Cover Page

20 Purpose and Usage:

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25 Instructions for using the Warehouse Audit Report:

26 1) Make a local copy by saving the f ile to your hard drive

27 2) Update cover page for warehouse name and location

28 3)29 4) Password to edit the file is "ericsson"

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ETISALAT DB TELECOM PVT.LTD.MANDIDEEP BHOPAL

This Warehouse Audit Report is a qualitative approach to assessing important aspects of warehousing within Ericsson, whether directly or indirectly sourced. Thisreport is intended to be used as a basis for warehousing improvements and continual monitoring of warehouse health and quality compliance. It is especiallyrecommended during the initial phases of setting up new warehouses, or re-locating warehouses. It can be used for self assessment also.

EnterX for each criteria under the columns, Evidence. If marking N/A or Partial Compliance, remarks are mandatory. The score will appear automatically


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Audit Result Summary:

Assessed 184Warehouse Ranking : 97.83%

Not assessed 0

Out of scope 7Warehouse Health :

EXCELLENTPoints Scored 180

LSP Name

OM TELECOM LOGISTICS PVT. LTD. LSP Represent : SURENDRA CHOUHAN

Covered Area (sq. ft.) 11200 Open Area (sq. ft.) 5000

Auditor Name : NA Audit Dates : NA

Signature : _____________________________________ Signature : _____________________________________

This summary is intended to give a quick overview about the scope and completeness of the Audit according the listed criteria. The Total Score is displayed, along witha quick indication of the overall Warehouse Quality

Audit Formalities:


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Category No. Item Criteria

Evidence

Remarks Score

WarehouseEnvironment

1

Location Choice

X 1

2X

1

3 X 0.25

4 X 1

5 X 1

6 X 1

7 X 1

8 X 1

9 Is sufficiently wide and suitable for truck transport X 1

10 Has ease of access with no obstructions X 1

11 Has sufficient vehicle parking space within campus X 1

NotApplicable

NotComplied

PartiallyComplied

FullyComplied

Locality is not exposed to floods, landslides or othernatural hazards

Locality is not exposed to dangers of high tension

wiring, chemical plants in the vicinityWarehouse is licensed and in area approved forwarehouse use

License from Nagar Palika is not availabe forWarehousing

Located in area having adequate facilities of publicconveyance

Located in area free from frequent traffic congestionand jams

Located in area close to emergency facilities firestation, police station, medical station

Board is displayed in premises proclaiming thewarehouse registered address, management andownership details

Access Roadand Parking

Facilities

Has a prepared surface such as asphalt, gravel orstone and does not carry dust and dirt insidewarehouse


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Evidence

Remarks ScoreNotApplicable

NotComplied

PartiallyComplied

FullyComplied

OfficeAreaInfr

astructure

12

Sanitation

X 1

13 Clean drinking water is available X 114 Sanitary facilities are hygienically maintained X 1

15 X 1

16

Electricity

X 1

17 X 1

18 X 1

19 X 1

20 X 1

21 X 1

22 X 0

23 X 1

24 X 1

Clean water is available at all required locations viamain water supply system or suitable reservoirs

Drainage is linked to main drainage system and isnot blocked with stagnant water and/or dirt

Electricity supply is via main electric grid and/orsuitable generators are available for power back-up

Sufficient power is available to enable lighting anduse of other electrical appliances

Light fixtures, sockets and fuse boxes are firmly

affixed and safe

Office AreaEnvironment

Office area is neat and tidy and furniture like chairs,tables and cupboards are maintained in goodcondition

GSM or 3G coverage and fixed line phone facility isavailable and is in working condition

Fixed line broadband or ADSL connection exists forinternet connectivity. (Exception only for remote andhilly areas)

Data card is additionally available as backup forinternet connectivity

Backup for Internet connectivity is notavailable

Necessary office equipment is available includingcomputer, printer, photocopier, fax machine andscanner and are in proper working condition

Electrical wiring of office equipment is firmly securedand no loose cables and/or extension boxes hangingor lying around


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Evidence


NotComplied

PartiallyComplied

FullyComplied

OfficeAreaInfrastructure

25 X 1

26 X 1

27 X 1

28 X 1

29 X 1

30 X 1

31 X 1

32 X 1

33 X 1

34 X 1

MandatoryCertificates and

Display

Prominently displayed and updated notice board isavailable

Warehouse layout is prominently displayed (A3 size

minimum)Warehouse layout clearly indicates dimensions (infeet), work and storage areas, emergency exits andlocation of fire fighting equipments

A board is available to display warehouseperformance parameters around key operations andis daily updated

NOC from landlord and customer sales taxregistration certificate are framed and on display

LSP hierarchy and organization structure along with

roles and responsibilities is prominently displayedRegular work timings of warehouse are mutuallyagreed with Ericsson and prominently displayed

Ericsson Code of Conduct is prominently displayedin the warehouse

Archiving ofDocuments and

Records

Covered filing cabinets are available for maintainingarchives of warehouse documents and records

Quick file indexing system exists and is clearlydisplayed


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Evidence


NotComplied

PartiallyComplied

FullyComplied

CoveredAreaInfrastructure

35 X 1

36 X 1

37 X 1

38 X 1

39 X 1

40 X 1

41 X 1

42 X 1

43 X 1

44 X 1

45 X It is incompte 0.25

46 X NA N/A

47 X 1

Structure -Covered Area

Complete with walls, roof and locking doors /shutters

Made from masonry, concrete or steel and deemed

structurally safe (Exception of wooden structure onlyfor hilly region)

Suitably weather proof - no leakage possibility fromthe roof or open holes or windows on the walls

Sky lighting provision is available in the wall or roofconstruction

Indoor floor is laid with hard compact and evenmaterials such as concrete, asphalt or equivalent

No visible signs of cracks, breakage or damage toindoor floor

At least one vehicle ramp is available to drivevehicle, eg: forklift into the warehouse

Covered warehouse has a plinth height of at least 4feet

Loading and unloading areas are segregated andhappen from two different points

Extended dock is available at both loading andunloading points

Properly secured rain shelter is available for bothdock and vehicle at the loading and unloading points

For hilly terrain - roof height of minimum 12 feet isavailable (Not applicable if normal terrain)

For normal terrain - roof height of minimum 20 feet isavailable (Not applicable if hilly terrain)


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Evidence


NotComplied

PartiallyComplied

FullyComplied

CoveredAreaInfrastructure

48 X 1

49 X 1

50 X NA N/A

51 X 1

52 X 1

53 X 1

54 X 1

55 X 1

56 X 1

57 X 1

58 X 0

AreaSegregation -Covered Area

(Note: Mark N/Aonly if warehousesharing does not

exist)

For warehouses shared with non Ericsson materialand accounts - full height boundary wall separatingthe work and storage area is available

For warehouses shared with other Ericsson materialand accounts - proper physical boundary is visible

For warehouses shared with other Ericsson materialand accounts - clear segregation of material isvisible at all process stages

Environment -Covered Area

All electrical fittings and connections are firmlysecured and there are no wires and plugs hangingloose

Proper ventilation is facilitated by ensuringavailability of exhaust fans which are in proper

working condition

Sufficient lighting arrangements are available at allwork areas and are in proper working condition

Samples of all RF and feeder cable variety isprominently labeled and displayed

Separate tool box is available for keeping tools and itis prominently labeled

Unloading area has sufficient capacity to handleinbound volumes without congestion

Loading area has sufficient capacity to handleoutbound volumes without congestion

Sufficient racking arrangement is available for useand is in good working condition. No deformed ordefective racking systems used


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Evidence


NotComplied

PartiallyComplied

FullyComplied

OpenAreaIn

frastructure

60 X 1

61 X 1

62 X 1

63 X 1

64 X 1

65 X 1

66 X 1

67 X 1

68 X 1

69 X 1

Structure - OpenArea

(Note: Mark N/Aonly if open areadoes not exist)

Outdoor area is laid with hard compact and evenmaterials such as concrete, paver blocks or bricklayering - not simply plain earth

No visible signs of cracks, breakage or damage tooutdoor floor

Movement of forklift from outdoor area to coveredarea does not carry dust and dirt inside warehouse

Outdoor area has a proper perimeter boundary walland/or barbed wire fencing

Storm water drainage facility is available and there isno water accumulation at any location in the openarea

AreaSegregation -

Open Area


For warehouses shared with non Ericsson material

and accounts - full height boundary wall and/orbarbed wire fencing is available

For warehouses shared with other Ericsson materialand accounts - proper physical boundary is visible

For warehouses shared with other Ericsson materialand accounts - clear segregation of material isvisible at all process stages

Environment -Open Area


All electrical fittings and connections are firmlysecured and there are no wires and plugs hangingloose

Sufficient lighting arrangements are available at allwork areas and are in proper working condition


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Evidence


NotComplied

PartiallyComplied

FullyComplied

MaterialHandlingandStorage

70 X 1

71 X 1

72 X 1

73 X 1

74 X 1

75 X 1

76 X 1

77 X 1

78 X 1

79 X 1

80 X 1

81 X 1

82 X 1

83 X 1

84 X 1

Storagelocations, aislesand gangways

All work area demarcation is in-line with displayedwarehouse layout

Clear and prominent labeling exists for all sheds,

work areas and entry-exit pointsClear and prominent labeling is available for allmaterial

Storage locations have clear identification and thesign boards are in good condition and legible

Proper aisle marking is clearly visible on the floorhas been ensured using yellow paint or tape

Optimum gangway and aisle width is being used- maximum 4 feet wide for aisle or walkway- maximum 10 feet wide for forklift gangway

Material has been stored at a minimum distance of 1

foot from surrounding wallsMaterial is not stored within a 3 feet radius of anyswitch board

Material does not overflow into aisles and/organgways

No material is placed directly on the floor - pallets orracking and shelving is necessarily used

ElectrostaticDischarge

Sensitive (ESDS)Devices

Proper handling devices such as ESD gloves andanti-static bags, etc. are used

Sufficient stock of ESD gloves and anti static bagsare available in the warehouse

Scrap AreaManagement

Waste material kept in specially assigned areas orbins

Area demarcated for storage of scrap material isprominently labeled

Waste material is regularly removed (as perinstructions from Project Logistics) and is not pilingup or unsightly


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Evidence


NotComplied

PartiallyComplied

FullyComplied

MaterialHandlingandS

torage

85 X 1

86 X 1

87 X 1

88 X 1

89 X 1

90 X 0

91 X 1

92 X 1

93 X 1

94 X Dangerous gods not available N/A

95 X 1

96 All MHE and tools are kept clean and neat X 1

97 X 1

98 X 1

99 X Tower Material not available in warehouse N/A

100 X 1

StorageDiscipline and

Stacking Norms

Suitable packaging has been used for loose or smallitems

Optimal usage of available storage height is ensured

by storing smaller packages in wooden boxes andthen stacking them

Material stacking follows defined stacking norms andis easily accessible

Batch or Lot identification of material within thestorage area is maintained and details available onthe box or material

Storage of material is designed in a manner tofacilitate FIFO

Suitable and complete tarpaulin cover has beenensured for relevant material in the open area

Received goods not yet identified and approved areheld in the staging area

Quarantined and scrapped material is kept inseparate area

Packaging is appropriately stored in prominentlymarked area and there is control on the availablequantity

Dangerous goods are stored in separate areas andin accordance with local laws and regulations

Material

HandlingEquipment

Designated parking and charging points are

available for MHE and prominently labeled

Outdoor materialstorage


Cable drums are stored standing upright and labeledwith cable type and remaining length

Cable ends are properly sealed with tape aftercutting

Tower material has been stored in properlysegregated manner and items are bundled together

Suitable weather proof packaging (not corrugated or

wooden box) has been used for loose or small items,eg: packed inside drums or gunny bags


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Evidence


NotComplied

PartiallyComplied

FullyComplied

ProcessesandD

ocumentation

101 X 1

102 X 1

103 X 1

104 X 1

105 X 1

106 X 1

107 X 1

108 X 1

109 X 1

110 X 1

KPI Monitoringand

Measurement

Controlled copy of Ericsson Work Instructions folderis available on site in neat and tidy condition

Daily morning meeting is conducted by warehousein-charge in presence of all LSP staff and minutesare recorded

KPI is formally reported on monthly basis to EILCircle Logistics and mutually agreed reportingtimelines are adhered to

Monthly review of warehouse performance and openissues is done at circle level between LSP and EILlogistics

MaterialInspection

Material inspection is done when necessary and inpresence of competent Ericsson Technical Staff (eg:

Damage, Material Verification, Returns)Opened packaging is re-sealed and labeled as'Inspected' and the seal is signed and dated

StockManagement

Existence of inventory plan ensuring that each stockitem is counted at least once every six months

Stock count results, variations reports, adjustments,approvals and remedial action plans are dated andfiled

Complete record and tracking of cannibalization is

available both in office and on boxes, at all times

Box number and/or serial number is registered inWMS if agreed with Ericsson for traceability purpose


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Evidence


NotComplied

PartiallyComplied

FullyComplied

ProcessesandD

ocumentation

111

Inbound Process

X 1

112 X 1

113 X 1

114 X 1

115 X 1

116 X 1

117 X 1

118 X 1

119 Records of open case inspection (OCI) exist X 1

120 X 1

121 X 1

122 X 1

123 X 1

Warehouse receives pre-alert on expected andestimated material receipt plans

All receiving transactions are carried out using WMS

only

Inbound goods documentation such as goodsreceived note, supplier invoice, EIL invoice, packinglists, waybills, etc. are properly dated and filed

All inbound documentation details can be tallied withWMS records

Goods receipt note is generated same day formaterial received and unloaded into warehouse

Goods received note has a WMS generated serialnumber

Once saved, the goods received note cannot beedited or updated in WMS without authorization

Records of exception handling (eg: unidentifiedmaterial, photos, transport damage, e-mails,corrective action reports) exist

WMS report of goods received but not entered intostock matches with physical material status

Site returns are promptly packed and labeled afterinspection. These are stored in a clearly demarcated

areaRecords of site return material tallies with physicallymaterial status

Site return OK and faulty material are stored insegregated storage locations


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Evidence


NotComplied

PartiallyComplied

FullyComplied

ProcessesandDocumen

tation

124 X 1

125 X 1

126 X 1

127 X 1

128 X 1

129 X 1

130 X 1

131 X 1

132 X 1

133 X 1

134 X 1

135 X 1

136 X 1

137 X 1

138 X 1

139 X 1

140 X 1

OutboundProcess

Material is issued only against a proper MaterialRequisition Note (MRN) and these are properlyapproved as per circle or project requirements

Process is in place to ensure that correct material ispicked according to MRN

Cannibalization is carried out only after necessarywritten approvals have been received from customerand project

Cannibalization is carried out in presence ofcompetent Ericsson technical staff

All dispatch transactions are carried out using WMSonly

Outbound goods documentation such as goodsdispatch note, customer STN, packing lists, waybills,

etc. are properly dated and filedMaterial dispatch note has a WMS generated serialnumber

Once saved, the material dispatch note cannot beedited or updated in WMS without authorization

Transporter docket is filled in and available towarehouse before vehicle leaves premises

Cross reference between MRN and materialdispatch note exists for traceability purpose

Road permit or waybill is filled up by trained staff andnecessary process checks are in place

Material is packed according to Ericsson packagingstandards in a designated packing area

Packed goods for deliveries are properly labeled -MRN, site address, box number, etc.

Records of exception handling (eg: incorrectpackaging, wrong delivery, photos, transportdamage, e-mails, corrective action reports) exist

Records of delivery proof (POD) from sites exist andare filed along with the original dispatch note

Dispatch notes where POD receipt is pending areseparately filed

All outbound documentation details can be talliedwith WMS records


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Evidence


NotComplied

PartiallyComplied

FullyComplied

WarehouseSafe

tyandSecurity

141 X 1

142 X 1

143 X 1

144 X 1

145 X 1

146 X 1

147 X

1

148 X 1

149 Visitor badge facility is available and properly used X 1

150 X 1

151 X 1

152 X 1

WarehouseSecurity

Warehouse has proper perimeter boundary walland/or barbed wire fencing

Proper security post and/or cabin is available at

entrance of warehouse premisesWarehouse perimeter main entrance is manned24x7 and security guard performs regular patrols

Security register is maintained at the warehousegate for all inbound and outbound movement -vehicles, material, staff and visitors

All easily accessible windows have protection barsand/or alarms

Exit points other than main and emergency exit arekept locked

Lock and key provision is available for storage of

costly materials liable to pilferageSecurity guards belong to a reputed security agencyand have a proper and full uniform including namebadges

All security guards, by name, have undergonetraining on use of fire extinguishers and certificatefrom reputed agency is available as evidence

Written instructions have been communicated toSecurity on list of authorized staff for opening andclosing warehouse and are available with them

Properly updated register is available for thewarehouse open and close activity and the entriesrecorded are legible


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Evidence


NotComplied

PartiallyComplied

FullyComplied

WarehouseSafe

tyandSecurity

153 X 1

154 X 1

155 X 1

156 X 1

157 X 1

158 X 1

159 X 1

160 X Out of Scope N/A

161 X Out of Scope N/A

162

Emergency Exits

X 1

163 X 1

164 X 1

EmergencyLighting

UPS and/or stabilizers are used for sensitiveelectronic equipment including computer, printer,photocopier, fax machine and scanner

"Auto-switch-on" emergency lamp is available withinthe office area and at the security post or cabin andis always connected to main supply

Emergency lighting facility is available within thework area and are in working condition

All security guards carry essential items with themincluding a watch, torch, pen, cell phone and whistle

DangerousGoods Handling

Fuel is stored outside warehouse and protectedagainst potential fire hazards with prominent warningsigns

There is a limited quantity of fuel stored and coveredcontainers are used for storage purpose

Generator and fuel storage area is dry without anyfuel leakage happening

Material Safety Data Sheets (MSDS) exist for allDangerous Goods

Specific Work Instructions are available and followedfor Dangerous Goods handling according to localregulations

All entry and exit points apart from one (or maximumtwo) are locked from the inside

Emergency exits stay open during normalwarehouse working hours

Location of emergency exit is prominently labeledand visible from a distance

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Evidence


NotComplied

PartiallyComplied

FullyComplied

W

arehouseSafetya

ndSecurity

165 X 1

166 X

1

167 X 1

168 X 1

169 X 1

170 X 1

171 X 1

172 X 1

173 X 1

174 X 1

175 X NA N/A

176 X 1

177 X 1

WarehouseSafety

Warehouse open and close process is according tothe Work Instructions

Warehouse contact lists, including emergency phone

numbers are prominently displayed and regularlyupdated

Wiring from and to the DG set is in firmly securedcondition and wires are not hanging loose

At least one set of properly filled sand and waterbuckets with a rain shelter stand is available in thepremises

Fire extinguishers are hooked on the wall at notmore than 5 feet height

Location of fire extinguisher is prominently displayedby a label located above the fire extinguisher at

about 10 feet heightEach fire extinguisher has a prominent labelindicating last checked date and next inspection duedate

Access to any fire fighting equipment is not blockedand it can be easily retrieved

First aid box is available at a fixed location in thepremises and the location is prominently labeled

The first aid box is filled with relevant set ofmedicines and expiry dates are mentioned on thepacking

In case of a functional kitchen within the premises, itis in a clearly segregated area and a fire extinguisheris available within the room

Warehouse premises is declared 'No Tobacco Zone'and the rule is enforced

All staff, by name, have undergone training on use offire extinguishers and certificate from reputedagency is available as evidence

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Evidence


NotComplied

PartiallyComplied

FullyComplied

178

WMS Structure

X 1

179 X 1

180 X 1

181

WMS Output

X 1

182 X 1

183 X 1

Warehou

sePersonnel

184

Staff Selection

X 1

185 X 1

186

Staff Knowledge

X 1

187 X 1

188 X 1

189 X 1

190 X 1

191 X 1

192 X 1

END

IS/ITPresence

and

Functionality

All transactions of the warehouse are carried out inWMS

WMS has got the necessary secure user accesscontrols in place

Written process is in place for WMS data back-upand evidence shared of process compliance

WMS supports audit trail and history (who has done,what and when) and can be retrieved on site

WMS enables basic search requirements like stockenquiry, receipt and dispatch details, etc

WMS enables basic reporting like stock summary,stock ageing, store ledger, etc

Recruitment is in line with local labor law and

Ericsson Code of ConductManagement and Supervisor function responsibleare computer and English literate

Staff demonstrate a working knowledge ofwarehouse routines and processes

Staff demonstrate knowledge of Ericsson ProductsPackaging, Documents and Material Handling

Availability and usage of personal protectiveequipment (PPE) is ensured

Training andSkill Records

Only trained and licensed staff are allowed to

operate Material Handling EquipmentEvery staff member has undergone training onwarehouse routines and processes at least onceevery six months

Every staff member and security guard hasundergone training on use of fire fighting equipmentsat least once every year

A training calendar for all staff is available on siteand updated training records are available asevidence of compliance

Warehouse Audit Sheet BHOPAL UPDATED

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