W091509 H1 N1

SHRM Poll: The H1N1 Virus—How Prepared Is Your Workplace?

October 15, 2009

SHRM Poll, October 15, 2009 | ©SHRM 2009

Definition The virus commonly known as the swine flu or

swine influenza is referred to as the H1N1 virus throughout this presentation.

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What are companies doing in anticipation of the H1N1’s impact on the workplace this flu

season?

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Summary: Top strategies and programs organizations are already implementing or planning to do to reduce the spread of the H1N1 virus in the workplace for this flu season

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Top strategies and programs currently being implemented:

1. Educating employees on flu prevention measures = 89% 2. Monitoring the H1N1 virus situation by following the guidance from the

CDC, WHO, etc. = 84% 3. Making hand sanitizer, other disinfectants, masks and other flu prevention

tools readily available across the organization = 84%4. Developed an employee communication strategy related to the H1N1

virus = 75%5. Informing employees not to come to work if they have flu- and cold-like

symptoms = 74%6. Frequently disinfecting common areas in the workplace = 73%

Planned (have not done yet, but plan to do) top strategies and programs:

7. Sending employees who come to work with flu- and cold-like symptoms home = 50%

8. Setting up telecommuting options for employees if there is an H1N1 virus outbreak in local area/region = 32%

9. Informing employees not to come to work if they have flu- and cold-like symptoms = 23%

10. Securing anti-viral flu medication (e.g., Tamiflu) for employees (e.g., working with health care providers to ensure adequate medication supplies for employees) = 16%


Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009

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Communication September 2009

May 2009

Educating employees on flu prevention measures (i.e., distributing information about the importance of hand washing, arranging for medical/health personnel to speak to employees, etc.) 89% 63%

Monitoring the H1N1 virus situation by following the guidance from the CDC, WHO, etc. 84% 70%

Developed an employee communication strategy related to the H1N1 virus 75% 57%

Informing employees not to come to work if they have flu- and cold-like symptoms 74% --

Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding. “--” in cell indicates that this option was not available in May 2009.


Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009 (continued)

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Prevention and WellnessSeptember

2009May 2009

Making hand sanitizer, other disinfectants, masks and other flu prevention tools readily available across the organization (e.g., in bathrooms, pantries, etc.)

84% 54%

Frequently disinfecting common areas in the office, such as bathrooms, door handles, elevator buttons, cafeterias, pantries, etc.

73% 52%

Offering free seasonal flu vaccines to employees 59% --

Sending employees who come to work with flu- and cold-like symptoms home 40% 37%

Offering seasonal flu vaccines, with costs covered by employees

32% --




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Prevention and Wellness (Continued)Continued)

September 2009

May 2009

Setting up telecommuting options for employees if there is an H1N1 virus outbreak in local area/region

26% 11%

Securing antiviral flu medication (e.g., Tamiflu) for employees (e.g., working with health care providers to ensure adequate medication supplies for employees)

25% 52%

Offering seasonal flu vaccines to at-risk employees only, with costs covered by employees

10% --

Offering free seasonal flu vaccines to at-risk employees only 6% --

Closing offices/units in affected regions in the United States and/or internationally

1% 3%




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Travel September 2009

May 2009

Implementing an alternative to business travel, such as use of video or audio conferencing

35% 27%

Restricting nonessential employee business travel in general 26% 21%

Restricting employee business travel to and from regions where H1N1 virus is confirmed

11% 21%

Limiting business visitors from affected regions7% 10%

Asking employees who have recently traveled to/from affected areas to see a medical provider before returning to the office 6% 11%

Curtailing product shipments to/from affected regions in the United States and/or internationally 2% 3%

Recalling expatriates in international locations where H1N1 virus is confirmed 1% 3%

Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding.


Is your organization planning to offer H1N1 vaccine to employees once available?

Offering H1N1 vaccine to at-risk employees only, with costs covered by employees

Offering free H1N1 vaccines to family members of employees

Offering free H1N1 vaccines to at-risk employees only

Offering H1N1 vaccine to family members of employees, with costs covered by employees

Offering H1N1 vaccine, with costs covered by employees

Offering free H1N1 vaccines to employees

0% 10% 20% 30% 40%

6%

7%

7%

15%

18%

39%

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Note: Percentages are based on “Yes” responses.


How much of a negative impact do you think the H1N1 epidemic will have on your organization’s overall business operations?

Differences by organization staff size:• Small-staff-sized organizations (47%)

were more likely than medium- (27%) and large-staff-sized organizations (31%) to report that the H1N1 epidemic will have no negative impact on their overall business operations.

• Medium-staff-sized companies (71%) were more likely than small-staff-sized companies (52%) to report a moderate negative impact on their overall business operations.

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No ne

gativ

e im

pact

A mod

erat

e ne

gativ

e im

pact

A larg

e ne

gativ

e im

pact

0%10%20%30%40%50%60%70%80%90%

100%

57%

40%

3%

33%

64%

3%

May 2009 (n = 456) September 2009 (n = 413)

Note: Only significant differences are presented.


Does your organization have a disaster preparedness plan in place (e.g., a plan for what to do in case of an emergency or disaster) that would go into effect if there were to be an H1N1 virus outbreak, during this flu season, in a region where your company has offices/business units?

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Yes No0%

10%

20%

30%

40%

50%

60%

70%

80%

71%

29%

64%

36%

May 2009 (n=460) September 2009 (n=407)

Difference by organizational sector:• Publicly owned for-profit

organizations (82%) and nonprofit organizations (73%) were more likely than privately owned for-profit organizations (53%) to have a disaster preparedness plan in place.

Differences by organization staff size:• Respondents from large- (82%)

and medium-staff-sized organizations (62%) were more likely than those from small-staff-sized organizations (44%) to report their organization had a disaster preparedness plan.

Differences by organization operations location:• Organizations with multinational

operations (74%) were more likely to report that they had a disaster preparedness plan than organizations based only in the United States (59%).

Note: Only significant differences are presented.


What is included in your disaster preparedness plan?

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Components of disaster preparedness plan:

Emergency communication plan

99% of respondents reported that an emergency communication plan was part of their organization’s disaster preparedness plan.

Business continuity plan

97% indicated a business continuity plan was a feature of their disaster preparedness plan.

Note: Only respondents who indicated that their organizations had a disaster preparedness plan in place answered this question.“Not sure” responses were excluded from this analysis.


Most companies do not plan to modify their paid leave policies during this flu season

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Summary: Top leave policies organization modified or are planning to modify for this flu season

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Top leave (i.e., paid time off, sick, vacation, etc.) policies already modified:

1. Requiring a medical statement that an employee who has been sick is able to return to work = 20%

2. Having a relaxed or modified leave policy specifically for persons in defined high-risk groups for H1N1 complications = 7%

3. Implementing sick leave/PTO donation program = 5%

Planned modifications to leave (i.e., paid time off, sick, vacation, etc.) policies:

4. Having a relaxed or modified leave policy specifically for persons in defined high-risk groups for H1N1 complications = 20%

5. Requiring a medical statement that an employee who has been sick is able to return to work = 19%

6. Adding extra days to paid time off (PTO) or paid sick leave banks for employees to use this upcoming flu season = 9%


Has your organization modified or is it planning to modify its leave (i.e., paid time off, sick, vacation, etc.) policy for this flu season?

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Modified Planning to modify

Have NOTmodified and

have NO plansto do so

Requiring a medical statement that an employee who has been sick is able to return to work 20% 19% 61%

Having a relaxed or modified leave policy specifically for persons in defined high-risk groups for H1N1 complications 7% 20% 73%

Implementing sick leave/PTO donation program 5% 4% 91%

Encouraging employees to donate unused PTO and sick leave to already existing PTO/sick leave bank 4% 4% 92%

Adding extra days to paid time off (PTO) or paid sick leave banks for employees to use this upcoming flu season 3% 9% 88%

Temporarily liberalizing short-term disability for this upcoming flu season

2% 7% 91%

Temporarily eliminating perfect attendance awards 2% 6% 92%

Note: “Not applicable” responses were excluded from this analysis.


Demographics: Organization Industry

Industry

Manufacturing—other 18%

Services—professional, scientific, technical, legal, engineering 11%

Health care, social assistance (e.g., nursing homes, EAP providers) 10%

Government/public administration—federal, state/local, tribal 7%

Financial services (e.g., banking) 7%

Educational services/education 6%

Transportation, warehousing (e.g., distribution) 6%

Retail/wholesale trade 5%

Construction, mining, oil and gas 5%

Insurance 4%

High-tech 3%

Consulting 3%

Other services (e.g., nonprofit, church/religious organizations) 2%

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Note: (n=403) Percentages may not total 100% due to rounding.


Demographics: Organization Industry (continued)

Industry

Manufacturing—auto/auto-related 3%

Telecommunications 2%

Services—accommodation, food and drinking places 2%

Utilities 2%

Publishing, broadcasting, other media 1%

Real estate, rental, leasing 1%

Arts, entertainment, recreation 1%

Association—professional/trade 1%

Other 3%

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Note: (n=403) Percentages may not total 100% due to rounding.


Demographics: Organization Sector

Government sector

Nonprofit organization

Publicly owned for-profit

Privately owned for-profit

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

12%

18%

20%

50%

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Note: (n=403)


Demographics: Organization Staff Size

Small (1-99 employees) Medium (100-499 employees) Large 500 or more employees)0%

10%

20%

30%

40%

50%

27%

40%

33%

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Note: (n=399)


Demographics: Organization Region

Northeast

West

South

Midwest

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

14%

21%

26%

39%

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Note: (n=388)


Demographics: Organization Operations Location

U.S. based operations Multinational operations

-10%

0%

10%

20%

30%

40%

50%

60%

70% 68%

32%

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Note: (n=399)


SHRM Poll: The H1N1 Virus—How Prepared Is Your Workplace?

• Response rate = 17%• Sample comprised of 413 randomly selected HR

professionals from SHRM’s membership• Margin of error is +/- 4 • Survey fielded September 15–September 28, 2009

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Methodology


Links to Additional Resources:

SHRM resources page on the H1N1 influenza virus

SHRM's H1N1 Pandemic Checklist

Preventive Health Advisory Board: Comprehensive Steps for 2009 H1N1 Flu Virus Prevention

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http://www.shrm.org/hrdisciplines/safetysecurity/articles/Pages/SwineFluNewsResources.aspx

http://www.shrm.org/hrdisciplines/safetysecurity/articles/Pages/SwineFluNewsResources.aspx

http://www.shrm.org/hrdisciplines/safetysecurity/articles/Documents/H1N1%20Checklist%203_FINAL.pdf

http://www.shrm.org/hrdisciplines/safetysecurity/articles/Documents/H1N1%20Checklist%203_FINAL.pdf

http://www.shrm.org/hrdisciplines/safetysecurity/Documents/FINAL%20Clorox%20White%20Paper%20(2).pdf

http://www.shrm.org/hrdisciplines/safetysecurity/Documents/FINAL%20Clorox%20White%20Paper%20(2).pdf

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