W06 PP Master Data

8/10/2019 W06 PP Master Data

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Production Planning Master Data (V1201) Page 1

Production Planning

Material Master Data


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A company codeis an independent accounting unit. Balance sheet and profit and loss

statements that are required by law are created at the company code level. In our scenario

the company code will be US00.

Plant

A plantproduces goods, renders services or makes goods available for distribution. It has

attributes such as: Address

Language

Country Workday calendar

In our scenario the plantwill be identified by DL00.

Storage Location

A storage location defines where materialsare stored. A plantcould have more than one

storage location. The storage locationsin our scenario is FG00.

A summary of the organisational units used in our scenario are illustrated below.

PROCESS OVERVIEW

US00

MI00 SD00 DL00


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Material Master

The Material Mastercontains all the information on all the material that a company procures,

produces, stores and sells. It is used by all of the Logisticscomponents in the R/3 System

such as purchasing, inventory management, materials planning, invoice verification, and so

on.

Information stored in the Material Mastercan describe the component as well as how itshould be treated in the business processes. Materials with similar basic attributes are grouped

together by material type. This means you can manage your materials according to theirbusiness requirements.

Creating Material Master records

We are going to define a new Finished Product, The Mongoose Mountain Bikewith item

code ORMG1### (Where ### is the last 3 digits of your SAP user id.)It is made from the following list of subassemblies (semi-finished products) and raw materials

(These materials already exist in the Material Master):

Item Code Material Description Material Type

ORWA1### Wheel Assembly Semi-Finished ProductOFFR1### Frame Semi-Finished Product

DGAM1### Gear Assembly Semi Finished Product

ORTR1### Tire Raw Material

ORTB1### Tube Raw Material

ORWH1### Aluminium Wheel Raw Material

HXNT1### Hex Nut Raw Material

LWSH1### Lock Washer Raw Material

BOLT1### Socket Head Bolt Raw Material

Create FinishedProduct

Create Bill ofMaterials (BOM)

Display Materials

List Report

Display Multi-Level BOM

Report

Create Work

Centres

Create Routings


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We will now create the Material Master record for the Mongoose bike.

01. Choose Logistics => Production => Master Data => Material

Master => Material => Create (general) =>Immediately

The Create Material (Initial Screen) appears.

02. Type the following information about the Finished Product, Mongoose Bike:

Material: ORMG1### where ###is the last 3 digits of your

assigned userid (e.g. ORMG1029).

Industry Sector: Mechanical Engineering (M)Material Type: Finished Product (FERT)

Your screen appears as follows:

03. Press to accept the values or click the tick.

The following screen appears that provides the list of screen views that you can choose from

to include in your master data. The Select Viewsdialog box will display as shown.


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In SAP, the information stored in the Material Masterrecord is divided into different screen

views so that a user can request to look at only the information that is of interest to him/her.

Each user department has its own view of a material master record. For example, data that

relates to the accounting department is stored in the accounting view and data that relates to

material planning is stored in the MRPview. A view can extend to one or more screens. For

example, the MRPview has several screens.

04. Click next to each of the six views to select them the bar should appear yellow

as shown below:

Basic Data 1

Sales : Sales Org Data 1Sales : Sales Org Data 2Sales : General Plant Data

General Plant Data/Storage 1

Accounting 1

05. Make sure that the Create views selected option is ticked, then Press to accept the views.


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06. You now need to specify the organisational elements relevant to this material.In the Organisational Levels box, click on the Plant field then click on the white drop

down box and click on DL00 Plant Dallas; do this for each of the levels shown below:

Plant: DL00 DallasSales Organisation: UE00 US East

Distribution Channel: WH US East Wholesale

Checkthat the codes above have been entered correctly before pressing .


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Press .

07. The Create Material ORM1### (Finished product) screen will be displayed. If the

Basic data 1 tab is not selected, click on it to selectit.

08. Type the following information about material ORMG1### in their selected fields in the

following views: Basic Data, Sales: Sales Org 1, Sales: General Plant Data, and Accounting 1:Hint to move to each selected view press enter when you have finished entering the data.

Basic Data 1 (VIEW)

Description (field next to the I button): Mongoose Mountain BikeBase unit of measure: EA (Each)

Material group: BIKES (Finished bikes)Division: BI (Bicycles)

Lab/office: 001 (Laboratory 1)Gross Weight: 8000

Net Weight 8000

Weight Unit G (Grams)Press Enter:

Sales : Sales Org. 1 (VIEW)

Tax classification 0 (Exempt)

(Note : There are three of these to be entered. You may have to use thescroll bars to view them all).


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Press Enter:Sales : General Plant Data (VIEW)

Availability check 02 (Individual reqmts)

Trans gp. 0001 (Palettes)Loading grp. 0002 (Handcart)

Press Enter:Accounting 1 (VIEW)

Valuation Class 7920 (Finished product)Price Control S (Standard)

Standard Price 1500

09. Click to save your document (or type CTRL-S).

If you get the message Prices have been recalculated, Save again.

You should now be back at the Create Material (Initial Screen).

The following message should be shown on the Status Bar Material ORMG1###

created. If you do not see this message check with your tutor !

Changing Material Master records.

We will now make a change to one of the existing Semi-Finished Products, the Off Road WheelAssembly. This material master data is already loaded into the SAP system with your number.


Master => Material => Change =>Immediately

11. Enter Material ORWA1### and press .

12. Click on Select Views in the menu bar. When the select View(s) screen appears, selectthe following three views:

Basic Data 1

MRP 1

and General Plant Data/Storage 1

13. In the Organisational Levels dialog box, enter

Plant DL00 Dallas


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Stor. Location SF00 Semi-finished goods (in Plant DL00)

Press

The Change Material (Semifinished Product) screenappears.

14. Click on the MRP1 tab.

15. Change the ABC Indicator to B.

16. Save the updated material record.

Note the message at the bottom of the screen:

What does MRP stand for?

Explain the significance of the ABC indicator and what is it used for?


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Explain what the letter B represents in the ABC indicator?

Displaying Material Master records.

We will now display one of the existing Raw Materials, the Off-road Tire with material numberORTR1###. Press the yellow ball with the up arrow to take you back to the SAP Easy Access

front end menu. Now all you need to do is press Display and choose Display current.


Master => Material => Display => Display Current

18. Enter Material ORTR1### and press .

19. this time the Select View(s) screen appears. Select the following views:

Basic Data 1

Purchasing

Accounting 1

and Costing 2 views.

20. In the Organisational Levels dialog box, enter against

Plant DL00 Dallas

Press to accept or click the tick

You will notice the screens are now all blue. That means you cannot enter any data into any

of the fields in the material master data only view the data.

The Display Material (Raw Materials) screenappears.

21. Click on the Purchasing tab.

What Purchasing Group does the material belong to?

Now view Costing 2 tab

What does the current period 4 2014 refer to??

What does the Moving price of $10.00 refer to?

22. You do not need to save as you have not changed any of the master data.

Return to the Easy Access menu.


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Bill of Materials (BOM)

The BOMis a complete formally structured list of components that make up a product orassembly. The list contains the item number of each component together with the quantity

and unit of measure. It creates the relationships between an assembly and all of its direct

components

The structure of the bicycle can be represented using a Bill-of-Material.

The BOMfor the Mongoose Mountain Bike can be represented as follows:

This BOMshows how the bicycle is assembled from raw materials. For example, to make the

subassembly ORWA1### we use 6 different raw materials. In the next process 2 units of

ORWA1### are combined with 1 unit of subassembly ORFR1### and 1 unit of DGAM1###

to make the final product. Each component has its own material master. All material master

data has been included in the SAP system so you do not need to develop the master data for

each product.

Defining the Bill of MaterialsYou are now ready to define the Bill of Materialsfor our Mongoose bicycle. You will define the BOM

for the finished product, the bills for the subassemblies are already defined in the BOM master data

file.

23. Choose Logistics => Production => Master Data => Bills of Material => Bill ofMaterial => Material BOM => Create

The Create material BOM : Initial Screenappears.

ORMG1###

ORWA1###

(2)

OFFR1###

(1)

DGAM1###

(1)

ORTR1###

(1)

ORTB1###

(1)

ORWH1###

(1)

BOLT1###

(1)

LWSH1###

(2)

HXNT1###

(1)

Finished Product

Subassemblies

Raw

Materials


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24. Type in the following data in the fields provided

Material: ORMG1###Plant: DL00BOM usage: 1 (Production)

Your screen appears as follows:

25. Press .

The Create material BOM:General Item Overviewscreen appears

26. Enter the data for the components of the Finished product ORMG1### as follows :

ICt Component Quantity

L (Stock item) ORWA1### 2L OFFR1### 1

L DGAM1### 1

Do not enter data into component description or the unit of measure fields as this will beentered by the system after you press enter to accept the data.

27. Press to display the component description, unit of measure and other data.


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28. Click to save your data

The Initial Screen will be displayed with the message Creating BOM for material

ORMG1### on the Status bar.

You can now check the material structure by displaying a Multi-Level BOM:

29. Return to the Easy Access menu and roll up the paths to take you back to the

original SAP menu. To do this click on the just above the SAP menu.

30. Choose Information Systems => General Report Selection =>Logistics General => Logistics Basic Data => Bill ofMaterial => double click Display Multilevel BOM


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31. Type Material ORMG1###, PlantDL00, BOM Usage 1, Application PP01,

Required qty 1.

32. Click to executethe report.

The report should appear similar to the screen below.

You can drill downto view the details of any component.

33. Double click any of the component numbers to drill down.

Explain where you have drilled down to?

34. Click several times to return to the SAP Easy Access menu.


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Work Centres

Now that we have defined the materials to be used in

making a bicycle, we need to define the location and

sequence in the plant in which the manufacturingprocesses take place.

A work centeris where an operation or activity is

carried out within a plant. It can represent ageographical location or a

particular machine in a dept. Examples : Lathe 2, LineA, Group 12. Work centresare used in

routings,

costing calculations, and scheduling.

35. Choose Logistics => Production => Master Data => Workcenters => Work center => Create

to display the Create Work Center : Initial Screen

36. Type the following data :

Plant: DL00 (Dallas)

Work center : WC1-###Work center category: 0001 (Machine)

Your screen should appear as follows:

37. Press to continue.


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The Basic Datascreen is displayed.

38. Type Assemblyas the work center description,000as the Person Responsible,

001as the UsageSAP1as the Standard key value.

Click on the Costingtab and enter Cost Centre NAPR1000.

Explain the term cost centre.

39. Click to save your data.

You will return to the Create Work Centre: Initial ScreenNotice on the status bar Work Centre WC1-029 in plant DL00 was created.


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40. Stay in the Create Work Center screen and repeat this process for the remaining three

work centres. In all cases use the same data as for WC1 and the following descriptions:

Work Centre Description

WC2-### Turning

WC3-### Painting

WC4-### Testing

41. From the System Tool Bar, choose Work Center => Changetransaction to look at the otherdata that may be specified for a work centre. If the system tool bar is not displayed click on

the tool bar.

You now need to produce a Work Center List to check that you have entered the data correctly.

42. Type /nCR05in the Command Fieldon the Standard Toolbar.

43. Press .

The Work Center Listselection screen is displayed.

44. Ensure Plant DL00 is showing, then in the Work Center field type Work Center WC*-### (w

card) and execute the report . This will ensure you obtain all Work Centers with your lognumber.

45. Click several times to return to the SAP Easy Access menu and close the menu

options in the SAP Easy access menu.

/nCR05


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Routings

A routingcontains the operations to be performed, their sequence and the various work centersinvolved to manufacture an item.

46. Choose Logistics => Production => Master Data => Routings =>Routings => Standard Routings => Create

The Create Routing: Initial Screen appears.

47. Type the following data:Material: ORMG1###Plant: DL00

48. Press to accept the data.

The Create Routings : Header Details screen appears.

49. Type 1 in the Usagefield (Production)and 3in the Statusfield (Released for Costing).

Your screen appears as follows, the Group number will be assigned by the system.


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50. Press to accept the values.

51. Click on the Applications Tool Barto display the Operation

Overviewscreen.

52. Against each of the operation item fields type the details of each operation:

Operation Work Center Control

Key

Description

0010 WC1-### PP01 Assemble Raw Materials

0020 WC2-### PP01 Final Assembly

0030 WC3-### PP01 Paint

0040 WC4-### PP01 Final Test

53. Click to save your data.

Look at your status bar to see that the Routing was saved details as shown:

You now need to produce a Routing Reportto check that you have entered the data correc


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54. Stay on the Create Touring: Initial Screen and type /nCA51in the Command Fieldon the

Standard Toolbar.

55. Press to move to the Task List Print List screen the transaction code will takeyou straight there.

The Task List selection screen is displayed.

56. Type Task List Type : N (Routing)

Material ORMG1###Plant DL00to review the routings.

57. Execute the report by clicking on the clock.

Check your screen against the above details. Is it correct?

/nCA51


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Materials List Report

58. Stay in the Task List Print List screen and type in transaction code /nMM60 in thecommand field. This will automatically bring up the Materials List screen.

59. Enter *1###in the Materialfield. The * is a wild-card character which means :include all materials whose code ends with ### (your number).Enter DL00as the plant if it is not already included in the field.

60. Execute the report You will see quite a few materials listed.

61. This report uses the standard SAP List Viewer format.

Note all the options on the applications toolbar.


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62. With the help of the Information button, try some of the options.

END OF WORKSHOP - RETURN TO SAP MENU

Useful Transaction Codes you can now use

MM01 Create Material Master

MM02 Change Material Master

MM03 Display Material Master

CS01 Create BOM

CS02 Change BOM

S_ALR_87012961 Display Multilevel BOM

CR01 Create Workcentre

CR02 Change Workcentre

CR05 Workcentre List Report

CA01 Create Routing

CA02 Change Routing

CA51 Routing Report

MM60 Material List Report


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There were a number of new ERP terms you were introduced to throughout this exercise. These are

important to understand. A list of the terms are provided please include a brief summary of their

definitions.

Terminology Definition

Master data

Material Master

Company Code

Plant

Storage Location

MRP

BOM

Work Centres

Routings

Material Type

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