WEEK 6 SEMINARMR-105Tanya Scott, Instructor

SEMINAR AGENDA Week Five Grading Business Letters

Basic Parts Reference Initials Insert Date Proofreading Marks

Memos Basic Parts Attachment Notation

Language Arts – Capitalization Editing Week 6 Assignments Questions?

WEEK FIVE GRADING Looking good so far

I am always delighted to see how well the class is doing at raising wpm, and lowering errors.

Practice is paying off as well!

Don’t forget to do MAP, it can really help you work on control and getting your errors under control. Check your progress!

BASIC PARTS OF A LETTER

Letterhead – could be logo with information, or just text

Date Line Inside Address Salutation Body Complimentary

Closing Signature Writer’s Identification Reference Initials

Let’s look at example R3A, in the Word Manual.

9 Basic Parts Word Manual

BLOCK STYLE BUSINESS LETTER Most efficient style

of business letter to use, because: All text begins on

the left margin, so no changes to the default style is needed.

Only press enter at the end of each paragraph, let Word automatically wrap the text in the paragraph.

ACME Transcription100 Main, Oklahoma City, OKApril 27, 2009

Ms. Tanya ScottInstructorKaplan University100 Kaplan DriveChicago, IL 13344

Dear Ms. Scott

Thank you for recent question submitted to Transcription Today. A representative with our organization will be in contact shortly.

Sincerely,

Joe Thompsonlkf

PROOFREADING MARKS IN CORRESPONDENCE 26-5 In Correspondence

26-5, you will create a business letter in GDP, from text that appears to be handwritten, and includes proofreading marks.

In the Word manual, on page R-14, there is a list of proofreader marks.

You will also find a list on page 120 in your textbook.

Question: What does the proofreading mark │ correspond to? See Correspondence

26-5.

PROOFREADING MARKS IN CORRESPONDENCE 26-5

Question: What does the proofreading mark │ correspond to? End of a sentence.

Does anyone have a question about a proofreading mark in Correspondence 26-5?

May 25, 20-- │Ms. Laura Green│ Account Executive│TurboNet Express│Two Pine Avenue │Long Beach, CA 90802│Dear Ms. Green:¶ Thank you so much for hosting the educational seminar last Tuesday that focused on the topic of high-speed Internet connections. Our company and our employees are now well prepared to make a decision about the best type of Internet connection for their particular needs. ¶ Because this seminar was so successful, I have been authorized to contract with The Internet Connection for a continuing series of seminars on any topics related to emerging new technologies and trends as they apply to the needs of our company and our employees.

REFERENCE INITIALS

When creating a business letter, you will need to enter your initials in the Reference Initials line.

It’s important as you are creating these documents in GDP, that you enter your initials.

ACME Transcription100 Main, Oklahoma City, OKApril 27, 2009

Mrs. Lisa FriesenInstructorKaplan University100 Kaplan DriveChicago, IL 13344

Dear Mrs. Friesen

Thank you for recent question submitted to Transcription Today. A representative with our organization will be in contact shortly.

Sincerely,

Joe Thompsonts

INSERTING A DATE

Question: Name at least one way you can insert a date in Word, without having to type it in?

INSERTING A DATE

Answer: You can begin typing the current date, and the auto complete function will display the date on the screen, click Enter to insert it.

Type ALT+SHIFT+D to automatically enter the date in MM/DD/YY format.

ALT + SHIFT + D

TYPING A BUSINESS LETTER IN GDP Remember when

typing a business letter in GDP, always follow the instructions found in your textbook.

While the Word Manual is very helpful in looking at examples of business documents, if there is a difference between the manual and the instructions in your textbook, always defer to the textbook.

MEMOS Basic Parts of a memo:

Headings To From Date Subject

Introduction Stating the purpose

Body Giving the details

Closing Clearly define the

outcome that is expected

To: MR105 Students

From: Tanya Scott

Date: April 27, 2009

Subject: Week 6 Assignments

There has been some confusion on assignments for Week 6 . The following are the assignments for Week 6.:

Timed Typing

Seminar Participation or Seminar Option 2

Capitalization Check

Proofreading Exercise

Please complete and upload these assignments, via GDP or drop box, by Tuesday, May 5th at 11:59 pm. If you have any questions, please do not hesitate to contact me via email or by AIM.

Sincerely,

Tanya Scott

MEMOS – ATTACHMENT NOTATION

What does the term Attachment Notation refer to when you are discussing memos?

To: MR105 Students

From: Tanya Scott

Date: April 27, 2009

Subject: Week 6 Assignments

There has been some confusion on assignments for Week 6 . The following are the assignments for Week 6.:

Timed Typing

Seminar Participation or Seminar Option 2

Capitalization Check

Proofreading Exercise

Please complete and upload these assignments, via GDP or drop box, by Tuesday, May 5th at 11:59 pm. If you have any questions, please do not hesitate to contact me via email or by AIM.

Sincerely,

Tanya Scott

ATTACHMENT NOTATION

Attachment Notation is included on the memo, after the reference initials, when there is a separate document that should be attached to the memo.

To: Lisa Friesen

From: Barbara Smith, HR

Date: April 27, 2009

Subject: Vacation and Sick Leave

In regards to your request for vacation and sick leave amounts, the following are what we have on record for you:

Vacation: 125 hours

Sick: 48 hours

Starting May 1st, your vacation and sick leave amounts will be included on your electronic pay stub. Please have questions ready for our next staff meeting.

lkf

Attachment

LANGUAGE ARTS

Capitalize the first word of a sentence.

Capitalize proper nouns and adjectives derived from proper nouns.

Capitalize the days of the week, months, holidays and religious days, but not the seasons.

Capitalization: Example:

They traveled to Florida, where they visited Florida State University, Sea World, and Key West.

This spring, Easter is on Sunday, April 7.

CAPITALIZATION QUESTION

Let’s try an exercise. Look at the following sentences and correct any capitalization mistakes.1. dr. helton is my teacher. 2. The university of anish is a new university. 3. The secretary of the Society of Concerned

Students wrote to the ambassador of South Africa .

4. dr. sampson traveled through the Southern part of pennsylvania to get to the conference on victorian poetry .

5. My mother asked Mayor Pete a question about scandinavian immigration.

CAPITALIZATION QUESTION

Answers:1. Dr. Helton is my teacher. 2. The University of Anish is a new university. 3. The secretary of the Society of Concerned

Students wrote to the ambassador of South Africa .

4. Dr. Sampson traveled through the southern part of Pennsylvania to get to the conference on Victorian poetry .

5. My mother asked Mayor Pete a question about Scandinavian immigration.

EDITING

At times, you will be asked to edit a document along with proofreading it. Question, what does

this mean to edit a document?

EDITING

When you are editing a document , you are revising a sentence, paragraph, or the entire document to make it more effective.

When you edit, check for the six Cs:

Is the material: Correct Complete Clear Courteous Concise Consistent

EDITING EXERCISE

What is a more concise way to express the following statements: At the present moment In the event that Due to the fact that In the near future During the time

Please type your answers.

EDITING EXERCISE

What is a more concise way to express the following statements: At the present moment == Now In the event that == If Due to the fact that == Because In the near future == Soon During the time == While

WEEK SIX ASSIGNMENTS

Seminar Timed Typing:

Lesson 34, Exercise D page 122. Goal: 34 wpm with no more than 5 errors.

ANY QUESTIONS?

If no questions, have a great evening! Have a great weekend!