VRA 2014 Back to Basics, Elia
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Transcript of VRA 2014 Back to Basics, Elia
The Time Capsules
Cataloging Project
The Andy Warhol Museum
Marie Elia
Andy Warhol, Time Capsule 44, 1890-1973, photo by R. Stoner, © Andy Warhol Foundation for the Visual Arts
VRA32 |Session 6: Back to Basics:
Cataloging Workflows and Solutions March 13, 2014
The Andy Warhol MuseumPittsburgh, PA
Opened in 1994
Largest single-artist museum in the United States
Carnegie Institute (Pittsburgh)Dia Art Foundation (NYC)Andy Warhol Foundation (NYC)
Image via Flickr user calamity_hane under Creative Commons license
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Archives Collection
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
• Archives as Art
• Housed in archives
• Accessioned as artwork
The Time Capsules
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Image courtesy of The Andy Warhol Museum
Structure of the Time Capsules Cataloging Project
• Grant-funded
• 6 years
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Time Capsules Cataloging Project Staff
Photo by Joshua Franzos for Carnegie Magazine, 2012
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Three full-time project catalogers: “Army” of MLIS student interns:
610 Time Capsules
Average 400-500 items per box
Roughly 300,000 items total
Cataloging & Processing Plan
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Andy Warhol, Time Capsule 21, exterior, courtesy of The Andy Warhol Museum
Overview of Cataloging / Processing Workflow
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
• Unpack box and assess immediate preservation needs
Overview of Cataloging / Processing Workflow
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
• Sort materials into series and subseries
• Order materials within series and subseries (chronologically, alphabetically, etc.)
Overview of Cataloging / Processing Workflow
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
• Apply accession numbers to each object
• Describe each object
• Prepare DACS-compliant finding aid
Overview of Cataloging / Processing Workflow
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
• Create a box-level record for each TC in TMS (content management system)
Overview of Cataloging / Processing Workflow
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Overview of Cataloging / Processing Workflow
• Place items in folders or other appropriate enclosures and pack back into box
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
The Time Capsules
collection will never look like
this:
Image courtesy of University at Buffalo Libraries
Overview of Cataloging / Processing Workflow
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
610 mini-collections:
Overview of Cataloging / Processing Workflow
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Cataloging Challenges: Many Object Types
All images on this slide courtesy The Andy Warhol Museum
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Cataloging Challenges: Mystery boxes!
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Andy Warhol, © Andy Warhol Foundation for the Visual ArtsPhoto by Lauren Ober for NPR
Museums
Converging Standards
Archives▪ Item-level cataloging ▪ Intellectual
organization (series)▪ Controlled vocabulary (AAT)
▪ Content standard (DACS)
▪ Conservation & preservation practices▪ Metadata schema (Dublin Core)
Libraries▪ Controlled vocabulary (LCSH & LCNAF)
▪ Content management system (TMS)
▪ Documentation (finding aid)
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Developing a Cataloging Workflow
Series
Accession Numbers
Time Capsule 21 © Andy Warhol Foundation for the Visual Arts
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Developing a Cataloging Workflow
Percentages are an estimate
22 Controlled Vocabulary Terms for 300,000+ Objects
CorrespondenceArtwork
Costume/Personal Accessories
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Developing a Cataloging Workflow
“Unlimited” Sub-series
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Developing a Cataloging Workflow
Series: Costume/Personal Accessories
Subseries: Wigs
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Image courtesy of The Andy Warhol Museum
Developing a Cataloging Workflow
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Developing a Cataloging Workflow
Final Product: DACS-Compliant Finding Aid
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Final Product: Box-Level Record in TMS
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Crosswalking DACS Elements to TMS FieldsDACS element = TMS field
Title [DACS 2.3] = Object TitleDates [DACS 2.4] = Date Extent [DACS 2.5] = DimensionsCreator [DACS 2.6; 9] = Constituent / Primary MakerScope of Collection [DACS 3.1] = Text Entries / Scope & Content NoteLanguage [DACS 4.5] = Text Entries / Language NotesRepository [DACS 2.2] & Acquisition Information [DACS 5.2] = Credit LineCustodial History [DACS 5.1] = ProvenanceAccess Terms [DACS 12,13,14] = AttributesDetailed Description and Container List = Physical DescriptionNotes [DACS 7] “Conservation Notes” [DACS 7.1.3] = Object Condition “Separation Notes” [DACS 7.1.8] = Text Entries / Separation Notes “Processing Notes” [DACS 7.1.8] = Text Entries / Processing Notes “Discard Notes” [DACS 7.1.8] = Text Entries / Discard Notes
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Crosswalking DACS Elements to TMS Fields
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Crosswalking DACS Elements to TMS Fields
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Our Ultimate Goal:
Get the TCs out there!
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)
Image © 2004 CARNEGIE magazine
Photo by Lucia Aguirre
Photo by Lauren Ober for NPR
Image courtesy The Andy Warhol Museum
Thank you!Questions?
Marie EliaProcessing Archivist
Poetry Collection, University at [email protected]
Twitter: @marieelizabeth
VRA 32 | Session 6: Back to Basics: Cataloging Workflows & Solutions (March 13, 2014)