VPA Quarterly “ Howgozit ”

VPA Quarterly “Howgozit”

First Quarter 2010July 1, 2009 – September 30, 2009

Metric Assessments of Key Operating AreasMetric Assessments of Key Operating Areas“If you’re not keeping score, you’re just

practicing”…..Vince Lombardi

This Quarterly UpdateThis Quarterly Update• Metrics to assess “how we’re doing”

– Outcomes, measures of merit, completed tasks– Identify areas that need training, better guidance

or process changes– ‘Continuous Process Improvement’, mission

accomplishment and institutional effectiveness– Provide the data assessment for Program Review

at year’s end• Evaluate division level performance, where

possible– “Nothing personal….. just business”!

• Key Areas: – Classified Staffing– Finance/Budget– Facilities and Support Services

Classified Staffing Levels(less Child Development Center)FY 10/ Qtr 1 through 30 Sept 2009

94%93%91%89%95%93%91%94%

91%91%

0

50

100

150

200

250

300

2001 2002 2003 2004 2005 2006 2007 2008 2009 201020%

30%

40%

50%

60%

70%

80%

90%

100%

Authorized FTE Filled FTE % Filled Positions

Classified HiringFY 10/ Qtr 1 Through 30 Sept 2009

31

22 21 19

37 4134 32

0

10

20

30

40

50

Application Deadline Hiring Decision

FY/07 FY/08 FY/09 FY/10 1st Qtr

Classified EvaluationsFY 10/ Qtr 1 Through 9/30/09

Division / Unit FY 2009Evals on Time*

# Evals DueFY 10 / 1st

Quarter

# Evals DueFY 10 / 2nd

Quarter

# Evals DueFY 10 / 3rd

Quarter

# Evals DueFY 10 / 4th

QuarterNumber Percentage

President 100% 1 0 0%PIO 100% 0 0 100%PRIE 100% 2 2 100%IT 89% 5 3 60%CCR 100% 1 0 0%

VPA 100% 0 0 100%Business Office 100% 4 3 75%Operations 10% 6 6 100%Bookstore 100% 1 1 100%City Café 100% 1 0 0%

VPI 50% 1 1 100%Davis Center 100% 1 1 100%Downtown & W. Sac 100% 2 2 100%

AVP- Rick Ida 100% 0 0 100%AT 83% 3 1 33%BSS 86% 2 2 100%Business 100% 1 1 100%LRC 93% 5 5 100%SAH 0% 4 3 75%

AVP- Julia Jolly 100% 0 0 100%HFA 80% 2 0 0%L&L 100% 0 0 100%MSE 100% 1 1 100%P.E., Health & Athletics 100% 1 1 100%

VPSS 100% 0 0 100%Counseling & Student Success 88% 2 1 50%Matric. & Student Development 48% 4 0 0%Student Services & Enrollment 48% 7 5 71%

*On Time= Close-Out + 25 days90-100%= green70-89%= yellow69% or below= red

Evals on Time*

29

18

26

20

35

29

05

101520253035

Feb-07 Feb-08 Jan-09

Eligible to Attend Attended

4.9 4.94.5

0

1

2

3

4

5

Feb-07 Feb-08 Jan-09

Overall Program Quality

Good

Classified New Hires Orientation

Administrative Services Workshops

4844 47

34

41

33

49

0

10

20

30

40

50

Sep-06

Mar-07

Aug-07

Dec-07

May-08

Dec-08

Apr-09

Number of Attendees

Apr 09 TopicsApr 09 Topics• End of Year Program Close-Out• Budget Carry-Overs• White Paper Requisition Process• New Postal Service Procedures• Classified Evaluations

Fall 2009 Topics (Date TBD)Fall 2009 Topics (Date TBD)• Budget Trends• Expenditure Tracking• Process Improvement Initiatives

Source of Funds—Spread the ShortfallSource of Funds—Spread the Shortfall24 June Update24 June Update

Plan 09-10 ADJ 09-10 10-11 11-12

CDF (-10%) 2,709,689 2,559,800 2,303,820 2,303,820Instructionally Related (-15%) 200,000 170,000 170,000 170,000Out-of-state Tuition 189,800 63,300 63300 63300State Instr Equip/LM (12) 183,927 0 0 0State Lottery 323,850 323,850 300,000 300,000

Non-Instr Equipment (12) 181,027 60,343 60,342 60,342PFE (-10%) 323,246 290,921 290,921 290,921Total 4,111,539 3,468,214 3,188,383 3,188,383

Categorical Integration 254,832 200,000 150,000 150,000Bookstore 125,000 100,000 100,000 100,000Carryover 150,000 100,000 50,000 50,000Previous Year Unallocated 26,365 26,365 0 0B/C Reserve 0 0 0 0Total 556,197 426,365 300,000 300,000

Grand Total 4,667,736 3,894,579 3,488,383 3,488,383

Change to 09-10 Plan -773,157 -1,179,353 -1,179,353

Spread the shortfall over three years

Commitments & ExpendituresCommitments & ExpendituresWith ‘spread’ & ATL Reductions & -20% Base/24 June Update

Plan 09-10 ADJ 09-10 10-11 11-12

Funds Available 4,667,736 3,894,579 3,488,383 3,488,383 spread

Base AllocationsCDF 2,217,796 1,774,237 1,774,237 1,774,237 20%IR 200,000 170,000 170,000 170,000 15%Lottery 175,000 140,000 140,000 140,000 20%Total 2,592,796 2,084,237 2,084,237 2,084,237

Institutional Expenses 380,217 342,217 340,217 340,217 <38,40,40>Instructionally Related 354,698 343,998 324,698 324,698 <11,30,30>Students 223,000 213,000 190,000 190,000 <10,30,30>Program Plans 672,937 600,700 572,937 572,937 <66,100,100>Total 4,223,648 3,584,152 3,512,089 3,512,089

Budget Committee 444,088 310,427 -23,706 -23,706

BC Adjust 200,000 31,000 31,000

College Discretionary Fund (CDF) Burn Rate1st Quarter: 1 Jul 09 – 30 Sep 09

Division / Unit Appropriations Expenditures Percentage Burn Rate Indicator*

Division Burn Rate

President 37,134 6,339 17% 25%PIO 10,923 2,042 19% 25%PRIE 17,231 5,267 31% 34%IT 22,730 10,157 45% 40%CCR 7,335 584 8% 23%

VPA 13,628 1,352 10% 10%Operations 272,696 109,774 40% 35%

VPI 25,128 3,415 14% 25%Downtown 17,786 5,180 29% 30%West Sacramento Ctr 25,965 3,248 13% 30%Davis Center 28,977 4,299 15% 20%

AVP- Rick Ida 20,996 2,131 10% 25%AT 72,833 19,009 26% 25%Business 21,758 841 4% 25%LRC 196,395 55,523 28% 10%Allied Health 35,888 6,792 19% 25%Science 70,480 14,213 20% 25%BSS 44,610 8,522 19% 20%

AVP- Julia Jolly 11,348 2,592 23% 25%MSE 27,271 733 3% 15%HFA 84,587 12,687 15% 30%L&L 31,055 4,165 13% 15%P.E., Health & Athletics 111,487 54,005 48% 25%

VPS 8,866 60 1% 25%Counseling & Student Success 43,575 6,831 16% 25%Matric. & Student Development - Matric Office 70,044 6,929 10% 25%Matric. & Student Development - Cultural Awareness 12,064 -134 -1% 10%Matric. & Student Development - Campus Life 9,446 4 0% 25%Matric. & Student Development - RISE 750 0 0% 25%Matric. & Student Development - Voter Registration 5,961 2,001 34% 25%

AVP 7,485 2,290 31% 25%Admissions & Records 45,169 14,867 33% 25%Financial Aid 23,024 330 1% 25%*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Expenditure ComparisonDiscretionary Focus

Through 30 Sept 2009

Budget Year Fund 11 Fund 12 Fund 11 Fund 12 Fund 11 Fund 12 Total

2010 9,995 13,535 35,531 67,098 51,527 40,388 218,073 2009 21,492 40,185 54,160 60,865 73,654 64,271 314,627

Increase/(Decrease) (11,497) (26,651) (18,629) 6,233 (22,127) (23,883) (96,554)

Travel Classified Temp Student Help

Instructionally-Related Fund (IR) Burn RateFY2010/ Qtr 1 1 Jul 09 – 30 Sep 09

Division/Unit2010

Approp.Prior Year Carryover

2010 Total Budget Expenditures Percentage

Division Burn Rate

Burn Rate Indicator*

Counseling 6,285 3 6,288 1,077 17% 15%Davis Outreach 300 6 306 0 0% 33%Downtown Outreach 0 0 0 0 0% 0%Campus Development 2,000 3,885 5,885 0 0% 0%Financial Aid 434 0 434 0 0% 1%Humanities & Fine Arts 31,834 3,255 35,089 8,622 25% 20%Language & Literature 16,407 0 16,407 0 0% 20%Math Science Engineering 218 94 312 0 0% 0%Multicultural Activities 23,931 2 23,933 2,700 11% 10%P.E., Health, & Athletics 76,395 453 76,848 22,116 29% 25%Science & Allied Health 0 0 0 0 0% 0%Student Development 11,696 0 11,696 329 3% 24%West Sacramento Outreach 500 (30) 470 69 15% 40%

Totals 170,000 7,668 177,668 34,913 20% 21%

+/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

Lottery Fund Burn RateFY 2010/ Qtr 1 Through 30 Sept 2009

Division Appropriations Expenditures Percentage Burn Rate Indicator*

Division Burn Rate

AT 45,839 4,213 9% 25%BSS 10,281 0 0% 25%Business 8 0 0% 25%Downtown Ctr 1,502 0 0% 25%HFA 28,762 12,504 43% 25%IT 7,563 3,533 47% 25%L & L 7,450 918 12% 25%MSE 66 0 0% 25%P.E., Health & Athletics 80,067 71,887 90% 25%Science 42,132 22,346 53% 25%West Sacramento Ctr 1,928 199 10% 25%

*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Special Activities Fund Burn RateFY 10/ Qtr 1 Through 30 Sept 2009

Unit Appropriations Expenditures Percentage

President 14,500 2,384 16%Vice President Administration 7,500 598 8%Vice President Instruction 15,000 482 3%Vice President Student Services 18,000 887 5%

TOTAL 55,000 4,351 8%

California’s Budget MessCalifornia’s Budget MessWhat it means for Los RiosWhat it means for Los Rios

in 2009 - 2010in 2009 - 2010General Purpose Reduction $ 8,803,000

Categorical Reduction $13,403,000

Total Reduction $-22,206,000

Feb Enacted: $-14.6M May Revise: $-25M

Categorical Program Burn RateFY 2010/ 1st Quarter: 1 Jul 09 – 30 Sep 09

Categorical OPR Appropriations Expenditures Percentage Burn Rate Indicator*

Division Burn Rate

ATT AT 111,520 15,069 14% 25%DOL GreenForce Initiative AT 423,463 235 0% 8%Basic Skills 08-09 AVPI 276,808 20,028 7% 25%Basic Skills 09-10 AVPI 166,374 0 0% 25%CTE Sac-Yolo Partner Project Yr 1 AVPI 325,366 104,627 32% 50%CTE Sac-Yolo Partner Project Yr 2 AVPI 400,000 0 0% 25%Regional Cons VTEA IB AVPI 8,000 935 12% 25%VTEA AVPI 1,114,630 154,891 14% 25%Matriculation AVPS 753,573 156,585 21% 25%Matriculation Extension AVPS 76,641 76,641 100% 100%Local Tech Prep BSS 20,000 0 0% 25%CAHSEE Prep Year 2 LR 354,717 36,043 10% 33%CAHSEE Prep Year 3 LR 100,000 0 0% 33%MESA/CCP MSE 49,949 7,125 14% 25%MESA/CCP Extension MSE 25,004 1,026 4% 50%CTE Equip Fund for Nursing SAH 16,758 16,737 100% 100%DS-VTEA Health SAH 300,000 47,257 16% 25%EDP Statewide Health Care SAH 93,840 14,136 15% 25%EDP Statewide Health Care Extension SAH 52,326 28,562 55% 50%FCCC-Wellpoint-Cntr for Nursing SAH 53,704 50,422 94% 25%Health Occup Prep & Ed (HOPE) Yr 2 SAH 80,451 25,690 32% 33%Health Occup Prep & Ed (HOPE) Yr 3 SAH 316,666 66,932 21% 25%Nursing Retention Yr 1 SAH 59,060 22,515 38% 50%Nursing Retention Yr 2 SAH 135,950 0 0% 25%Responsive Training Fund SAH 1,189,448 284,074 24% 25%WIA Center for Nursing SAH 274,953 75,202 27% 25%BOG BFAP SSE 846,031 175,139 21% 25%BOG BFAP Extension SSE 44,894 44,894 100% 100%CalWORKs SSE 527,883 113,674 22% 25%CARE SSE 183,789 32,250 18% 25%CARE Extension SSE 11,333 8,100 71% 100%DSPS SSE 900,936 246,928 27% 25%DSPS Extension SSE 4,684 314 7% 100%EOPS SSE 1,085,387 585,115 54% 25%EOPS Extension SSE 125,314 85,630 68% 100%TANF SSE 86,199 28,526 33% 25%WorkAbility SSE 211,465 49,468 23% 25%Early College High School (Gates Fdn) VPI 130,591 5,233 4% 25%*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Categorical Program Burn RateFY 2010/ 1st Quarter: 1 Jul 09 – 30 Sep 09

Categorical OPR Appropriations Expenditures Percentage Burn Rate Indicator*

Division Burn Rate

Basic Skills 08-09 AVPI 276,808 20,028 7% 25%Matriculation AVPI 753,573 156,585 21% 25%VTEA AVPI 1,114,630 154,891 14% 25%BOG BFAP SSE 846,031 174,811 21% 25%CalWORKs/TANF SSE 614,082 142,201 23% 25%CARE SSE 183,789 32,250 18% 25%DSPS SSE 900,936 246,928 27% 25%EOPS SSE 1,085,387 585,115 54% 25%*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

VTEAAVP

Categorical Program Burn RateFY 10/ Qtr 1 1 Jul 09 – 30 Sep 09

Division Budgeted Encumbered Expended Total Burn RateAdvanced Technology 186,110.00 0.00 20,938.90 20,938.90 11%Business 153,984.00 3,757.06 38,320.56 42,077.62 27%Behavioral and Social Sciences 131,604.00 0.00 4,754.56 4,754.56 4%Counseling 43,124.00 0.00 8,780.95 8,780.95 20%Learning Resources 192,408.00 0.00 13,266.20 13,266.20 7%Matriculation and Student Development 92,001.00 0.00 20,100.38 20,100.38 22%Science and Allied Health 74,715.00 1,069.48 11,777.56 11,777.56 16%Budget Committee/Reserve 240,684.00 0.00 33,195.08 33,195.08 14% Total 1,114,630.00 4,826.54 151,134.19 154,891.25 14%

Basic SkillsAVPI

Categorical Program Burn RateFY 10/ Qtr 1 1 Jul 09 – 30 Sep 09

Budgeted Expended Burn RateWriting Center 155,650.00 13,578.55 9%Mathematics 19,824.00 34.16 0%Language and Literature 56,062.00 31.63 0%Basic Skills Coordinator 45,272.00 6,383.16 14%

Total 276,808.00 20,027.50 7%

Absence ReportsFY 10/ Qtr 1 Through 30 Sept 2009

Division

Submit'd 1st Qtr

Late 2nd Qtr

Late 3rd Qtr

Late 4th Qtr

Late Late Rate

Late Indicator*

President 24 0%PIO 3 1 33%PRIE 9 1 11%IT 21 0%CCR 9 0%

President Totals 66 2 0 0 0 3%VPA 36 0% Bookstore 24 0%

Business Office 18 0%Operations 137 1 1%

VPA Totals 215 1 0 0 0 0%VPI 18 0%

Davis Center 9 0%Downtown & W. Sac 12 1 8%

AVP- Rick Ida 24 0%AT 24 0%BSS 48 0%Business 21 0%LRC 90 0%SAH 42 1 2%

AVP- Julia Jolly 21 0%HFA 21 1 5%L&L 15 0%MSE 11 1 9%P.E., Health & Athletics 18 2 11%

AVP- Jim Comins 0 1 0%VPI Totals 374 7 0 0 0 2%

VPSS 9 1 11%AVP-Greene 3 0%Student Services & Enrollment 112 5 4%Counseling & Student Success 45 3 7%Matriculation & Student Development 74 2 3%

VPSS Totals 243 11 0 0 0 5%

TOTALS 898 21 0 0 0 2%

*Expected error rate =0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

IntentsYear to Date 9/30/09

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate Indicator*

President 0%PIO 0%PRIE 0%IT 0%CCR 0%

President Totals 0 0 0 0 0 0%VPA 0%

Business Office 0%Operations 0%

VPA Totals 0 0 0 0 0 0%VPI 0%

Davis Center 0%Downtown & W. Sac 0%

AVP- Rick Ida 0%AT 1 1 0%BSS 10 9 90%Business 0%LRC 2 0%SAH 1 0%

AVP- Julia Jolly 0%HFA 2 2 100%L&L 0%MSE 0%P.E., Health & Athletics 4 3 75%

AVP- Jim Comins 0%VPI Totals 20 15 0 0 0 75%

VPSS 0%Student Services & Enrollment 1 1 100%Counseling & Student Success 0%Matriculation & Student Dev. 2 1 50%

VPSS Totals 3 2 0 0 0 67%

TOTALS 23 17 0 0 0 74%

*Expected error rate = 0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

Travel AuthorizationsYear to Date 9/30/09

Division Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate


President 4 0%PIO 0%PRIE 1 0%IT 1 0%CCR 0%

President Totals 6 0 0 0 0 0%VPA 0%


VPA Totals 0 0 0 0 0 0%VPI 2 0%

Davis Center 0%Downtown & W. Sac 0%

AVP- Rick Ida 0%AT 3 0%BSS 12 0%Business 2 0%LRC 2 0%SAH 4 1 25%

AVP- Julia Jolly 0%HFA 1 0%L&L 2 0%MSE 2 0%P.E., Health & Athletics 4 0%

AVP- Jim Comins 6 0%VPI Totals 40 1 0 0 0 3%

VPSS 5 0%AVP-Greene 1 0%Student Services & Enrollment 17 0%Counseling & Student Success 5 3 60%Matriculation & Student Dev 6 0%

VPSS Totals 33 4 0 0 0 12%

TOTALS 79 5 0 0 0 6%


Budget EntriesYear to Date 9/30/09

Division Submitted 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate

IndicatorPresident 0%

PIO 0%PRIE 0%IT 5 0%CCR 1 0%

President Totals 6 0 0 0 0 0%VPA 130 0%


VPA Totals 130 0 0 0 0 0%VPI 1 0%

Davis Center 0%Downtown & W. Sac 4 1 25%

AVP- Rick Ida 5 1 20%AT 28 0%BSS 2 0%Business 1 0%LRC 6 0%SAH 28 0%

AVP- Julia Jolly 4 1 25%HFA 5 0%L&L 2 1 50%MSE 3 1 33%P.E., Health & Athletics 12 0%


VPSS 1 0%AVP-Greene 14 4 29%Student Services & Enrollment 11 2 18%Counseling & Student Success 2 0%Matriculation & Student Devel. 4 1 25%

VPSS Totals 32 7 0 0 0 22%

TOTALS 272 12 0 0 0 4%


RequisitionsYear to Date 9/30/09

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate


President 8 0%PIO 0%PRIE 1 0%IT 31 0%CCR 1 0%

President Totals 41 0 0 0 0 0%VPA 7 0%

Business Office 1 0%Operations 87 1 1%

VPA Totals 95 1 0 0 0 1%VPI 3 0%

Davis Center 5 0%Downtown & W. Sac 12 0%

AVP- Rick Ida 2 0%AT 33 0%BSS 15 0%Business 8 0%LRC 41 0%SAH 104 4 4%

AVP- Julia Jolly 1 0%HFA 16 2 13%L&L 12 0%MSE 5 1 20%P.E., Health & Athletics 48 0%


VPSS 0%AVP-Greene 3 0%Student Services & Enrollment 37 1 3%Counseling & Student Success 3 0%Matriculation & Student Dev 31 0%

VPSS Totals 74 1 0 0 0 1%

TOTALS 538 9 0 0 0 2%


College TotalsYear to Date 9/30/09

Procedure Submitted 1st Qtr Errors

2nd Qtr

Errors

3rd Qtr

Errors 4th Qtr Errors

Error Rate

Error Rate

Indicator*

Absence Reports 898 21 2%Budget Entries 272 12 4%Intents 23 17 74%Requisitions 538 9 2%Travel Authorizations 79 5 6%

Textbook RequisitionsYear to Date 9/30/09

Division Number of Sections Received 09/23/09 Completed

Advanced Technology 145 134 92%

Behavioral and Social Science 436 434 99%

Business 247 247 100%

Counseling 74 44 59%

Humanities and Fine Arts 501 496 91%

Language and Literature 352 350 99%

Learning Resources 22 18 82%

Math and Engineering 181 179 99%

PE, Health & Athletics 34 33 97%

Science and Allied Health 180 180 95%

Total Textbook Requistions 2172 2115 97% _________________________________________________________________________90-100% = Green70-90% = Yellow 0-70% = Red

0.0

5.0

10.0

15.0

20.0

25.0

30.0

Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-08 Nov-08 Dec-08

Tons

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Goal

Mixed Recycle Green Waste Trash % Diversion

Waste Diversion ReportYear-to-Date 9/30/09

Copier UsageApr 08 – Sep 08 vs Apr 09 - Sep 09

DEPARTMENTOPTIMAL IMPRESSIONS

PER MONTH Apr-08 May-08 Jun-08 Jul-08 Aug-08 Sept-08 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sept-09ADMISSIONS 3K--32K 2,684 5,888 2,897 3,450 5,101 6,405 4,314 6,172 5,740 6,197 6,661 3,353ADV TECHNOLOGY 30K--70K 25,579 15,273 20,208 4,658 23,504 34,592 10,843 13,046 9,572 1,768 9,417 10,032ALLIED HEALTH 10K--45K 50,574 36,823 21,747 28,184 25,323 65,695 28,719 33,074 18,684 22,471 10,537 20,779ASSESMENT 10K--45K 5,891 5,318 4,860 3,698 2,967 2,813 7,044 6,788 5,729 3,907 4,299 747ATHLETICS-NORTH 30K--70K 10,441 18,502 7,591 5,055 16,434 19,581 11,333 10,028 9,106 4,946 12,252 12,702ATHLETICS-SOUTH 30K--60K 17,031 9,332 7,414 3,324 13,117 13,816 7,429 7,000 4,659 3,317 3,520 10,067BEHAV & SOC SCI 30K--70K 73,221 63,189 36,513 44,669 48,366 86,499 68,694 52,545 36,083 41,814 19,866 30,889BUSINESS 30K--70K 19,079 18,846 10,228 15,928 13,411 31,539 27,753 21,609 8,051 11,815 12,294 11,089CAMPUS POLICE 10K--40K 2,842 3,560 3,589 2,403 3,393 2,896 2,065 3,127 2,478 2,923 2,157 2,342COLLEGE RELATIONS 3K--30K 1,336 1,265 540 452 761 1,625 780 654 581 551 375 467COUNSELING 30K--100K 12,363 13,252 12,281 11,167 14,134 24,619 11,736 7,011 6,472 4,297 9,596 9,796DAVIS OUTREACH 30K--110K 42,609 27,092 16,715 29,269 30,919 40,220 40,942 36,299 18,656 27,762 16,287 29,078DUPLICATING ( 3 MACHINES) 450K--900K 245,959 262,092 184,047 221,117 519,584 371,998 0 0 0 0 0 0DUPLICATING ( 2 MACHINES) 380K--1M 0 0 0 0 0 0 328,883 343,781 352,090 266,958 567,564 623,222HUMANITIES & FINE ARTS 30K--60K 60,278 66,281 28,388 38,365 42,930 82,515 41,735 45,911 22,294 25,058 24,481 43,403LANGUAGE & LIT 30K--70K 90,173 74,380 35,605 43,498 35,201 73,470 55,836 41,999 30,699 31,376 16,981 44,860LEARNING RESOURCES 3K--32K 8,033 7,825 1,465 2,256 7,683 11,123 7,217 6,270 2,499 1,465 2,116 3,624MATH 30K--110K 51,209 64,039 50,272 71,357 39,271 87,355 63,637 65,383 55,868 70,644 19,914 44,034MATH/STAT/ENG 10K--45K 27,424 25,146 15,385 12,026 17,734 37,870 21,359 22,360 6,564 6,860 4,559 17,780ONE STOP SHOP 30K--100K 19,019 16,659 11,057 12,637 20,666 22,936 13,011 12,472 12,100 12,547 14,041 5,633OPERATIONS 10K--40K 3,199 2,774 3,124 2,987 3,974 3,022 3,481 2,324 2,980 1,904 2,105 2,341ORIENTATION 30K--80K 8,017 4,227 4,164 7,316 16,352 11,518 7,604 6,814 5,027 6,083 4,248 4,082SCIENCE & ALLIED HEALTH 30K--110K 67,892 57,290 46,774 57,037 42,442 97,608 89,896 75,001 42,052 43,898 18,252 42,845STUDENT DEV (B&W only) 30K--120K 81,841 48,910 35,753 41,121 40,580 33,094 49,532 41,890 25,945 12,883 6,379 11,770VP ADMINISTRATION 3K--30K 1,108 1,340 822 1,093 811 740 601 712 1,100 900 601 753WEST SACRAMENTO 30K--100K 28,442 24,155 9,701 11,088 11,698 44,354 29,862 22,337 14,754 16,102 12,516 12,326

TOTAL 956,244 873,458 571,140 674,155 996,356 1,207,903 934,306 884,607 699,783 628,446 801,018 998,014

0% to 10% Over/Under Max Usage>10% Over Max Usage

White Paper Usage FY 10/ Qtr 11 July 2009 – 30 Sept 2009

Description Dept ID Budget Total Cost Balance Percentage Spent

Division Burn Rate

Admissions & Records SC.VS.ADMR $1,020 $300 $720 29.41%Allied Health SC.VI.ALHT $7,185 $870 $6,315 12.11%AVP Student Services SC.VS.AVPS $210 $210 $0 100.00%Behavioral & Social Sciences SC.VI.BVSS $6,840 $450 $6,390 6.58%Building & Grounds SC.VA.BLDG $3,450 $90 $3,360 2.61%Business SC.VI.BUSN $3,270 $180 $3,090 5.50%College & Community Relations SC.CP.CCRO $330 $0 $330 0.00%Counseling Center SC.VS.COUN $3,485 $480 $3,005 13.77%Davis Center SC.VI.DAVS $2,330 $180 $2,150 7.73%Downtown Center SC.VI.DWNT $1,060 $120 $940 11.32%Financial Aid Office SC.VS.FAOF $1,650 $390 $1,260 23.64%Humanities & Fine Arts SC.VI.HFAD $5,505 $360 $5,145 6.54%Language and Literature SC.VI.LLIT $5,790 $540 $5,250 9.33%Learning Resource Center SC.VI.LRNC $3,135 $60 $3,075 1.91%Math, Statistics & Engineering SC.VI.MSED $3,825 $570 $3,255 14.90%Matric, Student Dev SC.VS.MSDO $1,980 $300 $1,680 15.15%Microcomputer Service SC.CP.MICR $615 $0 $615 0.00%Physical Ed & Athletics SC.VI.PEAT $2,955 $450 $2,505 15.23%Planning, Research & Dev SC.CP.PRDO $330 $0 $330 0.00%President's Office SC.CP.OFFC $210 $0 $210 0.00%Public Info Office SC.CP.PIOF $120 $0 $120 0.00%RISE SC.VS.RISE $250 $0 $250 0.00%Staff Development SC.VI.STAF $615 $0 $615 0.00%Technology SC.VI.TECH $3,435 $210 $3,225 6.11%VP Administration Office SC.VA.OFFC $1,260 $180 $1,080 14.29%VP Instruction Office SC.VI.OFFC $870 $60 $810 6.90%VP Student Svcs Office SC.VS.OFFC $210 $0 $210 0.00%West Sac Center SC.VI.WSAC $1,270 $180 $1,090 14.17%

< 25% = Green >25% and < 30% = Yellow > 30% = Red

SCC Building SummaryYear-to-Date 9/30/09

NameYear

Const.TotalASF 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

Total Remodel / New ASF

RemainingASF

Rodda Hall North 1975 36,421 - 152 1,014 1,088 7,995 285 3,023 1,807 2,014 5,623 2,202 - - 25,203 11,218Rodda Hall South 1975 34,781 - - - - 8,449 10,240 2,239 2,175 8,903 5,308 819 - 38,133 -3,352

Lillard Hall 1963 27,319 - - 2,236 1,125 1,214 1,200 6,250 - - 890 - - - 12,915 14,404Mohr Hall 1963 16,694 - - - - - - 693 - 11,848 - - - - 18,238 18,039 0

Learning Resource Center 1998 56,388 56,388 - - - - - - - - 337 - - - 56,725 0Campus Operations 1966 5,122 - - - - - - - - 5,122 - - - - 5,122 0

Buisness 1970 29,217 8,218 154 2,512 - 628 2,315 1,944 - - 1,397 903 - 18,071 11,146Union Stadium 1990 5,116 - - - - - - - - - - - - - 0 5,116

South Gym / Student Center 1969 35,469 - 4,567 - 692 - - 1,075 316 625 - - - - 7,275 28,194Cafeteria 1939 14,723 - - - - 14,723 - - - - - - - - 14,723 0

North Gym 1937 29,179 - - - - - - - - - 29,179 - - - 29,179 0Hoos Pool 1953 17,837 - - - - - 15,869 - - - - - - - 15,869 1,968

Lusk Aero Center / Bookstore 1938 32,374 - - 16,709 - - - 8,175 - - - - - - 24,884 7,490

Fischbacker 1939 8,464 - - - - - - - - - - - 10,941 - 10,941 0Auditorium 1936 46,429 - 585 - 279 - 10,000 - - - - - - - 54,240 46,429 0Technology 1957 10,429 - - - - - - 10,429 - - - - - - 10,429 0

Cosmetology 2005 7,786 - - - - - - - 7,786 - - - - - 7,786 0Student Services 1957 4,025 4,025 - - - - - - - - - - - - 4,025 0

Administration of Justice 1957 3,975 - - - - - - - 1,230 3,861 - - - - 3,975 0Temp 11 2005 1,345 - - - - - - - - - - - - - Demo 0 0

Child Dev Ctr 1992 12,115 - - - - - - 5,729 - 2,114 - - - - 7,843 4,272Softball Storage Facility 2002 393 - - - 393 - - - - - - - - - 393 0

Temp 2 1963 2,614 - - - - - - - - - - - Demo - 0 2,614Temp 3 1965 2,477 - - - - - - - - - - - - - 0 0Temp 4 2005 907 - - - - - - - - - - - - - 0 907Hangar 1967 7,384 - - - - - - - - - - - - - 0 7,384Temp 5 1995 899 - - - - - - - - - - - - - 0 899Temp 6 1976 886 - - - - - - - - - - - - - 0 886

Reprographics 1998 4,361 4,361 - - - - - - - - 96 - - - 4,457 -96Temp 7 1976 883 - - - - - - - - - - - - - 0 883Temp 1 1980 4,049 - - - - - - 2,666 - - - - - - 2,666 1,383

Hughes Stadium 1929 42,885 - - - - - - - - - - - - - 0 42,885Parking / Police Facility 2007 0 - - - - - - - - 0 - - - - 0 0

Davis Outreach Ctr 1982 6,968 - - - - - - - - - - - - 6,968 6,968 0Downtown Outreach Ctr 1980 3,191 - - - - - - - - - - - 3,191 - 3,191 0West Sac Outreach Ctr 1999 5,415 - - - - - - - - - - - 5,415 - 5,415 0

Remodel 518,520 72,992 5,458 22,471 3,577 33,009 39,909 42,223 13,314 34,487 42,830 3,924 19,547 6,968 380,656 138,201New

Demo

Summary & Closing Thoughts

• Process improvement is the objective– Metric data provides the feedback loop that lets us

target the improvement effort– Your feedback is important and welcomed

• Budget challenges remain, but….– SCC trends are positive, encouraging– Management effort evident in controlling costs Management effort evident in controlling costs

and working with the financial constraints—and working with the financial constraints—BRAVO!!BRAVO!!

• Mid-year update in the works– Categorical program funding remains an area of

concern• Keep up the Great Work! Keep up the Great Work!

VPA Quarterly “ Howgozit ”

Documents

Transcript of VPA Quarterly “ Howgozit ”