VOUCHER PREPARATION

PRESENTED BYMD. SAHIDUL ALAM

PRINCIPAL OFFICERFINANCIAL ADMINISTRATION DIVISION

STATEMENT OF AFFAIRS:

Statement of Affairs is a statement of assets and liabilities of a business entity as on a particular date arranged in the shape of a Balance Sheet. The items appearing in the affairs represent General ledger account balances of branches and head office on a particular date.

INCOME AND EXPENDITURE ACCOUNT:

An income and expenditure account is similar in form to profit and Loss account of a Business organization. It shows in one side all income items and another side all expenditure items. It shows the net profit or loss position of a business entity for a particular period.

ELEMENTS COMPONENTS OF STATEMENT OF AFFAIRS Assets: An asset is a resource controlled by the

entity as a result of past events and from which future economic benefits are expected to flow to the entity. Examples of asset are Cash in hand, Cash at Bank, Investments, Loans and Advances, Fixed assets, other assets etc.

Liabilities: A liability is a present obligation of the entity arising from past events, the settlement of which is expected to result in an outflow from the entity of resources embodying economic benefits. Examples of liability are Capital and reserve, borrowing from other Banks, Deposits, other liabilities etc.

ELEMENTS OF INCOME AND EXPENDITURE ACCOUNT Income: Income is the inflow of assets

resulting from services in ordinary course of business and it increase capital i.e. interest received on Loans and Advances, commission received etc.

Expenditure: Expenses are costs incurred while earning income which result in decrease in assets or an increase in liabilities. ie; interest paid on deposits, salaries and allowances etc.

FIXED ASSETS-COMPUTER EQUIPMENTS

Computer items for Tk. 50,000/- purchased for Branch’s use and payment made from Head Office:

In the Books of Head Office:

Other Assets-Suspense A/C- Sundry Debtors Dr. TK. 50,000/-Sundry Deposit A/C- Sundry Online IBTA A/C- Cr. Tk. 50,000/-

(For issuing a Payment order in favor of Supplier)In the Books of Branch:

Computer items for Tk. 50,000/- sent to Branch and recorded in Branch’s books:

Dr. Fixed Assets-Computer Equipments A/C- TK. 50,000/-Cr. Sundry Deposit A/C- Sundry Online IBTA A/C- Tk. 50, 000/-(Amount paid to Head Office through pocket Account for adjustment

of Head Office suspense Account)

FOR DEPOSIT ITEMS:

1. Cash received Tk. 1,00,000/-from Mr. X a savings Account holder of your branch.

Dr. Cash in Hand A/C- Tk. 1,00,000/-Cr. Deposit A/C-Savings Bank A/C Tk. 1,00,000/-

2. Mr. X is a Savings Account holder of your branch. He instructed for issuing a payment order for Tk.100,000/- infavour of XYZ Limited by debiting his account.

Dr. Deposit A/C-Savings Bank A/C of Mr. X Tk. 1,00,000/- Cr. Bills Payable-Payment Order Tk. 1,00,000/-

2. Mr. X is a Savings Account holder of your branch. He deposited a account payee Cheque amounting to Tk.100,000/- for crediting his account.

Dr. Other Assets-Suspense Account -Clearing Adjustment Tk. 1,00,000/- Cr. Deposit A/C-Savings Bank A/C of Mr. X Tk. 1,00,000/-

Dr. Sundry Online IBTA Account Tk. 1,00,000/- Cr. Other Assets-Suspense Account -Clearing Adjustment Tk. 1,00,000/-

MONTHLY INTEREST ACCRUED ON LOANS & ADVANCES AND CHARGED TO INCOME & EXPENDITURE ACCOUNT

Other Assets-Interest receivable on Loans and Advances A/C Dr.

Income Account – Interest on Loans & Advances Cr(For the 1st Month of the respective Quarter)

MONTHLY INTEREST ACCRUED ON LOANS & ADVANCES AND CHARGED TO INCOME & EXPENDITURE ACCOUNT:

Other Assets-Interest receivable on Loans and Advances A/C Dr.

Income Account – Interest on Loans & Advances Cr(For the 2nd Month of a Quarter)

MONTHLY INTEREST ACCRUED ON LOANS & ADVANCES AND CHARGED TO INCOME & EXPENDITURE ACCOUNT

Loans and Advances A/C Dr.Income Account – Interest on Loans & Advances Cr (For

the 3rd month of the Quarter)Other Assets-Interest receivable on Loans and Advances

A/C Cr (interest receivable for 1st & 2nd month of the respective Quarter)

* (For the 3rd Month of a Quarter)

INTEREST ON LOANS AND ADVANCES

01 January 2014, an amount of Tk. 1,00,000/- financed as

term loan @ 12% interest rate p.a.

As on 31.01.2014:

Dr. Other Assets-Interest receivable on Loans and Advances A/C Tk. 1,000/-

Cr. Income Account – Interest on Loans & Advances Tk. 1,000/-

As on 28.02.2014:

Dr. Other Assets-Interest receivable on Loans and Advances A/C Tk. 1,000/-

Cr. Income Account – Interest on Loans & Advances Tk. 1,000/-

As on 31.03.2014:

Dr. Loans and Advances-Term Loan A/C Tk. 3,000/-

Cr. Income Account – Interest on Loans & Advances Tk. 1,000/-

Cr. Other Assets-Interest receivable on Loans and Advances A/C Tk. 2000/-

MONTHLY INTEREST ACCRUED ON DEPOSITS AND CHARGED TO INCOME & EXPENDITURE ACCOUNT

Expenditure A/C-Interest on Deposits A/C-Dr.

Other Liability-Interest Payable on Deposits A/C-Cr

FIXED DEPOSIT As on 01.01.2014, Mr. X deposited an amount of Tk. 100,000/- for issuing a FDR for 03

(Three) months period interest rate @ 12% p.a. As on 01.04.2014, he instructed to you for crediting proceeds from FDR to his Savings account maintained with your branch.

1. As on 01.01.2014Dr. Cash in Hand Tk. 1,00,000/-Cr. Deposit A/C-FDR Account (Mr. X) Tk.1,00,000/-As on 31.01.2014Dr. Expenditure A/C-Interest on FDR A/C Tk.1,000/-Cr. Other Liability-Interest Payable on FDR A/C Tk.1,000/-As on 28.02.2014Dr. Expenditure A/C-Interest on FDR A/C Tk.1,000/-Cr. Other Liability-Interest Payable on FDR A/C Tk.1,000/-As on 31.03.2014Dr. Expenditure A/C-Interest on FDR A/C Tk.1,000/-Cr. Other Liability-Interest Payable on FDR A/C Tk.1,000/-As on 01.04.2014Dr. Deposit A/C-FDR Account (Mr. X) Tk.1,00,000/-Dr. Other Liability-Interest Payable on FDR A/C Tk.3,000/-Cr. Sundry Deposit Account-Source Tax (10%) Tk. 300/-Cr. Sundry Deposit Account-excise duty Tk. 120/-Cr. Deposit Account-Savings Account Tk. 1,02,580/

OFFICE RENT

Advance Rent paid Tk. 10,00,000/-, Monthly Rent Tk.50,000/-, 50% of monthly rent adjusted from advance rent AIT deducted at source on Monthly rent @ 5% VAT on Office Rent @ 9% charged in Office rent.

1. Dr. Other Assets-Advance against Rent Office Tk.10,00,000/-

Cr. Bills Payable-Payment Order/Savings Bank Account of party Tk. 10,00,000/-

2. Dr. Expenditure A/C- Rent Office Tk. 50,000/-

Dr. Expenditure A/C- Rent Office (For VAT on Rent Office) Tk. 4,500/-

Cr. Other Assets-Advance against Rent Office Tk. 25,000/-

Cr. Deposit-Sundry Deposit-Source tax on Rent Tk. 2,500/-

Cr. Deposit-Sundry Deposit-Deduction of VAT on Rent Office Tk. 4,500/-

Cr. Bills Payable-Payment Order/Savings Bank Account of party Tk. 22.500/-

ADVANCE AGAINST TA/DA As per Instruction of Head Office, Mr. X withdraw an

amount of Tk.40,000/- for participating foundation course.

Dr. Other Assets- Advance against TA/DA Tk. 40,000/-

Cr. Cash in Hand Tk. 40,000/-

CLOSING VOUCHERS

Voucher passed at the branch end.Profit generating branchDr. Income Account Tk. **********Cr. Expenditure Account Tk.*******Cr. Sundry Online IBTA Account Tk.*******Loss incurring branchDr. Income Account Tk. **********Dr. Sundry Online IBTA Account Tk.*******Cr. Expenditure Account Tk.*******

CLOSING VOUCHERS AT HEAD OFFICE END.

Profit received from branch

Dr. Sundry Online IBTA Account Tk.******* Cr. Profit and Loss (G) Account Tk.*******

Loss sent to branch

Dr. Profit and Loss (G) Account Tk.******* Cr. Sundry Online IBTA Account Tk.*******

THE END