Volunteering and Fundraising

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Benefits of Volunteering

Involve yourself with the local community

Boost your CVFeel great about yourself!

V Team

They run both regular and one-off projects

They will organise travel and documentation for you

For more info go to: essex.su/vteam

Recognition• You can get a vTeam certificate if you complete

the minimum of 10 hours volunteering• There are better certificates as you do more hours• Chance to win awards at the Student Activity

Awards• Volunteering hours are logged in a vTeam

passport – these can be collected from reception

Membership

Once you have chosen an activity, let your whole membership know

Then email Tracy your Community and Volunteering Officer with names

Remind participating members the day before the event

Other InstitutionsIf you have your own links with other charities, you are welcome to volunteer for them instead.

You will, however, need to think about:• Travel (the vTeam can still cover travel expenses

if reasonable – flights to USA won’t be refunded!!)

• Documentation, including a risk assessment• Taking photos to prove you were there!

Standards

Make sure you update your society’s Standards Pages with all the details about

your activity.To work towards an award, you will need:

BRONZE SILVER GOLDProvide two volunteering opportunities (one must

be a Societies Guild event)

Provide three volunteering opportunities (two must be a

Societies Guild event)

Provide five volunteering opportunities (two must

be a Societies Guild event)

Societies Guild Events• Societies Guild events for your application

include– Winter Fayre– Open Days – Society Fayres in January

Make sure you plan these in advance so you don’t miss your chance for a standard!!

Each volunteering activity must have at least the following number of

members attending per eventNo. of members 15-50 51-100 101 +

No. on each activity At least 5 At least 10 At least 15

Fundraising

FundraisingA great way to boost your budget or donate to a

good causeBUT: BE AWARE!

• It is illegal to subsidise charity fundraising with SU funds

• It is illegal to donate money from your funds to charity

So, when fundraising for charity, you must cover the costs from the funds you raise

Fundraising Ideas• Cake/Krispy Kreme sales

• Quizzes• Raffles• Auctions • Race Nights

• Large Events, e.g. Christmas/Summer Ball

Lounge Lizzard• In Top Bar we have a machine called the

Lounge Lizzard.• Societies can book this out by emailing Neil

Diggens ndiggens@essex.ac.uk• The machine can run race nights, pub quizzes,

raffles and other games which can be used for fundraising.

• This is FREE so use it!

Alcohol and FoodAlcohol cannot be sold for fundraising purposes

To sell homemade food, at least one member must have a Food Hygiene Certificate – email

sadteam@essex.ac.uk for more info

Once money is raised

• If money is raised for the society, they need to come to reception and fill out a paying in slip. The money will be put into their club fund

• If the money is raised for a charity, they will have to come to reception, fill in a paying in slip but also a RAG form, the money will then go through our RAG account and straight to charity.

Other Important ConsiderationsFreebies: you are welcome to ask companies for

donations, but please write a letter and explain what the funds will go towards

No need to buy prizes if companies will give you stuff for free – put your society logo on the letter to

make it more official.

Small companies like restaurants and one off shops are more likely to give you vouchers etc. than chains.

Contacts

SAD Office sadteam@essex.ac.uk Tracy Mwangi twmwan@essex.ac.uk

Antonia Nathanail anatha@essex.ac.uk