Project

Management

Office

New Generation

Project Management OfficeIntroduction

In complex transformation projects, the biggest challenge is to implement

multiple initiatives that compete with business-as-usual, keeping the

organization's energy levels high

Only a small part of business transformation programs are successful. The

most frequent causes of failure are employee resistance and leadership

behaviors, which do not endorse the necessary changes.

Many organizations use some form of PMO (Program Management

Office), but their role is often limited to reporting on performance

indicators to track progress.

The most successful PMOs include transforming mentalities and

behaviors, defining and launching internal marketing campaigns that

ensure comprehensive ownership, or providing specialized expertise to

overcome specific bottlenecks.

The PMO emerges as an instrument often responsible for aligning the

program's work with the corporate strategy, establishing and ensuring

proper governance and sponsorship, focused on performing and

realization at the point of execution of the expected benefits .

Project Management OfficeA consistent need

Increasing number and

complexity of projects

Deadline stress and

Time to Market

Quality compliance,

people motivation and

Organizational changes

Project Portfolio 46%

Timelines 36%

Quality & Organizational issues 18%

Why do companies feel the need to implement PMO in their organizations? Multiple factors are the

most critical in the opinion of decision makers

Project Management OfficeBenefits

Increasing communication

effectiveness and

transparency

Better processes and

control improvement

Improvement of

entrepreneurial capacity

Organizational performance 43%

Business Stability 50%

Ownership & Empowerment 7%

In addition to the tangible benefits captured, other intangibles are the most mentioned and

perceived

Project Management OfficeKey Success Factors

Sustainability and

process continuity

Use of methodology Software for project

management,

organizational structure

and support

People capability

and motivation

Project Management Office

Next Generation PMOOur success is measured by the value generated by our customers in

each project we implement.

We are a company specialized in the implementation of operational

performance improvement projects.

Technological transformations are more likely to succeed if they

systematically identify barriers to effective implementation and

design mechanisms to address them.

Next Generation PMO´s act on this insight, Provide more agile

methodologies in order to shape required mindsets to support new

behaviours, creating and executing to secure board ownership

and providing targeted expertise and seniority to overcome specific

bottlenecks.

PMO staffing should be adjusted according, Agile teams can create

the kind of dynamics working environment and compelling

development opportunities that attract high performers.

Launch of Projects !

iniciatives

Launch iniciatives

Execution Control (Short

Interval Control / Gate

Reviews)

Execution

Governance definition and

Corporate Report design &

Communication

Setup

Elaboration / Validation of the

implementation plan by

Project

Portfolio Plan

Risk Management

Risk

Transfer

and commissioning

Sustainability

Financial and Operational

Performance Measurement

Módulo GPerformance Indicators /

Metrics / Project Model

Performance Bases

Phase 1

Change Management and

Cpmmunication

Change management

PMO ManagementPhase II

Launch PMO

Project Management Office

Our approach

Performance

Monitoring

Experience

Structure & PMO

Governance

Transformational

Change

We bring and implement Management Operating Systems

(Management practices and communication structure)

Carried out by mixed teams, using efficient management

techniques, supported by a PMO Governance focused on weekly

monitoring of operational and financial progress and results

Bringing aspiration and developing capabilities in implementation

programs is our DNA. We work permanently in order to sustain

continuity of the post project results

We offer an integrated approach Voltarion team has been executing PMO projects in

multiple business environments - OPEX and CAPEX.

Project Management Office

Our Value Proposition

PMO Management Dashboard,

PMO Office room, Short Interval

Control, Action Lists

Monitoring & Performance

Executive Align Program, Blue

Ocean, Visioning and Agile

methodologies

Build & Design

Induction and Task Force

training, Leadership Program and

Design & Creativity 4

Communication

People Engagement

Project Management Office

Artifacts (toolbox)