Friday, May 15

11:00 am-12:00 pm Executive Committee Meeting This is for all current and past officers, directors and regional advisors. 12:30-1:30 pm Registration 12:30-1:30 pm Fellowship & Visit Church Library 1:30-2:00 pm Welcome & Class Information 2:15-3:30 pm Session 1 Concourse vs. Atriuum – Allison Maynard Library Promotion – Liz Baker Mission Control – Carol Buckles Freeware for the Display, Capture, Conversion and Archiving of Digital Media – Ron Buckles 3:30-3:45 pm Break 3:45-5:00 pm Session 2 Cleaning Up Your Concourse Database – Allison Maynard Library Space & Furnishings – Jason Green Every Child Ready to Read – Cathy Montgomery Excel for Libraries – Carol Buckles 5:15-6:00 pm Guest Author – Steven K. Smith 6:00-6:45 pm Dinner 7:00-7:45 pm Book Reviews & CLM Update 7:45-8:30 pm Ice Cream Social

Saturday, May 16 8:00-8:45 am Registration 8:00-8:45 am Fellowship, Visit Church Library, Book Swap & Auction Items 8:45-9:00 am Welcome and Class information 9:15-10:30 am Session 3 What’s New in Atriuum – Allison Maynard Classification Declassified – Martha Hancock Transform with Displays – Kim Britton-Oliver Library Promotion (repeat) – Liz Baker 10:30-10:45 am Break

For more information

please call or email either

Lee Smith, Director

804-306-3862

lsmith5471@aol.com

or

Jewel Barger,

Education Director

804-526-4332

or email

VAchurchlibrary@gmail.com

VCLA Spring 2020 Conference Transforming Lives Through Libraries

Friday, May 15 & Saturday, May 16, 2020 Bon Air Baptist Church

2531 Buford Road Richmond, VA 23235

Contents:

Scholarship 3

Information

Guest Author 4

Information

Spring Auction 4

Class Information 5-6

Membership 7

Information

Registration 7

FYI 8

Notes of Interest 8

Looking Ahead 8

………

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Conference Schedule continued 10:45 am-12:00 pm Session 4 Atrium’s Online Public Access Catalog (OPAC) – Allison Maynard Classification Declassified (continued) – Martha Hancock Transform with Displays (repeat) – Kim Britton-Oliver Book Repair – Jewel Barger 12:15-1:30 pm Lunch & VCLA Business Meeting Installation of New Officers, Committees, Regional Advisors and any other VCLA business. All are encouraged to attend; only members can vote. VA Church Library Association in General Session. 1:30-2:00 pm Guest Author – Kathy Fogg Berry 2:15-3:30 pm Session 5 Cleaning Up Your Atriuum Database – Allison Maynard Bible Journaling – Carol Buckles Making it Great – Julie Grimes ResourceMate – Dottie Lewis

Classes and schedules are subject to change. Church is handicap accessible.

Thanks to Allison Maynard from Tennessee and our other Conference Leaders

Thank you for coming and being part of our conference.

For directions to the church: www.bonairbaptist.org

Hotel Information

Double Tree by Hilton, 1021 Koger Center Blvd., Richmond, VA 23235 (804) 379-3800 We have a block of rooms reserved for $109 plus tax a night (up to 4 per room) under

Lee Smith – Virginia Church Library Association. Call the hotel directly to make a reservation for this rate.

Meet our Conference Leader

Book Systems, Inc. – Allison Maynard

Allison brings a wealth of knowledge as a conference leader and expert on the Book Systems products. She will be leading an overview of both Concourse and Atriuum products as well as more detailed classes for some of the Concourse and Atriuum features such as Processing, Circulation, Reports and Inventory.

About the Event This training event for church librarians is planned and hosted by Virginia Church Library Association, a non-profit organization of volunteers dedicated to the support and advancement of Christian ministry through the local church library. The organization started in 1958 and continues to provide training and networking of church library workers twice a year at spring and fall conferences. Please share this with anyone interested in church library ministry. Individual membership, conference fees and occasional special projects provide funding for the organization’s work. Consequently, it is essential that interested persons become members and attend conferences so these services can continue and keep this ministry alive. Please visit our website www.vacla.org for additional information regarding the organization, this conference and helpful links to other related sites and organizations.

VCLA Scholarships

VCLA is pleased to announce that we are going to be offering again for the spring conference scholarships for first-time conference attendees. The scholarships are intended to bring church library

workers to our conferences for training and networking. This will also introduce them to everything VCLA has to offer. Financial assistance is available to help offset some of the conference cost. Below is the

scholarship application that must be completed and returned no later than April 15, 2020.

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Steven K. Smith is the author of twelve books including The Virginia Mysteries and Brother Wars series for middle grade readers. Steven’s books have sold over 100,000 copies, and he has spoken at more than 100 elementary and middle schools. The Virginia State Reading Association recently chose Shadows at Jamestown as a 2019-20 Virginia Readers Choice title. His first book, Summer of the Woods, is in development for film. Steven lives in Midlothian, Virginia, with his wife, three sons and a golden retriever. Visit his website at www.stevenksmith.net.

Kathy Fogg Berry for the past 20 years, Rev. Kathy Berry has served as a chaplain in long term care, hospital and hospice settings. She received an MS in patient counseling, and post-graduate certificate in aging studies from Virginia Commonwealth University (VCU) Medical School in Richmond, Va. From Southern Seminary in Louisville, Ky., she received an MRE in Religious Education.

From 2004-2014, Kathy taught spirituality and aging for the graduate departments of patient counseling and gerontology in the School of Allied Health Professions at VCU, and she’s been a trainer for the Alzheimer’s Association since 2002. She has spoken on spirituality and dementia at statewide, regional, and national conferences.

In 2018 Kathy’s book, When Words Fail: Practical Ministry to People with Dementia and their Caregivers was published. She served on the editorial board and wrote two chapters in Dementia-Friendly Worship: A Multifaith Handbook for Chaplains, Clergy and Faith Communities, published in June, 2019, by Jessica Kingsbury Publishers.

Kathy may be reached at Foggberry@hotmail.com

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Spring Craft & Baked Goods Auction

Are you a person who likes to make crafts such as quilts, afghans, needle point, floral arrangements & wreaths,

woodworking, etc.? Do you like to work in the kitchen baking homemade goodies? We are looking for donations for

our auction. Please bring your items to the Commons Area on the afternoon of Friday, May 15, to the designated

tables. The team will organize all the items to be ready to start bidding on Friday evening thru Saturday afternoon.

All winners will be announced at the end of the VCLA business meeting. We will accept cash or checks

(made payable to VCLA) for the purchases. * All proceeds will go to benefit the future work of VCLA.

* Funds are not tax deductible.

Class Information

If you plan on taking any of the Atriuum or Excel for Libraries classes, please bring a laptop if possible.

Atriuum’s Online Public Access Catalog (OPAC) Allison Maynard

This session will cover OPAC. OPAC is what your patrons use to access your database. We will cover how to customize OPAC for your library, as well as answer questions.

Bible Journaling Carol Buckles

Bible Journaling is a new approach to Bible study that involves art in devotion. This informal workshop will introduce several approaches. The church library can be the focus of introducing a Bible Journaling small group, by providing a space to work, materials, ideas and “permission” to do art in a Bible. A handout of online resources is provided, and can be picked up whether you attend the workshop or not.

Book Repair Jewel Barger

Learn how to make old books new again, showing you how to make repairs to damaged items.

Classification Declassified Martha Hancock

This is a multi-level, interactive class on the usages, both basic and advanced of the Dewey Decimal System of classification. Arm yourself with the how’s and why’s of using this logical system of putting the books in your library in order. Attendees are encouraged to bring the book, A Classification System for Church Libraries (available on-line on LifeWay.com for $8.99) and the Sears Subject Headings, 19th Edition or higher. Questions are welcome.

Cleaning Up Your Atriuum Database Allison Maynard

In this session we will create/modify reports to help with analyzing and weeding your collection, look at consolidating records, and using Quick Cataloging to add missing information to item records, as well as answer questions.

Cleaning Up Your Concourse Database Allison Maynard

In this session we will create/modify reports to help with analyzing and weeding your collection, use eZcat to add missing information to item records, and answer questions.

Concourse vs. Atriuum Allison Maynard

If you are considering upgrading from Concourse to Atriuum, or you are just gathering information about the two programs, come see what the differences are between Book Systems’ Concourse (windows-based) program and Atriuum (web-based) program. Learn about differences in navigating the programs, cataloging items, reports, OPAC, and more.

Every Child Ready to Read Cathy Montgomery

Success in the classroom can begin even before a child enters kindergarten. Learn about early literacy and how church libraries can be a part of the action in helping families to read more books.

Excel for Libraries Carol Buckles

Microsoft Excel can be a useful tool for small church libraries, if you can’t afford an electronic library system. This class is an introduction to the features of Excel that make it useful for cataloging, shelf list and card catalog functions in a small library. A sample spreadsheet will be provided in Dropbox [online].

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Class Information continued

Freeware for the Display, Capture, Conversion and Archiving of Digital Media Ron Buckles

This class will be a presentation of free, well-known and proven safe software tools that aid in the capturing, editing and archiving of video, image and audio files. Also included is an introduction in how and why information is converted to digital.

Library Promotion Liz Baker

Explore ways to increase awareness and usage of your church library through communication. Promote your library's resources by using old and new marketing techniques.

Library Space & Furnishings Jason Green

Have questions about furniture and shelving for your church library? Jason Green, president of Melos Inc., will be on hand to discuss your library needs from planning, design, layout, procurement and installation regardless of the size of the project.

Make it Great Julie Grimes

We all know that libraries are repositories of knowledge and ideas, but they can also be a place where people can work together and create new things. Discover ways to increase your library offerings while expanding your patron base. From sewing and craft making to science experiments, library makerspace options allow patrons hand-on experiences and ways to turn their ideas into reality.

Mission Control Carol Buckles

Mission Control is a business approach to running a church library, for folks who don’t necessarily have business training. The tools of business are not just about turning a profit, but serving the customer. First, you have to identify your customer! For lots of ideas about meeting the needs of your church body, learn about controlling the mission.

ResourceMate Dottie Lewis

Roundtable discussion about using ResourceMate while using the software Volunteer App as a live demonstration.

Transform with Displays Kim Britton-Oliver

There is a $5 fee per person to cover the supplies used in the class.

Upcycle your old weeded library books...take one book or five & create! Transforming books into a tabletop, shelf or window display, a birdhouse, bookends, a frame, pendants, a wall board or create a whimsical display. Please bring weeded hardback books about crafts, cooking, children’s & reference books to use & share (the more the better). Also a prop or two that you are going to incorporate into your creation. Prop examples (items from home & the Dollar Tree is a great resource): a teacup & saucer, spoon, eye glasses, candle stick holder & candle, a heart, a bird or a rabbit figurine, etc., artificial flowers/succulents. Your creative possibilities are endless!

What’s New in Atriuum Allison Maynard

In this session you will learn about some of the newest features that have been added to Atriuum.

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Membership Information: VCLA 2020 Memberships

It’s a new year and time to pay your membership dues. Reminder that the deadline to be included in the 2020 membership

directory is March 15. Membership form and payment information can be found on our website www.vacla.org. Contact

Karen Jones, 703-986-7256 or a1trainer@verizon.net, if you are uncertain about your payment of the 2020 fees.

Registration Form Virginia Church Library Association

Transforming Lives Through Libraries – Spring Conference – May 15 & 16, 2020

Conference Cost - $65 VCLA Members & Non-Members

Fee Includes Registration, Dinner, Lunch, Snacks & Facility Fees

Saturday only $55 VCLA Members & Non-Members

Fees include Registration, Lunch, Snacks & Facility Fees

*If registered by April 15. Prices will be $20 more after this date.

The deadline to guarantee meals is May 8 , 2020.

The cost for any additional guest attending will be $25 for meals.

Please send a registration form for each attendee with one total check made payable to:

Lee Smith, 7605 Sweetbriar Road, Henrico, VA 23229

VCLA Mailing List

If your email address, mailing address, or phone number has changed, please let us know so we can update our records.

We are trying to use email as much as possible to save money.

If you are no longer the church librarian, serving on the library staff, or contact person, please let us know also.

Send all corrections to vachurchlibrary@gmail.com

VCLA uses contact information strictly for sending news and information about the organization, conferences and events.

We do not share information.

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Name: ______________________________________________________________________________________

Home Mailing Address: ________________________________________________________________________

City: ___________________________________________ State: ________ Zip Code: ______________________

Home Phone: ______________________ Cell Phone: ____________________ Other Phone: _________________

Email: ______________________________________________________________________________________

Church Name: ________________________________________________________________________________

Church Mailing Address: _______________________________________________________________________

City: __________________________________________ State: _________ Zip Code: ______________________ Check all that apply for planning and food purposes

Attending: ___Fri. Afternoon ___ Fri. Dinner ___ Sat. Morning ___ Sat. Lunch ___ Sat. Afternoon

Vegetarian Option? __ Yes

For Your Information

Find us three ways: Like us on our Facebook page to keep up with the most current VCLA news! We can

be found at Virginia Church Library Association. Check us out on the web at www.vacla.org and find

information about us on the Church Librarians Network at churchlibrarians.ning.com. Are you a member of

the Church Librarians Network? It’s FREE to be a member. There are lots of helpful topics, promotional

ideas, events and more.

Notes of Interest

If you would like to have a mentor help with your library or receive helpful information, contact either

Dottie Lewis, Development Director, (434) 927-5893 or (276) 252-6836, or Toni Everard, Assistant

Development Director, (504) 949-7947 or (434) 409-9764, or a regional member of their committee.

Looking Ahead

VCLA Fall Conference – October 2 & 3, 2020

Make Your Library a Wonderland

First Baptist Church, 23 Starling Avenue, Martinsville, VA 24112

Guest Conference Leaders: Carolyn Walker, LifeWay Church Library Ministry Specialist and Allison Maynard, Book Systems, Inc.

Tennessee Church Library Ministry

They will host a conference in Fall, 2020. Location TBD

For more information www.tnbaptist.org or bevleague@gmail.com

Don’t forget to check out NING

Have you checked out the churchlibrarians.ning.com website? This is an excellent and free resource for all librarians. You can get promotion ideas, chat with other librarians, ask questions plus see the events page with conferences in your area and more. We are grateful to Morlee Maynard at LifeWay for all she does to keep this website maintained for everyone.

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