Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students...
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Transcript of Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students...
![Page 1: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/1.jpg)
How to find/match student records in a post-SSN age?
![Page 2: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/2.jpg)
Visiting
Scholars
GMATACT
PCAT SAT
GRETSIHigh School
Transcripts
ESL
Prospective
Students
Graduate
Apps
Law School AppsCollege
Transcrip
ts
Undergraduate
Apps
![Page 3: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/3.jpg)
Visiting
Scholars
GMATACT
PCAT SATGRE
TSIHigh School Transcripts
ESL
Prospective
Students
Graduate
Apps
Law School AppsCollege
Transcrip
ts
Undergraduate
Apps
Last First Middle
Address DOB SSN Sex
SMITH JOHN 2 E 13TH ST CHICAGO, IL 60601 03/25/83
![Page 4: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/4.jpg)
Visiting
Scholars
GMATACT
PCAT SAT
GRETSIHigh School
Transcripts
ESL
Prospective
Students
Graduate
Apps
Law School AppsCollege
Transcrip
ts
Undergraduate
Apps
Last First Middle
Address DOB SSN Sex
SMITH JOHN 2 E 13TH ST CHICAGO, IL 60601 03/25/83
SMITH JOHN R. 2 E 13TH ST CHICAGO, IL 60601 03/25/83 123-45-6789 M
![Page 5: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/5.jpg)
Visiting
Scholars
GMATACT
PCAT SAT
GRETSIHigh
School Transcripts
ESL
Prospective
Students
Graduate
Apps
Law School AppsCollege
Transcrip
ts
Undergraduate
Apps
Last First Middle
Address DOB SSN Sex
SMITH JOHN 2 E 13TH ST CHICAGO, IL 60601 03/25/83
SMITH JOHN R. 2 E 13TH ST CHICAGO, IL 60601 03/25/83 123-45-6789 M
SMITH JOHN ROBERT 2ND EAST 13TH STREET CHICAGO ILLINOIS 60601
03/25/1983 6789 M
![Page 6: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/6.jpg)
Visiting
Scholars
GMATACT
PCAT SAT
GRETSIHigh School
Transcripts
ESL
Prospective
Students
Graduate
Apps
Law School AppsCollege
Transcrip
ts
Undergraduate
Apps
Last First Middle
Address DOB SSN Sex
SMITH JOHN 2 E 13TH ST CHICAGO, IL 60601 03/25/83
SMITH JOHN R. 2 E 13TH ST CHICAGO, IL 60601 03/25/83 123-45-6789 M
SMITH JOHN ROBERT 2ND EAST 13TH STREET CHICAGO ILLINOIS 60601
03/25/1983 6789 M
SMITH JOHNNY 03/25/1983 M
![Page 7: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/7.jpg)
Last First Middle
Address DOB SSN Sex
SMITH JOHN 2 E 13TH ST CHICAGO, IL 60601 03/25/83
SMITH JOHN R. 2 E 13TH ST CHICAGO, IL 60601 03/25/83 123-45-6789 M
SMITH JOHN ROBERT 2ND EAST 13TH STREET CHICAGO ILLINOIS 60601
03/25/1983 6789 M
SMITH JOHNNY 03/25/1983 M
SMITH JOHNATHON ROBERT 2ND EAST 13TH STREET CHICAGO ILLINOIS 60601
03/25 123-45-6789 M
Visiting
Scholars
GMATACT
PCAT SAT
GRETSIHigh School
Transcripts
ESL
Prospective
Students
Graduate
Apps
Law School AppsCollege
Transcrip
ts
Undergraduate
Apps
![Page 8: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/8.jpg)
Receiving less information◦ SSN no longer used in many cases◦ DOB no longer used or only partially provided ◦ Privacy Concerns : both individual and FERPA
Foreign student population increasing Mobile society = more fluid data
◦ Frequent address changes◦ Multiple email addresses◦ Multiple phone numbers
What has led to this situation?
![Page 9: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/9.jpg)
Confusion when we have duplicate records Time spent matching records when it
becomes a manual process Time spent merging records Risk of overlay or mashing of student
records◦ Violation of FERPA◦ Angry/upset student – legal consequences
Time spent “unmashing” student records
Impact of this environment
![Page 10: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/10.jpg)
Capture as much information as possible as soon as possible
Steps to ensure best possible matching success
![Page 11: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/11.jpg)
Name – first, middle(not initial), last, suffix Address – differentiate between permanent, local,
foreign, mailing, separate components Phone Email address Date of Birth – complete if possible (privacy concerns)
SSN – if available (privacy concerns)
Gender (privacy concerns)
Citizenship Birth city/Birth Country High School College
What information should we capture
![Page 12: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/12.jpg)
Capture as much information as possible as soon as possible
Normalize or Standardize your data as much as possible(preferably on input)
Steps to ensure best possible matching success
![Page 13: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/13.jpg)
Name Address City St ZIP Phone ------ ----------------- ------------ -- ---------- --------------1 SMITH 2 E 13TH ST CHICAGO IL 60601-2407 (312) 458 99922 2 13 ST EAST CHICAGO IL 60601 SMITH3 SMTH 2 EAST 13TH CHICAGO LAWN IL 312-458-99924 SMITH 2 E THIRTEENTH ST CHICAGO IL 60601 458-99925 SMITH TWO EAST 13TH ST CHICAGO IL 60601 312-458-9991
Name Address City St ZIP Phone ----- ----------- ------- -- ---------- ------------1 SMITH 2 E 13TH ST CHICAGO IL 60601-2407 312-458-99922 SMITH 2 E 13TH ST CHICAGO IL 60601-24073 SMTH 2 E 13TH ST CHICAGO IL 60601-2407 312-458-99924 SMITH 2 E 13TH ST CHICAGO IL 60601-2407 XXX-458-99925 SMITH 2 E 13TH ST CHICAGO IL 60601-2407 312-458-9991
Normalizing or Standardizing your data
![Page 14: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/14.jpg)
Capture as much information as possible as soon as possible
Normalize or Standardize your data as much as possible(preferably on input)
Perform your search in an ever tightening approach but at a high level
Steps to ensure best possible matching success
![Page 15: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/15.jpg)
Capture as much information as possible as soon as possible
Normalize or Standardize your data as much as possible(preferably on input)
Perform your search in an ever tightening approach but at a high level
Compare results on as many attributes as possible and rank based on experience
Steps to ensure best possible matching success
![Page 16: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/16.jpg)
ATTRIBUTE INCOMING RECORD #1 POINTS
LAST NAME SMITH SMITH 10
FIRST NAME JON JONATHON 10
MIDDLE NAME ROBERT ROBERT 10
SSN 123-45-6789 123-45-6789 80
DATE OF BIRTH 12/21/1993 12/12/1993 -5
GENDER M M 5
EMAIL ADDRESS [email protected] [email protected] 50
HIGH SCHOOL(NASC)
2446178 2446178 15
TOTAL 165 points
Attribute Comparison
![Page 17: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/17.jpg)
Name SSN DOB Sex
Email HS PTS
INCOMING:
SMITH, JON ROBERT
123-45-6789 12/21/93 M [email protected] 2446178
ON FILE:
SMITH, JONATHON 123-45-6789 12/21/93 M [email protected] 2446178 165
SMITH, JOHN 428-95-7895 04/23/85 M [email protected] 6589411 40
SMITH, JUAN 12/12/93 M [email protected] 60
SMITH, JON 12/21/93 70
Record Comparison
![Page 18: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/18.jpg)
Capture as much information as possible as soon as possible
Normalize or Standardize your data as much as possible(preferably on input)
Perform your search in an ever tightening approach but at a high level
Compare results on as many attributes as possible and rank based on experience
When match is found then update where appropriate
Steps to ensure best possible matching success
![Page 19: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/19.jpg)
Capture as much information as possible as soon as possible
Normalize or Standardize your data as much as possible(preferably on input)
Perform your search in an ever tightening approach but at a high level
Compare results on as many attributes as possible and rank based on experience
When match is found then update where appropriate
Normalize and de-duplicate your data periodically
Steps to ensure best possible matching success
![Page 20: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/20.jpg)
New System Integrations Cloud computing Smartphone payment systems National/State Identification
◦ Health◦ Voter◦ Financial Aid◦ Visa/Immigration
Sharing login credentials (Social Networks)
The Future
![Page 21: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/21.jpg)
Barry McClendonSenior Software Developer/Analyst
Office of Admissions – Information Technology
The University of Texas at [email protected]
Questions?
![Page 22: Visiting Scholars GMAT ACT PCAT SAT GRE TSI High School Transcripts ESL Prospective Students Graduate Apps Law School Apps College Transcripts Undergraduate.](https://reader030.fdocuments.us/reader030/viewer/2022032702/56649cd95503460f949a2cde/html5/thumbnails/22.jpg)
Barry McClendonSenior Software Developer/Analyst
Office of Admissions – Information Technology
The University of Texas at [email protected]
Questions?
https://joind.in/event/sacrao2012
M2.08 - How to Find/Match Student Records in the Post-SSN Age