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Breaking the

WebMail Habit

Jason HaleFall 2007

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Advantages of WebMail

Can check/Send e-mail from any networked computer(vacations, home, conferences, labs, classrooms)

Access old e-mails from any networked computer

No software to install/configure(just a web browser)

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Disadvantages of WebMail

Slow, depending on server and network load 2 Quotas

• Inbox Quota: Can’t be expanded

• Sunset Quota: Default 5MB (expandable)

Can only access e-mail when on the network

Crude user interface

What does audience think?

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Stretching Your WebMail Quota

Sunset quota 5MB by default

expandable by special request to kfg@olemiss.edu

Save messages from inbox into named foldersso they won’t count against your inbox quota

Delete no-longer-needed incoming or sent messages

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Coming this Winter: New WebMail

100MB student quota

300MB employee quota

Save messages from inbox into named folders

Delete no-longer-needed incoming or sent messages

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Alternatives to WebMail

Eudora for Windows or Mac

Outlook Express

Outlook 2000/XP/2003

Outlook 2007

Thunderbird

Instructions: http://www.olemiss.edu/email/Download: http://www.olemiss.edu/helpdesk/resources.html#software

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Viewing Webmail

Sunset

http://webmail.olemiss.edu

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Popping E-Mail:Leave a copy on server

Sunset

http://webmail.olemiss.edu

Eudora

Server copies can be accessed from Web-Mail

Popped messages can be viewed with client ondesktop/laptop.

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Popping E-Mail

Sunset

http://webmail.olemiss.edu

Eudora

NO copy left on server

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Popped E-MailSunset

http://webmail.olemiss.edu

Eudora

then lives on PC or laptopand is viewable there only by the client software that popped it.

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Popped E-MailSunset

http://webmail.olemiss.edu

Outlook

then lives on PC or laptopand is viewable there only by the client software that popped it.

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Generic Pop E-Mail Settings

'Incoming/POP' server set to pop.olemiss.edu

Enable SSL encryption for POP

Outgoing/SMTP’ server set: mail.olemiss.edu

Latest Generic Settings: http://www.olemiss.edu/email/instructions/generic.pdf

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Folders Create folders to organize e-mails

Move (drag) e-mails from in-box to named folders

Easily find e-mails from your work history

Folders may be nested within other folders

Automatically divert incoming e-mail to folders

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Folders

Outlook Example

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Searching for E-mails

Outlook Example

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Sorting E-mails

ascending or descending

by “From” or “To”

by “Subject”

by date received or sent

by flagged status

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Sorting by “From” Outlook Example

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Flagging E-mails

Flag (color-code) an e-mail based on some category you invent

Example flags:purple = ToDored = Delegatedgreen = Awaiting Input from Othersetc.

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Flagging E-mails

Outlook Example

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Other E-mail Stuff

Campus Spam Filter

E-Mail to Groups

Auto Completion

Filters

Attachments

Virus-free E-mailing