Vision: “Junee will be a great place to live, with a healthy civic pride. That will come about...

JUNEE SHIRE COUNCIL

AGENDA AND BUSINESS PAPER

Ordinary Meeting of Council

Tuesday, 20 March 2018

@ 4.30pm

in the Council Chambers

Our Vision: “Junee will be a great place to live, with a healthy civic pride. That will come about because the amenity of the Shire – social, recreational, cultural, environmental and visual – is the best quality possible given our circumstances. There will be an increase in population because of this, with the increase made up of people who are net contributors to the community. “Junee will be prosperous and existing services and businesses will have been preserved and grown. The Shire will have economic development strategies recognising the different circumstances of urban and rural areas. “Junee will be a place where innovative, responsive leadership and management occurs in all facets of community life. “It will be an independent Local Government area with a strong sense of identity.” Our Mission: The community and Junee Shire Council are to Make Tracks systematically and with determination towards the Shire Vision.” Our Community Values: Proud and welcoming – we are proud of our Shire and as a friendly community we encourage and support new residents and business owners. Innovative and progressive – we welcome new ideas and we seek to make changes that will improve the lifestyle of our community. Inclusive – we have a perspective broader than the Shire boundary; our regional focus means we are tuned to the opportunities available through co-operation and partnerships. Leadership and wisdom – we listen and act; we are prepared to take tough decisions in the best interests of the future of our people, our place and our economy.

AGENDA APOLOGIES CONFIRMATION OF MINUTES ORDINARY MEETING 20 FEBRUARY 2018 MATTERS ARISING OUT OF MINUTES DECLARATIONS OF INTEREST MAYORAL MINUTE GENERAL MANAGER’S REPORT 1. ANNUAL PERFORMANCE REVIEW 2. STRONGER COUNTRY COMMUNITIES FUND 3. LONG TERM FINANCIAL PLAN 2018 - 2028 4. REROC SOUTHERN LIGHTS PROJECT 5. RIVERINA EASTERN NOXIOUS WEEDS ADVISORY COMMITTEE – TENDER 6. CODE OF MEETING PRACTICE 7. MARRAR ROAD 8. COUNCIL INVESTMENTS AND BANK BALANCES 9. RELEASE OF COVENANT ON LOTS 17-18 SEC 2 DP 2437 KNOWN AS 24 HART STREET, JUNEE 10. JUNEE COMMUNITY TRANSPORT

CORRESPONDENCE

COUNCIL COMMITTEE REPORTS Internal Audit Committee DELEGATES REPORTS Local Health Advisory Committee Bethungra Dam Noxious Weeds Committee Riverina Bush Fire Management Committee NOTICES OF MOTION

LATE BUSINESS (MATTERS OF URGENCY)

QUESTIONS/STATEMENTS WITH NOTICE INFORMATION BOOKLET – TABLED FOR THE INFORMATION OF COUNCILLORS GENERAL MANAGER’S CONFIDENTIAL REPORT – RECOMMENDATIONS OF COMMITTEE OF A WHOLE MEETING 1. GOLDENFIELDS WATER 2. DEVELOPMENT IN THE ILLABO URBAN/VILLAGE AREA CLOSE

JUNEE SHIRE COUNCIL

CONFIRMATION OF MINUTES ORDINARY MEETING

MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 20 FEBRUARY 2018.

The meeting opened at 4.36pm.

PRESENT

Councillors N Smith, R Asmus, M Austin, R Callow, D Carter, M Cook, P Halliburton, M Holmes and K Walker.

STAFF

General Manager, Director Finance and Administration, Director Engineering Services, Director Community and Business and Executive Assistant.

CONFIRMATION OF MINUTES – ORDINARY MEETING 19 DECEMBER 2017

01.02.18 RESOLVED on the motion of Cr R Asmus seconded Cr M Holmes that the minutes of the Ordinary Meeting held on 19 December 2017, copies of which had been supplied to each Councillor, be confirmed.

BUSINESS ARISING

Nil

DECLARATIONS OF INTEREST

Councillors were invited to disclose any Declarations of Interest related to the items of business in the report.

Cr David Carter declared a non-significant non-pecuniary interest in Item 5 of the General Managers report as he is a member of the Schoolboys Football Carnival Committee.

GENERAL MANAGER’S REPORT

The General Manager presented a report which dealt with Items 1 to 11, and the following action was taken:

1[GM] RIVERINA JOINT ORGANISATION

02.02.18 RESOLVED on the motion of Cr R Callow seconded Cr M Holmes that in accordance with Part 7 of Chapter 12 of the Local Government Act 1993, the Junee Shire Council resolves:

1. That Junee Shire Council inform the Minister for Local Government (Minister), ofCouncil’s endorsement of the Minister recommending to the Governor theestablishment of a Joint Organisation ( Joint Organisation) in accordance with thisresolution.

2. To approve the inclusion of the Junee Shire Council area in the Joint Organisation’sarea.

CHAIRPERSON: __________________________________________________________

GENERAL MANAGER: _____________________________________________________ Page 1 of 6


3. That the Joint Organisation be established to cover the Junee Shire Council’s areaand any one or more of the following Council areas: Bland, Coolamon, Cootamundra-Gundagai, Greater Hume, Lockhart, Snowy Valleys, Temora and Wagga Wagga.

4. That, on the expiry of a period of 28 days from the making of this resolution, theGeneral Manager provide the Minister:

a) with a copy of this resolution including the date on which Council made thisresolution, and

b) inform the Minister that this resolution has not been rescinded.

for the purpose of the Minister issuing a certificate under Section 400P of theAct.

2[DCB] DELIVERY PROGRAM / OPERATIONAL PLAN HALF-YEAR PROGRESS REPORT

03.02.18 RESOLVED on the motion of Cr R Asmus seconded Cr M Cook that the Council receive the Delivery Program/Operational Plan Half-year Progress Report and endorse its publication to the community.

3[FCDM] JUNEE JUNCTION RECREATION & AQUATIC CENTRE – 2017/2018 CAPITAL WORKS PROJECTS

04.02.18 RESOLVED on the motion of Cr R Asmus seconded Cr K Walker that Council adopt the proposed re-allocation of capital works funding from its 2017/2018 budget for capital works projects at the Junee Junction Recreation & Aquatic Centre.

4[FM] QUARTERLY BUDGET REVIEW STATEMENT – DECEMBER 2017

05.02.18 RESOLVED on the motion of Cr R Callow seconded Cr K Walker that:

1. The Quarterly Budget Review Report as at 31 December 2017 be received and noted;and

2. The Council approve the variations in budgets at 31 December 2017.

5[GM] DRAFT CLOSURE OF SPORTING FIELDS AND RECREATION AREAS POLICY

06.02.18 RESOLVED on the motion of Cr R Asmus seconded Cr M Austin that:

1. Council advertise the Draft Closure of Sporting Fields and Recreation Areas Policy forpublic Comment for a period of 28 Days.

CHAIRPERSON: __________________________________________________________



2. Council write to the Junee Sports Committee, Junee Soccer Club, Junior Rugby League and the Riverina Schoolboys Football Carnival Committee inviting them to comment on the draft policy.

6[DFA] RECORDS MANAGEMENT POLICY 07.02.18 RESOLVED on the motion of Cr P Halliburton seconded Cr R Callow that Council adopt

the revised Records Management Policy. 7[FM] COUNCIL INVESTMENTS AND BANK BALANCES 08.02.18 RESOLVED on the motion of Cr P Halliburton seconded Cr R Callow that:

1. The Monthly Investment Reports as at 31 December 2017 and 31 January 2018 be received and noted.

2. That the Certificate of the Responsible Accounting Officer be noted and the report

adopted. 8[ATP] DEVELOPMENT APPLICATION 2018/4 - CONSTRUCTION OF THREE

DWELLINGS IN COMMUNITY TITLE SUBDIVISION 09.02.18 RESOLVED on the motion of Cr P Halliburton seconded Cr R Callow that:

1. Pursuant to Section 80 and Section 80A of the Environmental Planning & Assessment Act 1979, Development Application No. 2018/4 from Mr W A Turnbull for the Construction of three dwellings in Community Title Subdivision on LOT: 3 SEC: 4 DP: 1612 known as 11 Fitzroy Street JUNEE be approved subject to the conditions of consent included in Schedule A and B.

2. An additional condition be added to Schedule A regarding the construction of kerb and gutter being – “…The person having the benefit of the consent shall construct barrier kerbing and guttering and the provision of street drainage where necessary, for the full frontage of the Church Street lot, being approximately 20m. All such works are to comply with Junee Shire Council Guidelines for Engineering Works.”

3. That the owner, Mr W A & Mrs D D Turnbull be advised of the decision of the Council

on Development Application No. 2018/4. As required under Section 375A of the Local Government Act, the following is the record of voting for this planning matter. FOR: Councillors N Smith, R Asmus, M Austin, R Callow, D Carter, M Cook, P Halliburton,

M Holmes and K Walker. AGAINST: Nil

CHAIRPERSON: __________________________________________________________ GENERAL MANAGER: _____________________________________________________ Page 3 of 6

MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 20 FEBRUARY 2018. 9[ATP] DEVELOPMENT APPLICATION 2018/7 - MULTI DWELLING HOUSING

& TEN-LOT COMMUNITY TITLE SUBDIVISION 10.02.18 RESOLVED on the motion of Cr R Asmus seconded Cr M Holmes that:

1. Pursuant to Section 80 and Section 80A of the Environmental Planning & Assessment Act 1979, Development Application No. 2018/7 from Troy Raulston Constructions Pty Ltd for a ten lot community title subdivision, access road and construction of nine dwelling units on Lot 12 DP 1195603, known as 37 Waratah Street JUNEE, be approved subject to the conditions of consent included in Schedule A and B.

2. An additional standard be added to Schedule A regarding fire services being – “…A

suitable fire hydrant system must be available to serve the entire development. Such a system satisfies this requirement if it complies with Australian Standard 2419.1 and Part E1.3 of the Building Code of Australia. The design may require on site storage and booster systems to satisfy volume and pressure standard stated in the subject Australian Standard.”

3. The owner, ACN 082 000 137 Pty Limited be advised of the decision of the Council on

Development Application No. 2018/7.

As required under Section 375A of the Local Government Act, the following is the record of voting for this planning matter. FOR: Councillors N Smith, R Asmus, M Austin, R Callow, D Carter, M Cook, P Halliburton,

M Holmes and K Walker. AGAINST: Nil

10[DES] SEWAGE TREATMENT PLANT UPGRADE – UPDATE 11.02.18 RESOLVED on the motion of Cr D Carter seconded Cr M Austin that the report on the

Sewage Treatment Plant Upgrade Update be noted. 11[DES] JOHN POTTS DRIVE STAGE 7 – DELAY 12.02.18 RESOLVED on the motion of Cr R Callow seconded Cr R Asmus that:

1. The report on the delay to John Potts Drive Stage 7 be noted. 2. Council authorise additional allocation to the John Potts Drive Stage 7 capital work

project of $50,000. COMMITTEE REPORTS Nil


MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 20 FEBRUARY 2018. DELEGATES’ REPORTS • Riverina Regional Library • REROC • Bethungra On The Up Committee – Cr D Carter • Sports Committee – Cr K Walker • Goldenfields Water County Council – Cr R Callow NOTICE OF MOTION Nil LATE BUSINESS Nil QUESTIONS ON NOTICE Nil INFORMATION BOOKLET The information booklet was received and noted. CONFIDENTIAL REPORT 13.02.18 At 6.18pm Council RESOLVED on the motion of Cr R Callow seconded Cr P Halliburton to go

into Closed Committee of the Whole under Section 10A (2) (d) (i) prejudice the commercial position of the person who supplied it.

1[GM] KERBSIDE COLLECTION OF MOBILE GARBAGE BINS 14.02.18 RESOLVED on the motion of Cr R Callow seconded Cr R Asmus that:

1. Junee Shire Council note the report on the Kerbside Collection of Mobile Garbage Bins. 2. The Council continues to work with Cleanaway to introduce an efficient and convenient

collection schedule for the remainder of the term of the contract. 3. The Council removes the recycling service from business premises and in its place

provide an equivalent residual waste bin service. 2[GM] PURCHASE OF GOODS AND SERVICES 15.02.18 RESOLVED on the motion of Cr K Walker seconded Cr R Callow that Council’s Purchase

of Goods and Service Protocol that enables less than a minimum of three quotes to be obtained under certain circumstances requiring either the General Managers or Council’s



approval, include the Mayor and Deputy Mayor jointly having delegated authority to exercise this authority.

REVERSION TO OPEN COUNCIL

16.02.18 RESOLVED on the motion of Cr R Callow seconded Cr P Halliburton that Council move out of committee and revert to an open meeting of the Council, the time being 6.49pm.

17.02.18 RESOLVED on the motion of Cr R Callow seconded Cr P Halliburton that Council adopt the resolutions made in Closed Committee.

There being no further business, the meeting closed at 6.50pm.

CHAIRPERSON: __________________________________________________________


JUNEE SHIRE COUNCIL

MAYORAL MINUTE

MAYORAL MINUTE REPORTED TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018.

Report No: INVESTIGATIONS INTO IMPROVED PASSENGER RAIL SERVICES

Reporting Officer: Mayor

Key CSP strategic theme: Collaborative

8.2 working partnership to plan for the future

Attachments: Nil

RECOMMENDATION:

That Council endorse the actions of the Mayor and General Manager and support the pursuit of improved rail services as outlined in the report. __________________________________________________________________________

EXECUTIVE SUMMARY

Opportunities exist for improved passenger rail services to Junee and other communities with access to the main southern line between Sydney and Melbourne.

An offer has been made by a highly credible and independent body, the Rail Futures Institute, to provide at no cost, a high quality discussion paper for circulation.

Junee has a central role and position regarding rail services for its community however this also presents an opportunity to bring together a much larger group of communities.

Through taking this step, Junee Shire Council may ultimately become a facilitator for that wider part of the population whilst at the same time bringing improvements to its own community.

This is the first step into a much bigger realm and I commend Council to take that step. This report recommends Council support the action of the Mayor and General Manager thus far and support pursuit of improved rail services as outlined in the report.

BACKGROUND

It all began quite simply as a discussion over dinner late last year. As Mayor and bush poet I was asked to speak and entertain a group of motor enthusiasts from the Wolsley Hornet Motor Club of Australia. I happened to be sitting with Professor Bill Russell who, as it turns out, is a passionate advocate for rail. He suggested that Junee should have more and better passenger rail services.

Following on from that first chat, the General Manager and I recently held discussions with Professor Bill Russell and his associate Max Michelle regarding the opportunities that may exist to advocate for increased passenger rail services both locally and interstate. The gentlemen concerned work for Rail Futures. As described on the Rail Futures website, “Rail

Page 1

MAYORAL MINUTE REPORTED TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018.

Futures is an independent, non-partisan group formed to advocate sustainable rail solutions for public transport and freight problems. Our membership includes very experienced rail professionals, engineers and economists”.

Discussions were very positive with an offer being made to produce a publication, at no cost, which summarises the issues and opportunities. The purpose of the publication would be to garner interest and support from communities that might potentially gain from such services. The publication would be quite simple, A3 in size, four pages on high quality paper. It would contain easily digested information, facts, maps and discussion on advantages, disadvantages, those who might benefit and so on.

Following production of the discussion paper, the next steps might logically be:

• Distribute the discussion paper to identified communities who may benefit.

• Arrange a forum or summit where the wider needs and opportunities are discussedand depending on the outcomes from that forum;

• Commission a properly researched and presented report to government.

• Advocate to government based on the outcomes of the report.

CONCLUSION

Junee Shire, with its location on the main southern line, exactly half way between Sydney and Melbourne is in a key geographical position to champion such a cause. It may be that from this comes a further interest in research into rail freight opportunities however the advice of Professor Russell is at this stage, to separate the two – passenger and freight.

Having the Rail Futures group produce a discussion paper will cost only the time Council puts in to advocating on behalf of our community and garnering interest from like minded and potentially affected others.

Should Council support this approach, the intention would be to continue to inform the Council and seek endorsement for the next steps, as the matter progresses.

Page 2

JUNEE SHIRE COUNCIL

GENERAL MANAGER’S

REPORT

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018.

Report No: 1 ANNUAL PERFORMANCE REVIEW

Reporting Office Mayor

Key CSP strategic theme: Employment matter

Attachments: Nil

RECOMMENDATION:

That Council nominate one Councillor to the General Manager’s performance review panel. ________________________________________________________________________

EXECUTIVE SUMMARY

The General Manager’s annual performance review takes place in March/April each year. Mr Hart from Hart and Associates Pty Ltd has been reappointed to coordinate and conduct the assessment of the performance review process on behalf of Council.

The Council Review Panel consists of the Mayor, Deputy Mayor, one Councillor appointed by the elected body and one Councillor of the General Manager’s choice.

BACKGROUND

A formal performance review of the General Manager’s performance is conducted annually by the Council review panel. The performance review panel includes up to four Councillors which provides a written report back to the next Council meeting. The appointment of an independent facilitator who specialises in this field ensures good governance procedures are followed.

Financial

The estimated expenditure of approximately $5,000 is included in the budget.

Conclusion

The Council should now nominate one Councillor to the performance review panel.

Page 1


Report No: 2 STRONGER COUNTRY COMMUNITIES FUND

Reporting Officer: General Manager

Key CSP strategic theme: Liveable, Prosperous, Sustainable, Collaborative

Attachments: Funding announcement

RECOMMENDATIONS:

1. That Council receive the report on the Stronger Country Community Fund.

2. That Round 2 applications include Round 1 projects that were unsuccessful. Projectsmay be modified with the concurrence of the sponsoring organisation to assist with apositive application assessment in Round 2.

3. The following projects be assessed against Round 2 guidelines and added to Councilapplication process where appropriate:

• Multiple child playgrounds to towns and villages• Shade port over electric BBQ at Park Dam• Upgraded facilities at Sandy Beach and Bethungra Dam• Shade over Junee Skate Park• Additional seating and shade at Junee Recreational and Aquatic Facility (pool

area) and renewal to flooring and Gym equipment• Improved lighting to sporting fields

4. That Council invite community organisations to submit projects towards Round 2applications to be received by COB Friday, 13 April 2018. Projects need to complywith the funding guidelines to be eligible for progression.

5. That Council authorise the application of the common seal to all related documentsas necessary for Round 1 projects.

________________________________________________________________________________

EXECUTIVE SUMMARY

The Council has been been notified of successful projects under The Stronger Country Communities Fund Round 1. Both Laurie Daley Oval and Illabo Tennis Court projects received just over $1M in funding.

There were eight other community projects that didn’t move forward in Round 1; however seven of these are eligible for applications in Round 2 funding. A recent announcement by the State Government has increased the Round 2 funding allocation for rural councils across the State, in Junee case Round 2 will provide for up to $1.2M towards eligible projects.

The Guideline has been amended to have a higher focus on sporting infrastructure with 50% of the funding allocation set aside for this purpose.

Page 2

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. The Council has had more time to consider worthy community projects since Round 1 where only a limited timeframe was provided for applications to be submitted. Recommendation 3 provides a list of additional projects that the Council may wish to progress. The list of additional projects are aligned with the Community Strategic Plan and in some case have been specifically mentioned in other Council’s management plans or have been suggested by Councillors as desirable community projects that would enhance community and social life within the Shire. BACKGROUND The Council has been notified of successful projects under Round 1 of the Stronger Country Communities Fund. They were: • Junee Regional Sporting and Recreation Hub – Playing Surface Reconstruction • Junee Regional Sporting and Recreation Hub – Amenities Upgrade • Illabo Tennis Courts and Clubhouse Refurbishment and Enhancement The Member for Cootamundra Hon. Steph Cook visited Laurie Daley Oval and Illabo on Monday, 12 March, joining with community members to announce the successful funding of these three projects. Draft Funding Deeds will be provided to the Council in due course from the Department of Premier and Cabinet. Funding Deeds are between the Council and Department, rather than the community organisation that may have sponsored projects. Unsuccessful Projects Round 1 • Junee Junction Recreation & Aquatic Centre Pool Filtration System Upgrade $123,223 • Junee Showgrounds – Lord Pavilion Upgrade $189,800 • Athenium Theatre Enhancement Project $417,920 • Old Junee Hall Enhancement Project $166,688 • Illabo Showground Enhancement Project $212,776 • Eurongilly Recreation Reserve Refurbishment and Enhancement $210,700 • Eurongilly Hall Refurbishment and Enhancement Project $263,445 • The women accommodation project was considered as ineligible by the funding body as

not meeting the essential criteria. Round 2 Round 2 of the Stronger Country Communities Fund (SCCF) opened last week and closes 4 May 2018. The Council’s Round 2 allocation is approximately $1.2M. This is somewhat higher than anticipated with the recent announcement increasing the allocation amounts to every rural council in NSW. The Round 2 fund will support projects for: • Construction of new or refurbishment/upgrade of existing community infrastructure such

as community halls, playgrounds or toilet blocks.

• Construction of new or refurbishment/upgrade of existing local sporting infrastructure such as change-room facilities, walking and cycle pathways, public pool upgrades, indoor sports facilities or oval/court lighting.

Page 3

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. • Capital works related to street beautification and public ‘place making’ such as murals,

planter boxes or town and tourism signage. • The minimum grant amount is now $50,000 per project.

When seeking grant funding of more than $1 million for a single project, applicants must include a minimum financial co-contribution of at least 25 per cent. The funding criteria has been modified, points to note include: • Councils are required to submit sporting projects that total at least 50 per cent of the total

Round Two allocation. • For a council to apply on a community group’s behalf, it will need to understand all the

project elements and be able to complete the questions in the application form. Organisations interested in putting forward a project are encouraged to read the Program Guidelines and approach their local council very early in the application period. Council will set their own cut-off date by when information must be submitted to them. At a minimum, in accordance with the funding guidelines, community organisations should provide councils with: - information that demonstrates the project meets the requirements of the Fund

Guidelines. - detailed project budget in the template provided on the SCCF webpage. - detailed project scope and timings template on the SCCF webpage. - at least one quote (from a tradesperson or qualified contractor) or detailed estimate

from a quantity surveyor or suitably qualified person for each component of the project.

- information on how the project will help boost the ‘liveability’ of the local community.

- evidence on how the project will meet a community need, including who and how many in the community will benefit from the project.

- information on how the project will be operated and/or maintained upon completion. - a letter of support from the relevant NSW state/national sporting organisation if a

sports related project is seeking more than $1 million in grant funding. - submitting the above information to councils does not guarantee that a council will

submit your project. The unsuccessful projects in Round 1 were intended to be resubmitted in Round 2; Junee’s remaining projects equates to $1.578M, somewhat above the $1.2M allocation. In addition, half of the allocation is required to be of sporting infrastructure type. The Council can request partial exemption to this ruling however to avoid complication and uncertainty around outcomes the Council should first attempt to meet the funding guidelines. At the Council workshop on 13 March 2018 there was discussion on obvious projects that are consistent with the Community Strategic Plan’s expectations that could be added to the list of Round 2 applications, a more extensive list is provided below: • Multiple child playground facilities in towns and villages

• Shade port over electric BBQ at Park Dam

Page 4

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. • Upgraded facilities at Sandy Beach and Bethungra Dam

• Shade at Junee Skate Park

• Additional seating and shade at Junee Recreational and Aquatic Facility (pool area) and

renewal to flooring and Gym equipment

• Improved lighting to sporting fields

The Council carried out community consultation in Round 1 inviting local organisations to submit projects and while that is sufficient in itself, the Council is obliged to consider other projects that may be submitted in the Round 2 process. The criteria on community organisation projects is more defined than in Round 1 and Council can reject submitting projects that do not meet Round 2 guidelines or criteria. For Council to properly consider other community organisation projects, they should be submitted by Friday, 13 April to enable them to be assessed and considered at the 17 April Council meeting. CONSIDERATIONS Policy There is no specific Council Policy to guide this matter, however, the matter has been considered with reference to the NSW Government’s fund guidelines. Risk Assessment Individual projects will carry their own set of risks and some will be generic to all projects (eg. Procurement risks) and others will be project specific. Council will undertake individual risk assessment and develop risk management plans for funded projects Financial The projects will be fully funded by the NSW State Government in accordance with funding agreements. Financial risk will need to be dealt with in the funding agreements and/or project risk assessment. Some projects will attract ongoing maintenance costs for which agreement on responsibility will need to be determined. Connection with IPR This funding program is very clearly connected to the Community Strategic Plan. The strategies from the CSP that resonate the much of the Stronger Country Communities Fund are: Strategy Details of Strategy 1.3 Provide the right places, spaces and activities 2.1 Enable viable localities and villages 3.1 Plan for, develop and maintain the right assets and infrastructure 3.4 Promote our community as a place to visit and stay for longer

Page 5

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. 3.6 Grow our population throughout the Shire 7.1 Encourage an informed and involved community 7.3 Build on our sense of community 8.1 Build strong relationships and shared responsibilities

CONCLUSION Round 2 of the Stronger Country Communities Fund provides for improved community infrastructure, particularly sporting infrastructure. The Council provided a commitment to all Round 1 project sponsors that if they were unsuccessful in that Round their projects would be resubmitted in Round 2. The Council having had more time to consider additional projects that are aligned with its Community Strategic Plan and Delivery Program can consider other projects they may wish to include in Round 2 applications.

Page 6

JUNEE SHIRE COUNCIL

ATTACHMENT TO GENERAL MANAGER’S REPORT

2018

Item No.

2[GM]

Subject

STRONGER COUNTRY COMMUNITIES FUND

The Stronger Country Communities Fund delivers local infrastructure to improve the quality of life for people in regional NSW. Funding is for projects such as parks, community halls, sports facilities, playgrounds and amenity blocks.

On top of last year’s $100 million funding for community amenities, there is an extra $100 million available in 2018 for local sports infrastructure. This means a total of $200 million is available in Round Two in regional NSW.

The fund will support projects for:

• construction of new or refurbishment/upgrade of existing community infrastructure such as community halls, playgrounds, or toilet blocks

• construction of new or refurbishment/upgrade of existing local sporting infrastructure such as change-room facilities, walking and cycle pathways, public pool upgrades, indoor sports facilities or oval/court lighting

• capital works related to street beautification and public ‘place making’ such as murals, planter boxes or town and tourism signage.

Minimum grant amount is $50,000 per project. When seeking grant funding of more than $1 million for a single project, applicants must include a minimum financial co-contribution of at least 25 per cent.

HOW TO APPLYThe Stronger Country Communities Fund is open to applications from all 92 NSW regional local government areas (outside of Sydney, Newcastle and Wollongong), Lord Howe Island and the Unincorporated Far West. Councils are expected to work with sporting and other community groups to identify priority projects and submit applications on behalf of these organisations. Councils are encouraged to consider project partnerships, however only councils can submit an application.

2018 KEY DATESThere will be a single application round for all councils. Councils will have eight weeks to submit their project applications and consult with community and sporting groups. The following key dates apply to Round Two:

• 12 March 2018 applications open for an eight-week period

• 4 May 2018 applications close at 5pm

• May to August 2018 eligibility, assessment and approval process

• August 2018 successful applications announced

FOR MORE INFORMATIONnsw.gov.au/strongercountrycommunities

STRONGERCOUNTRY

COMMUNITIES FUNDFact sheet

CS0188 0218

http://nsw.gov.au/strongercountrycommunities

Only councils are eligible to submit an application for funding under the Stronger Country Communities Fund. There is an expectation that councils will work consultatively with community and sporting groups to identify and apply for projects that meet community needs and have strong community support.

Non-council applicants are encouraged to read the program guidelines available at nsw.gov.au/strongercountrycommunities and approach their local council early in the application period to discuss any potential projects.

What information needs to be provided to councils?

In order to apply on your behalf, council must be provided with the information necessary to understand all the project elements and complete the online application form.

It is important that organisations have copies of substantiating documentation ready to provide to council so the request can be properly considered, and as much time as possible is allowed for an application to be submitted.

At a minimum, your organisation should provide council:

• the project title, description, location and proposed scope of works

• information that demonstrates the project meets the eligibility requirements of the fund guidelines

• a detailed project budget, set out in the template provided at nsw.gov.au/strongercountrycommunities

• a detailed project plan set out in the template provided at nsw.gov.au/strongercountrycommunities

• at least one quote (from a tradesperson or qualified contractor) or detailed estimate (from a quantity surveyor or other suitably qualified person) for each component of the project

• information on how the project will help boost the livability of the local community

• evidence on how the project will meet a community need, including who and how many people within the community will benefit from the project

• information on how the project will be operated and/or maintained after it is completed

• a letter of support from the relevant NSW state/national sporting organisation if a sports related project is seeking more than $1 million in grant funding.

STRONGERCOUNTRY

COMMUNITIES FUND

CS0188 0218

Submitting a project to your local council

What if the council will not agree to submit your project?

Council will set their own cut-off date by when information must be submitted to them. There is no guarantee your local council will agree to submit your project, even if the above information has been collected and provided.

If you have prepared and provided all the information above and council have indicated the project will not be submitted, you can request to have your project independently reviewed. A review will take place using the following approach:

Email

[email protected] for a Review Request Form

Return Review Request Form AND all project information back to [email protected]

by 5pm, 20 April 2018

Review Panel convened to consider council circumstances

and project details against pre-determined criteria

Review panel consults with councils or Members of

Parliament about project merits and level of community support

Panel makes a recommendation on project application

Council may be asked to reconsider submitting the project or an alternative

outcome negotiated

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. Report No: 3 LONG TERM FINANCIAL PLAN 2018 - 2028

Reporting Officer: Director Finance and Administration

Key CSP strategic theme: This proposal would cover all CSP themes

Attachments: Nil

RECOMMENDATION: That Council note the report regarding the preparation of the Draft 2018-2028 Long Term Financial Plan. ________________________________________________________________________________ EXECUTIVE SUMMARY The Long Term Financial Plan (LTFP) 2018-2028 will set the financial direction of the Council for the next 10 years. The Council will consider draft LTFP leading up to public exhibition and final adoption in late June 2018. BACKGROUND The Council was presented with a baseline draft LTFP for the period 2018-2028 at a briefing on 13 March 2018. The purpose of the briefing was to inform Council of the current financial position of the Council and the impacts of changes to the long term financial position of the Council that were presented at the briefing. The LTFP starting point was based on the updated 2017/18 financial predictions following the approved revotes, approved September QBRS adjustments and the approved December QBRS adjustments. The plan also takes into account the change in timing for the Sewer Treatment Works upgrade. The LTFP is designed to inform decision-making and to show Councillors and the Community how Council will continue to achieve financial sustainability over the long term. The Long Term Financial Plan is limited by the accuracy of Council’s ability to plan for the timing and outlay of future infrastructure renewals, the ability to predict variables such as interest rates, inflation, wage rises, government grants and other factors outside of Council’s control. The information presented at the briefing outlined the starting point for the review and taking into account the input that the Council provided at the briefing will form the basis of the updated plan that will be presented to Council at its May meeting. CONSIDERATIONS Policy – N/A Risk Assessment – N/A

Page 7

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. Financial The preparation of the LTFP is the major financial planning tool for the Council. CONCLUSION The updated draft LTFP that will be presented to Council in May and will chart the financial course of the Council over the next ten years.

Page 8

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. Report No: 4 REROC SOUTHERN LIGHTS PROJECT


Key CSP strategic theme: Theme - Sustainable

Attachments: Yes

RECOMMENDATION: That Council provide in principle support to the Southern Lights Project. EXECUTIVE SUMMARY REROC has been working with the neighbouring Regional Organisation of Councils developing a project around providing more efficient, cost effective and future technologies into regional street lighting. A copy of this project is attached for your information. REROC believes that there are opportunities that can be investigated to determine if there is a more appropriate way to manage our street lighting. REROC is seeking in principle support from individual Councils for such a project so that negotiations can continue with the service provider Essential Energy. BACKGROUND For some time REROC along with the Central NSW Councils (CENTROC). Canberra Region Joint Organisation (CBRJO) and Riverina and Murray Regional Organisation of Councils (RAMROC) have been developing a project known as Southern Lights. The project aims to replace 70,000 streetlights with state-of-the-art LED lighting and smart controls technologies across 38 Local Government Areas covering almost all of southern NSW. This project has been discussed at length with NSW State Government representatives, particularly Lieutenant General Ken Gillespie AC DSC CSM, the NSW Government’s first Regional Infrastructure Coordinator, charged with accelerating the roll-out of infrastructure across the State. It is anticipated that the project may be able to access funding through the NSW Government’s Regional growth Fund. The project has an estimated cost of $50 million and could be delivered through a partnership with Essential Energy (existing streetlight provider or through a special purpose council controlled entity). The motivation for the project is that street lighting costs continue to rise at a far greater rate than the Cost Price Index (CPI) and current streetlight technology employed by Essential Energy is quite outdated and inefficient. Page 9

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. CONSIDERATIONS Policy Scoping exercise only at this stage. Risk Assessment Scoping exercise only at this stage. Financial Scoping only at this stage. CONCLUSION The Southern Lights project aims to replace 70,000 streetlights with state-of-the-art LED lighting and smart controls technologies across 38 Local Government Areas covering almost all of southern NSW. The motivation for the project is that street lighting costs continue to rise at a far greater rate than CPI and current streetlight technology employed by Essential Energy is quite outdated and inefficient. REROC is of the view that there are opportunities that should be investigated to determine if there is a more appropriate way to manage our street lighting. REROC is seeking in principle support from individual Councils for such a project so that negotiations can continue.

Page 10

JUNEE SHIRE COUNCIL


2018

Item No.

4[GM]

Subject

REROC SOUTHERN LIGHTS PROJECT

1. SOUTHERN LIGHTS PROJECT SUMMARY

Southern Lights aims to replace approximately 70,000 street lights with state-of-the-art LED lighting and smart controls technologies across 38 Local Government Areas covering almost all of southern NSW.

THE PROJECT

1

It is well established that using LEDs for street lighting reduces the cost of energy used by the lights, substantially reduces the operational cost of the lights and, by delivering high quality white light, increases the efficiency and effectiveness of public lighting which improves safety and reduces crime. Notably, unlike metropolitan areas, many regional NSW residential streets are currently lit with lower quality, yellow-coloured lighting, so a switch to LED lighting will make significant and noticeable improvements to public lighting.

An LED roll out when accompanied by smart controls technology can dramatically improve service levels by notifying the operator of outages and other faults. Smart controls technology also allows a wide range of operating regimes not currently possible including dimming during the off-peak, raising lighting levels during peak times, optimising lighting levels to exactly meet compliance levels, facilitating automated population of asset registers and improving the accuracy of billing.

Smart street lighting controlled networks are also being increasingly recognised as the likely backbone of smart city deployments as, once installed, they are able to support a range of other devices in the public domain at low marginal cost.

The Southern Lights project therefore has the potential to become the backbone upon which towns and cities across southern NSW can be transformed into Smart Communities.


The Project Partners in the Southern Lights Project are:

– Central NSW Councils (CENTROC)

– Riverina Eastern Regional Organisation of Councils (REROC)

– Canberra Region Joint Organisation (CBRJO)

– Riverina and Murray Regional Organisation of Councils (RAMROC)

The project partners are working collaboratively to develop a model which will deliver positive outcomes for their Member Councils and the communities they represent.

Councils, as the local road authorities, are responsible for ensuring that the roads under their jurisdiction are appropriately lit, however they do not currently own the lighting nor control how it is managed. The Project Partners’ member councils are spending millions of dollars a year on the provision of street lighting and believe that the funds that are being expended could be put to more strategic use if better and more forward thinking approaches were adopted in relation to the provision of street lighting.

THE PROJECT PARTNERS

2


The benefits of LED street lighting are now well known:

– Low energy consumption

– Lower maintenance costs

– Improved lighting outcomes because there is more accurate colour rendering and there is less loss of light upwards.

– Quick turn on and off, the lights don’t need to “heat up”, they come to full brightness immediately

– They don’t contain mercury or lead and don’t release poisonous gases if damaged.

ABOVE: PHOTOS OF SUBURBAN STREETS IN SYDNEY BEFORE AND AFTER THE AFTER THE TRANSITION TO LED LIGHTING. THE LED LIGHTING IS FAR MORE EFFECTIVE WITH FAR LESS UPWARD LOSS OF LIGHT.

BENEFITS OF LED LIGHTING AND SMART CONTROLS

3


Backbone for future Smart CommunitiesSEE OPPOSITE ILLUSTRATION FOR POTENTIAL USES)

EXPECTED PROJECT OUTCOMES

450%+ energy and maintenance savings

25%+ lower total costs

Safer roads and safer communities as a result of widespread deployment of white light

Substantially improved service levels as a result of more reliable lighting and smart controls reporting faults


The Project Partners agree that the project could be delivered in one of two ways:

1. NEW PARTNERSHIP WITH ESSENTIAL ENERGY

A partnership with the existing Distribution Network Service Provider, Essential Energy, could deliver this project. While acknowledging some recent positive efforts by Essential Energy, the Project Partners have concluded that deploying a project of this nature would require fundamental renegotiation on technology, service levels and the commercial relationships governing street lighting.

This approach could be implemented in one of two ways. The street lights and smart controls might be owned and maintained by Essential Energy under a new and comprehensive long-term service level agreement that included not just provisions establishing a comprehensive basis for the street lighting service but also provisions ensuring open access to all smart controls data and the ability to install future associated smart cities devices on the poles or that use the smart controls communications network. Alternatively, Essential Energy might own and maintain the street lighting while the councils (or a collective body on their behalf) would own and maintain the smart controls and all the data as well as any associated smart city devices connected to the poles or the smart controls communications network.

2. SPECIAL PURPOSE COUNCIL-CONTROLLED VEHICLE

A second alternative that is more consistent with trends internationally, would be for the councils to resume control of the service that they are responsible for. To avoid losing economies of scale, this would likely be delivered by establishing a special purpose vehicle controlled by the Partner Organisations and their Member Councils. This special purpose vehicle would tender for a specialist street lighting service provider to manage the street lighting across southern NSW. The Project Partners have satisfied themselves that there are now suitably qualified domestic and international players with a presence in Australia to deliver such a project successfully.

PROJECT DELIVERY

5


The preliminary estimates of overall project cost to deploy 70,000 LED luminaires and smart controls based on information from recent tenders and input from suppliers is in the order of $50m.

When looking at the costs, only costs associated with the dedicated street lighting assets (eg the light, the

bracket and any dedicated street lighting columns) but not Essential Energy’s wooden distribution poles and other shared distribution infrastructure have been considered (See picture below).

It is assumed that if it is a distribution pole it would continue to be an Essential Energy asset however, if it was

a dedicated street lighting column then it would revert to council. Ensuring clear and permanent regulatory rights of access to any Essential Energy poles on equitable terms would be an essential step in delivering this project under the council-controlled approach.

THE COST OF THE PROJECT

6


Based on benchmarking against comparable other large deployments in New Zealand, the UK, the US and Canada, the total deployment schedule is likely to be 2-3 years with key steps being:

PREPARATION (3-5 MONTHS)

Preparing a detailed business case, securing the formal support of councils for the chosen direction and initiating preliminary discussions with government & Essential Energy

PROCUREMENT (5-9 MONTHS)

Completing negotiations with Essential Energy or staging public tender(s) for the supply of O&M services, luminaires and smart controls

DEPLOYMENT (18-36 MONTHS)

Progressive deployment of new luminaires and smart controls

PROJECT TIMELINE

7


1. BUSINESS CASE INPUTS

Secure necessary inputs for detailed business case including:

– Current street lighting inventories for all councils from Essential Energy

– Claimed residual values of old lights from Essential Energy

– Essential Energy costs of installation of new lights (if utility funded and if externally funded) from Essential Energy and specialist street lighting service providers

– Indicative large-volume costs of new luminaires and smart controls from suppliers

– Forecast retail electricity costs from electricity retailers

– Forecast network distribution costs from Essential Energy

2. BUSINESS CASE

Prepare a detailed business case based on the above inputs

3. DISCUSSIONS WITH GOVERNMENT & ESSENTIAL ENERGY

Initiate discussions with the NSW Government on deployment approaches and potential regulatory or other policy changes that may be needed and with Essential Energy on technology, service levels and deployment options.

NEXT STEPS

8


Report No: 5 RIVERINA EASTERN NOXIOUS WEEDS ADVISORY COMMITTEE – TENDER


Key CSP strategic theme: Sustainable: 5.3 Protect, conserve and maintain our natural assets

Attachments: Yes

RECOMMENDATION: That Council accept Robert Ferguson Management Pty Ltd’s tendered lump sum annual price of $247,738 GST Ex. for the provision of Noxious Weed Services to RENWA for the two year period commencing from 1 April, 2018 to 30 June, 2020. ________________________________________________________________________________ BACKGROUND The Riverina Eastern Noxious Weeds Advisory Committee (RENWA) is a joint committee that oversees the delivery of noxious weeds services being - inspections, control, mapping, education, training – and the administration of these services and grants across the three Local Government Areas (LGAs) of Junee, Coolamon and Temora. Temora Shire Council undertakes the contract administration role on behalf of the other two councils. A tender for the provision of these services for a period of two years was advertised and three tenders where received. Tenders Temora Shire Council undertook the tendering process and received tenders from:

Tenderer Tendered Price

Robert Ferguson Management Services

$247,738

Centrogen

$372,827

Asplundh

$1,023,935

The tender evaluation process considered price, product quality and technical expertise, availability, work health and safety compliance and sustainability. The evaluation form is attached The tenders were assessed by representatives of the three councils, with the consensus being that Robert Ferguson Management Pty Ltd provided the best value and service.

Page 11

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. At the quarterly RENWA meeting held on 13th March, the committee resolved to recommend to constituent Councils to accept the tender submitted by Robert Ferguson Management Services. CONSIDERATIONS Policy – N/A Risk Assessment Council have a legislative obligation to control noxious weeds. The provision of this service through RENWA meets that obligation. Financial The tender pricing is slightly less than previous arrangements and therefore has minimal effect on council Delivery Program and Operational Plan. CONCLUSION Maintaining the current arrangement as a member of RENWA is both desirable and necessary. The tender price and service from Robert Ferguson Management Services is such that the Council should now proceed to accept the tender in the recommendation.

Page 12

JUNEE SHIRE COUNCIL


2018

Item No.

5[GM]

Subject

RIVERINA EASTERN NOXIOUS WEEDS ADVISORY

COMMITTEE – TENDER

~ t "E • E " " ~

B a " .< 0 ·~ ~

"' " " " > " • ~

" ~ 0 .< ~ E " • ~

-.: 'il " 'iii ·3? > • -

" " 1i ~ ~

" § • " .E

E N N ~

~~ ~I C:! ~

" "l;

£1 ~~

" " ~ ~ ]i • 00

~ ~ .-. 0' " 0 ~~ a.: t % ~. ~· 'Ei •I ~ -5! .E ~ 2:!! ~~ ~ ~· 'E:

·~ "' ~ •', ~

"' z

" E' 3: 2:!1 § ;;:.., "' 1 af' §:

~ ol " ~I 'i5 > ~ e >' l!. 0

0 ~ D

i E ! a

" ~: ~ • "jj >

~i ~ Oi 0

"E ~

~I " g "• a

" ~ 5 0

'to ~

" ~ " • ~ ~ • D 0 ~

', ~

~! c

~ a• E 0::! 8 • ~


Report No: 6 CODE OF MEETING PRACTICE

Reporting Officer: Director Finance and Administration

Key CSP strategic theme: Collaborative – Strategy 8.3 Provide representative, responsive and accountable community governance and leadership

Attachments: Code of Meeting Practice

RECOMMENDATION: That Council adopt Code of Meeting Practice as advertised. ________________________________________________________________________________ EXECUTIVE SUMMARY Having complied with s160 of the Local Government Act, the new code is presented to Council for adoption. BACKGROUND The current Code of Meeting Practice was last amended September 2010. A review has been undertaken by staff and an updated draft code prepared and advertised. The draft Code of Meeting Practice brings together the requirements of the Local Government Act 1993 and also a number of local policies. Following public exhibition there were no submissions received. CONSIDERATIONS Policy This draft Code supports the recently adopted Code of Conduct and will support a revised “Councillors access to information and interaction with Staff policy” that is being prepared Risk Assessment – N/A Financial – N/A CONCLUSION Following the required advertising period and with no submissions received, it is recommended that the Code advertised be adopted with no amendment.

Page 13

JUNEE SHIRE COUNCIL


2018

Item No.

6[DFA]

Subject

CODE OF MEETING PRACTICE

Code of Meeting Practice

Policy No: DFA.002.17 Adopted by Council: Review Date: Responsible Officer: Director Finance and Administration Responsible Director: Director Finance and Administration Functional Area: Finance and Administration

JUNEE SHIRE COUNCIL – CODE OF MEETING PRACTICE

Contents

PART 1 – INTRODUCTION ........................................................................................................................................................................ 5

1.1 Citation ..................................................................................................................................................................................................... 5 1.2 Commencement ..................................................................................................................................................................................... 5 1.3 Objective ................................................................................................................................................................................................... 5 1.4 Definitions: ............................................................................................................................................................................................... 6

1.5 Notes in the text .................................................................................................................................................................................... 6

PART 2 – CONVENING & ATTENDANCE AT COUNCIL MEETINGS ......................................................................................... 7

2.1 Frequency and Timing of Council Meetings ..................................................................................................................................... 7 2.2 Calling of Extraordinary Meeting on request by Councillors ....................................................................................................... 7 2.3 Agenda and Business Paper .................................................................................................................................................................. 7

2.4 Public Notice of Meetings ..................................................................................................................................................................... 8 2.5 Public Notice Requirements ................................................................................................................................................................ 8 2.6 Who is entitled to attend Meetings ................................................................................................................................................... 8 2.7 Quorum for a Meeting .......................................................................................................................................................................... 9

2.8 Absence of a Quorum ........................................................................................................................................................................... 9 2.9 Presence at Council Meetings ............................................................................................................................................................. 9

PART 3 – PROCEDURE FOR THE CONDUCT OF COUNCIL MEETINGS ............................................................................... 10 3.1 Mayor to preside at Council meetings ............................................................................................................................................ 10 3.2 Councillor to be elected to preside at certain Meetings ............................................................................................................ 10

3.3 Chairperson to have precedence...................................................................................................................................................... 11 3.4 Chairperson’s duty with respect to Motions ................................................................................................................................. 11 3.5 Order of Business ................................................................................................................................................................................. 11

3.6 Agenda and Business Papers for Council Meetings ...................................................................................................................... 12

3.7 Giving Notice of Business ................................................................................................................................................................... 12 3.8 Reports from Council Delegates ...................................................................................................................................................... 13 3.9 Motion to be seconded ....................................................................................................................................................................... 13

3.10 Notices of Motion – Minimum Notice Required ..................................................................................................................... 13 3.11 Questions on Notice – Minimum Notice Required ................................................................................................................ 14 3.12 Representations by Members of the Public – closure of part of Meeting ................................................................... 14

3.13 Meetings, or parts of Meetings, closed to the public .............................................................................................................. 14 3.14 Information relating to closed meetings not to be disclosed ................................................................................................ 15 3.15 Agenda for Extraordinary Meetings ............................................................................................................................................ 16

3.16 Official Mayoral Minutes ................................................................................................................................................................ 16

3.17 Report of a Department of Local Government Representative to be tabled at Council Meeting ........................... 16 3.18 Notice of Motion – Absence of Mover ...................................................................................................................................... 17

3.19 How subsequent amendments may be moved ......................................................................................................................... 17 3.20 Motions of Dissent .......................................................................................................................................................................... 18 3.21 Questions may be put to Councillors and Council employees ............................................................................................ 18

2 | P a g e Junee Shire Council – Code of Meeting Practice


3.22 Limitation as to number of speeches .......................................................................................................................................... 18

3.23 Voting entitlements of Councillors.............................................................................................................................................. 19 3.24 Voting at Council Meetings ........................................................................................................................................................... 19 3.25 Block Voting ...................................................................................................................................................................................... 20

3.26 What Constitutes a Decision of the Council ........................................................................................................................... 20 3.27 Rescinding or altering resolutions ............................................................................................................................................... 20 3.28 Certain Circumstances do not invalidate Council Decisions ................................................................................................ 21

PART 4 – KEEPING ORDER AT MEETINGS ......................................................................................................................................... 21 4.1 Questions of Order ............................................................................................................................................................................. 21 4.2 Acts of Disorder ................................................................................................................................................................................... 21

4.3 How disorder at a meeting may be dealt with .............................................................................................................................. 22 4.4 Power to remove persons from a meeting after expulsion ....................................................................................................... 22

PART 5 – COUNCIL COMMITTEES ........................................................................................................................................................ 23 5.1 Committee of Council......................................................................................................................................................................... 23 5.2 Committee of the Whole ................................................................................................................................................................... 23

5.3 Council may establish Committees .................................................................................................................................................. 23 5.4 Functions of Committees ................................................................................................................................................................... 23 5.5 Notice of Committee meetings to be given ................................................................................................................................... 23 5.6 Non-Members entitled to attend Committee Meetings ............................................................................................................. 24

5.7 Representations by members of the public – Closure of part of the Meeting ................................................................ 24 5.8 Committees to keep minutes ............................................................................................................................................................ 24 5.9 Chairperson and Deputy Chairperson of Committees ............................................................................................................... 24

5.10 Absence from Committee Meetings ........................................................................................................................................... 25 5.11 Reports of Committees ................................................................................................................................................................. 25

5.12 Disorder in Committee Meetings ................................................................................................................................................ 26

5.13 Certain persons may be expelled from Council Committee meetings .............................................................................. 26

PART 6 – MISCELLANEOUS ....................................................................................................................................................................... 26 6.1 Disclosure and Participation in Meetings ........................................................................................................................................ 26

6.2 Minutes .................................................................................................................................................................................................... 26 6.3 Matters to be included in Minutes of Council Meetings .............................................................................................................. 26 6.4 Inspection of the Minutes of Council or Committee meeting ................................................................................................... 27

6.5 Formal censure of Councillor for misbehavior ............................................................................................................................. 27 6.6 Attendance of General Manager at meetings ................................................................................................................................. 27 6.7 Tape recording of Meeting of Council or Committee by the Press or Public ....................................................................... 28

6.8 Community Consultation – (Public Access)................................................................................................................................... 28 6.9 Mobile Phones ....................................................................................................................................................................................... 29 6.10 Councillor Workshops .................................................................................................................................................................. 29

6.11 Petitions ............................................................................................................................................................................................. 30 6.12 Oath or Affirmation of Office - Councillors ............................................................................................................................. 30 6.13 Disclosure by Adviser ..................................................................................................................................................................... 30



6.14 Council Seal....................................................................................................................................................................................... 31

6.15 Dress Code ....................................................................................................................................................................................... 31 6.16 Language Code ................................................................................................................................................................................. 31

Attachment 1- Oath and Affirmation ......................................................................................................................................................... 32

Attachment 2 – Reasons for Closing Parts of Meetings ........................................................................................................................ 33

Attachment 3 – Declaration of Interest .................................................................................................................................................... 36

Attachment 4 – Notice of Motion .............................................................................................................................................................. 39

Attachment 5 – Questions on Notice ....................................................................................................................................................... 40

Attachment 6 – Flowchart of Motions ...................................................................................................................................................... 41



PART 1 – INTRODUCTION This Code of Meeting Practice applies to all meetings of Council and to all Committee meetings of Council without exception. Any matters arising regarding procedure of meetings are to be determined by this Code of Meeting Practice. In the absence of a specific matter being contained in this Code the meeting shall abide by the ruling from the Chairperson. Meeting procedures contribute to good public decision making and increase Councils transparency and accountability to the community. Councillors are accountable to their communities for the decisions that they make, those decisions should be based on sound and adequate information. The conduct of effective meetings is an indication of good governance. Well run meetings reflect an effective partnership and relationship between the governing body of council and council administration. The principles upon which the Code is built are based directly upon those that underpin the Code of Conduct. Meetings must be run fairly and the procedures used should improve decision making, not personal or political advantage. 1.1 Citation This Code may be cited as the Junee Shire Council Code of Meeting Practice. 1.2 Commencement This version of the Code was adopted by Council for public exhibition on 21 November 2017. 1.3 Objective This Code is made in accordance with the New South Wales Local Government Act, 1993 (as amended) and the Local Government (General) Regulation, 2005. The objective of this Code is to provide for the convening and conducting of Ordinary Meetings of the Junee Shire Council and its Committee meetings.



1.4 Definitions: Chairperson – a) in relation to a meeting of the Council – means the person presiding at the meeting as provided by section

369 of the Act; and

b) in relation to a meeting of a committee of the Council – means the person presiding at the meeting as provided by clause 267 of the Regulation (see 5.16).

Committee - in relation to the Council, means a committee appointed or elected by the Council in accordance with clause 260 of the Regulation (see 5.8) or the Council when it has resolved into a committee of the whole. Councillor - includes an elected member of the Council The Act - means the NSW Local Government Act, 1993 The Code – is the Junee Shire Council Code of Meeting Practice The Regulation - means the Local Government (General) Regulation 2005 1.5 Notes in the text Notes in the text of this code are explanatory notes only and are provided to assist the understanding of this document.



PART 2 – CONVENING & ATTENDANCE AT COUNCIL MEETINGS 2.1 Frequency and Timing of Council Meetings

(s365 LGA and Local Policy) 1. The Council will meet on the third Tuesday of each month at 4:30pm for the purpose of holding its

Ordinary Meetings. As required by s.365 LGA, at least ten Ordinary Meetings will be held each year. 2. Council will determine at the September Council meeting (or earlier if circumstances dictate) the Council

Meeting schedule for the next 12 months. 3. Council meetings are held at the Junee Shire Chambers. 4. Meetings of Council may be held on other dates or at other times or at other venues as determined by

Council. 2.2 Calling of Extraordinary Meeting on request by Councillors

(s366 LGA) 1. If the Mayor receives a request in writing signed by at least two Councillors, the Mayor must call

an extraordinary meeting of the Council to be held as soon as practical but in any event within 14 days after receipt of the request.

2. The General Manager may call an Extraordinary meeting in consultation with Mayor to facilitate the urgent

business matters. 2.3 Agenda and Business Paper

(s367 LGA) 1. The General Manager must send to each Councillor, at least three days before each meeting of the

Council, a notice specifying the time and place at which and the date on which the meeting is to be held and the business proposed to be transacted at the meeting.

2. Notice of less than three days may be given of an extraordinary meeting called in an emergency. 3. A notice under this section and the agenda for, and the business papers relating to, the meeting may be

given to a Councillor in electronic form but only if all Councillors have facilities to access the notice, agenda and business papers in that form.

4. Business papers outlining the proceedings of Council will be circulated at least three days prior to

the meeting; however, it will be endeavored to do so five days prior. 5. Business papers will be distributed electronically to each Councillors iPad. 6. Supplementary Reports on items on the Business Paper may be distributed at any time between the

Business Paper being circulated and the conduct of the meeting.

(Local Policy)



2.4 Public Notice of Meetings (s.9 LGA)

1. Council must give notice to the public of the times and places of its meetings and meetings of those

of its committees of which all the members are councillors. (Refer clause 8A) 2. Council and each such committee must have available for the public at its offices and at each meeting

copies (for inspection or electronic form) of the agenda and the associated business papers for the meeting.

3. In the case of a meeting whose agenda includes the receipt of information or discussion of other matters

that, in the opinion of the G eneral Manager, is likely to take place when the meeting is closed to the public:

a) the agenda for the meeting must indicate that the relevant item of business is of such a nature (but

must not give details of that item), and

b) the requirements of subsection (2) with respect to the availability of business papers do not apply to the business papers for that item of business.

4. The copies are to be available to the public as near as possible to the time they are available to councillors.

2.5 Public Notice Requirements (Clause 232 Regulations)

1. This clause prescribes the manner in which the requirements outlined in Section 9(1) of the Act are to be

complied with. 2. A notice of a meeting of a Council or of a committee must be published in a newspaper

circulating in the area before the meeting takes place. 3. The notice must specify the time and place of the meeting. 4. Notice of more than one meeting may be given in the same notice. 5. This clause does not apply to an extraordinary meeting of a Council or committee.

2.6 Who is entitled to attend Meetings

(s10 LGA) 1. Except as provided by this Part:

a) everyone is entitled to attend a meeting of the Council and those of its committees of which all the

members are Councillors, and

b) a Council must ensure that all meetings of the Council and of such committees are open to the public. 2. However, a person (whether a Councillor or another person) is not entitled to be present at a

meeting of the Council or of such a committee if expelled from the meeting;

a) by a resolution of the meeting, or



b) by the person presiding at the meeting if the Council has, by resolution, authorised the person

presiding to exercise the power of expulsion. 3. A person may be expelled from a meeting only on the grounds specified in, or in the circumstances

prescribed by, the Regulations

2.7 Quorum for a Meeting (s368 LGA)

1. The quorum for a meeting of the Council is a majority of the Councillors of the Council who

hold office for the time being and are not suspended from office.

2.8 Absence of a Quorum (Clause 233 Regulations)

1. A meeting of the Council must be adjourned if a quorum is not present:

a) within half an hour after the time designated for the holding of the meeting, or

b) at any time during the meeting.

2. In either case, the meeting must be adjourned to a time, date and place fixed:

a) by the Chairperson, or

b) in his or her absence – by the majority of the Councillors present; or

c) failing that, by the General Manager.

3. The General Manager must record in the Council meeting minutes, the circumstances relating to the

absence of a quorum (including the reasons for the absence of a quorum) at or arising during a meeting of the Council, together with the names of the Councillors present.

2.9 Presence at Council Meetings (Clause 235 Regulations)

1. A Councillor cannot participate in a meeting of the Council unless personally present at the meeting.

Note: To be present a Councillor must be within the room in which the meeting is being held. 2. Councillors present at meetings are expected to refrain from leaving the meeting room during the

course of the meeting, unless the concurrence of the Chair is obtained or they are absenting themselves because of a conflict of interest.

3. Where any Councillor leaves the meeting while it is in progress the time at which they left, and the time

at which they returned is to be recorded in the minutes of the meeting. (Local Policy) 4. Should a Councillor know of a pending period of absence due to ill health, business, annual leave or

the like, a request for leave of absence stating the period of absence is to be submitted to Council for approval.



5. Wherever possible a Councillor shall submit an apology for non-attendance at any Council or committee meeting.

Note: The acceptance of an apology is a positive acknowledgement of the courtesy of the person who tendered it. It does not amount to the granting of a leave of absence.

6. A Councillors position is declared vacant if that Councillor is absent from three (3) consecutive Ordinary

Meetings of the Council without prior leave of the Council, (unless that Councillor is absent because he or she has been suspended from office under sections 482 and/or 482A of the Act) (LGA s234(1d))

PART 3 – PROCEDURE FOR THE CONDUCT OF COUNCIL MEETINGS 3.1 Mayor to preside at Council meetings

(s.369 LGA) 1. The Mayor or, at the request of or in the absence of the Mayor, the Deputy Mayor, presides at meetings

of the Council. 2. If the Mayor and the Deputy Mayor are absent, a Councillor elected to chair the meeting by the

Councillors present presides at a meeting of the Council.

3.2 Councillor to be elected to preside at certain Meetings (Clause 236 Regulations)

1. If no Chairperson is present at a meeting of the Council at the time designated for the holding of

the meeting, the first business of the meeting must be the election of a Chairperson to preside at the meeting.

Note: Section 369(2) of the Act provides for a Councillor to be elected to chair a Meeting of the Council when the Mayor and Deputy Mayor are absent.

2. The election must be conducted:

a) by the General Manager or, in his or her absence, an employee of the Council designated by the General Manager to conduct the election; or

b) if neither of them is present at the meeting or there is no General Manager or designated employee, by the person who called the meeting or a person acting on his or her behalf.

3. If, at an election of a chairperson, two or more candidates receive the same number of votes and no

other candidate receives a greater number of votes, the chairperson is to be the candidate whose name is chosen by lot.

4. For the purposes of sub clause (3), the person conducting the election must:

a) arrange for the names of the candidates who have equal numbers of votes to be written on similar slips, and

b) then fold the slips so as to prevent the names from being seen, mix the slips and draw one of the

slips at random.



5. The candidate whose name is on the drawn slip is the candidate who is to be the chairperson. 3.3 Chairperson to have precedence

(Clause 237 Regulations)

When the Chairperson rises during a meeting of the Council;

a) any Councillor then speaking or seeking to speak must, if standing, immediately resume his or her seat; and

b) every Councillor present must be silent to enable the Chairperson to be heard without interruption.

3.4 Chairperson’s duty with respect to Motions

(Clause 238 Regulations) 1. It is the duty of the Chairperson at a meeting of the Council to receive and put to the meeting any lawful

motion that is before the meeting. 2. The Chairperson must rule out of order any motion that is unlawful or the implementation of which

would be unlawful. 3. Any motion, amendment or other matter that the Chairperson has ruled out of order is taken to have been

rejected. 3.5 Order of Business

(Clause 239 Regulations and Local Policy) 1. For all Ordinary and Extraordinary Meetings of Council, the general order of business will be as follows:

1. Opening & Welcome 2. Apologies 3. Presentations 4. Confirmation of Minutes 5. Matters arising out of the Minutes 6. Declarations of Interest 7. Mayoral Minute 8. General Manager’s Report 9. Correspondence 10. Council Committee Reports 11. Delegates Reports 12. Notices of Motion 13. Late Business (Matters of Urgency) 14. Questions/Statements with Notice 15. Information Booklet 16. Confidential Reports 17. Meeting Close



2. An Extraordinary meeting shall be held in September of each year prior to the Ordinary Meeting with the following order of business:

1. Councillor Oath or Affirmation of Office (only after Council Elections) 2. Mayoral and Councillor Allowances 3. Method of Election of Mayor and Deputy Mayor 4. Election of Mayor (every 2 years) 5. Election of Deputy Mayor 6. Seating Arrangements 7. Adoption of Meeting Times 8. Payment of expenses to Councillors - Travelling 9. Committees of Council 10. Election of Council Delegates to external bodies

The order of business fixed under sub clause (1) (other than an extraordinary meeting) may be altered if a motion to that effect is passed. Such a motion can be moved without notice. 3. Despite Clause 250 of the Regulations (refer section 3.22 of this Code), only the mover of a motion

referred to in sub clause (3) may speak to the motion before it is put.

3.6 Agenda and Business Papers for Council Meetings (Clause 240 Regulations)

1. The General Manger must ensure that the business paper for a meeting of the Council states:

a) all matters to be dealt with arising out of the proceedings of former meetings of the Council; and

b) if the Mayor is the Chairperson any matter or topic that the Chairperson proposes, at the time when the agenda is prepared, to put to the meeting, and

c) subject to sub clause (2), any business of which due notice has been given.

2. The General Manager must not include in the agenda for a meeting of the Council any business of which

due notice has been given if, in the opinion of the General Manager, the business is (or the implementation of the business would be) unlawful. The General Manager must report (without giving details of the item of business) any such exclusion to the next meeting of the Council.

3. The General Manager must cause the agenda for a meeting of the Council or a committee of the

Council to be prepared as soon as practical before the meeting. 3.7 Giving Notice of Business

(Clause 241 Regulations and Local Policy) 1. A Council must not transact business at a meeting of the Council:

a) unless a Councillor has given notice of the business in writing (Notice of Motion) by 5:00pm eight calendar days prior to the Ordinary meeting date; and

b) unless notice of the business has been sent to the Councillors in accordance with Section 367 of the Act.

c) Notice of business from Councillors is to be received in a typed or neatly written form utilising

the template for a Notice of Motion report set out in the attachments to this Code. 12 | P a g e

Junee Shire Council – Code of Meeting Practice


2. Sub clause (1) does not apply to the consideration of business at a meeting if the business:

a) is already before, or directly relates to a matter that is already before, the Council, or

b) is the election of a Chairperson to preside at the meeting as provided by Clause 236 (1) of the Regulations (refer section 3.2 of this Code), or

c) is a matter or topic put to the meeting by the Chairperson in accordance with Clause 243 of the

Regulations (refer section 3.15 of this Code), or

d) is a motion for the adoption of recommendations of a committee of the Council. 3. Despite sub clause (1), business may be transacted at a meeting of a Council even though due notice

of the business has not been given to the Councillors. However, this can happen only if:

a) a motion is passed to have the business transacted at the meeting, and b) the business proposed to be brought forward is ruled by the Chairperson to be of great urgency.

Such a motion can be moved without notice.

3.8 Reports from Council Delegates

(Local Policy) Councillors who attend meetings or other relevant activities as delegates of Council are required to report on these activities at the next Ordinary meeting of Council. Delegates’ reports should not contain any recommendations. Any recommendation that the Councillor wishes to place before Council should be presented as a Notice of Motion in accordance with Section 3.10 of this Code. 3.9 Motion to be seconded

(Clause 246 Regulations) A motion or an amendment cannot be debated unless or until it has been seconded. 3.10 Notices of Motion – Minimum Notice Required

(Local Policy) 1. Councillors may initiate business before a Council meeting via a Notice of Motion. (as per attached

template) 2. All Notices of Motion by a Councillor, not being the Mayor, are to be included in the Agenda for the

relevant Council meeting and are required to be submitted in writing to the General Manager no later than 5:00pm eleven calendar days prior to the Ordinary meeting date of the Council and must include the name and signature of the mover and the name and signature of the seconder.

3. Any Rescission Motions will be listed in the Agenda for Council meetings. 4. If the Mayor wishes, because of urgency, he/she may include the matter in a Mayoral minute which shall be

included in the Agenda for the next Council meeting.



5. Senior Staff may provide professional comments and complete the ‘Staff Comments’ section of a Councilor’s Notice of Motion.

6. All Notices of Motion which are rescission motions will be listed on the agenda of the first Council

meeting held after their receipt provided that sufficient time has elapsed to allow compliance with Section 372 of the Local Government Act. If sufficient time has not elapsed, the Notice of Motion will be listed in the agenda of the subsequent Council meeting.

3.11 Questions on Notice – Minimum Notice Required

(Local Policy) 1. Councillors may request information from the General Manager before a Council meeting via

Questions on Notice. (as per attached template) 2. All Q uestions on Notices by a Councillor, not being the Mayor, are to be included in the Agenda for the

relevant Council meeting and are required to be submitted in writing to the General Manager no later than 5:00pm eleven calendar days prior to the Ordinary meeting date of the Council.

3. Senior Staff may provide professional comments and complete the ‘Staff Response/Answer’ section

of a Councilor’s Questions on Notice form. 4. Depending on the complexity and nature of questions on notice staff may not be able to provide a fully

detailed response until the following Council meeting. 5. Councillors are encouraged to seek responses to questions directly from the General Manager or

Directors without putting a formal Question on Notice to a Council meeting. 3.12 Representations by Members of the Public – closure of part of Meeting

(Clause 252 Regulations) 1. A representation at a Council meeting by a member of the public as to whether a part of the meeting

should be closed to the public can only be made for a fixed period immediately after the motion to close the part of the meeting is moved and seconded.

2. That period is as fixed by the Council’s Code of Meeting Practice or as fixed by resolution of the

Council. Different periods can be fixed according to the different types of matters to be discussed at closed parts of meetings.

3.13 Meetings, or parts of Meetings, closed to the public

(Local Policy) 1. That, at a meeting of Council where it resolves to close a meeting to deal with confidential

information, it does so in strict accordance with Sections 10A to 10D of the Act and the Regulations. 2. If confidential information is to be dealt with, then:

a) The agenda should include reference to the full report or part of the report or other information, to be dealt with in closed session.

b) The agenda should give sufficient information for the public to be aware of the item that is to be discussed in closed session and specifically refer to the relevant provision in Section 10A(2)(a) to (g) of the Act relied on in closing the meeting.



c) A motion to move to closed session to deal with the item for the specific reason from Section 10A (2) be moved.

d) The motion when put, if carried, requires the Chairperson to request the press and public to depart

the Chamber. If lost, the matter can rest or a motion to deal with the information in open meeting can be moved.

(This debate should be restricted to the motion not the content of the confidential information).

e) If Council passes a resolution during a meeting, or a part of a meeting, that is closed to the

public, the chairperson must make the resolution public as soon as practicable after the meeting or part of the meeting has ended. (Clause 253 of the Regulations)

3.14 Information relating to closed meetings not to be disclosed

(s.664 LGA) 1. If part of a meeting of Council or a Committee of Council is closed to the public in accordance with s.10A

(1) of the Act , a person must not, without the authority of the council or the committee, disclose (otherwise than to the council or a councillor of the council) information with respect to the discussion at, or the business of, the meeting. (s664(1A))

2. Subsection 1 does not apply to:

a) the report of a committee of a council after it has been presented to the council, or

b) disclosure made:

i. with the consent of the person from whom the information was obtained, or ii. in connection with the administration or execution of LGA 93, or iii. for the purposes of any legal proceedings arising out of LGA 93 or of any report of any

such proceedings, or iv. in accordance with a requirement imposed under the Ombudsman Act 1974 or the

Government Information (Public Access) Act, 2009, or v. with other lawful excuse,

c) any agenda, resolution or recommendation of a meeting that a person is entitled to inspect

in accordance with the Government Information (Public Access) Act, or

d) disclosure made in the circumstances prescribed in the regulations. (s.664(1B))

The circumstances prescribed in the regulations are: For the purposes of s.664 (1B)(c) of the Act, any disclosure made with the intention of enabling the Minister or the Director-General to properly exercise the functions conferred or imposed on them by or under the Act is a prescribed circumstance. (Reg.412) Note: Councillors should be aware of the prohibitions contained in: s.664(2) LGA - a person acting in the administration or execution of this Act must not use, either directly or indirectly, information acquired by the person in that capacity, being information that is not generally known, for the purpose of gaining, either directly or indirectly, a financial advantage for the person, the person's spouse or de facto partner or a relative of the person,



and in s.664 (3) LGA - a person acting in the administration or execution of this Act, and being in a position to do so, must not, for the purpose of gaining either directly or indirectly an advantage for the person, the person's spouse or de facto partner or a relative of the person, influence: a) the determination of an application for an approval, or b) the giving of an order. 3.15 Agenda for Extraordinary Meetings

(Clause 242 Regulations) 1. The General Manager must ensure that the agenda for an extraordinary meeting of Council deals only

with the matters stated in the notice of the meeting. 2. Despite sub clause (1), business may be transacted at an extraordinary meeting of Council even though

due notice of the business has not been given to the Councillors. However, this can happen only if:

a) a motion is passed to have the business transacted at the meeting; and

b) the business proposed to be brought forward is ruled by the Chairperson to be of great urgency.

Such a motion can be moved without notice but only after the business notified in the agenda for the meeting has been disposed of.

3.16 Official Mayoral Minutes

(Clause 243 Regulations)

1. If the Mayor is the Chairperson at a meeting of the Council, the Chairperson is, by minute signed by the Chairperson, entitled to put to the meeting without notice, any matter or topic that is within the jurisdiction of the Council or of which the Council has official knowledge.

2. Such a minute, when put to the meeting, takes precedence over all business on the Council’s agenda

for the meeting. The Chairperson (but only if the Chairperson is the Mayor) may move the adoption of the minute without the motion being seconded.

3. A recommendation made in a minute of the Chairperson (being the Mayor) or in a report made by a

Council employee is, so far as adopted by the Council, a resolution of the Council. 3.17 Report of a Department of Local Government Representative to be

tabled at Council Meeting (Clause 244 Regulations)

When a report of an Office of Local Government representative has been presented to a meeting of the Council in accordance with Section 433 of the Act, the Council must ensure that the report: a) is laid on the table at that meeting, and b) is subsequently available for the information of Councillors at all reasonable times.



3.18 Notice of Motion – Absence of Mover (Clause 245 Regulations)

In the absence of a Councillor who has placed a notice of motion on the business paper for a meeting of the Council: a) any other Councillor may move the motion at the meeting; or b) the Chairperson may defer the motion until the next meeting of the Council at which the motion can be

considered. 3.19 How subsequent amendments may be moved

(Clause 247 Regulations) 1. If an amendment has been rejected, a further amendment can be moved to the motion to which the

rejected amendment was moved, and so on, but no more than one motion and one proposed amendment can be before the Council at any one time.

2. Amendments are changes to the wording and effect of the original motion that has been proposed. 3. After a motion has been seconded, an amendment may be proposed. The following restrictions apply to

an amendment: 4. The mover or seconder of the original motion, are not allowed to move or second an amendment,

unless the meeting unanimously agrees to enable them to do so. 5. Any other speaker may move an amendment. The amendment does not need the approval of either the

mover or seconder of the original motion. 6. An amendment must not substantially change the original motion, and must not be a direct negation of

it. An amendment may alter, add or subtract words from the original motion. 7. Debate on the amendment follows the same rules as an original motion. However, it is essential that

debate is limited to the amendment, and not the merits of the original motion. The mover of an amendment does not have a general right of reply, unless permitted by the Chairperson.

8. Councillors who have spoken previously to the original motion, or an earlier amendment, are entitled

to speak on the new amendment. 9. When debate on the amendment has concluded, the amendment is voted upon. If the amendment is

defeated, then debate on the original motion resumes as if the defeated amendment had never been proposed. If the amendment is carried, then debate will continue on the original motion in its amended form

10. If the amendment is carried, the amended motion becomes the motion and may be further amended. 11. Amendments may not be amended. 12. Once an amendment has been voted upon, and debate on the original motion (as amended, if applicable)

resumes, further amendments may then (and only then) be considered. Only one amendment can be dealt with at any one time.



13. If no further amendment is proposed, the amended motion as carried takes the place of the original motion and becomes the motion. It is then put to the meeting as a motion, subject to right of reply by the mover of the original motion.

14. The right of reply should be a review of the previous debate only, and no new issues should be raised. 15. One amendment only shall be discussed at a time, but a Councillor may inform the Chair that he or she

foreshadows an amendment and may state its form but shall not propose or discuss it until the amendment before the meeting has been dealt with.

(See also the flowchart listed in the attachments section to this Code) 3.20 Motions of Dissent

(Clause 248 Regulations) 1. A Councillor can, without notice, move to dissent from the ruling of the Chairperson on a point of order.

If that happens, the Chairperson must suspend the business before the meeting until a decision is made on the motion of dissent.

2. If a motion of dissent is carried the Chairperson must proceed with the suspended business as though the

ruling dissented from had not been given. If, as a result of the ruling, any motion or business has been discharged as out of order, the Chairperson must restore the motion or business to the business paper and proceed with it in due course.

3. Despite Clause 250 of the Regulations, only the mover of a motion of dissent and the Chairperson can

speak to the motion before it is put. The mover of the motion does not have a right of general reply. 3.21 Questions may be put to Councillors and Council employees

(Clause 249 Regulations) 1. A Councillor:

a) may, through the Chairperson, put a question to another Councillor; and

b) may, through the General Manager, put a question to a Council employee.

2. However, a Councillor or Council employee to whom a question is put is entitled to be given reasonable

notice of the question and, in particular, sufficient notice to enable reference to be made to other persons or to documents.

3. The Councillor must put every such question directly, succinctly and without argument. 4. The Chairperson must not permit discussion on any reply or refusal to reply to a question put to a

Councillor or Council employee under this clause. 3.22 Limitation as to number of speeches

(Clause 250 Regulations) 1. A Councillor who, during a debate at a meeting of a Council, moves an original motion has the right of

general reply to all observations that are made by another Councillor during the debate in relation to the motion and to any amendment to it, as well as the right to speak on any such amendment.



2. A Councillor, other than the mover of an original motion, has the right to speak once on the motion and once on each amendment to it.

3. A Councillor must not, without the consent of the Council, speak more than once on a motion or an

amendment, or for longer than 5 minutes at any one time. However, the Chairperson may permit a Councillor who claims to have been misrepresented or misunderstood to speak more than once on a motion or an amendment and for longer than 5 minutes on that motion or amendment to enable the Councillor to make a statement limited to explaining the misrepresentation of misunderstanding.

4. Despite sub clauses (1) and (2), a Councillor may move that a motion or an amendment be now put:

a) if the mover of the motion or amendment has spoken in favour of it and no Councillor expresses an intention to speak against it, or

b) if at least two Councillors have spoken in favour of the motion or amendment and at least two

Councillors have spoken against it. 5. The Chairperson must immediately put to the vote, without debate, a motion moved under sub clause

(4). A seconder is not required for such a motion. 6. If a motion that the original motion or an amendment be now put is passed, the Chairperson must,

without further debate put the original motion or amendment to the vote immediately after the mover of the original motion has exercised his or her right of reply under sub clause (1).

7. If a motion that the original motion or an amendment be now put is rejected, the Chairperson must

allow the debate on the original motion or the amendment to be resumed.

3.23 Voting entitlements of Councillors (s370 LGA)

1. Each Councillor is entitled to one vote. 2. However, the person presiding at a meeting of the Council has, in the event of an equality of votes, a

second or casting vote. 3.24 Voting at Council Meetings

(Clause 251 Regulations) 1. A Councillor who is present at a meeting of Council but who fails to vote on a motion put to the

meeting is taken to have voted against the motion. 2. If a Councillor who has voted against a motion put at a Council meeting so requests, the General

Manager must ensure that the Councillor’s dissenting vote is recorded in the Council’s minutes. 3. The decision of the Chairperson as to the result of a vote is final, unless the decision is immediately

challenged and not fewer than two Councillors rise and demand a division. 4. When a division on a motion is demanded, the Chairperson must ensure that the division takes place

immediately. The General Manager must ensure that the names of those who vote for the motion and those who vote against it are respectively recorded in the Council’s minutes.

5. Voting at a Council meeting, including voting in an election at such a meeting, is to be by open means

(such as on the voices or by show of hands). However the Council may resolve that the voting in any election by Councillors for Mayor or Deputy Mayor is to be by secret ballot.



3.25 Block Voting

(Local Policy) 1. Subject to Clause 2 below, Councillors may, by ordinary resolution, resolve to pass in block any

motions before Council.

2. Councillors shall not pass in block any motion relating to Councillor Remuneration or any motion to which a declaration of interest has been lodged.

3.26 What Constitutes a Decision of the Council

(s371 LGA) A decision supported by a majority of the votes at a meeting of the Council at which a quorum is present, is a decision of the Council. 3.27 Rescinding or altering resolutions

(s372 LGA) 1. A resolution passed by the Council may not be altered or rescinded except by a motion to that

effect of which three days’ notice has been duly given. 2. If notice of motion to rescind a resolution is given at the meeting at which the resolution is carried,

the resolution must not be carried into effect until the motion of rescission has been dealt with. 3. If a motion has been negatived by the Council, a motion having the same effect must not be

considered unless three days’ notice has been duly given. 4. A notice of motion to alter or rescind a resolution, and a notice of motion which has the same effect as a

motion which has been negatived by the Council, must be signed by three Councillors if less than three months has elapsed since the resolution was passed, or the motion was negatived, as the case may be.

5. If a motion to alter or rescind a resolution has been negatived, or if a motion which has the same effect

as a previously negatived motion is negatived, no similar motion may be brought forward within three months. This subsection may not be evaded by substituting a motion differently worded, but in principle the same.

6. Councillors are required to lodge rescission motions relating to development applications within one

working day after the meeting at which a resolution relating to the development application is passed. Failure to do this may result in the Notice of Development Consent being issued prior to Council having the opportunity to consider the rescission motion, given that applicants have a right to expect that the notice of determination will be issued without undue delay (see Note B below).

Note A. In general, the General Manager, on becoming aware of a rescission motion, will instruct staff to cease to action the relevant resolution. However, if the General Manager is of the opinion that by doing so Council may incur damages for failing to act on a resolution, then the General Manager may consult with the Mayor and they may both agree on a course of action that is in the best interests of Council. This may include continuing to action the resolution despite the rescission motion. In such circumstances, the General Manager shall prepare a report for the Council meeting at which the rescission motion is to be considered and shall include in that report any relevant legal advice received by Council. Note B. The Courts have held that if Council passes a valid resolution consenting to a development application, once that consent has been formally communicated to the applicant, Council cannot rescind that resolution. Formal communication generally takes the form of a letter from Council to the applicant setting out the terms and conditions of the Consent.



3.28 Certain Circumstances do not invalidate Council Decisions (s374 LGA)

Proceedings at a meeting of a Council or a Council committee are not invalidated because of: a) a vacancy in a civic office, or b) a failure to give notice of the meeting to any Councillor or committee member, or c) a defect in the election or appointment of a Councillor or committee member, or d) a failure of a Councillor or a committee member to disclose a pecuniary interest, or to refrain from

the consideration or discussion of, or vote on, the relevant matter, at a Council or committee meeting in accordance with section 451 or

e) a failure to comply with the code of meeting practice.

PART 4 – KEEPING ORDER AT MEETINGS 4.1 Questions of Order

(Clause 255 Regulations) 1. The Chairperson, without the intervention of any other Councillor, may call any Councillor to order

whenever, in the opinion of the Chairperson, it is necessary to do so. 2. A Councillor who claims that another Councillor has committed an act of disorder, or is out of order, may

call the attention of the Chairperson to the matter. 3. The Chairperson must rule on a question of order immediately after it is raised but, before doing so, may

invite the opinion of the Council. 4. The Chairperson’s ruling must be obeyed unless a motion dissenting from the ruling is passed. Note: Councillors, staff and members of the public can take action and may seek legal compensation etc. if they are defamed. Councillors acting within their official capacity at meetings of Council are afforded ‘qualified privilege’. This recognises the need to speak freely and publicly in carrying out their duties. However qualified privilege is not ‘absolute privilege’ and needs to be treated with caution. All statements need to be made with good intentions and not malice. 4.2 Acts of Disorder

(Clause 256 Regulations) 1. A Councillor commits an act of disorder if the Councillor, at a meeting of the Council or a committee of

the Council: a) contravenes the Act or any regulation in force under the Act; or

b) assaults or threatens to assault another Councillor or person present at the meeting; or

c) moves or attempts to move a motion or an amendment that has an unlawful purpose or that deals

with a matter that is outside the jurisdiction of the Council or committee, or addresses or attempts to address the Council or committee on such a motion, amendment or matter; or

21 | P a g e



d) insults or makes personal reflections on or imputes improper motives to any other Councillor; or

e) says or does anything that is inconsistent with maintaining order at the meeting or is likely to bring the Council or committee into contempt.

2. The Chairperson may require a Councillor:

a) to apologise without reservation for an act of disorder referred to in sub clause b) (1) (a) or (b); or

c) to withdraw a motion or an amendment referred to in sub clause (1) (c) and, where appropriate, to

apologise without reservation; or

d) to retract and apologise without reservation for an act or disorder referred to in sub clause (1) (d) or (e).

3. A Councillor may, as provided by section 10(2) (a) or (b) of the Act, be expelled from a meeting of a

Council for having failed to comply with a requirement under sub clause (2). The expulsion of a Councillor from the meeting for that reason does not prevent any other action from being taken against the Councillor for the act of disorder concerned.

4.3 How disorder at a meeting may be dealt with

(Clause 257 Regulations) 1. If a disorder occurs at a meeting of the Council, the Chairperson may adjourn the meeting for a period

of not more than fifteen minutes and leave the chair. The Council, on reassembling, must, on a question put from the chair, decide without debate whether the business is to be proceeded with or not. This sub clause applies to disorder arising from the conduct of members of the public as well as disorder arising from the conduct of Councillors.

2. A member of the public may, as provided by section 10(2) (a) or (b) of the Act, be expelled from a

meeting of a Council for engaging in or having engaged in disorderly conduct at the meeting. 4.4 Power to remove persons from a meeting after expulsion

(Clause 258 Regulations) If a Councillor or a member of the public fails to leave the place where a meeting of a Council is being held: a) immediately after the Council has passed a resolution expelling the Councillor or member from the

meeting, or

b) where the Council has authorised the person presiding at the meeting to exercise the power of expulsion immediately after being directed by the person presiding to leave the meeting.

A police officer, or any person authorised for the purpose by the Council or person presiding, may, by using only such force as is necessary, remove the Councillor or member from that place and, if necessary, restrain the Councillor or member from re-entering that place.



PART 5 – COUNCIL COMMITTEES 5.1 Committee of Council

(s373 LGA) The Council may resolve itself into a committee to consider any matter before Council. 5.2 Committee of the Whole

(Clause 259 Regulations) 1. All the provisions of this code relating to meetings of Council, so far as they are applicable, extend to and

govern the proceedings of the Council when in committee of the whole, except the provision limiting the number and duration of speeches.

2. The General Manager or, in the absence of the General Manager, an employee of the Council

designated by the General Manager is responsible for reporting to the Council proceedings in committee of the whole. It is not necessary to report the proceedings in full but any recommendations of the committee must be reported.

3. The Council must ensure that a report of the proceedings (including any recommendations of the

committee) is recorded in the Council’s Minutes. However the Council is not taken to have adopted the report until a motion for adoption has been made and passed.

5.3 Council may establish Committees

(Clause 260 Regulations) 1. The Council may, by resolution, establish such committees as it considers necessary. 2. A committee is to consist of the Mayor and such other Councillors as are elected by the Councillors or

appointed by the Council. 3. The quorum for a meeting of a committee is to be a majority of the members of the committee. 5.4 Functions of Committees

(Clause 261 Regulations) 1. The Council must specify the functions of each of its committees when the committee is appointed or

elected, but may from time to time amend those functions.

5.5 Notice of Committee meetings to be given (Clause 262 Regulations)

1. The General Manager of the Council must send to each Councillor, at least three days before each

meeting of the committee, a notice specifying: a) the time and place at which and the date on which the meeting is to be held; and

b) the business proposed to be transacted at the meeting.

2. However, notice of less than three days may be given of a committee meeting called in an emergency.



5.6 Non-Members entitled to attend Committee Meetings (Clause 263 Regulations)

1. A Councillor who is not a member of a committee of the Council is entitled to attend and speak at,

but is not entitled to vote at, a meeting of the committee. 2. However, the Councillor is not entitled:

a) to give notice of business for inclusion in the agenda for the meeting, or

b) to move or second a motion at the meeting, or

c) to vote at the meeting. Note: All committees are open to the public subject to Section 10(1) of the Act. 5.7 Representations by members of the public – Closure of part of the

Meeting (Clause 264 Regulations)

1. A representation at a committee meeting by a member of the public as to whether a part of a meeting

should be closed to the public can only be made for a fixed period immediately after the motion to close the part of the meeting is moved and seconded.

2. That period is as fixed by the Council’s Code of Meeting Practice or (as fixed by resolution of the

Council. Different periods can be fixed according to the different types of matters to be discussed or received and discussed at closed parts of meetings.

5.8 Committees to keep minutes

(Clause 266 Regulations) 1. Each committee of a Council must ensure that full and accurate minutes of the proceedings of its meetings

are kept. In particular, a committee must ensure that the following matters are recorded in the committee’s minutes: a) details of each motion moved at a meeting and of any amendments moved to it,

b) the names of the mover and seconder of the motion or amendment,

c) whether the motion or amendment is passed or lost. d) Committee minutes shall also include minute numbers

5.9 Chairperson and Deputy Chairperson of Committees

(Clause 267 Regulations) 1. The Chairperson of each committee of the Council must be:

a) the Mayor, or b) if the Mayor does not wish to be the Chairperson of a committee, a member of the committee

elected by the Council; or



c) if the Council does not elect such a member, a member of the committee elected by the committee.

2. The Council may elect a member of a committee of the Council as Deputy Chairperson of the

committee. If the Council does not elect a Deputy Chairperson of such a committee, the committee may elect a Deputy Chairperson.

3. If neither the Chairperson not the Deputy Chairperson of a committee of the Council is able or willing to

preside at a meeting of the committee, the committee must elect a member of the committee to be acting Chairperson of the committee.

4. The Chairperson is to preside at a meeting of a committee of the Council. If the Chairperson is unable

or unwilling to preside, the Deputy Chairperson (if any) is to preside at the meeting, but if neither the Chairperson nor the Deputy Chairperson is able or willing to preside, the acting Chairperson is to preside at the meeting.

5. The Mayor is, (by virtue of holding that office, ex-officio) a member of each committee of the Council. 5.10 Absence from Committee Meetings

(Clause 268 Regulations) 1. A member ceases to be a member of a committee if the member (other than the Mayor):

a) has been absent from three consecutive meetings of the committee without having given reasons

acceptable to the committee for the member’s absences; or

b) has been absent from at least half of the meetings of the committee held during the immediately preceding year without having given to the committee acceptable reasons for the member’s absences.

2. Sub clause (1) does not apply if all the members of the Council are members of the committee. Note: The expression “year” means the period beginning 1 July and ending the following 30 June. 5.11 Reports of Committees

(Clause 269 Regulations) 1. If in a report of a committee of the Council distinct recommendations are made, the decision of the

Council can be made separately on each recommendation. 2. The recommendations of a committee of the Council are, so far as adopted by the Council,

resolutions of the Council. 3. If a committee of a Council passes a resolution, or makes a recommendation, during a meeting, or a

part of a meeting, that is closed to the public, the Chairperson must:

a) make the resolution or recommendation public as soon as practical after the meeting or part of the meeting has ended, and

b) report the resolution or recommendation to the next meeting of the Council. Note: Recommendations of a Committee are not resolutions of Council unless resolved and adopted by Council at an Ordinary Council Meeting.



5.12 Disorder in Committee Meetings (Clause 270 Regulations)

The provision of the Act and of this Regulation relating to the maintenance of order in Council meetings apply to meetings of committees of the Council in the same way as they apply to meetings of the Council. 5.13 Certain persons may be expelled from Council Committee meetings

(Clause 271 Regulations) 1. If a meeting or part of a meeting of a committee of the Council is closed to the public in accordance with

Section 10A of the Act, any person who is not a Councillor may be expelled from the meeting as provided by Section 10(2) (a) or (b) of the Act.

2. If any such person, after being notified of a resolution or direction expelling him or her from the

meeting, fails to leave the place where the meeting is being held, a police officer, or any person authorised for the purpose by the Council, committee or person presiding, may, by using only such force as is necessary, remove the first-mentioned person from that place and, if necessary, restrain that person from re-entering that place.

PART 6 – MISCELLANEOUS 6.1 Disclosure and Participation in Meetings

(Sections 451, 453, 454, 456, 457, 458 and Local Policy) Dealing with declarations of interests are specified in the Junee Shire Council Code of Conduct 6.2 Minutes

(s375 LGA) 1. The Council must ensure that full and accurate minutes are kept of the proceedings of a meeting of the

Council. 2. The minutes must, when they have been confirmed at a subsequent meeting of the Council, be

signed by the person presiding at that subsequent meeting. Note: There is no requirement for each page of the minutes to be signed by the Chairperson (usually the Mayor) at the meeting. The Chairperson can confirm the minutes on the final page.

6.3 Matters to be included in Minutes of Council Meetings (Clause 254 Regulations)

3. The General Manager must ensure that the following matters are recorded in the Council’s minutes:

a) details of each motion moved at a Council meeting and of any amendments moved to it,

b) the names of the mover and seconder of the motion or amendment,

c) whether the motion or amendment is passed or lost.



6.4 Inspection of the Minutes of Council or Committee meeting (Clause 272 Regulations)

4. An inspection of the minutes of a Council or committee of a Council is to be carried out under the

supervision of the General Manager or an employee of the Council designated by the General Manager to supervise inspections of those minutes.

5. The General Manager must ensure that the minutes of the Council and any minutes of a committee of

the Council are kept secure and in safe custody and that no unauthorised person is allowed to interfere with them.

Note: The Government Information (Public Access) Act confers a right (restricted in the case of closed parts of meetings) to inspect the minutes of a Council or committee of a Council. 6.5 Formal censure of Councillor for misbehaviour

(s440G LGA) 6. Council may by resolution at a meeting formally censure a Councillor for misbehavior. 7. A formal censure resolution may not be passed except by a motion to that effect of which notice has

been duly given in accordance with regulations made under s.360 8. Council may pass a formal censure resolution only if it is satisfied that the Councillor has misbehaved on

one or more occasions. 9. Council must specify in the formal censure resolution the grounds on which it is satisfied that the

Councillor should be censured. 10. A motion for a formal censure resolution may, without limitation, be moved on the report of a

committee of Council and any such report must be recorded in the minutes of the meeting of Council.

Misbehaviour of a Councillor is defined as follows:

a) a contravention by the Councillor of the Local Government Act or the regulations,

b) a failure by the Councillor to comply with an applicable requirement of a code of conduct as required under s.440(5) LGA,

c) an act of disorder by the Councillor at a Council meeting or a Council committee meeting (for an

exhaustive list of acts of disorder see clause 4.2(1)),but does not include a contravention of the disclosure requirements of Part 2 LGA

6.6 Attendance of General Manager at meetings

(s376 LGA) 1. The General Manager is entitled to attend, but not to vote at, a meeting of the Council or a meeting of a

committee of the Council of which all the members are Councillors. 2. The General Manager is entitled to attend a meeting of any other committee of the Council and

may, if a member of the committee, exercise a vote.



3. However, the General Manager may be excluded from a meeting of the Council or a committee while the Council or committee deals with a matter relating to the standard of performance of the General Manager or the terms of the employment of the General Manager.

6.7 Tape recording of Meeting of Council or Committee by the Press or

Public (Clause 273 Regulations, Local Policy)

1. A person may use a tape recorder to record the proceedings of a meeting of Council or a Committee of

Council only with the authority of Council or the Committee. Junee Shire Council does not authorise the recording by parties other than Council, in any form, of Council or Committee Meetings.

2. A person may, as provided by clause 12(2)(a) or (b)(s.10(2)(a) or (b) LGA), be expelled from a meeting

of the Council or a Committee of Council for using or having used a tape recorder in contravention of this clause.

3. If any such person, after being notified of a resolution or direction expelling him or her from the

meeting, fails to leave the place where the meeting is being held, a Police Officer, or any person authorised for the purpose by the Council or person presiding, may, by using only such force as is necessary, remove the first mentioned person from that place and, if necessary, restrain that person from re-entering that place.

4. In this Clause, tape recorder includes a video camera and/or any electronic device capable of recording speech, whether a magnetic tape is used to record or not.

6.8 Community Consultation – (Public Access)

(Local Policy) The General Manager may permit any member of the public to address Council Meetings as Community Consultation on any matter, listed on the agenda before Council, except matters associated with the procurement of goods and services, subject to the following conditions: a) That the duration of a public address be limited to five minutes unless varied by resolution of the Council.

b) Members of the public wishing to address the Council as a deputation must have a bona fide interest in the

matter as an affected person or be the representative of an affected person. They are to advise the General Manager prior the close of business on the Monday before the meeting that they wish to address the meeting and advise: i. the item in the business paper that they wish to address,

ii. the interest they have in the matter, and

iii. undertake to provide a written summary of the issues to be spoken to one clear business day

before the Council Meeting. c) Members of the public who have a bona fide interest in a matter but are unable to personally address a

meeting may request that a spokesperson appear on their behalf.

d) Speakers wishing to speak on behalf of a third party must satisfy the Council Meeting that he or she has the authority to represent or speak on behalf of the third party.

28 | P a g e



e) If a party is to be represented by a lawyer, the party be advised that, during the deputation, the lawyer must not address Council on, or raise any legal issues or opinions or provide any legal advice. Should they attempt to do so, Council will terminate the deputation.

f) Speakers either for or against a proposal be limited to the first meeting at which the matter is

presented for consideration. g) In relation to each matter, only one deputation shall be permitted unless there are separate groups

wishing to address Council in relation to the same matter, in which event the General Manager may permit a maximum of two deputations for and two deputations against the matter before Council.

h) The order of speakers be strictly in order of request and be the nominated speaker only. i) Speakers at meetings of Council do not have absolute privilege. A speaker who makes any potentially

offensive or defamatory remarks about another person may be liable for legal action. j) Members of the public will not be permitted to use Community Consultation to abuse, vilify,

insult, threaten, intimidate or harass Councillors, staff or other members of the public. Conduct of this nature will be deemed to be an act of disorder and the person engaging in such behavior will be ruled out of order and may be expelled.

k) Any Councillor may ask a question to seek amplification from a speaker of issues raised during the

presentation. l) Speakers are not to directly ask or post questions to Councillors or staff. 6.9 Mobile Phones

(Local Policy) Any Councillor, Council employee or member of the public attending a Council meeting with a mobile phone must ensure that the device is switched off or silenced at all times during the meeting. 6.10 Councillor Workshops

(Local Policy) 1. Workshops for Councillors may be held as an informal discussion when complex and time consuming

discussion is required. Workshops are for information gathering and provision and are not decision making sessions. A workshop is a means to enable Councillors to bring an informed mind to the appropriate decision making forum at a later point.

2. The meeting procedures in this Code do not apply to workshops and accordingly no

recommendations are made or minutes taken. 3. Notification of workshops is to be advised to all Councillors and any documentation provided at the

workshop will also be provided to any Councillors who were unable to attend.



6.11 Petitions (Local Policy)

1. All petitions received by Council shall be presented to a Council meeting.

2. If a report on the subject matter of the petition is already in the Business Paper then the petition shall be merely tabled at that meeting.

3. If no report has been prepared at the time the petition is received the petition will be tabled at the next meeting.

4. To avoid breaches of the privacy legislation, petitions shall not be included in the attachments to

the Business Paper but only be tabled at Council meetings. 5. The petition shall be reported in the minutes of the meeting at which it is tabled in the following manner: 6. ‘A petition on (insert the wording from the beginning of the petition) was tabled at the meeting. It indicates

signing by XX petitioners.’ 7. Copies of the petition shall not be circulated with the minutes of the meeting. 8. Copies of petitions shall not be circulated to the public gallery. 6.12 Oath or Affirmation of Office - Councillors

(s233A LGA) 1. A councillor must take an oath of office or make an affirmation of office at or before the first meeting of the

council after the councillor is elected. 2. The oath or affirmation may be taken or made before the general manager of the council, an

Australian legal practitioner or a justice of the peace and is to be in the form outlined in Attachment 1 of this Code and s233A of the Act.

3. A councillor who fails, without a reasonable excuse, to take the oath of office or make an affirmation of

office in accordance with this section is not entitled to attend a meeting as a councillor (other than the first meeting of the council after the councillor is elected to the office or a meeting at which the councillor takes the oath or makes the affirmation) until the councillor has taken the oath or made the affirmation.

4. Any absence of a councillor from an ordinary meeting of the council that the councillor is not entitled to

attend because of this section is taken to be an absence without prior leave of the council. 5. Failure to take an oath of office or make an affirmation of office does not affect the validity of anything

done by a councillor in the exercise of the councillor’s functions.

6. The general manager must ensure that a record is to be kept of the taking of an oath or the making of an affirmation (whether in the minutes of the council meeting or otherwise).

6.13 Disclosure by Adviser 1. Disclosure - A person who, at the request or with the consent of the Council or a Council Committee,

gives advice on any matter at any meeting of the Council or Committee must disclose any pecuniary interest the person has in the matter to the meeting at the time the advice is given.



2. Interest as adviser - The person is not required to disclose the person's interest as an adviser.

(LGA Section 456) Note: Contains extracts from Chapter 14 of the LGA which relate to the conduct of meetings. The Clause is not however a complete commentary of Councillor and staff obligations under the LGA. 6.14 Council Seal 1. The seal of a Council must be kept by the Mayor or the General Manager, as the Council determines. 2. A Council seal can be affixed to a document only after the Council has resolved that the seal be

affixed. The resolution must specifically refer to the document and the document must relate to Council business.

3. The power to authorise the affixing of the seal can only be exercised by the Council. It cannot be

delegated to a Committee or employee. 4. If Council wishes to provide references or certificates of service to employees or congratulatory letters

to members of the community, it can do so by using its letterhead paper or enhanced formats for these purposes. The Council seal can no longer be used for these documents.

5. The seal of a Council may be affixed to a document only in the presence of:

a) the Mayor and the General Manager; or

b) at least one Councillor (other than the Mayor) and the General Manager; or

c) the Mayor and at least one other Councillor; or

d) at least two Councillors other than the Mayor. 6. The affixing of a Council seal to a document has no effect unless the persons who were present when the

seal was affixed (being persons referred to in subclause 20.2) attest by their signatures that the seal was affixed in their presence.

6.15 Dress Code Councillors and staff shall dress appropriately for any Council meeting or function. 6.16 Language Code Councillors using offensive language during any Council meeting or function shall be dealt with in accordance with Clause 4 of this Code.



Attachment 1- Oath and Affirmation Oath of Office I (name of Councillor) swear that I will undertake the duties of the office of Councillor in the best interests of the people of the Junee Shire area and the Junee Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement. Affirmation of Office I (name of Councillor) solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of the Junee Shire area and the Junee Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.



Attachment 2 – Reasons for Closing Parts of Meetings Reasons for Closing Parts of Meetings Section 10A - Which parts of a meeting can be closed to the public? a) Council, or a Committee of Council of which all the members are Councillors, may close to the public

so much of its meeting as comprise:

i. the discussion of any of the matters listed in sub clause (2), or

ii. the receipt or discussion of any of the information so listed. b) The matters and information are the following:

i. personnel matters concerning particular individuals,

ii. the personal hardship of any resident or ratepayer,

iii. information that would, if disclosed, confer a commercial advantage on a person with

whom Council is conducting (or proposes to conduct) business,

iv. commercial information of a confidential nature that would, if disclosed:

v. prejudice the commercial position of the person who supplied it,

vi. confer a commercial advantage on a competitor of Council, or

vii. reveal a trade secret,

viii. information that would, if disclosed, prejudice the maintenance of law,

ix. matters affecting the security of Council, Councillors, Council staff or Council property,

x. advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

c) Council, or a Committee of Council of which all the members are Councillors, may also close to the

public so much of its meeting as comprises a motion to close another part of the meeting to the public.

d) Council, or a committee of Council, may allow members of the public to make representations to or

at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed.



Section 10B - Further limitations relating to closure of parts of meetings to the public a) A meeting is not to remain closed during the discussion of anything referred to in clause 13(2):

i. except for so much of the discussion as is necessary to preserve the relevant confidentiality, privilege or security, and

ii. if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret unless the Council or Committee concerned is satisfied that discussion of the matter in an open meeting would, on balance, be contrary to the public interest.

b) A meeting is not to be closed during the receipt and consideration of information or advice

referred to in clause 13(2)(g) unless the advice concerns legal matters that:

i. are substantial issues relating to a matter in which the Council or Committee is involved, and

ii. are clearly identified in the advice, and

iii. are fully discussed in that advice. c) If a meeting is closed during the discussion of a motion to close another part of the meeting to the

public (as referred to in clause 13(3)), the consideration of the motion must not include any consideration of the matter or information to be discussed in that other part of the meeting (other than consideration of whether the matter concerned is a matter referred to in clause 13(2)).

d) For the purpose of determining whether the discussion of a matter in an open meeting would be

contrary to the public interest, it is irrelevant that:

i. a person may misinterpret or misunderstand the discussion, or

ii. the discussion of the matter may: • cause embarrassment to the Council or Committee concerned, or to Councillors or to employees of Council, or

• cause a loss of confidence in the Council or Committee. e) In deciding whether part of a meeting is to be closed to the public, the Council or Committee

concerned must have regard to any relevant guidelines issued by the Director-General.

Section 10C - Notice of likelihood of closure not required in urgent cases Part of a meeting of Council, or of a Committee of Council of which all the members are Councillors, may be closed to the public while the Council or Committee considers a matter that has not been identified in the agenda for the meeting as a matter that is likely to be considered when the meeting is closed, but only if: a) it becomes apparent during the discussion of a particular matter that the matter is a matter referred to

in clause 13(2), and b) the Council or Committee, after considering any representations made under clause 13(4), resolves

that further discussion of the matter:

i. should not be deferred (because of the urgency of the matter), and

ii. should take place in a part of the meeting that is closed to the public.



Section 10D - Grounds for closing part of meeting to be specified a) The grounds on which part of a meeting is closed must be stated in the decision to close that part of

the meeting and must be recorded in the minutes of the meeting. b) The grounds must specify the following:

i. the relevant provision of section 10A(2),

ii. the matter that is to be discussed during the closed part of the meeting,

iii. the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

Section 11 - Public access to correspondence and reports a) Council and any Committee of which all members are Councillors must, during or at the close of a

meeting, or during the business day following the meeting, give reasonable access to any person to inspect correspondence and reports laid on the table at, or submitted to, the meeting.

b) This section does not apply if the correspondence or reports:

i. relate to a matter that was received or discussed; or

ii. were laid on the table at, or submitted to, the meeting, when the meeting was closed to the public. c) This section does not apply if Council or the Committee resolves at the meeting, when open to the

public, that the correspondence or reports, because they relate to a matter specified in clause 13(2), are to be treated as confidential.



Councillor……………………………………… declared a

Pecuniary Interest

Non Pecuniary Significant Less than Significant Non Pecuniary

In this item, the nature of the interest is_______________________________________

____________________________________________________________________

____________________________________________________________________

If a Councillor declares a less than significant conflict of interest and intends to remain in the meeting, the Councillor needs to provide an explanation as to why the conflict requires no further action to manage the conflict (attach a separate sheet if required)

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Attachment 3 – Declaration of Interest

DECLARATION OF INTEREST

Agenda Item No: ___________ Report Title: ___________________________________________ Councillor left the Chambers and thereby did not take part in the discussion or voting on the item.

Time Councillor left the Chamber: _____________ Councillor__________________________returned to the Chamber and resumed their usual place at the meeting. Time Councillor returned to the Chamber: _____________



Declaration of Conflict of Interest – Definitions Part 4 of the Code of Conduct refers. 1.1 A conflict of interests exists where a reasonable and informed person would perceive that you

could be influenced by a private interest when carrying out your public duty.

1.2 You must avoid or appropriately manage any conflict of interests. The onus is on you to identify a conflict of interests and take the appropriate action to manage the conflict in favour of your public duty.

1.3 Any conflict of interests must be managed to uphold the probity of council decision- making. When

considering whether or not you have a conflict of interests, it is always important to think about how others would view your situation.

1.4 Private interests can be of two types: pecuniary or non-pecuniary. What is a pecuniary interest? 1.5 A pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood

or expectation of appreciable financial gain or loss to the person. (section 442) 1.6 A person will also be taken to have a pecuniary interest in a matter if that person’s spouse or de facto

partner or a relative of the person or a partner or employer of the person, or a company or other body of which the person, or a nominee, partner or employer of the person is a member, has a pecuniary interest in the matter. (section 443)

1.7 Pecuniary interests are regulated by Chapter 14, Part 2 of the Act. The Act requires that:

a) councillors and designated persons lodge an initial and an annual written disclosure of interests that could potentially be in conflict with their public or professional duties (section 449)

b) councillors and members of council committees disclose an interest and the nature of that interest at a meeting, leave the meeting and be out of sight of the meeting and not participate in discussions or voting on the matter (section 451)

c) designated persons immediately declare, in writing, any pecuniary interest.

(section 459

1.8 Designated persons are defined at section 441 of the Act, and include, but are not limited to, the general manager and other senior staff of the council.

1.9 Where you are a member of staff of council, other than a designated person (as defined by section 441), you must disclose in writing to your supervisor or the general manager, the nature of any pecuniary interest you have in a matter you are dealing with as soon as practicable.

What are non-pecuniary interests? 1.10 Non-pecuniary interests are private or personal interests the council official has that do not amount to a

pecuniary interest as defined in the Act. These commonly arise out of family, or personal relationships, or involvement in sporting, social or other cultural groups and associations and may include an interest of a financial nature.

1.11 The political views of a councillor do not constitute a private interest.



Managing non-pecuniary conflict of interests 1.12 Where you have a non-pecuniary interest that conflicts with your public duty, you must disclose the

interest fully and in writing, even if the conflict is not significant. You must do this as soon as practicable.

1.13 If a disclosure is made at a council or committee meeting, both the disclosure and the nature of the interest must be recorded in the minutes. This disclosure constitutes disclosure in writing for the purposes of clause 1.12.

1.14 How you manage a non-pecuniary conflict of interests will depend on whether or not it is significant. What is non-pecuniary – significant? 1.15 As a general rule, a non-pecuniary conflict of interests will be significant where a matter does not raise a

pecuniary interest but it involves:

a) a relationship between a council official and another person that is particularly close, for example, parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child of the person or of the person’s spouse, current or former spouse or partner, de facto or other person living in the same household.

b) other relationships that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

c) an affiliation between the council official and an organisation, sporting body, club, corporation or

association that is particularly strong. 1.16 If you are a council official, other than a member of staff of council, and you have disclosed that a significant

non-pecuniary conflict of interests exists, you must manage it in one of two ways:

a) remove the source of the conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another council official.

b) have no involvement in the matter, by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply.

What is non-pecuniary – less than significant? 1.17 If you determine that a non-pecuniary conflict of interests is less than significant and does not require

further action, you must provide an explanation of why you consider that the conflict does not require further action in the circumstances.

1.18 If you are a member of staff of council, the decision on which option should be taken to manage a non-pecuniary conflict of interests must be made in consultation with your manager.

1.19 Despite clause 1.16(b), a councillor who has disclosed that a significant non-pecuniary conflict of

interests exists may participate in a decision to delegate council’s decision- making role to council staff through the general manager, or appoint another person or body to make the decision in accordance with the law. This applies whether or not council would be deprived of a quorum if one or more councillors were to manage their conflict of interests by not voting on a matter in accordance with clause 1.16(b) above.



Attachment 4 – Notice of Motion

NOTICE OF MOTION Motion Moved ……………………………… ……………………………… Councillor Signature Seconded ……………………………… ……………………………… Councillor Signature Staff Comment: Date and Time Received …../…../….. ………….AM/PM



Attachment 5 – Questions on Notice

QUESTIONS ON NOTICE COUNCILLOR ………………………….. Refer to Council’s Meeting of …………………………….. Question Staff Response/Answer

Date and Time Received …../…../….. ………….AM/PM



Attachment 6 – Flowchart of Motions


Version Control and Change History Version Date Modified By Action V1.1 21/11/2017 Council Adoption of Code


Report No: 7 MARRAR ROAD


Key CSP strategic theme: Theme Prosperous: 3.1 Plan for, develop and maintain the right assets and infrastructure

Attachments: Nil

RECOMMENDATION: That Council provide in principle support to Coolamon Shire Council for an application to the NSW Government’s Fixing Country Road Fund. ________________________________________________________________________________ SUMMARY Coolamon Shire Council are keen to see the Marrar Road upgraded as it is an important thoroughfare from Marrar into Wagga. There is approximately 6kms of road within our Shire and Coolamon Shire Council would like to apply for funding through the Fixing Country Roads to have the length renewed. This includes segments in the Coolamon Shire and the Wagga Shire as well. At this stage, Coolamon Shire Council is seeking Council’s in principle support to lodge an application. The project is not requesting a capital contribution from Junee Shire Council. To support the application Council can support the process be providing what would normally be the amount of maintenance spend on that road typically in a given year towards a successful grant (approximately $5000). CONSIDERATIONS Policy Council’s Asset Management Plan – a successful project would ease the financial burden on Council renewing this road at some point in the future removed. Risk Assessment There would be an improved quality on the road network within our Shire as a result of a successful application and construction of the project. Future works would be undertaken by our workforce or if we were too busy Coolamon Shire are prepared to do the work Page 14

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. Financial - Minimal CONCLUSION A successful renewal to Marrar Road would not only benefit residents within our Shire but it would also benefit people living in Marrar travelling to Wagga for work or social purposes. There is also the added benefit of improving the road network for the purposes of economic development through agricultural activity. Providing Council’s in principle support is encouraged.

Page 15


Report No: 8 COUNCIL INVESTMENTS AND BANK BALANCES

Reporting Officer: Finance Manager

Key CSP strategic theme: Sustainable - Strategy 6.1 – Council is accountable and financially sustainable

Attachments: Nil

RECOMMENDATIONS: 1. That the Monthly Investment Reports as at 28 February 2018 be received and noted. 2. That the Certificate of the Responsible Accounting Officer be noted and the report

adopted. EXECUTIVE SUMMARY It is required under Clause 212 of the Local Government (General) Regulation 2005 and section 625 of the Local Government Act 1993 to provide the Council with a written report monthly setting out details of all money that the Council has invested. On the following page of this business paper is a Monthly Investment Report as at 28 February 2018. BACKGROUND Monthly report to the Council. CONSIDERATIONS Policy - Report required under legislation. Risk Assessment - Appropriate financial management reporting. Financial Certification – Responsible Accounting Officer. I, Bradley Pascoe, hereby certify that the investments listed in this report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council's Investment Policy. The Internal and External Reserve Figures listed are an estimate value only, they are subject to change or review in part with the Audit of Council Annual Financial Statements scheduled to occur in October 2018, following which they will be reported separately to Council in due course. CONCLUSION The report is a legislative requirement to ensure and promote appropriate financial management, accountability and transparency.

Page 16


INVESTMENT REPORT AT 28 MARCH 2018

Financial Institution Date Invested

No. of

Days

Date Due

Interest Rate per

Annum

Performance Benchmark -

Bank bill swap

reference rate (pick

relevant rate eg. 30, 60, 90

days)

As % of Total

Invested

Amount of

Interest $

Amount Invested

$

AMP Bank 24-Jan-18 182 25-Jul-18 2.60% 1.955% 14.29% 6,482.19 500,000.00 AMP Bank 3-Oct-17 182 3-Apr-18 2.60% 1.955% 14.29% 6,482.19 500,000.00 NAB 31-Jan-18 90 1-May-18 2.42% 1.785% 14.29% 2,983.56 500,000.00 NAB 31-Jan-18 90 1-May-18 2.42% 1.785% 14.29% 2,983.56 500,000.00 ME Bank 22-Dec-17 90 22-Mar-18 2.40% 1.785% 28.56% 5,917.81 1,000,000.00 ME Bank 24-Jan-18 92 26-Apr-18 2.45% 1.785% 14.28% 3,087.67 500,000.00

Total Term Deposits 100.00% 27,936.99 3,500,000.00

CBA Business Online Saver 1.30% 0% 0.00 0.00

Total On-Call Funds 0% 0.00 -

Total Investments 100.00% 27,936.99 3,500,000.00

Cash at Bank - as per Bank Statement 855,723.89

TOTAL FUNDS 4,225,354.07

Page 17


28 FEBRUARY 2018

a) Application of Investment Funds Restricted

Funds Description Value Externally Restricted

Unspent Loans

$0.00

Sewerage Fund

$3,704,185.00

Stormwater and Drainage $43,327.00

Domestic Waste Management $(335,109.58)

Unspent Grants

$260,081.45

Reserves Trust

$19,444.44

Section 94A Contributions

$0.00

$3,691,928.31

Internally Restricted

ELE Reserve

$205,000.00

Gravel Pit Restoration

$26,847.97

Trust fund 9 Bank & Investments $35,554.80

Junee Historical Society - Sale of Old Museum Site $17,217.21

$284,619.98

Unrestricted Funds

$248,805.78

TOTAL FUNDS $4,225,354.07 * Externally & Internally Restricted Reserve figures are subject to final adjustment and external audit at 30 June each year. Figures shown above are estimates only.

_____________________________________________________________________________________________________________________________________________________________ Page 18


Report No: 9 RELEASE OF COVENANT ON LOTS 17-18 SEC 2 DP 2437 KNOWN AS 24 HART STREET JUNEE

Reporting Officer: Director Community & Business

Key CSP strategic theme: T3 Sustainability & T4 Collaboration

Attachments: Nil

RECOMMENDATIONS: 1. That Council release Covenant I613294 relating to Lots 17-18 Sec 2 DP 2437 for the

reasons covered in this report and conditional upon the following: a) all costs are met by the owner of Lots 17-18 Sec 2 DP 2437, and

b) the landowner undertaking whatever is necessary to ensure Lot 19 has

unrestricted legal access to the sewer infrastructure servicing Lot 19.

2. That Council authorise the application of the common seal to all related documents as necessary.

________________________________________________________________________________ EXECUTIVE SUMMARY The Council is in receipt of a request to release a Covenant placed by the Council on land in private ownership at 24 Hart Street, Junee. The covenant prevents the construction of a dwelling on the land because at the time the land was sold by the Council the land was considered of insufficient area to accept the disposal of sewerage effluent. The lots now have the potential to be connected to the subsequently installed sewer main. BACKGROUND The Council is in receipt of a request to lift a Covenant on two privately owned lots in Hart Street. The land in question is described as Lots 17-18 in Section 2 in DP 2437 also known as part of 24 Hart Street, Junee. 24 Hart Street comprises five lots (lots 17-21) in the one ownership as shown in the aerial image below where the five lots are outlined by the dashed line (blue). The two lots which are the subject of this report are on the western (left) portion and outlined by the dotted line (yellow).

_____________________________________________________________________________________________________________________________________________________________ Page 19


The owner would like to sell lots 19-21 as well as separately sell lots 17-18. The owner has requested whether Council would be prepared to lift the covenant on lots 17-18 which currently prevents the construction of a dwelling. Lots 17-18 were sold by the Council in 1993 when they were considered as being surplus to Council’s needs. At the time the lots served in part as absorption area for a septic tank associated with the dwelling on the adjoining lot 19. At the time of the sale the land was considered to be unsuitable as a building block due to its size and inability to dispose of sewerage effluent. As a result the Council resolved to apply a Covenant to the land prohibiting future residential use. Junee Shire Council has the power to vary or release the Covenant. Since this time sewer has been installed (approximately 2000-01) to this section of Hart Street and the dwelling on Lot 19 now disposes sewerage to the sewer system. The septic system has been decommissioned. The release of the covenant is appropriate; however, the costs involved should be borne by the landowner who will benefit from its release. Additionally, as it appears that the sewer servicing the dwelling on Lot 19 is within the boundary of Lot 18, the release of the covenant should also be conditional on the sewer drainage to Lot 19 being protected by an easement (or some other method such as a boundary adjustment). CONSIDERATIONS Policy There are no specific Council Policies relevant to this matter.

_____________________________________________________________________________________________________________________________________________________________ Page 20

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. Risk Assessment There are no risks to Council that won’t be addressed in the formal process of releasing the covenant or assessment of any subsequent sub-division or development application. Financial Any costs involved in releasing the covenant will be borne by the landowner who stands to benefit from this decision. Connection with IPR There are no direct relationships between this matter and specific items in the Delivery Program and Operational Plan. This report and recommendation are most closely linked with the provision of customer service and responsible land-use practices. CONCLUSION It is recommended that the Council agree to release the Covenant preventing the construction of a dwelling on Lots 17-18 in Section 2 in DP 2437 conditional upon the landowner covering all costs and taking all necessary steps to ensure the owner of Lot 19 has unconditional access to the sewer infrastructure servicing that lot.

_____________________________________________________________________________________________________________________________________________________________ Page 21


Report No: 10 JUNEE COMMUNITY TRANSPORT

Reporting Officer: Director Community & Business

Key CSP strategic theme: Liveable

Collaborative

Attachments: Nil

RECOMMENDATION: That the Council and note the report. ________________________________________________________________________________ EXECUTIVE SUMMARY The purpose of this report is to provide an updated overview of Junee Community Transport. The report will cover the current activity of the service, funding and changes that are happening in the sector including the introduction of the National Disability Strategy (NDS) and National Disability Insurance Scheme (NDIS). BACKGROUND Junee Community Transport (JCT) operate a door to door community transport service to the whole of Junee Shire to assist frail older people, people with disability, carers and other community members who are transport disadvantaged. The service is funded through a number of programs from both the Commonwealth and NSW State governments. The vehicle assets are managed under a Community Transport Service Contract (the Contract) with Transport for NSW (TfNSW). The Contract provides for the purchase (or leasing) of vehicles used by Junee Community Transport and the use of those contract assets for service provision under programs administered by Transport for NSW and other programs (eg. NSW Health and Department of Veterans Affairs). In addition to the funding, the service can only operate with the continued support of a pool of volunteer drivers who you will recall were the recipients of the 2018 Australia Day Volunteer Team Award. In the last financial year the drivers invested 5,000 hours of their time to deliver the service. In the office, one staff member is employed to provide the necessary administration for the service as well as managing the bookings and vehicle/driver scheduling. The role is fully funded through the programs administered by TfNSW. The service operates a 9-seat bus with wheelchair hoist and two four-door sedans. There are seven volunteer drivers and 360 clients utilised the services during the past financial year.

_____________________________________________________________________________________________________________________________________________________________ Page 22

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. Services and Funding The services provided can be generally grouped into the following categories: • Transport for NSW (TfNSW) administered programs • NSW Health (Murrumbidgee Local Health District) administered transport • Department of Veterans Affairs administered transport (DVA) • Other

- Insurance - Brokered - Spare seat capacity - Hire -

The following chart shows the distribution of service provision by the program or activity as measured in terms of the number of trips. The data is for the six month period 1 July 2017 to 31 December 2017. The three TfNSW programs account for approximately 75% of the activity as shown by the blue segments.

Transport for NSW (TfNSW) programs TfNSW administer the over-riding Community Transport Service Contract which provides for the vehicles and general administration arrangements. TfNSW also administer three funding programs with Junee Community Transport. The funding is targeted and members of our community utilising the services must meet eligibility criteria. A summary of the programs and eligibility follows: Commonwealth Home Support Program (CHSP) The key objectives of this program include the provision of high quality transport services to frail, older people to maximise their independence at home and in the community for as long as they choose or are able to remain at home. The program aims to support customers to delay, or avoid altogether, the need to move into more expensive forms of aged care.

_____________________________________________________________________________________________________________________________________________________________ Page 23

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. Eligibility is defined as an Aboriginal and Torres Strait Islander person aged 50 or over or any other person aged 65 or over;

(a) Who has difficulty performing the activities of daily living without help due to any functional

limitation (for example with respect to communications, social interaction, mobility or self-care); and

(b) Lives in the community, including in a retirement village or independent living unit, and does not permanently reside in a residential aged care facility.

New clients need to be referred through the My Aged Care system to establish their eligibility. This program is also accessible to the carer of such a person. This program is funded by the Commonwealth Government and administered by Transport for NSW. Community Care Support Program (CCSP) This program is provided for a person who is in the Disability Inclusion Act (DIA) Target Group and requires basic maintenance and support services and is in risk of premature or inappropriate admission to long-term residential care. To be eligible the customer must be in the DIA Target Group and under 50 years of age if they are Aboriginal or Torres Strait Islander, or in any other case, under 65. The program also provides transport to unpaid carers of such a person. The objectives of this program include supporting the person to be more independent at home and in the community thereby enhancing their quality of life; and decreasing the risk of, and prevent inappropriate admission to, long-term residential care. The funding to this program has been reduced as eligible customer’s transition to the National Disability Insurance Scheme. The program ceases on 30 June 2018. We do not expect any of our clients to be disadvantaged by this change as discussed later under comments relating to the NDS and NDIS. This program is administered by Transport for NSW. Community Transport Program (CTP) The key objectives of this program are to provide transport to people who have no or limited access to private or Public Transport due to their location, when they need to travel, or their financial resources, or physical and cognitive capacities. This program provides transport services to people who are not eligible to receive transport services under other government programs. It recognises the following special needs groups: (a) Aboriginal or Torres Strait Islander people; (b) People from culturally and linguistically diverse backgrounds; (c) People who live in rural and remote areas; (d) People who are financially or socially disadvantaged, including people who are unemployed.

_____________________________________________________________________________________________________________________________________________________________

Page 24

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. This program is administered by Transport for NSW.

Murrumbidgee Local Health District (MLHD) There are two types of service provided to MLHD under agreed terms: Non-Emergency Health Related Transport Non-emergency health related transport services are provided on the basis of a patient’s inability to reasonably gain access to local health services by either public or private transport, rather than convenience. These services are provided in accordance with a Service Agreement between Junee Shire Council and Murrumbidgee Local Health District. The Service Agreement and the Transport for NSW Contract allow for services to be provided when spare capacity exists in community transport vehicles. The service agreement established set fees for service which are essentially full cost recovery. Patient transport In some circumstances MLHD utilise our services on a full cost recovery basis. The services are provided upon request if spare capacity is available. Typically this is transport from hospital to medical appointments. Department of Veterans Affairs (DVA)

Transport is provided to DVA Gold Card holders for medical appointments. The card holder coordinates the booking directly with our service and DVA are subsequently invoiced at an agreed per kilometre rate which equates to full cost recovery. Although a small portion of the total workload, a variety of other transport services are provided including to people under accident insurance and brokerage arrangements. Where spare seat capacity exists and subject to the conditions of the TfNSW Contract transport is provided to residents in aged cared facilities (i.e. Cooinda Court) and occasionally the bus is hired for uses aligned with the objectives of the service. There are notable changes occurring in the sector. These include the introduction of the National Disability Insurance Scheme (NDIS), new Point to Point transport legislation and new booking/scheduling technology. These are discussed below. National Disability Strategy (NDS) and National Disability Insurance Scheme (NDIS) At this point in time Junee Community Transport (JCT) has not sought Third Party Verification to be in a position to provide transport services to NDIS package recipients. This is based on advice from the peak body for community transport and the significant costs involved for little if any return in the form of transport income. At the introduction of the NDIS JCT had 10 clients utilising services funded under the Community Care Support Program (CCSP). Of these we know that at least two are now receiving their transport needs through other arrangements under their NDIS packages. The CCSP is being phased out (ending 30 June 2018) and funding of that program has already been reduced. Clients that don’t have transport within their NDIS package will not be disadvantaged by the phasing out _____________________________________________________________________________________________________________________________________________________________

Page 25

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. of CCSP. They will be eligible to use JCT through CTP funded programs. Additionally, the peak body (Community Transport Organisation) are seeking additional funding through TfNSW. We will continue to monitor developments in this sector as well as seeking ongoing advice through the peak body and our regional network. Point to Point Transport services in NSW are evolving rapidly as a result of changing demographics, new technologies, community expectations and customer demands. This is having a particular impact on the shape of point to point transport services in NSW, which include taxis, hire cars, tourist services, ridesharing services (Uber), community transport and courtesy transport. The regulatory framework governing point to point transport is largely contained within the Passenger Transport Act 1990 and the relevant regulations. Demographic shifts, changing technology and social attitudes have changed people’s expectations of point to point transport and the way they seek and use these services. The regulatory framework did not adequately accommodate these changes. Additionally, community transport and courtesy services have not been captured by this legislation. A new regulatory framework for point to point transport began on 1 November 2017, following a reform process that began in mid-2015. Under the point to point transport there is a primary duty of care to ensure the safety of service provision and strict safety and compliance requirements that will be new for some sectors of the industry. Junee Community Transport already has to meet strict safety guidelines across all areas to remain compliant with TfNSW funding requirements. JCT is currently transitioning to the new requirements where one change will be the requirement for a second licence check for drivers. Another change will be the introduction of a Passenger Service Levy applying to all Point to Point transport trips not covered by a TfNSW funded program. Technology - Route Match TfNSW have been rolling out the implementation of a centralised transport and booking system called RouteMatch. Junee Community Transport was amongst the latest recipients with the system now in operation. The system introduces mobile devices to each vehicle to which the driver’s schedule is uploaded (and updated) and from which the driver inputs data as the service run sheet proceeds. The short story is that the service provision can now be monitored in a great deal of detail enabling more informed decision making and improved customer service. CONSIDERATIONS Policy This report is a provided for information and awareness purposes. Risk Assessment Being an information report there is no risk assessment implications.

_____________________________________________________________________________________________________________________________________________________________ Page 26

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 20 MARCH 2018. Financial There are no financial considerations in this report. Connection with IPR Theme Liveable Objective To be healthy and active Strategy 1.1 Have in place the right health services Delivery Program Activity 1.1.3 Provide Community Transport to eligible persons Operational Plan Action 1.1.3.1 Provide Community Transport to eligible community members Objective To be a great place to live Strategy 2.3 Cater for the ageing population Delivery Program Activity 2.3.2 Provide Community Transport Operational Plan Action 2.3.2.1 Provide Community Transport to eligible community members Strategy 2.4 Create opportunities for and value people with a disability Delivery Program Activity 2.4.2 Provide Community Transport Operational Plan Action 2.4.2.1 Monitor introduction of the National Disability Insurance

Scheme (NDIS) to ensure Community Transport service provision is appropriate

2.4.2.2 Provide Community Transport to eligible community members Theme Collaborative Objective To work together to achieve our goals Strategy 8.1 Build strong relationships and shared responsibilities Delivery Program Activity 8.1.2 Council provides resources to support identified committees

and structures Operational Plan Action 8.1.2.1 Administer the Junee Community Transport scheme 8.1.2.7 Support local volunteer drivers in the Junee Community

Transport scheme CONCLUSION This report is provided for information and awareness purposes. It is recommended that the Council receive and note the report.

_____________________________________________________________________________________________________________________________________________________________ Page 27

JUNEE SHIRE COUNCIL

COMMITTEE REPORTS/MINUTES

MINUTES OF JUNEE SHIRE COUNCIL INTERNAL AUDIT COMMITTEE MEETING HELD 10.00am WEDNESDAY, 7 MARCH 2018

IN THE COUNCIL CHAMBERS Committee Members:

Mr T Donoghue (Chairman), Mrs C Armstrong, Cr P Halliburton and Cr R Callow Cr N Smith (observer) Staff:

Mr J Davis, Mr K White, Mrs S Sweeney and Mr I Roberts (Internal Auditor) The meeting opened at 10.00am.

_______________________________________________________ Confirmation of Minutes: It was resolved on the motion of Cr P Halliburton and C Armstrong that the Minutes of the meeting held 8 November 2017, be confirmed. Agenda Items: 1. Internal Auditor Report – Debtor Management RESOLVED on the motion of Cr P Halliburton seconded Cr R Callow that: The Internal Audit Committee endorse the report into Debtor Management.

2. Notification of Audit Scope – Delegations Methodology RESOLVED on the motion of Cr R Callow seconded Cr P Halliburton that: That the methodology for Delegations be actioned by the Internal Auditor with a report and recommendations being provided to the next Internal Audit Committee meeting. 3. Internal Audit Action List Update RESOLVED on the motion of C Armstrong seconded Cr R Callow that: The Committee note and endorse the status of the updated Action List.

Page 1

At 10.20am the Committee RESOLVED on the motion of C Armstrong seconded Cr R Callow to go into Closed Committee of the Whole under Section 10A (2) (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. 4. Sewage Treatment Plant Upgrade – Risk Assessment RESOLVED on the motion of C Armstrong seconded Cr R Callow that:

The Internal Audit Committee noted the report on the Sewage Treatment Plant Upgrade and are satisfied with the risks and governance systems that have been put in place to manage the project.

RESOLVED on the motion of Cr R Callow seconded Cr P Halliburton that the Committee reverts to an open meeting, the time being 10.45am. RESOLVED on the motion of Cr P Halliburton seconded Cr R Callow that the Committee adopt the resolutions made in Closed Committee. 5. Reportable Incidents Nil 6. Other Business • Lockhart Shire Council to join the internal alliance committee as an additional

member with Coolamon, Junee and Temora Councils. This will be finalised at the next Internal Audit Alliance meeting.

• Mrs Armstrong gave an update on the Audit and Risk Improvement Committee draft guidelines, indicating that they still haven’t been prepared or released by the Office Local Government.

6. Next Meeting The next meeting of the Internal Audit Committee to be held on 4 July 2018.

The meeting closed at 10.53am.

*******

Page 2

JUNEE SHIRE COUNCIL

DELEGATES REPORTS

Local Health Advisory Committee Report

Meeting held Thursday 1st March 2018

Main concern raised at this meeting was recruitment of suitably qualified Registered Nurses and Enrolled Nurses.

Current workforce – Recruitment / positions vacant status - per Mellissa Noble’s Manager’s Update 1. Advertising for 2 full-time RN is ongoing with no suitable applicants recruited. 2. Advertisement for full-time EN and Casual EN. 3. Advertised RN 0.6. 4. Advertised Admin full-time. 5. Agency staff requested until permanent staff can be recruited and allow other staff to take

leave. 6. Nurse Manager 1 – position has been unfilled due to unplanned leave since December, this

is ongoing. RN from Gundagai has been able to assist for 1 month. 7. Casual Assistant in Nursing positions. 4 positions filled commencing duty in Feb/Mar. 8. High cost associated with the use of agency staff will impact on the facility. Mellissa Noble wrote – “I am not sure what Junee can do as a community or local council to promote the town to attract staff to the area. There have been multiple attempts to recruit Registered Nurses to Junee without any success.”

The following discussion ensued; Dot point 1. To be suitable to work at Junee MPS as an RN, applicants must hold a number of qualifications to cover all aspects of what the MPS provides, from Accident & Emergency, Aged Care, General Nursing duties and Drug and Alcohol treatment to list a few. Applicants straight out of University do not have these post graduate qualifications and choose to work in the city or base hospitals to gain the qualification and then stay in the city after becoming more qualified. Dot point 5. Agency staff have been very good workers. Problem is with managing rosters which is time consuming. Dot point 6. Unplanned leave was due to a medical condition. Unknown when staff member will be back on duty. Dot point 8. High cost of agency staff is impacting on the budget as agency staff cost much more to hire. Staff leave rosters are difficult to manage due to the staff shortage. Discussion was held on holding a Careers Expo dedicated to health jobs in Junee. Not just concentrating on school leavers but city based professionals looking for a tree change. Temora held a similar expo last year and have two positions filled by ex-city folk.

Also discussed was a Council based brochure/document specifically outlining what Junee has to offer to Registered Nurses and Enrolled Nurses moving to Junee. Involving Member for Cootamundra Ms Steph Cooke in formal discussions was not accepted as this would only lead to a Ministerial letter being sent. Suggested informal chat may be held outside of the committee to bring to Ms Cooke’s attention of the staffing issue. Staffing of regional hospitals is problematic across the whole area. Cancer Screening “Wellness Check Day” – Grant of $1000 from MPHN. To be held on the 1st May 2018 at the MPS Day Care room commencing at 10am. This is an information day on how, why, what and when? Guest speakers to speak for 20 minutes each on breast cancer, prostate cancer and cervical cancer. Promotion of this event will commence in April. Maree Manning – Centrecare South West will be running two programmes at the Junee Community Centre.

1. CHANGES AND CHALLENGES OF NEW PARENTS. This group is for any new parents who would like to have a cuppa, chat and talk about some of the challenges of being a parent for the first time. Starts Monday 26th February from 10.30am to 12 noon. No further information on next date.

2. KEEPING KIDS CALM. Is a new parent’s workshop that helps to support parents in understanding their child’s behaviour and use strategies to support behaviour change and emotion coaching. No start date reported. Run by a qualified person.

Ann Wilson will be coordinating a Women’s Health Clinic every second month from May 2018 at the MPS. Promotion of the clinic will be via the Junee Community Centre and Junee Medical Centre. Bookings have to be through Central Intake on 1800 654 324. I suggested the council “What’s happening in Junee” monthly newsletter be approached to include Maree and Ann’s programmes. Amy Murphy will follow up. MPS Dental Surgery – There is a fully functional dental surgery at the MPS that is only operational one day a month for juveniles only. Enquiries be made to Murrumbidgee Local Health District Executive to expand use of surgery to accommodate aged care as well. This is a free service to community members on welfare. A valuable resource not being utilised. Cr Martin Holmes 1 March 2018

Bethungra Dam Report

On Friday 23rd February the rehabilitation work to strengthen the wall at the dam was finished with a hand over by the Lands Dept and the State member for Cootamundra. All partries were pleased with the end result especially as it came in under budget and extra works being taken which included better vehicle access to the lake, especially for emergency services and flatter camping areas being provided by the contractor.

A large amount of top soil was also stockpiled for spreading around the embankments of the carparks and with the addition of some grass seed should see this area greened up over the winter. After the current grant monies have been spent I would suggest that funding be sort to provide/improve signage around the dam, steps be installed at the dam wall to improve access to the waterfall and a link path be made available to view the Eulolo historic woolshed which is part of the Canola Trail Tourist Route. This path would provide an easier access to this attraction.

Weeds Committee at Temora 13th March

As reported in a previous report the current RENWA contract between Junee, Coolamon and Temora Shires expires at the end of March. The combined weeds committee has recommended to the member Councils to extend the contact to Robert Ferguson Management for a further term.

Tiger pear cactus control has been undertaken on the town boundary on Gundagai rd. consideration also needs to be considered in relation to community asset weed control e.g. thought needs to be undertaken as to whether weeds like khaki weed should be controlled in our major parks, sporting fields and the Rec Centre.

Riverina Bush Fire Management Committee

Two meetings have been held in the last month. The first dealt with new requirements for classification of the regions fire trials. The only trails in the Junee Shire are in and around Mt Ulandra and the nature reserve. All of these trails have been classified essential, meaning they should be given a high priory.

The second meeting was the usual debrief for the last 6 mths and any concerns for the next. Matters affecting Junee are the revoking of the bush fire danger period at the end of March, a proposed cultural burn across 49ha’s at Wallacetown affecting the travelling Stock Reserve and the area surrounding Houlgahans Creek and the proposed Village Protection Plan for Illabo to be written over the next 12 mths.

Clr David Carter

JUNEE SHIRE COUNCIL

INFORMATION BOOKLET

JUNEE SHIRE COUNCIL

INFORMATION BOOKLET

ORDINARY MEETING TUESDAY, 20 MARCH 2018

1[GM] COUNCILLOR DELEGATE MEETINGS

2[WSRM] WORKERS’ COMPENSATION/REHABILITATION

3[LOIC] LIBRARY 4[DES] WORKS PROGRAM

5[DES] SEWERAGE SYSTEM

6[DDES] SOLID WASTE REPORT

7[EO] NOXIOUS WEEDS

8[DDES] S.149 CERTIFICATES

9[DDES] DEVELOPMENT/COMPLYING DEVELOPMENT DETERMINATIONS

10[DDES] HEALTH, BUILDING, PLANNING AND ENVIRONMENTAL INSPECTIONS

11[BSO] COMMUNITY AND RECREATION 12[FA] CUSTOMER SERVICE REQUESTS SUMMARY

*******

Page 1 of 15

1[GM] COUNCILLOR DELEGATE MEETINGS

Notification of Council Committee meetings or community meetings for which Councillors may be attending. Council Committee Meetings

Attendee

Council Committee Meeting Date

Cr R Asmus Youth Council 27 March 2018 Cr R Callow & Cr P Halliburton Internal Audit Committee

4 July 2018

Cr M Cook Traffic Committee (Technical Committee)

TBA

Cr M Cook & Cr P Halliburton Arts and Culture

TBA Cr D Carter & Cr M Cook Village and Rural Improvement TBA Cr R Callow & Cr K Walker Events and Tourism

TBA Cr R Asmus & Cr R Callow Access Advisory TBA

Delegates Meetings

Attendee

Delegate Meeting Date

General Manager Riverina Murray Regional Emergency Management Committee TBA

Cr R Callow Goldenfields Water County Council 26 April 2018 Cr N Smith REROC 12 April 2018 Cr P Halliburton Riverina Regional Library 28 March 2018

Cr D Carter Riverina Zone, Rural Fire Service Liaison Committee

April 2018

Cr D Carter Riverina Zone, Rural Fire Service Bushfire Management Committee

March 2018

2[WSRM] WORKERS’ COMPENSATION/REHABILITATION

There were two new claims for the month of February 2018. 3[LOIC] LIBRARY

The regular library programs got up and going again after the holiday break with Tuesday Storytime, Goodstart Early Learning, Internet Help and English Conversation all back in the swing. The beginning of the year has also brought with it a new regular event with the Country Womens Association (CWA) and Red Cross coming to the library to create knitted poppies every second Tuesday until Remembrance Day 2018. We are also very happy to welcome Kiara Longmore (Library Assistant Trainee) to the library who is quickly learning all the ins and outs of working in a small community library.

Page 2 of 15

Programs & Events Date Places & spaces Aging

population Community Adults Children Seniors

6/02/2018 Tuesday Storytime 8 11

6/02/2018 CWA & Red Cross knitted poppies

10

8/02/2018 Goodstart Early Learning

4 16


14/02/2018 Internet Help 2 15/02/2018 Goodstart Early

Learning 4 13

16/02/2018 Film Club 1 19/02/2018 English

Conversation 2

20/02/2018 CWA & Red Cross knitted poppies

12

21/02/2018 Internet Help 2 22/02/2018 Goodstart Early

Learning 5 14


28/02/2018 Internet Help 2 February Statistics Computer logins 1-28 February 2018

Wifi connections 1-28 February: 633 clients

Traffic Report: 1-28 February

Page 3 of 15

Upcoming Business March April Activity 6, 13, 20 & 27 3 & 10 Tuesday Story-time 1, 8, 15 & 22 5 & 12 Goodstart Early Learning Storytime 7,14,21 & 28 4, 11, 18 & 25 Internet Help 5 & 19 2, 16 & 30 Conversation Exchange (Learning English) 16 20 Friday Film 17 Young Diggers holiday activity 18 Youth Escape Room holiday activity 24 Children’s holiday movie 4[DES] WORKS PROGRAM SR78 Olympic Highway Heavy patch dig out in Kemp Street which was caused by a burst water pipe, has been fixed and sealed. Reseals have been completed and line marked with guidepost maintenance and pothole repairs continuing. Bethungra Hill at the halfway point is now under construction. Rural Sealed Roads Byrnes Road rehabilitation has been completed and sealed and is waiting on line marking. Harefield and Byrnes Road corner has also been completed and waiting on line marking. Pattersons Road is waiting on sealing crew. Rural Unsealed Roads Hicks Lane and Dudauman Road has been ripped and graded.

Page 4 of 15

Junee Township Removal and replacement of dangerous footpath in Main Street has been completed along with a new footpath placed in Kitchener Street. General

Customer Private Work Carried Out Richard O’Sullivan Supply gravel Lucas Road Sealing Supply emulsion Ashley Hermes Driveway rolled

Parks and Gardens General Garden and grounds maintenance has been carried out on all parks and gardens, cemeteries, rest areas and sporting fields within the township of Junee and surrounding villages. Sporting Fields Burns Park: • Mowing and regular maintenance.

Laurie Daley Oval: • Mowing and regular maintenance. Parks and Gardens: • Mowing/weeding • Pruning • Rose spraying Rest Areas Wallacetown: • Mowing and edging • Vegetation maintenance • Weed spraying • Burnt out caravan removed and area cleaned Illabo: • Mowing and edging • Vegetation maintenance • Irrigation repairs Bethungra: • Mowing • Weed spraying

Page 5 of 15

Drains and Gutters • Cleaning of drainage structures • Cleaning of V drains • Gutter cleaning and edging Street Trees • Pruning Cemeteries • Lawn, Monumental and Rural: • General maintenance including mowing and edging • Irrigation repairs in Lawn Cemetery There were no grave sites prepared for burial in Junee cemeteries during the month of February 2018. Town Streets • Mowing of roadside verges, nature strips and open areas. • Gutter cleaning • Green waste removal

Bike Path • Edging • Mowing

5[DES] SEWERAGE SYSTEM

Update on Sewerage Treatment Plant Upgrade: In January and February four meetings with Council and NSW Public Works occurred to resolve matters. Broadly the following issues were considered: • Contract enhancement – reapportion risk away from Council towards the Contractor

where possible in the tender documentation. • Proactively encourage innovation from contractors during tender stage to provide

opportunities for ‘best value’ for the project. • Improved inspection process for Work Health and Safety and environmental management. • Provide a higher level of certainty around project handover to operational staff. • Atkins Rowe will be onsite next week to complete a geotechnical survey to qualify the

extent to which contaminated soil may be present that could affect the construction phase. • Council is currently recruiting for a Project Manager for an 18mth placement to supervise

and manage the project on Council’s behalf. Over the month of February there were five chokes in the service. One damaged service line was dug up and repaired. Inflow to the treatment plants totalled 31.5 ML, down 8ML from January with 19 ML reused. Both treatment plants are producing satisfactory effluent.

Page 6 of 15

Monitoring of Blue Green Algae at the Park Lane Dam reveals increasing numbers of BGA. This should have no impact on the upcoming Carp-a-thon, however warning signs have been erected. 6[DDES] SOLID WASTE REPORT

Junee Transfer Station The Junee Transfer Station is functioning well with no issues or incidents at the site. Rural Transfer Stations All rural transfer stations were inspected on 14 March 2018. Old Junee, Bethungra and Wantabadgery sites had rubbish dumped which required Council staff to clean up. 7[EO] NOXIOUS WEEDS • Sealed roads inspected for new and emerging weeds. • Sprayed Coolatai at Old Junee and Bethungra. • Inspected Sandy Beach reserve; Black Willow detected and to be controlled. • Riverina Local Lands Regional Weeds Committee meeting at Binya attended. Rex Stanton

appointed as Interim Chair. • The Regional Weeds Committee will meet the first Tuesday of every third month. Next

meeting 5 June 2018. • Riverina LLS intends to have the Regional Coordination position filled by June 30. The

appointee will be LLS staff. • Implementation of the Regional Strategic Weed Management Plan (RSWMP) is a high

priority. • RENWA has started revising pre-Biosecurity legislation, Local Weed management plans to

help set local priorities, manage expenditure and comply with the RSWMP. • Weed management for LCA’s should remain basically unchanged within the current Weed

Action Program, concluding June 2020.

8[DDES] S.149 CERTIFICATES

Average Processing time (Working Days) for last 10 Certificates 2 days

9[DDES] DEVELOPMENT/COMPLYING DEVELOPMENT DETERMINATIONS

DA/CDC No. Development Approved Address Date

Approved

10/2017/44 Alteration/Additions to Existing Rural Industry (Chiller Expansion) 2882 Byrnes Road, Junee 5/02/2018

10/2017/45 Alteration/Additions to Existing Rural Industry (Slaughter Floor Expansion)

2882 Byrnes Road, Junee 5/02/2018

10/2018/04 Construction of Three Dwellings in Community Title Subdivision 11 Fitzroy Street, Junee 20/02/2018

10/2018/05 New Dwelling 7 Hill Street, Junee 8/02/2018

10/2018/06 New Dwelling 11 Hill Street, Junee 8/02/2018

Page 7 of 15

DA/CDC No. Development Approved Address Date

Approved

10/2018/07 Multi Dwelling Housing & Ten-Lot Community Title Subdivision 37 Waratah Street, Junee 20/02/2018

10/2018/08 New Shed & Skillion 19 Lydia Street, Junee 19/02/2018

15/2018/02 New Dwelling 16 Hilton Place, Junee 12/02/2018

10[DDES] HEALTH, BUILDING, PLANNING AND ENVIRONMENTAL INSPECTIONS

56 health, building and planning inspections were carried out during the month of February 2018. 11[BSO] COMMUNITY AND RECREATION 1. Junee Junction Recreation and Aquatic Centre a) JJRAC Statistics to 28 February 2018 The following tables summarise the attendance and membership statistics at JJRAC as at 28 February 2018. Table 1: Total Attendances by Month for 2014/15, 2015/16, 2016/17 and 2017/18

Page 8 of 15

Table 2: Total Attendances by Month by Type of Visit 2017/2018

Table 3: Membership Numbers by Type as at 28 February 2018

Page 9 of 15

Table 4: Yearly Comparison of Month by Month Membership Numbers

Table 5: Comparison of Visits by Year (as at end of Feb 2018)

Page 10 of 15

Internet Statistics

JJRAC are now able to monitor website usage data. The following statistics were recorded:

MONTH Total Views

No. of people who looked at JJRAC website

via Google Search

No. of people who looked at

JJRAC website via

Google Maps

No. of people who

found JJRAC’s phone

number on Google

No. of people who asked for directions to

JJRAC through Google

Jul 2017 974 407 567 39 14

Aug 2017 1,072 427 645 42 27

Sep 2017 2,600 395 1,967 35 26

Oct 2017 3,246 722 2,524 54 61

Nov 2017 3,749 635 3,114 53 33

Dec 2017 3,201 201 2,870 88 42

Jan 2018 3,577 342 3,235 111 61

b) Other Operational Items at JJRAC – Waterslide

The Waterslide commenced operating in early December and, as a trial, was open every day during the Xmas school holidays from 12.00noon to 2.00pm. During February, the waterslide operated on weekends only. The following statistics compare waterslide sales from last summer to this summer:

Number of single waterslide rides sold per month:

Page 11 of 15

Daily Average of single waterslide rides sold per month:

2. Community Development a) Youth Program

i. Planning is complete for Youth Week 2018 which will take place in the week 13 - 22

April 2018. The events on offer will be Bubble Soccer, Jewellery Making, a Fishing Workshop by NSW fisheries at Park Dam, a Movie Bus Trip to Wagga and a Skate Workshop and Demo hosted by Totem Skateboarding.

ii. The Youth Council ran a disco on the weekend of the Rhythm n Rail Festival on the Saturday night in the Athenium Theatre. Event was via a gold coin donation and was aimed at 9 - 15 year olds.

iii. The Junee Youth Council has signed up four new Youth Council members in the past

month. All new members attend Junee schools.

iv. School holiday/Youth Week posters and promotion will be distributed to all schools/businesses in the coming weeks, along with a paper advertisement two weeks before the first event.

Page 12 of 15

b) Seniors Festival

Planning is also complete for Seniors Festival for 2018. Programs have been printed and distributed. The popular Movie day and morning tea is planned to be run in the Athenium Theatre as a part of the activities.

c) Athenium Theatre

Page 13 of 15

d) Visitor Information Centre

Page 14 of 15

12[FA] CUSTOMER SERVICE REQUESTS SUMMARY – FEBRUARY 2018

James Davis General Manager

Page 15 of 15

Vision: “Junee will be a great place to live, with a healthy civic pride. That will come about...

Documents

Transcript of Vision: “Junee will be a great place to live, with a healthy civic pride. That will come about...