Virtual Orientation
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Transcript of Virtual Orientation
Virtual Orientation
Clubs & Organizations
Agenda
Welcome Message
Fiscal Matters – Budgets, Monthly Reports & Fundraising
How to Charter a New Club or Organization
Club & Organization Officers / Kings & Queens
How to Register an Existing Clubs & Organizations
Club Expectations and Responsibilities
The Role of Advisor
77
66
55
44
33
22
11
88
99
How to Request Products / Services & TravelHow to Request Products / Services & Travel
FormsForms
1010 Orientation Quiz & Certification of Completion Orientation Quiz & Certification of Completion
Welcome Message
Welcome back students and advisors!!!
Please review this presentation carefully. At the end of the presentation, you will be asked to acknowledge and confirm review and participation in this virtual orientation process.
For information regarding clubs and organizations, please contact:
Kimberly Pennamon
Associate Vice President for Student Affairs
Student Life and Services
Building 38, Room A-10
Office: 202/274-5900
UDC Cell Phone: 202/412-5879
Process:
http://www.udc.edu/docs/student_life/Registering_a_Club_or_Organization.pdf
Form:
http://www.udc.edu/docs/student_life/Club_Organization_Registration_Form.pdf
How to Register Existing Clubs & Organizations
Step 1Step 1
Step 2Step 2
Step 3Step 3
FORMS (Organization)
Club & Organization Registration Form & Budget Proposal (Fall Term)
BUDGET PROPOSAL REVIEW (SAFAU Committee)
Step 4Step 4
BUDGET SPENDING PLAN (Organization)
AWARD NOTIFICATION TO ORGANIZATION (SLS Office)
Steps to Register (August / September)
Process:
http://www.udc.edu/docs/student_life/Starting_A_Club_Organization_Forms_Package_Revision.pdf
Form:
http://www.udc.edu/docs/student_life/SLS_Club_Organization_Charter_Application.pdf
How to Charter New Clubs & Organizations
On Campus and Off Campus Events & Activities Background Checks & Service Activities w/
Minors Club Officers / Kings & Queens Record Keeping Communication (Email Accounts & Social Media) Student Code of Conduct
Club Expectations and Responsibilities
Process:
http://www.udc.edu/docs/student_life/Requesting_a_Campus_Event_SLS.pdf
Form:
http://www.udc.edu/docs/student_affairs/062712_Revised_Activity_and_Events_Request_Form.pdf
How to Request an Event or Activity (On Campus or Off Campus)
http://www.udc.edu/docs/student_life/SLS_Club_Organization_Advisor_Standard_Operating_Guidelines_Revised_08_10.pdf
The Role of Advisor
Process:
http://www.udc.edu/docs/student_life/Funding_Request_Submission_Clubs_and_Organizations_SLS.pdf
Form(s):
How to Request Products / Services(Non-Travel)
Form 440 http://www.udc.edu/docs/student_life/440_form.xls
Sample 440 http://www.udc.edu/docs/student_life/Sample_440_Purchase_Requisition_for_Clubs_Org_01_10.pdf
W-9 Vendor Application
http://www.udc.edu/docs/student_life/W9_VendorApplicationForm.pdf
Process:
http://www.udc.edu/docs/student_life/Submission_of_Travel_Funding_Request_Clubs_and_Organizations_SLS.pdf
Form(s):
How to Request Products / Services(Travel)
Travel Advance Authorization Form
http://www.udc.edu/docs/student_life/Travel_Advance%20_Authorization_Form.xls
Waiver of Travel Liability
http://www.udc.edu/docs/student_life/Travel_Liability_Waiver_OGC.pdf
Fiscal MattersBudget, Monthly Reports & Fundraising
Budget Proposal http://www.udc.edu/docs/student_life/Budget_Proposal_Submission_Clubs_and_Organizations_SLS.pdf
Monthly Report Template
http://www.udc.edu/docs/student_life/SLS_Club_Organization_Monthly_Report_Template_09_10.pdf
Fundraising Agency Accounts, Private Bank Accounts, Sponsorships
Student Fee Funding Fundraising
Budgetary funding index Agency Account
Must be used for general student body Can be used for member exclusive items
Allocated by Student Fee Utilization and Activity Fee Committee
Generated by organization
Access to funds -- requires signatures Access to funds -- requires signatures
Monthly financial report required Monthly financial report required
Average time to access funds = 2 weeks Average time to access funds = TBD
Funds do not rollover Funds rollover
• http://www.udc.edu/student_life/important_forms
Important Forms
Virtual Orientation Confirmation FormClick the link below to complete and submit:
http://www.udc.edu/student_life/clubs_and_organizati
ons_virtual_orientation
If you do not attend the Orientation session listed below, please complete and submit the confirmation form above.
Mandatory Clubs & Organizations OrientationMonday, September 30, 2013
Building 44, A-032:00 pm