VIRGINIA BEACH COMMUNITY SERVICES BOARD Department of …€¦ · VIRGINIA BEACH COMMUNITY SERVICES...
Transcript of VIRGINIA BEACH COMMUNITY SERVICES BOARD Department of …€¦ · VIRGINIA BEACH COMMUNITY SERVICES...
VIRGINIA BEACH COMMUNITY SERVICES BOARD Department of Human Services
Thursday, April 25, 2019 8:30 a.m. – 10:30 a.m.
Agenda
INFORMAL SESSION
Call to Order Dr. Joyce Harvey, Chair Board Education
• STEP-VA/Angie Hicks
Adjournment
FORMAL SESSION
Call to Order
Dr. Joyce Harvey, Chair
Approval of the Board Minutes Committee Reports:
Executive Committee: Dr. Joyce Harvey
Developmental Services: April 2019 Mr. Phil Black Behavioral Health Substance Abuse: April 2019 Ms. Kay Ashby Financial Report Year to Date Ms. Maria Kurtz
Old Business Dr. Joyce Harvey
• Orientation Manual
New Business Dr. Joyce Harvey • None
Matters of the Chair Dr. Joyce Harvey • Board Education
o May: No Meeting
VIRGINIA BEACH COMMUNITY SERVICES BOARD
pg. 2
o June: Performance Contract/Dawn Rykheart, Maria Kurtz o July: No Meeting o August: DS Regulatory Changes/Tim Capoldo o September: Jail Initiative/Kevin Cuffee
Matters of the Director / Deputy Director Aileen Smith, Deputy Director
• BHDS Updates: Ms. Aileen Smith • Licensure & CARF Audits: Ms. Aileen Smith
DBHDS Dashboard: January 2019 Mr. Jim Thornton &
Ms. Angie Hicks
Other Business
Adjournment
VIRGINIA BEACH COMMUNITY SERVICES BOARD Department of Human Services
Thursday March 28th, 2019 8:30 a.m. – 10:30 a.m.
Notes
INFORMAL SESSION
Board Members Present Board Members Absent Staff Present Dr. Joyce Harvey Diane Jones (E) Aileen L. Smith Molly Trask Kay Ashby (E) Maria Kurtz Yvonne Lewis Carla Hesseltine (E) Jim Thornton Todd Walker Phillip Black (E) Tim Capoldo Patricia Alspaugh Cameron Randle (E) Angela Hicks Gayle Colsen Allen Marsden Kara Chappell Carrollyn Cox Council Liaison Guests
INFORMAL SESSION
Call to Order Dr. Joyce Harvey, Chair The meeting was called to order at 8:30. Board Education: Freedom of Information Act (FOIA); Conflict of Interest (COIA)/Ms. Kara Chappell The act covers all forms of communication, including emails, notes, minutes, texts etc. When requesting documents a reason is not required, the request can be verbal or written, and the request must be reasonably specific. A response must be made within five days. If time is needed to gather the materials then a request can be made for up to seven additional days to respond. Ms. Chappell reviewed the types of meetings that are subject to FOIA, which includes our CSB Board meetings and committee meetings. The meeting dates, times, and location must be posted in a public location. Ms. Chappell also briefly reviewed the Conflicts of Interest (COIA) as it applies to the Board.
VIRGINIA BEACH COMMUNITY SERVICES BOARD Department of Human Services Thursday, March 28, 2019 8:30 a.m. – 10:30 a.m.
2 | P a g e
Ms. Chappell noted that as a member of the Board, if the press asks your opinion on anything related to Board matters you should not respond and should discuss the request with Rod Ingram. Ms. Chappell provided contact information for her and her team. She also provided the contact information for the City Attorney, Rod Ingram for any questions. Adjournment The meeting was adjourned at 8:54 am
FORMAL SESSION
Call to Order Dr. Joyce Harvey, Chair The meeting was called or order at 8:54 am Approval of the Board Minutes Ms. Buckler will make attendance corrections to the February minutes. Committee Reports:
Executive Committee: Dr. Joyce Harvey The agenda was set. Developmental Services: No meeting Mr. Phil Black Behavioral Health Substance Abuse: No meeting Ms. Kay Ashby Financial Report Year to Date: Ms. Maria Kurtz Ms. Kurtz provided an update through February 2019. Funds were received for OPTR and Prevention. Miscellaneous revenue is up, and includes some prior years revenue from private vendors (this also includes campership refunds for individuals who did not attend camp). Thus, the revenues are at 102%. Ms. Smith asked how the renovation costs for P6 for the Adult Day Treatment program will be covered. Ms. Kurtz noted that with the reorganization of the program there are funds available for renovations.
Old Business • Orientation Manual - Mr. Black and Ms. Smith have reviewed the manual. It will go to print and
should be ready for distribution at the April meeting.
New Business • The State conference is in Williamsburg, the May 1st – 3rd. If any member wants to attend
please contact Cindy for registration. Cindy will send the agenda to you. • Committee meetings are scheduled for next month. Please try to attend your assigned
committee.
VIRGINIA BEACH COMMUNITY SERVICES BOARD Department of Human Services Thursday, March 28, 2019 8:30 a.m. – 10:30 a.m.
3 | P a g e
• Dr. Harvey reviewed the attendance policy for board meetings. Matters of the Chair Dr. Joyce Harvey
• None Staff Updates
Deputy Director Aileen Smith Division Directors
• Ms. Smith noted that the Director’s position has been posted • Newspaper articles: Mr. Thornton gave a presentation at the UMC church on Princess Anne.
This was a community forum with NAMI and a CIT officer in regards to mental health. • Mr. Capoldo shared a story presented on WVEC for National Down’s Syndrome day. An
individual from our Community Employment Options program was featured. He has been working at Kroger for nine years.
Other Business
• None
Adjournment The meeting was adjourned by the chair at 9:16 am
CSB EXECUTIVE COMMITTEE MEETING
297 Independence Blvd Suite 302
April 18, 2019 4:00 pm – 5:00 pm
Minutes
Committee Members Dr. Joyce Harvey Chair, Ms. Carrollyn Cox, Mr. Phil Black City Facilitator Ms. Aileen L. Smith Call to Order The meeting was called to order by Dr. Harvey at 4:01 pm and Mr. Phil Black attended. Ms. Cox was not in attendance. Public Comment None Education
• April: Step-VA/Angie Hicks • May: No Meeting • June: Performance Contract/Dawn Rykheart, Maria Kurtz • July: No Meeting • August: DS Regulatory Changes/Tim Capoldo • September: Jail Initiative/Kevin Cuffee
Old Business
• Orientation Manual – At the print shop New Business None
Matters of the Chair None
Staff Updates: Aileen L. Smith Deputy Director / BHDS Directors • Angie Hicks is doing a presentation on SDA/STEP and both Angie Hicks and Jim
Thornton will answer any questions in regards the STEP process within BHDS.
• The DHS Deputy Directors presented the DHS budget to City Council in early April. Aileen Smith and Angie Hicks also attended the Sheriff’s presentation to support the jail initiative.
• Dr. Harvey has requested more information regarding the CARF audit. Aileen Smith
provided a brief overview of some of the areas that are reviewed including the volume of polices. Dr. Harvey is meeting with Dr. Jonina Moskowitz in July to discuss the CSB Board Chair audit responsibilities. Aileen Smith will set up a meeting with the two Program Supervisors over employment services for June and a refresher in September.
• Aileen Smith shared that the agency has received their DBHDS triennial licenses in
several programs. • Aileen Smith and Jim Thornton provided a brief update on status of the CHR mapping. • Dashboard/Jim Thornton provided some feedback on the percentages and he will discuss
this at the CSB Board meeting. Other Business None
Agenda Setting The agenda was set.
Adjournment The meeting was adjourned at 4:55 pm. There is no meeting in May 2019 so the next meeting is scheduled for June 20, 2019.
1
VIRGINIA BEACH COMMUNITY SERVICES BOARD Department of Human Services
Developmental Services Division Committee Meeting Pembroke 6, Suite 431
April 11, 2019 8:45 am
Members Present Staff Present Guests Present Mr. Phil Black, Chair Ms. Diane Jones Dr. Joyce Harvey Ms. Yvonne Lewis
Mr. Tim Capoldo Ms. Nicola Morley Ms. Aileen Smith Ms. Kerry Kruk Ms. Maria Kurtz Ms. Usha Caudill, Recorder
Agenda Items
• Welcome and Introductions • Presentation: Human Rights – Ms. Kerry Kruk, LPC – Team Lead, Human Rights
Coordinator
• Reports: o Incident Management Report o Slot Management Report o Output Report o Finance Report
• Announcements • Public Comment
Welcome: Mr. Black called the meeting to order. Brief introductions were made for Ms. Kruk, Human Rights Coordinator – CQI, and Ms. Caudill. Presentation: Ms. Kruk provided an overview of the Human Rights regulations. Regulations were revised in 2017 making the process more streamlined. All facilities that are licensed or funded by DBHDS fall under this regulations.
• Our responsibilities is to uphold these rights, we have to instruct clients/consumers/residents about what this means for them and involved authorized representative, legal guidance, and
Developmental Services Division Committee Meeting Minutes
2 | P a g e
family members. Part of this regulation requires us to take care of the individuals, do no harm, and to report any allegation of abuse, neglect, exploitation, injuries and illnesses.
• Office of Human Rights – report investigations, allegations of exploitations. Office of Licensing – report injuries.
• Human Rights is very focused on person centered orientated environment. Their assurance of rights are our responsibility. To assure individuals are aware of what the human rights are, these are posted in variety of ways, different levels of comprehensive abilities, common language, different language, and pictures.
• Dignity - Main focus is that individuals are treated with dignity and respect. Individuals must be notified of their rights when they come into the program and every year thereafter, and sign the notification of rights at that time. Right to Services - individuals should be informed of resources available – using public services or benefit. Our responsibility is to report any observations of abuse, neglect, and exploitation.
• Rights, Participation and Decision Making - Individuals have the right to participate in the development of their services, to elect services that are useful for them, and to object to services they don’t want to have. If individuals are unable to make decision, then their guardian assumes all responsibility for the individual. Authorized Representative is appointed by the agency providing services and is responsible for the preferences of the individual within the agency. Our responsibility is to obtain release of authorization, obtain authorization to provide treatment, authorization consenting to those services. Substitute Decision Making – important in Development Services, when individual is deemed incapable and unable to make decisions for themselves, an authorized representative is sometimes needed.
• Restrain/Seclusion – program rules need to be in place. Seclusion is prohibited in City of Virginia Beach. Treated under the least restrictive conditions, free from physical restraint and isolation.
• Confidentiality – Individuals have rights to their Protected Health Information, provide written authorization before disclosure of any confidential information.
• Work – individuals have the right to work or not to work and it is our responsibility to provide the information and assistance needed.
• Complaint and Resolution – Individuals have right to file a complaint and staff should assist. Individual should receive notification in writing of findings and action plan. All Incident Reports should be submitted to CQI within 4 hours.
Reports: Tim Capoldo reviewed all the following reports. IMR: All reports were investigated and handled appropriately.
Slot Management: February-March we have 579 active slots. There are 57 individuals on the priority one list, 146 on the priority two list, and 197 on the priority 3 list.
Developmental Services Division Committee Meeting Minutes
3 | P a g e
Output: A few people dropped out of Case Management. Case Management has 2 new part time staff and they will be opening up new cases. The SkillQuest numbers dropped as expected with the change, and we are trying to settle in with the right number. PAL is the same. The ICF number is 42. The Group Home number is correct, and the Infant Program is anticipated to increase next month.
Financial: Ms. Kurtz reviewed the financial report through March 31, 2019. She explained the revenues and expenditures year to-date. Overall, we are at the deficit of $536K because our expenditures are higher than our revenue intake at this point, and is offset by the general fund at this time.
Announcements: None.
Public Comment: None. Adjournment: Meeting adjourned at 10:07am.
The next meeting is June 13, 2019
Slot
Typ
eSt
art o
f M
onth
593
Star
t of
Mon
th59
4St
art o
f Mon
th60
0St
art o
f M
onth
599
Star
t of
Mon
th59
9St
art o
f M
onth
End
of
Mon
th59
4En
d of
M
onth
600
End
of M
onth
599
End
of
Mon
th59
9En
d of
M
onth
597
End
of
Mon
th
Star
t of
Mon
th12
4St
art o
f M
onth
124
Star
t of M
onth
143
Star
t of
Mon
th14
4St
art o
f M
onth
144
Star
t of
Mon
thEn
d of
M
onth
124
End
of
Mon
th14
3En
d of
Mon
th14
4En
d of
M
onth
144
End
of
Mon
th14
4En
d of
M
onth
Hold
-
MFP
slot
in -
Ch
ildre
ns sl
ot -
Proj
ecte
d - 1
0
Pend
ing
Appe
al -
0
Hold
- 3
Avai
labl
e -
Pend
ing
Appe
al -
Tran
sfer
out
-
Hold
- 3
MFP
slot
in -
Ch
ildre
ns sl
ot -
Proj
ecte
d - 7
Hold
- 5
Tran
sfer
in -
Tr
ansf
er in
-
Tran
sfer
out
-
Pend
ing
Appe
al -
0Pe
ndin
g Ap
peal
- 0
Pend
ing
Appe
al -
2Pe
ndin
g Ap
peal
- 1
Pend
ing
Appe
al -
0
Activ
e -
116
Avai
labl
e -
3Av
aila
ble
- 2
Proj
ecte
d - 5
Child
rens
slot
-
Hold
- 3
Avai
labl
e - 1
9 Av
aila
ble
- 0
Pend
ing
Appe
al -
0
Pend
ing
Appe
al -
Child
rens
slot
-
Proj
ecte
d -
Avai
labl
e -
Child
rens
slot
-
Child
rens
slot
-
Child
rens
slot
- Ho
ld -
9Av
aila
ble
- 2
Tran
sfer
in -
Tr
ansf
er o
ut -
2
MFP
slot
in -
Proj
ecte
d - 6
Tran
sfer
in -
Tr
ansf
er o
ut -
M
FP sl
ot in
-
Proj
ecte
d - 9
Hold
- 7
ID S
LOT
REPO
RT
Activ
e -
581
Ac
tive
-
580
Ac
tive
- 57
9
Activ
e -
579
Activ
e -
Dec
/Jan
Feb/
Mar
Apr/
May
June
/Jul
yAu
g/Se
ptO
ct/N
ov
Com
mun
ity L
ivin
g
Activ
e - 5
76
Not
es
Avai
labl
e - 2
Child
rens
slot
-
Tran
sfer
out
- 2
M
FP sl
ot in
-
Tran
sfer
in -
Tr
ansf
er o
ut -
M
FP sl
ot in
-
Proj
ecte
d -
Hold
-
Tran
sfer
in -
Tran
sfer
out
- M
FP sl
ot in
-
Proj
ecte
d -
6Ho
ld -
7Av
aila
ble
- 6
Tran
sfer
in -
1 (t
rain
ing
cent
er)
MFP
slot
in -
M
FP sl
ot in
-
Tran
sfer
in -
Tr
ansf
er in
- 1
Tran
sfer
in -
Tr
ansf
er o
ut -
Activ
e -
116
Ac
tive
- 1
28
Activ
e -
132
Ac
tive
-
Not
es
New
slot
s fro
m st
ate
- 6
Proj
ecte
d - 1
1Ho
ld -
6Av
aila
ble
- 2
Fam
ily a
nd In
divi
dual
Su
ppor
ts
Activ
e -
117
Tr
ansf
er in
- 0
Tr
ansf
er o
ut -
0
MFP
slot
in -
0
Child
rens
slot
- 0
Proj
ecte
d - 3
Hold
- 1
Avai
labl
e -
2Pe
ndin
g Ap
peal
- 1
MFP
slot
in -
Ch
ildre
ns sl
ot -
Proj
ecte
d - 2
3
Pend
ing
Appe
al -
0
New
slot
s fro
m st
ate
- 19
Tran
sfer
out
-
Tran
sfer
out
-
Tran
sfer
in -
0
Tran
sfer
out
- 0
M
FP sl
ot in
- 0
Ch
ildre
ns sl
ot -
0
Proj
ecte
d - 5
Hold
- 11
Avai
labl
e - 1
Pe
ndin
g Ap
peal
- 1
Star
t of
Mon
th13
Star
t of
Mon
th14
Star
t of M
onth
16St
art o
f M
onth
17St
art o
f M
onth
17St
art o
f M
onth
End
of
Mon
th14
End
of
Mon
th16
End
of M
onth
17En
d of
M
onth
17En
d of
M
onth
17En
d of
M
onth
CL, F
IS a
nd B
I Co
mbi
ned
Tota
l
Wai
ver S
lot M
eetin
g He
ldN
ovem
ber 7
& 8
25 sl
ots
none
yes
10 sl
ots
awar
ded
STAT
US
TOTA
LSCL FI
S BITO
TAL
ID W
AIT
LIST
Slot
Typ
eSt
art o
f M
onth
59St
art o
f M
onth
65St
art o
f Mon
th73
Star
t of
Mon
th46
Star
t of
Mon
th58
Star
t of
Mon
thEn
d of
M
onth
65En
d of
M
onth
73En
d of
Mon
th46
End
of
Mon
th58
End
of
Mon
th57
End
of
Mon
thN
otes
Avai
labl
e -
Avai
labl
e -
0Pe
ndin
g Ap
peal
-
Proj
ecte
d - Ch
ildre
ns sl
ot -
Avai
labl
e -
0Av
aila
ble
- Av
aila
ble
- 0
Pend
ing
Appe
al -
0
Hold
- 0
Pend
ing
Appe
al -
0Pe
ndin
g Ap
peal
- 0
Pend
ing
Appe
al -
0
Hold
-
Activ
e -
14
Tran
sfer
in -
Tr
ansf
er o
ut -
1
MFP
slot
in -
Ch
ildre
ns sl
ot -
Proj
ecte
d - 1
Child
rens
slot
-
Proj
ecte
d - 2
Child
rens
slot
-
Proj
ecte
d - 1
Hold
- 0
Hold
- 0
Hold
- 0
New
slot
s fro
m st
ate
- 3
New
slot
s fro
m st
ate
- 0
Stat
e slo
ts -
1
Adde
d /
dele
ted
Adde
d 1
1 / d
elet
ed 5
Adde
d 10
/ de
lete
d2Ad
ded
8 / d
elet
ed 3
5Ad
ded
13
/ del
eted
1Ad
ded
10 /
dele
ted
11
June
/Jul
yAu
g/Se
ptO
ct/N
ovD
ec/J
anFe
b/M
arAp
r/M
ay
2 6
# W
/ STA
RT D
ATES
1 1 0 2
# W
/ STA
RT D
ATES
4 1 3 8
# W
/ STA
RT D
ATES
6 91 6 0 7
760
760
758
# W
/ STA
RT D
ATES
# W
/ STA
RT D
ATES
2 2
Build
ing
Inde
pend
ence
A pe
rson
with
a B
I w
aive
r nee
ded
a CL
w
aive
r und
er a
n em
erge
ncy
situa
tion.
He
was
giv
en th
e CL
slo
t and
his
BI sl
ot a
s re
turn
ed to
the
stat
e.
Activ
e -
12
Tr
ansf
er in
- 0
Tr
ansf
er o
ut -
0
MFP
slot
in -
0
Child
rens
slot
- 0
Proj
ecte
d - 2
Avai
labl
e -
0Pe
ndin
g Ap
peal
- 0
Hold
- 0
Activ
e -
16
Tran
sfer
in -
Tr
ansf
er o
ut -
M
FP sl
ot in
- Ac
tive
-
Tr
ansf
er in
-
Tran
sfer
out
-
MFP
slot
in -
Prio
rity
1
Activ
e -
16
Tr
ansf
er in
-
Tran
sfer
out
-
MFP
slot
in -
Ch
ildre
ns sl
ot -
Proj
ecte
d - 1
Activ
e -
16
Tr
ansf
er in
-
Tran
sfer
out
-
MFP
slot
in -
15
# W
/ STA
RT D
ATES
Star
t of
Mon
th18
5St
art o
f M
onth
161
Star
t of M
onth
152
Star
t of
Mon
th15
0St
art o
f M
onth
147
Star
t of
Mon
thEn
d of
M
onth
161
End
of
Mon
th15
2En
d of
Mon
th15
0En
d of
M
onth
147
End
of
Mon
th14
6En
d of
M
onth
Not
es
Star
t of
Mon
th19
9St
art o
f M
onth
212
Star
t of M
onth
209
Star
t of
Mon
th20
3St
art o
f M
onth
201
Star
t of
Mon
thEn
d of
M
onth
212
End
of
Mon
th20
9En
d of
Mon
th20
3En
d of
M
onth
201
End
of
Mon
th19
7En
d of
M
onth
Not
es
Star
t of
Mon
th2
Star
t of
Mon
th2
Star
t of M
onth
2St
art o
f M
onth
2St
art o
f M
onth
2St
art o
f M
onth
End
of
Mon
th2
End
of
Mon
th2
End
of M
onth
2En
d of
M
onth
2En
d of
M
onth
0En
d of
M
onth
Addi
tiona
l Not
es:
Adde
d /
dele
ted
Plan
ning
List
no
long
er
exist
s. N
o on
e is
on th
is lis
t any
mor
e.
Adde
d 1
9 / d
elet
ed 6
Adde
d 1
0 / d
elet
ed 1
3Ad
ded
6 /
dele
ted
12
Adde
d 4
/ d
elet
ed 6
Adde
d 3
/ del
eted
7
Adde
d 8
/ del
eted
32
Adde
d 1
0/ d
elet
ed 1
9Ad
ded
13
/ del
eted
15
Adde
d 6
/ d
elet
ed 9
Adde
d 7
/ del
eted
8Ad
ded
/ de
lete
dPr
iorit
y 2
Prio
rity
3
Wai
ver P
lann
ing
List
Uni
tSu
bUni
tJu
lyAu
gSe
ptO
ctN
ovDe
cJa
nFe
bM
arAp
rilM
ayJu
neGr
oup
4343
4038
3838
4236
Indi
vidu
al13
613
713
314
214
214
314
114
6To
tal
179
179
173
179
178
179
178
179
Skill
ed N
ursi
ngTo
tal
1516
109
84
77
Case
Mgm
tCa
se M
anag
emen
t75
675
274
975
375
475
575
574
8DD
Clie
nts
1616
1721
2127
2727
Priv
ate
Prov
ider
s91
8990
8987
9090
86O
ther
65
22
22
36
Tota
l86
986
185
886
486
487
587
586
7
Skill
Que
stTo
tal
145
145
149
151
151
147
142
131
PALs
Tota
l9
99
99
98
8
ICFs
4141
4141
4039
3949
Grou
p Ho
mes
2323
2323
2324
2323
Resid
entia
l62
6158
5756
5755
56To
tal
127
127
124
123
123
123
127
120
Not
cou
nted
in to
tal:
MH
Psyc
hoSo
cial
00
0N
AN
AN
AN
AN
AN
AN
AN
AN
ARe
siden
tial M
HSS
32
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
IPTo
tal
576
562
529
563
535
531
579
567
1654
1610
1558
1616
1587
1582
1626
1614
Tota
l Clie
nts S
erve
d
FY 2
019
(JU
LY 2
018
- Jun
e 20
19)
DS O
UTP
UT
- TO
TAL
CLIE
NTS
SER
VED
Mon
th
CEO
:
SLP:
1
VIRGINIA BEACH COMMUNITY SERVICES BOARD Department of Human Services
Behavioral Health Division Committee Meeting Pembroke 6, Suite 431
April 11, 2019 10:15 am
Members Present Staff Present Guests Present Ms. Kay Ashby Dr. Joyce Harvey Ms. Molly Trask Ms. Gayle Colson Ms. Diane Jones Ms. Yvonne Lewis
Ms. Angie Hicks Ms. Aileen Smith Ms. Alicia Maisonave Ms. Ava Lawrence Ms. Chariklia Kurtz Ms. Elaine Winn Ms. Leanne Brant Ms. Margaret Joern Ms. Shelby Giles
Agenda Items
Welcome and Introductions Ms. Kay Ashby Presentation: Same Day Access Update Ms. Margaret Joern Lynnhaven Center Update Ms. Alicia Maisonave Reports:
• Waiting List Ms. Angie Hicks • Incident Management Report Ms. Angie Hicks • Finance Report Ms. Maria Kurtz
Public Comment Announcements
Welcome: Ms. Ashby called for introductions and welcomed everyone to the meeting.
Presentations: Same Day Access Update The City of Virginia Beach, Department of Human Services, Behavioral Health Division, fully implemented same day access for adults seeking treatment for mental health and/or substance use disorders on July 1,
Behavioral Health Division Committee Meeting Minutes
2 | P a g e
2018. Adults seeking services are able to come to the agency’s walk-in clinic which is located at 297 Independence Blvd. (Pembroke 6), Suite 126 and is open Monday through Friday. All adults who come to the clinic meet with a Community Resource Specialist to receive a brief assessment and referrals to community resources, if necessary. Adults who meet the criteria for behavioral health services receive a same day agency orientation and intake and have the opportunity to meet with a nurse to complete a health status. These adults are offered a follow-up appointment within 7 to 10 days for additional services. As of April 8, 2019, 931 same day intakes have been completed.
Through Same Day Access, the agency has accomplished the following positive outcomes:
• 0% no-show rates for intake appointments • Greater productivity for ACCESS clinicians • Meeting of accreditation and nationwide best practice standards • Positive feedback from stakeholders and referral sources • Increased client engagement • Medical issues are addressed by a nurse and recommendations for medical care are provided when
individuals come through the same day access clinic • Individuals are able to access services before they are in a crisis
State funding was received in FY19 to support same day access. Funds have been used to:
• Renovate Adult Outpatient P6 Clinic to increase the number of office spaces and purchase equipment for those offices.
• Add additional full-time staff (Licensed Clinician III, Clinician II, Behavioral Specialist, Peer and an Office Assistant II which will be shared position between Child and Youth and Adult Outpatient Services). Additional staff will allow us to provide more intensive engagement and case coordination services and to offer more specialized attention to special populations, such as the homeless.
Lynnhaven Center Update The 78 individuals served at the Harbour were transitioned into other programs/services or graduated from the program. The Adult Day Treatment program will be relocated to Pembroke 6 with an anticipated move in date of May 17, 2019. The process was carefully staged to ensure that services were not interrupted. The Harbour staff will transition to their new work assignments in April 2019. Reports:
• Waiting List: Ms. Hicks reviewed the numbers served and waiting list report.
• Incident Management Report: Ms. Hicks reviewed the report. All reports were handled appropriately.
• Finance Report: The report was provided by Ms. Kurtz. She will be available to answer questions at the full board meeting.
Behavioral Health Division Committee Meeting Minutes
3 | P a g e
Public Comment: Ms. Kay Ashby (NAMI) provided information for the below events: Family to Family meeting Peer to Peer - Postponed Announcements: Ms. LeAnne Brant provided flyers for the below events:
REVIVE Flyer Friends and Family Help Me Understand
Ms. Kay Ashby provided flyers for the below events: Coastal Virginia / Norfolk Admirals Children’s Challenging Behaviors class NAMI class flyers
Mental Health Awareness Activities
Ms. Ashby suggested holding a “green jean day”. Ms. Giles will research how to establish this event throughout the agency.
Next meeting: June 13, 2019
PRO
GR
AM
Adul
t Cor
rect
iona
l Ser
vice
sTo
tal
162
9812
335
22
Fo
rens
ic C
onsu
ltatio
n/D
isch
arge
Pla
nnin
g60
8177
N
GR
I Clie
nts
2246
46
Adul
t Day
Tre
atm
ent
Tota
l15
16
Acce
ss U
nit
Und
uplic
ated
Adul
t Out
patie
nt S
ervi
ces
(AO
S)
Tota
l13
3512
2411
85
AO
S - M
agic
Hol
low
660
586
553
AO
S - M
enta
l Hea
lth -
P667
565
765
1
Cas
e M
anag
emen
t Ser
vice
s/Ad
ults
Tota
l73
2U
ndup
licat
ed48
149
433
24
Rei
nves
tmen
t72
Und
uplic
ated
140
158
Stat
e H
ospi
tal D
isch
arge
Pla
nnin
gU
nlim
ited
7769
Com
mun
ity B
ased
Cris
is S
tabi
lizat
ion
(CB
CS)
2532
25
Chi
ld &
You
th S
ervi
ces
Tota
l44
541
840
833
18
Emer
genc
y Se
rvic
es (P
resc
reen
ing
& C
I)U
nlim
ited
346
326
Offi
ce o
f Con
sum
er &
Fam
ily A
ffairs
Tota
lU
nlim
ited
320
386
Proj
ects
for A
ssis
tanc
e in
Tra
nsiti
on fr
om H
omel
essn
ess
(PAT
H P
rogr
am -
Hom
eles
s In
terv
entio
n)U
nlim
ited
Proj
ect L
INK
Cas
e M
anag
emen
t Ser
vice
s12
057
42
Path
way
s C
ente
rTo
tal
108
6359
14
Reh
abili
tatio
n Se
rvic
es (B
each
Hou
se)
160
153
142
825
The
Har
bour
Tota
l75
68
Supp
ortiv
e R
esid
entia
l Ser
vice
s (S
RS)
Tota
l23
022
322
311
310
4
M
enta
l Hea
lth S
uppo
rt S
ervi
ces
(MH
SS)
Tota
l42
4243
MH
SA T
OTA
LG
RAN
D4,
946
4,97
121
517
2
BH
S PE
RSO
NS
SER
VED
AN
D W
AITI
NG
LIS
T FO
R M
ARC
H 2
019
Prog
ram
Cap
acity
CU
RR
ENT
mon
th #
of
Per
sons
Ad
mitt
ed in
Pr
ogra
m
Prev
ious
m
onth
# o
f Pe
rson
s Se
rved
in
Prog
ram
CU
RR
ENT
# of
Pe
rson
s W
aitin
g fo
r Se
rvic
es
Prev
ious
#
of P
erso
ns
Wai
ting
for
Serv
ices
City of Virginia Beach
Community Services Board
FY 2019 Budget v. Actual as of March 31, 2019
Revenue Source FY 2019 Budget YTD Budget YTD Collections
% of YTD Budget
Achieved (goal 100%)
Fees for Services 1 26,191,681 17,461,121 17,202,880 99%
State Revenue 13,862,660 10,396,995 9,978,916 96%
Federal Revenue 3,824,367 2,868,275 2,932,732 102%
Miscellaneous Revenue 2 6,364 4,773 59,787 1253%
Fund Reserve 156,541 117,406 - 0%
General Fund Support 3 13,674,300 10,255,725 10,255,725 100%
Total Revenue 57,715,913 41,104,295 40,430,040 98%
Expenditure Category FY 2019 Budget YTD Budget YTD Spending % Achieved
Personnel 45,170,494 33,877,871 31,817,074 94%
Professional Services 6,632,147 4,974,110 4,304,738 87%
Internal Services 4 1,494,604 1,120,953 1,345,480 120%
Other Charges 1,021,635 766,226 627,965 82%
Supplies 2,091,892 1,568,919 1,015,595 65%
Leases and Rentals 5 1,285,618 964,214 1,012,513 105%
Capital Outlay 6 19,523 14,642 7,687 52%
Total Expenditures 57,715,913 43,286,935 40,131,052 93%
Revenue Over Expenditures 298,988 7 PSH Receipts in Excess of Expenditures (88,613)
7OPT-R Treatment Receipts in Excess of Expenditures (400,218)
Fees Receivable 0-90 days 1,565,321
Estimated Payables (1,088,318)
(Deficit)/Surplus 287,160
YTD Budget is at 100%1 Fees are one month behind: Jun fees received in Jul are accrued to prior year. Adjustment made to YTD Budget.
FY17 Cost Settlement, received July 2018, $513,495 included in Fees for Services.2 Miscellaneous Revenue consist of Beach House Snack Bar collections.3 Report assumes General Fund Supports are utilized in equal monthly installments.4 Internal Service charges for City Garage, Risk, IT Subscription, and Network Telecommunications pulled 100%
at beginning of year; Fuel, Motor Pool and Telephones come out monthly.5 Leases and Rentals consist of monthly and quarterly leases (paid in advance).6 Capital Outlay consists of equipment purchases that are made as needed and will vary througout the year.
7 Permanent Supportive Housing and OPT-R Treatment excess revenue noted due to inability to offset other
expenditures with this revenue
In collaboration with Present
Changing the GameStories, discussion, perspective, and guidance on
mental health within the sports community
Wednesday, May 15, 20197:00 p.m.Zeiders American Dream Theater4509 Commerce St., Virginia Beach, 23462
EUGENE HOLLOMANAuthor, “The Athlete
Student”
DR. GARY BENNETTAsst. Athletic Dir.
Virginia Tech
AARON ROUSEVB City Council Former NFL Star
DEL. CHERYL TURPIN85th District
House of Delegates
DR. SCOTT SAUTTERTeam Doctor
Norfolk Admirals
DR. MELISSA TAMBURODirector EAP
Optima Health
2019 Program and Event SeriesPresenting Sponsor
Tickets are $10 for adults, $5 for anyone 18 and under. All funds raised go to support the Hall of Fame and NAMI.
Please visit www.thez.org OR www.vasportshof.com for more info or call the box office at (757) 499-0317
C. DOUGLAS FINNEYPeak Performance CoachOld Dominion University
DR. CLAIRE LEBLANCPrincipal
Ocean Lakes High School