VILLAGE OF ROCHESTER COMMITTEE MEETINGS

300 W. SPRING STREET, P.O. BOX 65, ROCHESTER, WI 53167, PHONE (262)534-2431,FAX (262)534-4084

AGENDA Public Works Committee

Monday, June 26, 2017 7:00 PM

ROCHESTER VILLAGE HALL 300 W. Spring Street, Rochester WI

1. Call meeting to order. 2. Member Roll Call: Chris Johnson (Chairperson),Nick Ahlers, Chris Bennett,

Gary Beck Jr; Ed Chart, Vince Klemko, Doug Webb and Christopher Birkett, Public Works Manager

THE FOLLOWING ITEMS WILL BE DISCUSSED WITH POSSIBLE ACTION BY THE PUBLIC WORKS COMMITTEE: 3. Period for public comment. 4. Approve minutes from the May 22th Public Works Committee meeting. Action Items: 5. Review and make recommendation: Resolution #2017-7 “Actions set forth by

the Village of Rochester Board relating to specific CMAR Sections” 6. Review quotes and select tree removal contractor. 7. Review quotes and select contractor for ditch modification on N River Rd. 8. Review and make recommendation on proposed location and construction

drawing for Rochester Commons Park shelter, the solicitation of bids, and to apply for an amendment to an existing conditional use permit

9. Discuss and make recommendation regarding additional chip sealing work and corresponding budget amendment. 10. Request for special consideration to keep a fourth dog in a residential district. 11. Request direction on additional topsoil on N. River Rd. 12. Adjourn.

It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information; no action will be taken by any other governmental body except the Public Works Committee. Please note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact the Village Hall at 262-534-2431. Posted; 6-23-2017 Christopher J Birkett Manager DPW.

VILLAGE OF ROCHESTER 2017-69 May 22, 2017 PUBLIC WORKS COMMITTEE 7:00 p.m. Chris Johnson called the meeting to order at 7:00 p.m. with Nick Ahlers, Gary Beck Jr., Chris Bennett, Ed Chart, and Doug Webb present. Vince Klemko was absent.

Also present: Village Trustees Gary Beck and Russ Kumbier; Christopher Birkett, Public Works Manager; Betty Novy, Clerk-Treasurer; and John Tierney, Village Engineer. Period for Public Comment: No citizens registered for public comment. Beck Jr. moved, 2nd by Bennett to approve the minutes from the April 24, 2017 meeting. Motion carried. Information Items: Review long-term road plan for the village and provide direction. Birkett provided a brief overview of the road plan noting that in 2010 the village developed a long term road replacement plan based on the inventory of roads under its jurisdiction, the age of those roads, and their PASER scores. The PASER rating system was explained as a uniform state wide tool used to score roads based on the condition of the pavement. A new road is rated 10, with ratings decreasing incrementally down to 1 for roads so badly deteriorated that they need complete reconstruction. A color coded map was reviewed that showed all roads under village jurisdiction and their associated PASER ratings. The road replacement plan groups roads in five year blocks based on when they will need resurfacing. The costs to perform the work associated with each grouping is incorporated into the village’s capital improvement plan which pays debt back based on the life expectancy of the work performed or the asset it is associated with. Debt issues which accommodate each five year road improvement group are scheduled for a 20 year payment term – the average life expectancy of the roads. Birkett noted roads age differently based on different factors- intensity of use, drainage, base, soils, etc., and stressed the importance of chip-sealing, edge patching, and crack-filling in extending the life of the roads. Some roads may last as long as 30 years, but others can start deteriorating badly as soon as 8 – 10 years. Each planned grouping of roads is reviewed and re-evaluated each five years based on actual conditions. This plan was developed so that the village can stay within the guidelines of state levy limits, but still be responsible in terms of keeping up with road maintenance. It also allows the village to keep the tax rate stable. Birkett reported the village is currently in its second five year group. N. River Road, from Main Street north towards the Village limits, and Fox Grove Drive were completed last year. The rest of the five year grouping involves resurfacing Mather through Clark Streets, Springwood Lane, E. Spring St., Water St., E. Fox St. and Ela Avenue based on available funds. The condition of several roads that seem to be deteriorating prematurely were discussed, including Oak Knoll Road and S. State Street. Birkett noted Oak Knoll is scheduled for reconstruction in 2026. The importance of talking to property owners about ditching before projects begin was discussed so that they understand how important drainage is to the life expectancy of roads. Committee members agreed that a project encompassing the remainder of roads in this five year grouping should be put together this Fall for early bidding in 2018. Action Items: Review and discuss Snowplowing contract specifications. Committee members reviewed and discussed current snowplowing contract specifications. Consensus of the Committee was to recommend approving the snowplowing contract specifications to put out to bid with three changes to the existing contract: that the annual retainer be increased to $35,000 (from $25,000); that the section on Mobilization Fees be removed; and that the

VILLAGE OF ROCHESTER 2017-70 May 22, 2017 PUBLIC WORKS COMMITTEE 7:00 p.m. reference to two inches of snow be removed from section C. under “Prosecution of Work”. They also directed that the Public Works Manager contact potential bidders and ask if there is a better way to bid out the contract (e.g. a flat seasonal cost). If so, an option to bid that way should be included and the contract put out to bid as soon as possible. Review and possibly select Chip sealing contractor. Proposals to chip seal Old Orchard Way, Hunters Glen, Royal Hill Road, Royal Hill Court, and N. River Road south of Hwy 36 with boiler slag were reviewed as follows: Fahrner Asphalt Sealers: $55,263; Scott Construction, Inc.: $38,897. Ahlers moved, 2nd by Beck Jr. to recommend awarding the 2017 chip sealing work to Scott Construction for $38,897, with additional direction to get a proposal to add Ridge Line Road, Vergon Drive, Fox View Drive, and Abbey Lane to the program and report those costs for consideration at the June meeting. Votes were: Ahlers: Aye; Beck Jr.: Aye; Chart: Aye; Johnson: Aye; Kumbier: Aye; Webb: Aye: Bennett: Naye. Motion passed. Discuss and possible action for purchase of Public Works truck replacement. Chart presented a quote from Lynch Truck Center, Rochester, WI, for a painted (yellow) 2017 CHEVY Silverado 3500HD 2WD with a MONROE brand 9-foot dump body with folding sides and mini strobe light mount for $38,991. It was noted that purchasing a KNAPHEIDE brand dump body shortens the delivery time by four to six weeks. Birkett reported on soliciting a quote comparative to the painted FORD F-350 that was available through the state contract for approximately $36,538 from Miller Motors, Burlington, WI. They chose not to submit a proposal. The painting costs of $3,300 included in the CHEVY quote were discussed as well as how painting the truck a high visibility color will delay its delivery by four to six weeks. Committee members noted several other municipalities have white fleet trucks and determined that the visibility of a white truck could be improved through the use of high visibility tape, logos, and the addition of strobe corner lights. Ahlers moved, 2nd by Beck Jr. to recommend authorizing the purchase of a white Chevy Silverado 3500 truck with a 9’ KNAPHEIDE brand dump body with pull down sides with the addition of corner strobe lights and reflective tape for a price up to $36,500 from Lynch Truck Center. Motion carried. Chart moved, 2nd by Beck Jr. to adjourn at 8:11 p.m. Motion carried. Respectfully submitted: Betty J. Novy, MMC CMTW WCPC Clerk-Treasurer

VILLAGE OF ROCHESTER SEWER UTILITY RESOLUTION #2017-7

ACTIONS SET FORTH BY THE VILLAGE OF ROCHESTER SEWER UTILITY BOARD RELATING TO SPECIFIC CMAR SECTIONS: RESOLVED, the Village of Rochester Board of Trustees will continue to work towards identifying and remediating clear-water infiltration sources in Village of Rochester sewer system in order to reduce utility costs for treatment. Utility rates will continue to be reviewed and adjusted twice annually to reflect actual sewage treatment costs. Adopted, approved and recorded this 26th day of June, 2017.

______________________________ Edward J. Chart Village President

Attest: ______________________________________ Betty J. Novy Clerk-Treasurer

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

Financial Management

1. Provider of Financial InformationName:

Betty Novy

Telephone:(262) 534-2431 (XXX) XXX-XXXX

E-Mail Address(optional):

bnovy@rochesterwi.us

2. Treatment Works Operating Revenues2.1 Are User Charges or other revenues sufficient to cover O&M expenses for your wastewatertreatment plant AND/OR collection system ?

Yes (0 points) No (40 points)

If No, please explain:

2.2 When was the User Charge System or other revenue source(s) last reviewed and/or revised?Year:

20160-2 years ago (0 points) 3 or more years ago (20 points) N/A (private facility)

2.3 Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc.) orfinancial resources available for repairing or replacing equipment for your wastewater treatmentplant and/or collection system?

Yes (0 points)

No (40 points)

0

REPLACEMENT FUNDS [PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 3]3. Equipment Replacement Funds3.1 When was the Equipment Replacement Fund last reviewed and/or revised?Year:

20161-2 years ago (0 points) 3 or more years ago (20 points) N/A

If N/A, please explain:

3.2 Equipment Replacement Fund Activity

3.2.1 Ending Balance Reported on Last Year's CMAR $ 66,664.86

3.2.2 Adjustments - if necessary (e.g. earned interest,audit correction, withdrawal of excess funds, increasemaking up previous shortfall, etc.)

+ $ 88.34

3.2.3 Adjusted January 1st Beginning Balance $ 66,753.20

3.2.4 Additions to Fund (e.g. portion of User Fee,earned interest, etc.) + $ 4,392.00

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

3.2.5 Subtractions from Fund (e.g., equipmentreplacement, major repairs - use description box3.2.6.1 below*) - $ 13,260.50

3.2.6 Ending Balance as of December 31st for CMARReporting Year $ 57,884.70

All Sources: This ending balance should include allEquipment Replacement Funds whether held in abank account(s), certificate(s) of deposit, etc.

3.2.6.1 Indicate adjustments, equipment purchases, and/or major repairs from 3.2.5 above.

Pump#1, E. Main Street Lift Station, was replaced with a Fairbanks Morse 4" Model. The pumpcost was $13,260.50.

3.3 What amount should be in your Replacement Fund? $ 57,884.70Please note: If you had a CWFP loan, this amount was originally based on the FinancialAssistance Agreement (FAA) and should be regularly updated as needed. Further calculationinstructions and an example can be found by clicking the SectionInstructions link under Infoheader in the left-side menu.

3.3.1 Is the December 31 Ending Balance in your Replacement Fund above, (#3.2.6) equal to, orgreater than the amount that should be in it (#3.3)?

YesNo

If No, please explain.

0

4. Future Planning4.1 During the next ten years, will you be involved in formal planning for upgrading, rehabilitating,or new construction of your treatment facility or collection system?

Yes - If Yes, please provide major project information, if not already listed below. No

Project#

Project Description EstimatedCost

ApproximateConstruction

Year1 N. River Road Sewer Manhole, Lining and Lateral Replacement Project 488470 2016

2 Spring Street Sewer Replacement 75,000 2020

5. Financial Management General Comments

The Village of Rochester Sewer Utility participated in a cooperative project with the WesternRacine County Sewerage District in 2016 whereby 36 leaking sewer laterals were replaced andsanitary sewer mains were lined. The Village utiity paid $260,111 in capital funds towards thesecosts but is already seeing significant reductions in its treatment costs. Overall, the project was asuccess!

ENERGY EFFICIENCY AND USE6. Collection System6.1 Energy Usage6.1.1 Enter the monthly energy usage from the different energy sources:

COLLECTION SYSTEM PUMPAGE: Total Power ConsumedNumber of Municipally Owned Pump/Lift Stations: 2

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

Electricity Consumed(kWh)

Natural Gas Consumed(therms)

January 4,523 4

February 3,623 4

March 2,189 7

April 1,504 5

May 1,357 3

June 1,371 4

July 1,245 3

August 1,125 3

September 1,172 3

October 1,085 4

November 1,551 4

December 3,227 5

Total 23,972 49Average 1,998 4

6.1.2 Comments:

One lift station is entirely electric powered, the other has natural gas for heat and to power theback up generator.

6.2 Energy Related Processes and Equipment6.2.1 Indicate equipment and practices utilized at your pump/lift stations (Check all that apply):

Comminution or ScreeningExtended Shaft PumpsFlow Metering and RecordingPneumatic PumpingSCADA SystemSelf-Priming PumpsSubmersible PumpsVariable Speed DrivesOther:

6.2.2 Comments:

6.3 Has an Energy Study been performed for your pump/lift stations?NoYes

Year:

By Whom:

Describe and Comment:

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

6.4 Future Energy Related Equipment

6.4.1 What energy efficient equipment or practices do you have planned for the future for yourpump/lift stations?

None at this time.

Total Points Generated 0Score (100 - Total Points Generated) 100

Section Grade A

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

Sanitary Sewer Collection Systems

1. Capacity, Management, Operation, and Maintenance (CMOM) Program1.1 Do you have a CMOM program that is being implemented?

YesNo

If No, explain:

1.2 Do you have a CMOM program that contains all the applicable components and itemsaccording to Wisc. Adm Code NR 210.23 (4)?

YesNo (30 points)N/A

If No or N/A, explain:

1.3 Does your CMOM program contain the following components and items? (check thecomponents and items that apply)

Goals [NR 210.23 (4)(a)]Describe the major goals you had for your collection system last year:

Develop CMOM Program to follow Program Guidance, Clean and Televise 20% of system,Visually inspect 20% of manholes, Review data from televising and inspections- prioritize andbudget for repairs, Clean lift station wet wells twice a year, service lift station pumps annuallyalong with backup generators on alternative years, review cathodic protection every 3 years inthe E. Main Street lift station, upgrade the alarm system dialer in the FRP lift station, upgradeand replace manhole chimney rings where needed in all road projects,

Did you accomplish them?YesNo

If No, explain:

The upgrade for the alarm system dialer in the FRP lift station was delayed until 2017. Allother goals were accomplished.

Organization [NR 210.23 (4) (b)] Does this chapter of your CMOM include:

Organizational structure and positions (eg. organizational chart and position descriptions)Internal and external lines of communication responsibilitiesPerson(s) responsible for reporting overflow events to the department and the public

Legal Authority [NR 210.23 (4) (c)]What is the legally binding document that regulates the use of your sewer system?Municipal Code of OrdinancesIf you have a Sewer Use Ordinance or other similar document, when was it last reviewed andrevised? (MM/DD/YYYY) 02/22/2016Does your sewer use ordinance or other legally binding document address the following:

Private property inflow and infiltrationNew sewer and building sewer design, construction, installation, testing and inspectionRehabilitated sewer and lift station installation, testing and inspectionSewage flows satellite system and large private users are monitored and controlled, asnecessaryFat, oil and grease controlEnforcement procedures for sewer use non-compliance

Operation and Maintenance [NR 210.23 (4) (d)]

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

Does your operation and maintenance program and equipment include the following:Equipment and replacement part inventoriesUp-to-date sewer system mapA management system (computer database and/or file system) for collection systeminformation for O&M activities, investigation and rehabilitationA description of routine operation and maintenance activities (see question 2 below)Capacity assessment programBasement back assessment and correctionRegular O&M training

Design and Performance Provisions [NR 210.23 (4) (e)] What standards and procedures are established for the design, construction, and inspection ofthe sewer collection system, including building sewers and interceptor sewers on privateproperty?

State Plumbing Code, DNR NR 110 Standards and/or local Municipal Code RequirementsConstruction, Inspection, and TestingOthers:

Overflow Emergency Response Plan [NR 210.23 (4) (f)] Does your emergency response capability include:

Responsible personnel communication proceduresResponse order, timing and clean-upPublic notification protocolsTrainingEmergency operation protocols and implementation procedures

Annual Self-Auditing of your CMOM Program [NR 210.23 (5)] Special Studies Last Year (check only those that apply):

Infiltration/Inflow (I/I) AnalysisSewer System Evaluation Survey (SSES)Sewer Evaluation and Capacity Managment Plan (SECAP)Lift Station Evaluation ReportOthers:

0

2. Operation and Maintenance2.1 Did your sanitary sewer collection system maintenance program include the followingmaintenance activities? Complete all that apply and indicate the amount maintained.Cleaning 20 % of system/year

Root removal 0 % of system/year

Flow monitoring 0 % of system/year

Smoke testing 0 % of system/year

Sewer linetelevising 20 % of system/year

Manholeinspections 20 % of system/year

Lift station O&M 2 # per L.S./year

Manholerehabilitation 2 % of manholes rehabbed

Mainlinerehabilitation 0 % of sewer lines rehabbed

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

Private sewerinspections 0 % of system/year

Private sewer I/Iremoval 0 % of private services

River or watercrossings 0 % of pipe crossings evaluated or maintained

Please include additional comments about your sanitary sewer collection system below:

3. Performance Indicators3.1 Provide the following collection system and flow information for the past year.

30.71 Total actual amount of precipitation last year in inches

35.5 Annual average precipitation (for your location)

7.85 Miles of sanitary sewer

2 Number of lift stations

0 Number of lift station failures

0 Number of sewer pipe failures

0 Number of basement backup occurrences

0 Number of complaints

0.252129 Average daily flow in MGD (if available)

10.670729 Peak monthly flow in MGD (if available)

Peak hourly flow in MGD (if available)

3.2 Performance ratios for the past year:0.00 Lift station failures (failures/year)

0.00 Sewer pipe failures (pipe failures/sewer mile/yr)

0.00 Sanitary sewer overflows (number/sewer mile/yr)

0.00 Basement backups (number/sewer mile)

0.00 Complaints (number/sewer mile)

42.3 Peaking factor ratio (Peak Monthly:Annual Daily Avg)

0.0 Peaking factor ratio (Peak Hourly:Annual Daily Avg)

4. Overflows

LIST OF SANITARY SEWER (SSO) AND TREATMENT FACILITY (TFO) OFERFLOWS REPORTED **Date Location Cause Estimated

Volume (MG)

None reported

** If there were any SSOs or TFOs that are not listed above, please contact the DNR and stop workon this section until corrected.

5. Infiltration / Inflow (I/I)5.1 Was infiltration/inflow (I/I) significant in your community last year?

YesNo

If Yes, please describe:

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

5.2 Has infiltration/inflow and resultant high flows affected performance or created problems inyour collection system, lift stations, or treatment plant at any time in the past year?

YesNo

If Yes, please describe:

5.3 Explain any infiltration/inflow (I/I) changes this year from previous years:

Completion of lateral tap replacement and sewer main lining on N. River Road.

5.4 What is being done to address infiltration/inflow in your collection system?

Annual televising of system (20%)

Total Points Generated 0Score (100 - Total Points Generated) 100

Section Grade A

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

Grading SummaryWPDES No: 0047341

SECTIONS LETTER GRADE GRADE POINTS WEIGHTINGFACTORS

SECTIONPOINTS

Financial A 4 1 4 Collection A 4 3 12

TOTALS 4 16 GRADE POINT AVERAGE (GPA) = 4.00

Notes:A = Voluntary Range (Response Optional)B = Voluntary Range (Response Optional)C = Recommendation Range (Response Required)D = Action Range (Response Required)F = Action Range (Response Required)

Compliance Maintenance Annual ReportRochester Village Last Updated: Reporting For:

6/16/2017 2016

Resolution or Owner's Statement

Name of GoverningBody or Owner:

Village of Rochester Board of Trustees

Date of Resolution orAction Taken:

06/26/2017

Resolution Number:2017-7

Date of Submittal:

ACTIONS SET FORTH BY THE GOVERNING BODY OR OWNER RELATING TO SPECIFIC CMARSECTIONS (Optional for grade A or B. Required for grade C, D, or F):Financial Management: Grade = A

Collection Systems: Grade = A(Regardless of grade, response required for Collection Systems if SSOs were reported)

ACTIONS SET FORTH BY THE GOVERNING BODY OR OWNER RELATING TO THE OVERALLGRADE POINT AVERAGE AND ANY GENERAL COMMENTS(Optional for G.P.A. greater than or equal to 3.00, required for G.P.A. less than 3.00)G.P.A. = 4.00

RESOLVED, the Village of Rochester Board of Trustees will continue to work towards identifyingand re-mediating clear-water infiltration sources in the Village of Rochester sewer system in orderto reduce utility costs for treatment.

Utility rates will continue to be reviewed and adjusted twice annually to reflect actual seweragetreatment costs.

Call Date: Bid Date: Acceptance Date: IIDm111~~ WlJ> ~~ 1f~~ ~~ffiWTI©~ ~LC

TREE SERVICE BID PROPOSAL

308 Walnut Street • Burlington WI 53105

262-206-4 781 Our Professional Services Include: • Tree & Shrub Pmning, Trimming,

and Removal • Bmsh Chipping & Stump Removal • Lot Clearing • Insured • Snow Plowing • Wood Chips & Firewood • Emergency Service Available

Tree or Shrub Location

Name & AdX,~f f'\ n \ ~ L), t\~~e.. o -~ K och u --- ~---------------

Zip:

-------- -- ---·-- --

- - -----.---------.----------Daytime No.: Other Contact No. : Fax No.:

Trimmed I Removed Removal Brush

This is a bid for services indicated. If accepted, work will be completed as itemized on this form. Additional services will be charged accordingly. A deposit of half down may be requi red for services $1 ,000.00 and over. All charges are due upon completion of services. A contract agreement must be received from the customer prior to the start of the job. Payments not made within 15 days of completion of the work will be charged a minimum of $25.00 fo r balances $500.00 or below. All balances over $500.00 will be charged a fcc of $75.00 or 10% which ever is greater and compounded monthly. Exceptions to this policy are by authorization from Bill"s Top Notch

Tree Service only. Proposal good for 60 days.

~11ent List, Other Details: \

r1~ -- c~"\ s ()

Customer Signature: _ -------------

Wood Processing 1-lf:'•n mvf:' All Wood

t Wood Firewood Length 12-16" G rind ut into Manageable Lengths rop Only- No Cutting Up

Applicable Sales Tax

0 5.1 % Racine 0 5.5% Kenosha

Price

Bmenemann's Qua~mty Tree

Service11 llC

N6271 County Line Blvd. Burlington, WI 53105 • Office (262)534-3777

Village of Rochester Attn: Christopher Birkett 300 W. Spring Street P.O. Box65 Rochester, WI 53167

June 18th, 2017

We are pleased to submit the following proposal for your review.

------ W@~lK< !A$; lF@tblb(Q)W~ ------

Tree Work

2519 N. River Rd.

• Cost to remove 1 Hickory Tree marked with orange "X".

• Grind stump and clean up grindings.

• $700.00

Customer Signature:--------------- Date: __)__}_

Approved Signature:--------------- Date: __)__}_

If you have any questions, please contact Shane at (262)210-2524.

June 14, 2017

Village of Rochester Park Shelter Sub Committee

Meeting called to order by committee chairman. Steve Fladwood at 7:00PM.

Roll was taken, Fladwood, Monsen, Chart were present, Chris Johnson and Nick Ahlers was absent. DPW

Manager Birkett was also present.

Period for public comment: No citizens registered for public comment.

Minutes were approved Monsen moved, Chart seconded.

The committee reviewed and discussed the Engineers plan that Chart had obtained. The plan did not

have the 14' patio area on the plan. Committee discussed and decided to add the 14' to the 3' drip

apron. The width of the concrete patio area will be 30' .

The committee discussed Orientation for the structure, it was decided to have it run parallel with the

basketball court and that the patio extends to the West. The committee also recommended that electric

be stubbed out for future electrification if the board decides to pursue that option. Water was also

discussed but can be added at a later time without impacting construction.

The committee recommended the above actions to the DPW Committee to move forward with the

process. Monsen moved, Chart seconded, motion approved.

The committee will meet again after the results of the Village board meeting are known.

Monsen moved to adjourn Chart 2"d Meeting adjourned at7:25 PM. Motion carried.

Submitted

Christopher J Birkett

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Chip Sealing Budget Recommendation

Contracted Road Work Budget 60,000.00$ Crack filling 15,500.00$

Balance 44,500.00$ Asphalt Patching 13,347.00$

Balance 31,153.00$ The Board approved Chip Sealing OldRoad Shoulder 3,400.00$ Orchard Way, Hunters Glen, Royal Hill Rd,

Balance 27,753.00$ Royal Hill Ct, and N. River Road for a total

of $38,897 at the May meeting.

To add chipsealing Vergon, Abbey Lane,Snow Removal Budget 97,500.00$ Ridge Lane Road and Fox View to the Snow removal/salt expense to date 19,298.00$ project would cost an additional

Balance 78,202.00$ $20,508- for a total of $59,405Amount held for December 2017 30,000.00$

Balance 48,202.00$ Transferred to cover truck purchase 7,500.00$ The Village has the funds to do the roads

Balance 40,702.00$ in both quotes. There will have to be a budget amendment from the snow removal budget.

To perform all the work, I recommend the budget be amended as follows:Snowplowing Budget (32,000.00)$ Contracted Road Work Budget 32,000.00$

If only performing the work approved at the May meeting, I recommend the budget be amendedas follows:Snowplowing Budget (11,200.00)$ Contracted Road Work Budget 11,200.00$

Chip Sealing Budget Recommendation

388972050859405

SCOTT CONSTRUCTION, INC.

ROADS • STREETS • H I GHWAYS • DRIVEWAYS • PARKING LOTS

1\WW.scmtconstruct.com Ph. 60 8 -2 H -255S In WI: 800-8-13- 1556 Fax: 608 -2 5-1 -2 2-19 5 60 MU NROE A VE .. P.O . S OX 3 40 LAKE DELTON , W I 539 4 0

".4 vv E' q uet-U Opport:Lc..n.i.ty EmpLoyer-."

Submitted To: Contact: Proposal/Date:

VILLAGE OF ROCHESTER CHRIS BIRKETI RACINE COUNTY DPW S052B332

203 WEST MAIN STREET PO BOX 65 262-534-2431 6/7/2017

ROCHESTER, WI 53167 prevailing wage determination number: None Provided

Asphaltic Chip Seal Surfacing for Pavement Maintenance and Preservation Includes men and equipment to sign work zone and thoroughly clean existing pavement with a combination self -propelled power broom/mechanical blower prior to chip seal surfacing. Polymer-Modified liquid Asphalt blended at a State of Wisconsin and ASSHTO certified liquid asphalt production facilitv: furnished, heated to 180 degrees F and applied in a single pass up to 24 feet wide. Scott Construction Inc. to furnish, load, haul and place cover aggregate, in a single pass up t o 24 feet w1de, using a self-propelled chip spreader and compact using a rubber tire and/ or combinat ion rubber ti re/ steel wheel sel f-propelled roller. Excess cover aggregate to be removed per Owner's specifications.

SI~GLE S EAL \ \1TH CRS2P LIQt:ID ASPHALT OR 'l-\C 5/5'% CUTBACK AS PH.\LT A;'<; D

13LACK BOlLER SLAG COVER AGGREGATE

VERGON ROAD - :59.155.00 ABBEY LANE- S5,006.UO

FOX VIE W DRJVE/RIDG E LANE ROAD - $6,34 7.00

TOTAL COST- S20,508.00

SCOTT CO~STRUCTIO.'i L\ C WIL L .'IOTlfY T HE VILLA G E 2 \-VEE KS I.'! ADYA.'iCE O F PROC EEDL'IG \YlTH TH E \ VORK.

If SCI determines the scope and/ or quantitv of work to be performed under contract differs from this proposal, SCI retains the right to price adjust prior to commencement of the work. Payment Terms: Net 30

NOTE: This proposal may be withdrawn by us if not accepted within 14 days from issue date.

Acceptance of Proposal - - The above prices, specifications and conditions are sat isfactory and are hereby accepted. You are authori zed to do the work as specified. Payment wil l be made as outlined above.

Date of Acceptance: ________ _

Customer Signature(s): -------:------=::--------------- -------

SCI Representat ive Signature:_ ..... ""_'""-t+-T-=-J--==-·"-<-_-=__}_:::.......::::........l{jl;""-"''""~<~"=""t!.~<.:..:~::::::,"""'""J ..;:::::::." _ ____ _ Bob Bruha

CONSTRUCTION, INC.

ROADS 0 S TREETS • HIGHWAYS • D RIVEWAYS • PARK I NG LOTS

www.scottconstruct.com Ph. 608-254- 2555 In WI: 800-8-Ll -1556 Fax: 608- 25-f-2249 5 60 MUNROE AVE., P.O. BOX 340 LAKE DELTON, WI 53940

"A V\1 Eqt,u;t).; Opp~ty E mpLoyrw. "

Submitted To: Contact: Proposal/Date:

VILLAGE OF ROCHESTER CHRIS BIRKETI RACINE COUNTY DWP S052B332 203 WEST MAl N STREET PO BOX 65 262-534-2431 5/ 16/2017 ROCHESTER, WI 53167 prevailing wage determination number: None

Provided

Asphaltic Chip Seal Surfacing for Pavement Maintenance and Preservation Includes men and equipment to sign work zone and thoroughly clean existing pavement with a combination self -propelled power broom/mechanical blower prior to chip seal surfacing. Polvmer -.'VIodifii!d liquid Ai-~n alt blended at a State of Wisconsin and ASSHTO certified liquid asphalt production facility: furnished, heated to 180 degrees F and applied in a single pass up to 24 feet wide. Scott Construction Inc. to furnish, load, haul and place cover aggregate, in a single pass up to 24 feet wide, using a self-propelled chip spreader and compact using a rubber tire and/or combination rubber tire/steel wheel self-propelled roller. Excess cover aggregat~ to bl! removed per Owner's ;pecificatio ns.

S INGLE SEAL \\1TH CRS2P LIQulD ASPHALT OR ;'VIAC 5/5°/i> CUTBACK ASPH.AL T A1'iD BLACK BOILER SLAG COVER AGGREGATE

OLD ORCHARD "VAY- Sl,-t47 .0D HUNTER'S GLEN ROAD- S9,619.0t) ROYAL IDLL ROAD- S6,93 LOD ROYAL HILL COURT - S 1.927.0{) NORTH RIVER ROAD- 521A7J .OO

'-l l'~ "', '~ >

l f .-\ LL .4 PROJECTS .-\.REA\\ ARDED DEDl CT 52.500.00.

SCOTT CO~STRL.CTI O:'i 1.\iC \YlLL :'i"OTIFY THE vlLL-\.GE 2 \VEEKS L'i ,-\.DY.-\ .'i CE OF PROCEEDI:.'\G \VrTH THE \-YORK. If SCI determines the scope and/or quantity of work to be performed under contract differs from this proposal, SCI retains the right to price adjust prior to commencement of the work. Payment Terms: Net 30 .· NOTE: This proposal may be withdrawn by us if not accepted within 14 days from issue date.

Acceptance of Proposal -- The above prices, specifi ca tions and co nditions are sat isfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.

Date of Acceptance: _ _______ _

Customer Signature(s): - -----::;=---------::;:;.-- --------- -------- --­

SCI Repcesentatlve Sign""'"~"'-'~ Bob Bruha

Municipal Code of the Village of Rochester, Racine County, Wisconsin

9-6

of five months, or within 30 days of acquiring ownership of a licensable dog, at the office of the Village Treasurer.

b. A person who is temporarily keeping a dog is not required to license the dog in

the Village if the dog is licensed in the municipality where it usually resides. c. A person who is fostering a dog is not required to license the dog if the dog is

kept in the Village for no longer than 30 days, provided that the dog has a certificate of veterinary inspection.

d. A person who is granted a Kennel License pursuant to subsection L.2. shall

provide Rabies Certificates and apply for Kennel Tags annually. The Kennel Owner is responsible for ensuring that dogs kept or harbored at the kennel have current rabies certificates and for affixing kennel tags to the collars of all dogs age five months or older.

2. Fees. The fees for licenses shall be determined by the Village Board and set forth in the

Fee Schedule, and shall provide for a lesser license fee for altered dogs and for a late fee for licenses applied for after January 31st, or on or before the age of five months, or within 30 days of acquiring a licensable dog,

L. Limitation on Dogs and Cats; Kennel Licenses.

1. Except as set forth in subsection 3, the maximum number of adult cats and/or dogs five months of age or older allowed per residential dwelling unit or other premises in the Village is limited to four, but no more than three of those animals may be dogs over five months of age. Anyone wishing to keep more than the allowed number of dogs or cats must obtain a kennel license pursuant to subsection 2.

a. The limitation on the number of dogs set forth herein applies to dogs that are

owned, fostered and/or boarded. It does not apply to the temporary keeping of dogs, provided that such dogs are temporarily kept for no longer than two weeks. In the event of the temporary keeping of dogs or cats for persons who are deployed, a Special Exception Permit may be applied for and granted by the Village Board.

b. A dog or cat breeder who engages in the sale of 25 or more dogs and/or cats per

year, regardless of the age of the animal, that the person has bred and raised, unless all of the dogs and/or cats are from no more than three litters, must obtain a Kennel License. Such an operation is considered a commercial business.

c. Any person who sells, distributes, or trades, or offers for sale, distribution or

trade, 25 or more dogs or cats in a year that the person has not bred and raised, regardless of the age of the animal, must obtain a Kennel License. Such an operation is considered a commercial business.

2. Kennel License. No person shall keep, own, or operate a kennel within the corporate

limits of the Village of Rochester without first obtaining a kennel license to do so from the Village Board. "Kennel" means any residential dwelling unit or other premises wherein or whereon four or more dogs or cats are kept for any purpose as set forth in subsection 1, except as set forth in subsection 3.

a. No kennel license shall be issued for any land that is less than three acres in

area unless such kennel exists and is licensed on the date of the adoption of this Chapter.

Municipal Code of the Village of Rochester, Racine County, Wisconsin

9-12

P. Restriction on Number of Livestock and Other Non-Domestic Animals.

1. Except as provided in subsection 2, no person shall place, allow or consent to the placement on his or her property any livestock or other non-domestic animals on a parcel of land less than five acres in area.

2. Exceptions. The restriction set forth in subsection 1 shall not apply to:

a. Agriculturally zoned parcels of real estate which are equal to or greater than five

acres. b. A property owner who has obtained a Special Exception Permit pursuant to

subsection Q of this section. c. Parcels of real estate which are contiguous to other parcels owned by the same

individual or members of the owner’s immediate family, such as parents, children or siblings, which in aggregate are equal to or greater than five acres in area.

d. Legal Nonconforming Use. The lawful nonconforming use of a parcel of real

estate existing at the time of the adoption of this Code may be continued, although the use does not conform with the provisions of this section; however:

(1) Only that portion of the land in actual use may be so continued and the

nonconforming use may not be extended to additional lands; and (2) The nonconforming use must be in compliance with any terms and

conditions of a zoning ordinance affecting the property. (3) Discontinuance of nonconforming use. If a nonconforming use is

discontinued or terminated for a period of twelve months, any future use of the structure or land shall conform to the provisions of this section.

(4) Current File. A current file of all nonconforming uses and structures shall

be maintained by the Village Clerk to the extent it is reasonably practical to do so listing the following: property location, use of the structure or land and date the use became nonconforming.

Q. Special Exception Permit. Notwithstanding any provision contained in this chapter to the contrary,

in the event that a person wishes to raise and/or maintain any animal or fowl as otherwise contrary to subsection N of this section, or a property owner seeks to place, allow or consent to the placement of livestock or other non-domestic animals within 300 feet of a dwelling unit as otherwise contrary to subsection O of this section, or place such animals on property containing less than five acres contrary to subsection P of this section, said person or property owner shall apply for a Special Exception Permit, which shall require the approval of the Village Board. Special Exception Permits may be granted by the Village Board for the presence of more than the number of dogs or cats allowed in a residence set forth in subsection L only under the following circumstances: for the combination of households when the occupants already own animals (for the life of the animals); for the temporary keeping of dogs and/or cats during a deployment (for the term of the deployment); and for the addition of a service dog to a household.

1. Application. Not less than twenty days prior to the next regularly scheduled meeting of

the Public Works Committee, the applicant shall pay a fee in an amount set by the Village Board and set forth on the fee schedule, and shall file with the Village Clerk an application setting forth the following:

a. The parcel of real estate that is the subject of the request.