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MINUTES OF THE ORDINARY BOARD MEETING HELD ON 15th JULY, 2017 AT 1130 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, PUNE.

MEMBERS PRESENT

Brig. Rajiv Sethi PresidentShri. Atul Vinayak Gaikwad Vice PresidentShri. D N Yadav, CEO Member-SecretaryCol. A P Singh Nominated MemberCol. S P Bhosle, SM Nominated Member Smt. Roopali Shailendra Bidkar Elected MemberShri. Dilip Madhukar Giramkar Elected MemberShri. Vivek Mahadev Yadav Elected MemberShri. Vinod M Mathurawala Elected Member Smt. Kiran Tushar Mantri Elected Member Smt. Priyanka Rajesh Shrigiri Elected Member

MEMBERS ABSENT

Brig. P S K Patel, SEMO Ex-officio MemberCol. Chetan Vasdev Nominated Member Major C Hareesh Kumar, GE (N) Ex-officio MemberShri. Ashok Dnyaneshwar Pawar Elected Member

SPECIAL INVITEES ABSENT

Shri. Dilip Kamble, Hon’ble M.L.A. & Minister of State, Government of MaharashtraShri. Anil Shirole, Hon’ble M.P. (Lok Sabha)Smt. Vandana Chavan, Hon’ble M.P. (Rajya Sabha)Shri. Sanjay D Kakade, Hon’ble M.P. (Rajya Sabha)

01. STATEMENT OF ACCOUNTS FOR THE MONTH OF APRIL, 2017

To note the statement of accounts for the month of April, 2017.

Amount (in Rs.)

Opening balance as on 01.04.2017 (as per Cash Book)

173527601.63

Receipts during the month 189830541.00Total 363358142.63

Expenditure during the month 270486402.63Closing balance as on 30.04.2017 92871740.00Total 363358142.63

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Sub-Head wise income and expenditure statement is enclosed.RESOLUTION NO. 1 : Considered, scrutinized and approved.

02. STATEMENT OF ACCOUNTS FOR THE MONTH OF MAY, 2017

To note the statement of accounts for the month of May, 2017.

Amount (in Rs.)


92871740.00




03. STATEMENT OF ACCOUNTS FOR THE MONTH OF JUNE, 2017

To note the statement of accounts for the month of June, 2017.

Amount (in Rs.)


69935429.54




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04. KARATE TRAINING FOR STUDENTS OF PUNE CANTONMENT BOARD SCHOOLS

To consider the matter of conducting Karate training for students of Pune Cantonment Board Schools viz. Dr. Ambedkar Memorial High School, Mahadji Shinde High School, Ghorpuri Village High School, Ravindranath Tagore English Medium School & Maharashi Annasaheb Shinde Primary School. The President, Okinawa Goju-Ryu Karate-Do Association vide letter dated 18.04.2017 has submitted a proposal requesting to allow them to conduct karate training for the students of Pune Cantonment Board Schools in order to bring discipline, self defence, physical fitness etc. He has requested to pay an honorarium of Rs. 6,000/- per month per school. Connected papers are placed on the table.

Note : The HMs of four High schools viz. Dr. Ambedkar Memorial High School, Mahadji Shinde High School, Ghorpuri Village High School & Ravindranath Tagore English Medium School vide letters dated 15.06.2017, 19.06.2017, 29.06.2017 & 06.07.2017 has requested to continue the karate training as it is beneficial and useful for the students to acquire self defence, gain extra energy, develop discipline, self defence etc. Now HM, Maharashi Annasaheb Shinde Primary School vide letter dated 28.06.2017 has requested to conduct karate training for students from V to VII. RESOLUTION NO. 4 : Considered. Matter discussed. Board noted the letters received from the Headmistress of all the Schools. Resolved to grant permission to the President, Okinawa Goju-Ryu Karate-Do Association to start Karate training in the four High Schools & Maharashi Annasaheb Shinde Primary School of the Board on a honorarium of Rs. 6,000/- per month per school for the academic year 2017-18.

Shri. Vinod M Mathurawala requested the Board to consider the request made by the HM, MSHS to engage Football coach. Matter discussed. Resolved to engage a football coach on an honorarium of Rs. 7,000/- per month. HM, MSHS to initiate action.

CEO is authorized to make the necessary payment.

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05. PERMISSION TO CONDUCT DANCE CLASSES (BHARATNATYAM) IN MAHADJI SHINDE HIGH SCHOOL

To consider letter dated 15.05.2017 received from Mrs. Pramadwara Kittur, Kalashree Nrityalaya requesting to grant permission to conduct classical dance classes (Bharatnatyam) in Mahadji Shinde High School during the academic year 2017-18. It is submitted that the HM MSHS vide letter dated 02.05.2017 has submitted that permission for using classrooms of the school may not be permitted considering the interest and safety of the students.

Connected papers are placed on the table.

Note : The classical dance is being conducted since June 2010 in Mahadji Shinde High School. The individual is paying a rent of Rs. 4000/- per month towards the same. RESOLUTION NO. 5 : Considered. All the Members stated that earlier so many proposals for usage of school has been rejected and also the work of Auditorium in MSHS has been commenced. Hence permission may not be granted. Matter discussed. Resolved to reject the request made by Mrs. Pramadwara Kittur, Kalashree Nrityalaya to conduct classical dance classes in Mahadji Shinde High School. The applicant be informed accordingly.

06. PERMISSION TO COLLECT RS. 150/- FROM STUDENTS OF RAVINDRANATH TAGORE ENGLISH MEDIUM SCHOOL

To consider letter dated 15.05.2017 received from HM, Ravindranath Tagore English Medium School requesting to grant permission to collect Rs. 150/- from the students of Ravindranath Tagore English Medium School for incurring various expenditure viz. Identity card, school diary, annual function & other miscellaneous. The same has been approved by the SMC during the 11 th SMC held on 27th April, 2017.


RESOLUTION NO. 6 : Considered. Resolved to grant permission to the Headmistress (Offg.) to collect Rs. 150/- from the students of Ravindranath Tagore English Medium School for incurring various expenditure viz. Identity card, school diary, annual function & other miscellaneous.

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07. MEMORANDUM OF UNDERSTANDING BETWEEN PUNE CANTONMENT BOARD AND TEACH TO LEAD.

To consider the Memorandum of Understanding between Pune Cantonment Board and Teach to Lead. The representative of Teach to Lead Shri. Tushar Jha, Placement & Government Relation Manager, Pune has submitted a Memorandum of Understanding for two years i.e. 2017-18 & 2018-19 to provide two trained teachers for Ravindranath Tagore English Medium School. The trust Teach to Lead is providing us with fellows / teachers since 2011. Connected papers are placed on the table.

Note : It is submitted that the during the academic years 2015-16 & 2016-17, the fellows of Teach to Lead were paid a consolidated remuneration of Rs. 4,000/- per month, which was approved by the Board vide CBR No. 3 (2 EC dated 19.06.2015) dated 02.07.2015. The same had been provided and the HM has been satisfactory with their work. RESOLUTION NO. 7 : Considered. Resolved to approve the Memorandum of Understanding to be entered between Pune Cantonment Board and Teach to Lead to provide two trained teachers for Ravindranath Tagore English Medium School on an consolidated remuneration of Rs. 5,000/- per month per teacher.

08. RESULTS OF STANDARD X & XII OF PUNE CANTONMENT BOARD HIGH SCHOOLS & JUNIOR COLLEGE – 2017-2018

To note the results achieved by the Four High Schools & Junior College of Pune Cantonment Board during the academic year 2017-2018. Dr. Ambedkar Memorial High School 91.00%Ghorpuri Village High School 96.62%Mahadji Shinde High School 55.31%Ravindranath English Medium School 76.09%

Mahadji Shinde Junior College : Arts 59.37%Commerce 80.95%

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The highest percentage obtained by top three students of each High School are as under :-Dr. Ambedkar Memorial High School

First Gaikwad Panchesil Gulab 80.60%Second Shaikh Sahil Rafiq 69.20%Third Kamble Vishal Ram 69.00%Ghorpuri Village High School

First Akshada Nandu Bansode 86.40%Second Kadambari Ankush Gaikwad 84.60%Third Pooja Tripurari Pardeshi 83.60%Mahadji Shinde High School

First Shirame Manisha Vitthal 69.20%Second Gaikwad Rekha Bhairu 68.20%Third Kapure Rutuja Duttatray 65.00%Ravindranath Tagore English Medium School

First Praful Arun Bhalerao 73.60%Second Munawar Sultana Kasam Shaikh 72.00%Third Nilesh Laxman Vishwakarma 70.60%Mahadji Shinde Junior College

Commerce Stream

First sheikh Muskan Nasir 75.23%Second Sharma Preeti Birendrra 69.69%Third Nagansur Khajamin Ajumuddin` 66.00%Arts Stream

First Gaikwad Rahul Santosh 76.92%Second Kamble Aswari Yashwant 74.62%Third Bhosale Abhishek Balu 61.85%Connected letters received from the concerned HMs of the Schools are placed on the table.

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RESOLUTION NO. 8 : Considered. The Board noted the results. Further the Board noted that in comparison to the previous years results, the overall result has been dropped down. Further CEO stated in respect of Mahadji Shinde High School & Junior College, the result has been drastically dropped down. Hence appropriate measures/action has to be initiated so that more efforts and hardwork are put forth for better results in future. Further CEO stated that as per the explanation submitted by the HM, MSHS, the overall percentage has dropped down due to lower marks in English & General Mathematics. It is suggested that one increment of the respective subject teachers be withheld, which can be reimbursed considering the performance during the academic year 2017-18. On this Dr. Kiran T Mantri, Elected Member suggested that extra classes for the respective subjects be conducted during Zero period or after school hours, so that the students can cope up with the respective subjects. Board noted the suggestion. After detailed discussion and deliberations resolved that one increment of the respective subject teachers for English and Mathematics viz. Smt. N J Inamdar, Smt. G G Dhekane & Smt. S S Wani respectively of Mahadji Shinde High School & Jr. College be withheld and will be reimbursed during the next year considering the performance of the academic year 2017-18. It is also resolved to issue warning to the HM, MSHS and if the result of the academic year 2017-2018 will not improve, action will be taken against the HM too. Further Board resolved that the HMs of all the schools be instructed that extra classes be undertaken for subjects like English & Mathematics either during zero periods or after school hours for better performance.

Further resolved to give awards to three boys and girls school wise in order to boost their morale, who have secured the highest percentage in Standard X & XII (Commerce & Arts) as under :-

First Rs. 11,000/-

Second Rs. 10,000/-

Third Rs. 9,000/-

09. INTRODUCTION OF JUNIOR COLLEGE AT GHORPURI VILLAGE HIGH SCHOOL (COMMERCE & ARTS STREAM) DURING THE ACADEMIC YEAR 2017-18

To note the letter dated 28th June, 2017 received from HM, Ghorpuri Village School that Junior College will be started during the academic year 2017-18 for Commerce & Arts faculty both in Marathi & English Medium. Pune Zilla Parishad has included the name of

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Ghorpuri Village High School in the Centralized admission forms. Also to consider of charging a fee of Rs. 300/- per student towards admission fees. It is submitted that the Mahadji Shinde High School & Junior College is charging Rs. 300/- per student per year.Connected papers are placed on the table. RESOLUTION NO. 9 : Considered. The Board noted that Pune Zilla Parishad has included the name of Ghorpuri Village High School in the Centralized admission forms. Further the Board resolved to charge a fee of Rs. 300/- per students towards admission fee. HM, GVHS to initiate necessary action for necessary registration with Zilla Parishad Authorities. The Competent Authority be informed accordingly.

10. COMMEMORATION OF 200 YEARS (1817-2017) OF PUNE CANTONMENT BOARD

To consider the issue of engaging the services of an Event Management Agency to organize various events / functions /cultural programs to commemorate 200 years of public service rendered to the residents of Pune Cantonment.


Note : Pune Cantonment Board was established in 1817 by the British Government for the accommodation of troops. They selected villages of Mali, Munjeri, Wanowrie and Ghorpuri for this purpose. It has a long history of democratic administration by the fact that one of the oldest Cantonment. Authorities was established for the administrative purpose. The civil population was allotted pieces of land for constructions of dwellings and shops. The Civil population in the Cantonment area mostly comprised traders catering to the needs of the troops stationed in the Cantonment Area. In 1819, the General Officer-in-Charge in consultation with civil authorities fixed the limits of Pune Cantonment. In 1822, some fresh troops, battalions, regiments and cavalary forces arrived in Pune and consequently the area was further expanded to include the nearby village of Scindia at Wanowrie. Spin of time had been moving so in favour of integration of Indian Sub-continent. Now it is 2017 when the Pune Cantonment has completed 200 years, which certainly deserves to be commemorated.

In this connection, it is submitted that the Board vide CBR No. 14 dated 15.04.2017 have resolved to undertake the erection of bi-century gate on Shankarsheth road.

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RESOLUTION NO. 10 : Considered. CEO explained that the Pune Cantonment has completed 200 years since establishment. On this great occasion, it has been decided to commemorate this with grand celebration by conducting various events. Further CEO brought to the notice of the Board that a proposal has been received from Times of India for Event Management of 200 years of Pune Cantonment Board. Board noted and approved the same. The Reporter of Sakaal Times present during the meeting stated that he will intimate his Authorityto submit a detailed proposal in this regard. The Board noted the same. Thereafter AEE (Electrical) informed the Board a detailed framework on the various events / activities to be conducted during the programme of celebration of 200 years of the Board. Accordingly, the Board resolved to constitute the following committees for conducting the various programmes –

i. Support / Sponsorship Committee

Shri. Atul V Gaikwad, Vice PresidentShri. Vinod M Mathurawala, Elected MemberShri. Dilip M Giramkar, Elected MemberShri. S N Gaikwad, CEEShri. S B Patil, AEE (Civil)Shri. V S Chavan, AEE (Electrical)

ii. Information & Advertisement Committee

Shri. Vivek M Yadav, Elected MemberSmt. Rupali S Bidkar, Elected MemberSmt. Priyanka R Shrigiri, Elected MemberShri. P G Hasabe, Fire Brigade Supdt. Smt. S A Farande, HM - MSHS Shri. S A Kadam, Chief Revenue Supdt.Shri. Pramod Kadam, Health InspectorShri. D Subaraidu, Jr. Clerk Shri. Yogesh Ghadge, Jr. Clerk

iii. Cultural Programs & Associated Works Committee

Shri. Atul V Gaikwad, Vice PresidentShri. Dilip M Giramkar, Elected MemberShri. Vinod M Mathurawala, Elected MemberDr. V D Gaikwad, RMO (Offg.) Dr. Uday Bhujbal, AMO Shri. T S Baravkar, Chief AccountantSmt. Anita Salunkhe, HM – Dr. AMHS Smt. Shevde, HM(Offg)- RTEMSShri. M Y Shaikh, CEE (Retd.)Shri. Rahul Darade, Health Inspector

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Shri. Parag Gaikwad, Sectional Engineer Shri. Ankush Pote, Sectional Engineer Shri. Ajay Patil, Jr. Clerk

iv. Multimedia Committee

Dr. Kiran T Mantri, Elected MemberShri. Ashok D Pawar, Elected Member Shri. Vivek M Yadav, Elected MemberShri. M Y Shaikh, CEE (Retd.)Smt. Shashi Gupta, Sr. PASmt. Sunila S Nair, Computer AssistantSmt. Anita Jesty, Jr. PAShri. Shahaji Patil, Hindi Translator Shri. Julius Kendi, Computer Programmer

v. Ground Work Committee

Shri. Vinod M Mathurawala, Elected MemberSmt. Priyanka R Shrigiri, Elected Member Shri. Dilip M Giramkar, Elected Member Shri. S N Gaikwad, CEE Shri. M B Sable, AEE (Civil) Shri. S D Zende, Chief Health Supdt.Shri. S R Khandrey, Health Supdt.Shri. Abhijit Taware, Sectional Engineer Shri. Sanjay Makwana, Revenue Supdt.

Further resolved that Shri. Sukhdev B Patil, AEE (Civil), Shri. Vijay S Chavan, AEE (Electrical) & Shri. Rahul Darade, Health Inspector will be the co-ordinator for entire programme.

CEO is authorized to approve the quotations and incur the expenditure of Rs 25.00 lakh towards the same.

11. RECLASSIFICATION OF GLR SY. NO. 791 FROM CLASS B-4 TO CLASS C : PUNE CANTT.

To consider the issue of reclassification of land from Class B-4 to Class C in respect of GLR Sy. No. 791 area admeasuring 0.53 acres for municipal purpose of Pune Cantonment. Presently, the said site is under the Management of Defence Estates Officer, Pune Circle, Pune located outside the notified civil area. The description as per the GLR maintained by DEO, Pune Circle, Pune is Vacant. If the land is not put on immediate use by the Board, this piece of Class B-4 land costing Rs. 75.00 lakhs approx. may be encroached upon or occupied permanently by the unauthorized elements.

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Connected papers alongwith letter dated 26.05.2017 received from DEO, Pune is placed on the table. RESOLUTION NO. 11 : Considered. Resolved to recommend to reclassify GLR Sy. No. 791 area admeasuring 0.53 acres from Class B-4 to Class C land for municipal purpose of Pune Cantonment. Necessary proposal be forwarded to the Competent Authority for obtaining necessary sanction.

12. TENDER FOR THE WORK OF REMODELLING & IMPROVEMENT OF SEWERAGE SYSTEM OF THE CIVIL AREA OF PUNE CANTONMENT : LAYING OF TRUNK SEWER LINE FROM DECCAN TOWER UPTO 900 BOOTTEE STREET : PUNE CANTT.

To consider the online tenders received for the subject work, which was received in two parts i.e. Technical & Financial Bid. The Technical bids were opened on 29.05.2017 and Seven bids were received. The technical bids were scrutinized and five tenderers are technically qualified. Thereafter the financial bids of the technically qualified tenderers were opened on 02.06.2017 and the details are as under :-

Sr. No.

Bidder’s Name Percentage quoted on MES SSR

2010

Rank

1 M/s. Vinod Mutha 18.66% above L-12 M/s. Om Constructions 23.04% above L-23 Gurukrupa Enterprises 24.12% above L-34 R B Krishnani 35.00% above L-45 Omkar Construction 40.00% above L-5

The lowest rate has been quoted by M/s. Vinod Mutha @ Rs. 18.66% above MES SSR, 2010 for the work of remodelling & improvement of sewerage system of the civil area of Pune Cantonemnt – Laying of Trunk sewer line from Deccan Tower upto 900 Boottee Street. The estimated cost of the work is Rs. 521.00 lakhs.

Connected papers alongwith office report is placed on the table. Note : The lowest subject tender vide this office letter dated 05.06.2017 was forwarded to GE(N) for obtaining reasonability of rates quoted by the lowest tenderer. GE(N) vide letter bearing No.

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8000/Gen/31/E8 dated 10.06.2017 has opined that the rates quoted by the lowest tenderer is reasonable.RESOLUTION NO. 12 : Considered. Board noted letter dated 10.06.2017 received from GE (N) wherein it has been opined that the rates quoted by the Lowest tenderer are reasonable. Matter discussed. Resolved to approve the lowest rate quoted by M/s. Vinod Mutha @ Rs. 18.66% above MES SSR, 2010 for the work of remodelling & improvement of sewerage system of the civil area of Pune Cantonment – Laying of Trunk sewer line from Deccan Tower upto 900 Boottee Street. CEO is authorized to issue work order and to incur the expenditure.

13. ALLOTMENT OF ADDITIONAL SPACE IN THE EXISTING CANTONMENT COURT BUILDING TO JMFC COURT : PUNE CANTT.

To consider letter bearing No. OW/Gen/2932/2017 dated 06.06.2017 received from the District & Session Judge, District Court, Pune requesting this office for allotment of additional space viz. two rooms on ground floor near Bar Chamber and certain space on the first floor in the existing Court Building at 35 MG Road to JMFC Court. Connected papers are placed on the table.Note : A meeting chaired by Justice A S Oak & Justice A S Karnik, Hon’ble Mumbai was held on 03.06.2017 which was attended by the CEO and technical staff of this Board. Further, this office vide letter dated 17th April, 2017 informed the Principal District Judge and Session Judge that due to the old age of the building i.e. above 100 years, the present condition of the building is ruinous, the floor, walls and wooden roof are in dilapidated condition and minor repairs will not serve the purpose. RESOLUTION NO. 13 : Considered. Matter discussed. CEO explained that the Court Authorities has already been informed that the existing building at 35 MG Road is beyond use and beyond economical repairs. On this the President Cantonment Board enquired with the Engineering Department whether it will be feasible to allot the addition space considering the old age of the building. AEE (Civil) stated that the existing building is in a dilapidated condition and hence considering the condition of the building, the additional space cannot be allotted. CEO further stated that a joint discussion was held with the Court Authorities, wherein they informed that efforts are being taken for allotment of alternative space by the Collector, Pune at Empress Garden. Therefore their request for allotment of additional space can be considered on conditional basis. Further the Vice President supported by all the Elected members suggested that since the

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existing building is in a ruinous condition, a joint inspection be carried out alongwith the Court Authorities & technical staff of the Board and thereafter, the matter be referred to the Board for taking amicable decision in this matter.

14. ROAD PROGRAMME – 2017-18

To consider and approve the list of following roads proposed to be undertaken for resurfacing by way of provision of Bituminous Macadam and semi dense concrete hot mixed, hot laid with paver finish during the year 2017-18 :-i. Hidyatullah Roadii. Portion of Boottee Streetiii. Portion of Sachapir Street iv. Synagogue Streetv. Portion of Napier Road vi. Taboot Streetvii. Dastur Meher Roadviii. Internal lanes in SVP Cantonment General Hospitalix. Internal lanes of all Cantonment Quartersx. Moledina Road xi. Queens Garden Roadxii. Portion of Cross Roadxiii. Internal lanes in Trenching Ground Connected papers are placed on the table. Note : The speed breaker may be provided on the said roads, if required only after obtaining necessary permission from the State Traffic Authorities.RESOLUTION NO. 14 : Considered. Smt. Priyanka R Shrigiri, Elected Member brought to the notice of the Board that the Jan Mohammed street may also be considered in the list of roads due to uneven surfacing, potholes at many places. AEE (Civil) stated that the main trunk sewer line from Deccan Tower to 900 Boottee Street passes via Jan Mohammed Street will be laid shortly, hence the work of resurfacing on Jan Moahmmed Street will be carried out after completion of the said work. Board noted and approved the same. Matter discussed. Resolved to approve the list of roads as shown on agenda side for resurfacing by way of provision of Bituminous Macadam and semi dense concrete hot mixed, hot laid with paver finish during the year 2017-18. CEO is authorized to issue work order and incur necessary expenditure.

15. ISSUE OF NOTICE UNDER SECTION 248 OF THE CANTONMENTS ACT, 2006 : HOUSE NO. 70 GHORPURI VILLAGE : PUNE CANTT.

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To consider issue of notice under Section 248 of the Cantonments Act, 2006 to Jumankhan Mangal Khan, Hasankhan Jumankhan & Sahida Hamid Khan - Owner / occupier of property bearing House No. 70 Ghorpuri Village in respect of following unauthorized construction for which show cause notice has been issued on 31.05.2017 and also notice under Section 239 (1) dated 31.05.2017 & 239 (2) dated 16.06.2017 of the Cantonments Act, 2006 has been issued.‘Construction of partly ground floor measuring 18’7” x 11’7” x 10’5” ht. approx. in RCC framed structure and BB masonary wall and first floor RCC column work is in progress towards north side of the subject property’.Further work is in progress. During inspection on 23.06.2017, it is noticed that following additional works has been carried out / is in progress in the subject property – ‘Construction of partly ground floor plus first floor measuring 18’7” x 11’7” x 10’5” ht. approx. in RCC framed structure and BB masonary wall towards north side of the subject property’.The subject site is situated in outside the notified civil area of Pune Cantonment and land is under the management of Collector, Pune.Connected papers are placed on the table. RESOLUTION NO. 15 : Considered. Resolved to issue notice under Section 248 of the Cantonments Act, 2006 giving 30 days of time, failing which further notice under Section 320 of the Cantonments Act, 2006 be issued by giving 10 days time.


To consider issue of notice under Section 248 of the Cantonments Act, 2006 to Dattatray Bhikaji Doke, Ambadas Bhikaji Doke, Shalini Suresh Yadav and Devidas Bhikasji Doke - Owner / occupier of property bearing House No. 130 Ghorpuri Village in respect of following unauthorized construction for which show cause notice has been issued on 05.04.2017 and also notice under Section 239 (1) dated 05.04.2017 & 239 (2) dated 28.04.2017 of the Cantonments Act, 2006 has been issued.‘Construction of RCC footing and column of plinth area measuring 51’7” x 20’9” + 22’2” x 18’6” approx. on ground floor.Further work is in progress.

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The subject site is situated in outside the notified civil area of Pune Cantonment and land is under the management of Collector, Pune.Connected papers are placed on the table. Note : Mr. Dattatray B Doke has submitted his reply to showcause vide letter dated 03.05.2017 wherein it has been informed that the applicants had submitted the plan in January, 2016 and the same is pending with the Board. However, it is submitted that the subject plan has been returned back to the applicant with certain observations vide this office letter dated 19.01.2016. RESOLUTION NO. 16 : Considered. Resolved to issue notice under Section 248 of the Cantonments Act, 2006 giving 30 days of time, failing which further notice under Section 320 of the Cantonments Act, 2006 be issued by giving 10 days time.


To consider issue of notice under Section 248 of the Cantonments Act, 2006 to Smt. Lata Kantilal Shingavi & Ors. & Yoganand Pillay - Owner / occupier of property bearing House No. 83 Ghorpuri Village in respect of following unauthorized construction for which show cause notice has been issued on 24.05.2017 and also notice under Section 239 (1) dated 24.05.2017 & 239 (2) dated 05.06.2017 of the Cantonments Act, 2006 has been issued.‘Construction of partly ground floor measuring 12’6” x 12’6” x 9’ ht. approx. with 3’ width projection at south side in RCC framed structure and BB masonary wall towards north-west corner of the subject property’.Further work is in progress. During inspection on 12.06.2017, it is noticed that following additional works has been carried out / is in progress in the subject property – ‘Construction of partly ground floor plus first floor measuring 12’6” x 12’6” x 9’ ht. approx. with 3’ width projection at south side in RCC framed structure and BB masonary wall towards north-west corner of the subject property’.The subject site is situated in outside the notified civil area of Pune Cantonment and land is under the management of Collector, Pune.Connected papers are placed on the table. RESOLUTION NO. 17 : Considered. Resolved to issue notice under Section 248 of the Cantonments Act, 2006 giving 30 days of time,

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failing which further notice under Section 320 of the Cantonments Act, 2006 be issued by giving 10 days time.

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18. BUILDING PLAN : HOUSE NO. 105 GHORPURI VILLAGE : PUNE CANTT.

To consider building application dated 11.04.2017 received from Shri. Sandeep Vasantkumar Pillay, owner of H. No. 105 Ghorpuri Village requesting to sanction the building plan for proposed construction of building consisting ground floor for parking, first floor with balcony and second floor with terrace for residential purpose as shown on the plan and also submitted following document supporting the above proposal viz. Regd. Sale Deed, tax paid receipt, Parking Affidavit & Photographs of the existing structure. The Area / FSI Statement :-

i. Area as per Sale Deed 1835.20 sq.ft.ii. Area of plot as per site condition 1720.50 sq.ftiii. Existing built up area to be demolished 3441.00 sq.ft.iv. Proposed built up area 1713.52 Sq.ftv. FSI Allowable 1.0vi. FSI Consumed 0.99

As per the report of the Engineering Department, the building plans are in accordance with the Building Bye laws and FSI restrictions & there is no objection from municipal point of view. The site bearing H. No. 105, Ghorpuri Village is outside the notified civil area and is private land under the management of Collector, Pune. Connected papers along with office report are placed on the table. RESOLUTION NO. 18 : Considered. Resolved to approve the building plan under Section 238 of The Cantonments Act, 2006. The sanctioned building plans should be absolute in every particular. The building must be completed within 12 calendar months from the date of commencement of work. The sanctioned plans are valid for a period of two years as envisaged in Section 243 of The Cantonments Act, 2006. The date of commencement of construction should be intimated by the Applicant to the Cantonment Board Office as per the provisions of bye-laws. Notice of completion is to be given to the Board as required under Section 82 of the Cantonments Act, 2006.

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19. APPOINTMENT OF CONSULTANT FOR ENVIRONMENTAL UPGRADATION & NUISANCE REDUCTION, HARD & SOFT LANDSCAPING WORK AT BHAIROBHA NALLAH : PUNE CANTT.

To consider the quotations received for appointment of consultant for Environmental upgradation & nuisance reduction, hard & soft landscaping work at Bhairobha Nallah. The comparative statement is as under:-

Sr. No.

Name of Firm Amount quoted

(in Rs.)

Inclusive / Exclusive of Service

Tax

Total Amount

Rank

1 Space Designer

10,00,000/- Nil 10,00,000/- L-1

2 Design Consortium

15,60,000/- Nil 15,60,000/- L-2

3 A M Designs 20,00,000/- Excluding Service

Tax / GST(3,60,000/-)

23,60,000/- L-3

4 College of Engineering, Pune

20,00,000/- Excluding Service

Tax / GST(3,60,000/-)

23,60,000/- L-3

5 Jain & Associates


Tax / GST(3,15,000/-)

24,15,000/- L-4

6 Samayak C-2 Infra Pvt. Ltd.

23,60,000/- Including GST

23,60,000/- L-5

7 Aakar Abhinav Consultant Pvt. Ltd.

59,40,000/- Including GST

59,40,000/- L-6

8 Vector Designs 1,25,00,00/- Excluding Service

Tax / GST(18,75,000/)

1,43,75,000/- L-7

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As per the above comparative statement, the lowest rates has been quoted by Space Designers @ Rs. 10,00,000/- . Note : An advertisement was published in the local newspaper viz. Indian Express clubbed Loksatta on 12.06.2017 inviting expression of interest for appointment of Consultant for Environmental upgradation & nuisance reduction, hard & soft landscaping work at Bhairobha Nallah. Accordingly advertisement was published in the local newspaper dated 14.06.2017. In response to the said advertisement, the aforesaid Eight firms / companies have submitted their proposals alongwith professional fees for preparation of DPR. The technical profile of the aforesaid companies / firms were opened on 10.07.2017 as per the date mentioned in the advertisement. Further the technical bids received has been scrutinized by the technical staff of this Board. Moreover all the firms are technically qualified, experienced in similar kind of works. Thereafter the Financial Bids were opened on 11.07.2017. RESOLUTION NO. 19 : Considered. Matter discussed. Resolved to approve the lowest rate quoted by Space Designers @ Rs. 10,00,000/- for appointment of consultant for Environmental upgradation & nuisance reduction, hard & soft landscaping work at Bhairobha Nallah. Necessary contract agreement be executed. CEO is authorized to issue the necessary work order and incur necessary expenditure.

20. APPOINTMENT OF CONSULTANT FOR CONVERTING THE EXISTING J J GARDEN INTO A MODERN PARK AT GLR SY. NO. 390/289 : PUNE CANTT.

To consider the quotations received for appointment of consultant for converting the existing J J Garden into a modern park at GLR Sy. No. 390/289. The comparative statement is as under:-

Sr. No.


(in Rs.)


Tax

Total Amount

Rank

1 Kicons Ltd. 4,95,000/- Excluding Service Tax (74,250/-)

5,69,250/- L-1

20

2 Effective Architectural Services

9,60,000/- Inclusive of Service tax

9,60,000/- L-2

3 Vikas India Consulting Pvt. Ltd.


Tax / GST(1,72,500/-)

13,22,500/- L-3

As per the above comparative statement, the lowest rates has been quoted by Kicons Ltd. @ Rs. 4,95,000/- excluding Service Tax . Note : An advertisement was published in the local newspaper viz. Indian Express clubbed Loksatta on 24.04.2017 inviting expression of interest for appointment of Consultant for converting the existing J J Garden into a modern park at GLR Sy. No. 390/289. Accordingly advertisement was published in the local newspaper dated 24.04.2017. In response to the said advertisement, the aforesaid Three firms / companies have submitted their proposals alongwith professional fees for preparation of DPR. The technical profile of the aforesaid companies / firms were opened on 27.06.2017 as per the date mentioned in the advertisement. Further the technical bids received has been scrutinized by the technical staff of this Board. Moreover all the firms are technically qualified, experienced in similar kind of works. Thereafter the Financial Bids were opened on 30.06.2017. RESOLUTION NO. 20 : Considered. Matter discussed. CEO stated that the rates quoted by the lowest firm appears to be on the higher side considering the scope of work for the subject proposal. The president also supported the view of the CEO. Matter discussed. Resolved to re-invite the subject quotation, since the rates quoted are on the higher side. CEE to initiate further action.

21

21. APPOINTMENT OF CONSULTANT FOR PROPOSED CONSTRUCTION OF COMMERCIAL COMPLEX FOR BANKS / FINANCIAL INSTITUTE ETC AT DHOBI GHAT ON GLR SY. NO. 544 : PUNE CANTT.

To consider the quotations received for appointment of consultant for proposed construction of commercial complex for Banks / Financial Institute etc at Dhobi Ghat on GLR Sy. No. 544. The comparative statement is as under:-

Sr. No.


(in Rs.)


Tax

Total Amount

Rank

1 Effective Architectural Services

20,10,000/- Excluding Service Tax (3,01,500/-)

23,11,500/- L-1

2 Kicons Ltd. 29,70,000/- Excluding Service Tax (4,45,500/-)

34,15,500/- L-2

3 Vikas India Consulting Pvt. Ltd.


39,67,500/- L-3

4 Aakar Abhinav Consultant Pvt. Ltd.


62,10,000/- L-4

5 Samayak C-2 Infra Pvt. Ltd.

72,00,000/- Excluding Service Tax (10,80,000/-

)

82,80,000/- L-5

6 Map Creation Rates not quoted as per the Proforma

As per the above comparative statement, the lowest rates has been quoted by Effective Architectural Services @ Rs. 20,10,000/- excluding Service Tax . Note : An advertisement was published in the local newspaper viz. Indian Express clubbed Loksatta on 24.04.2017 inviting expression of interest for proposed construction of commercial complex for Banks / Financial Institute etc at Dhobi Ghat on GLR Sy. No. 544. Accordingly advertisement was published in the local newspaper dated 24.04.2017. In response to the said advertisement, the

22

aforesaid Six firms / companies have submitted their proposals alongwith professional fees for preparation of DPR. The technical profile of the aforesaid companies / firms were opened on 27.06.2017 as per the date mentioned in the advertisement. Further the technical bids received has been scrutinized by the technical staff of this Board. Moreover all the firms are technically qualified, experienced in similar kind of works. Thereafter the Financial Bids were opened on 30.06.2017. RESOLUTION NO. 21 : Considered. Matter discussed. Resolved to approve the lowest rate quoted by Effective Architectural Services @ Rs. 20,10,000/- excluding Service Tax for proposed construction of commercial complex for Banks / Financial Institute etc at Dhobi Ghat on GLR Sy. No. 544. Necessary contract agreement be executed. CEO is authorized to issue the necessary work order and incur necessary expenditure.

22. RECLASSIFICATION OF LAND OF GLR SY. NOS. 225, 503, 543, 511, 694, 695, 714, 714-A, 787, 807 & 811 – BHAIROBHA NALLAH FROM CLASS A-1 TO C : PUNE CANTT.

To consider the reclassification of land from Class A-1 to Class C in respect of GLR Sy. Nos. 225, 503, 543, 511, 694, 695, 714, 714-A, 787, 807 & 811, Bhairobha Nalla for municipal purposes of Pune Cantonment for environmental upgradation, nuisance reduction & hard & soft landscaping works. Presently, the said site is under the Management of Local Military Authorities and is basically surrounded on either sides by civil population and caters for storm and sewage water from Pune Cantonment area. The site is presently in pathetic condition having heavy growth of congress grass and several complaints regarding throwing of garbage, stagnation of water causing breeding of mosquitoes, foul order etc for which it is proposed to carry out the said environmental improvements and upgradation works for the benefit of the Pune Cantonment.

The project is to be executed from funds to be received from the SWACHH BHARAT fund under Government of India and the estimated cost of the project is in the region of Rs. 70.00 crores.


Note : The Board in their meeting held on 29.05.2017 have already approved to engage a consultant for a project for which expression of interest from engineering firms / architects have already been invited on 06.07.2017. The Bhairobha Nalla is basically catering to the disposal of sullage and storm water, and due to chokes stagnation of water occurs causing insanitation. The improvements proposed especially converting the muddy drain into canal form will improve the sanitation of the Cantonment at its periphery and will

23

also be a major environmental enhancement work and one of its kind in any Cantonment.

RESOLUTION NO. 22 : Considered. Resolved to recommend to reclassify GLR Sy. Nos. 225, 503, 543, 511, 694, 695, 714, 714-A, 787, 807 & 811, Bhairobha Nalla from Class A-1 to Class C for municipal purposes of Pune Cantonment for channelization of Nalla and bunds for environmental upgradation, nuisance reduction & hard & soft landscaping works. Necessary proposal be forwarded to the Competent Authority for obtaining necessary sanction.

Further the Board resolved to forward a proposal to the Local Military Authorities for obtaining necessary NOC from Military point of view for subject re-classification and for time being to issue NOC to start the subject work.

23. TENDER FOR DESIGN, SUPPLY, INSTLLATION & COMMISSIONING OF 100 KWP SOLAR POWER PLANT AT CANTONMENT OFFICE BUILDING & SARDAR VALLABHBHAI PATEL CANTONMENT GENERAL HOSPITAL : PUNE CANTT.

To consider online tenders opened on 20.06.2017 for design, supply, installation & commissioning of 100 KWP solar power plant at Cantonment Office Building & SVP Cantonment General Hospital, Pune Cantt. The Technical bids were opened on 20.06.2017 and Twelve bids were received. The technical bids were scrutinized and Ten bidders are technically qualified. Thereafter the financial bids of the technically qualified bidders were opened on 22.06.2017 and the details are as under :-

Sr. No.

Bidder’s Name Amount quoted (In

Rs.)

Bid Rank

1 Greenrays Enersol PVt. Ltd

4800000/- L-1

2 Aegasun Energy LLP 5975570/- L-2

3 PEnA Power Engineering and Automation Private Limited

6064000/- L-3

4 Bharat Heavy Electricals Limited

6100000/- L-4

5 Kerala State Electronics Development

6365695/- L-5

24

Corporation Limited6 SBM Projects and

Engineers6449350/- L-6

7 Swelect Energy systems Limited

6670013/- L-7

8 Damodhartech International Pvt Ltd.

6853376/- L-8

9 Novius Technologies India Pvt Ltd

7098000/- L-9

10 Agni Solar Systems Pvt Ltd.

8527500/- L-10

M/s. Greenrays Enersol Pvt. Ltd has quoted the lowest rate of Rs. 48,00,000/- (Rupees Forty Eight Lakhs only) for the subject work. The estimated value of the work is Rs. 79.10 lakhs. The work order amounting to Rs. 79, 10,000/- was given to PEC Ltd. for the subject work but due to inability of the firm the contract was terminated vide CBR No. 29 dated 29.05.2017 and resolved to invite e-tenders for the subject work.Connected papers are placed on the table. RESOLUTION NO. 23 : Considered. Resolved to approve the lowest rate quoted by M/s. Greenrays Enersol Pvt. Ltd at Rs. 48,00,000/- (Rupees Forty Eight Lakhs only) for design, supply, installation & commissioning of 100 KWP solar power plant at Cantonment Office Building & SVP Cantonment General Hospital, Pune Cantt. CEO is authorized to issue work order and incur necessary expenditure.

24. SUPPLY & INSTALLATION OF MORTUARY CHAMBER OF THREE COMPARTMENTS AT SVP CGH, PUNE CANTT.

To consider sealed quotations received on 7th June, 2017 in response to the advertisement published in local newspapers viz. Indian Express & Loksatta dated 23.05.2017. In response to the same, three quotations were received. The same were opened on 12.06.2017 and the comparative statement is as under :-Sr. No.

Name of the firm Rate (In Rs.) Amount quoted (In

Rs.)

25

1 Mechtek 4,61,000 + 13.5% VAT

5,23,235/-

2 Rattan Sales Corporation

3, 47,500/- + 12.5% VAT +

15,000/- installation +

20,000/- Packing &

Freight

4, 25,937/-

3 Spar Agencies 3,51,200/- + 5250

installation + 12,500/-

packing & freight + 13.5%

VAT

4,16,362/-

Spar Agencies has quoted the lowest rate @ Rs. 4,16,362/- for supply & installation of one Mortuary Chamber of three compartments at SVP Cantonment General Hospital. Connected papers are placed on the table. RESOLUTION NO. 24 : Considered. Resolved to approve the lowest rate quoted by Spar Agencies @ Rs. 4,16,362/- for supply & installation of one Mortuary Chamber of three compartments at SVP Cantonment General Hospital. Further the Board resolved to procure two Mortuary chambers of three compartments each. CEO is authorized to issue work order and incur necessary expenditure.

25. ANNUAL MAINTENANCE OF DG SET WITH AMF PANEL OF 125 KVA CAPACITY INSTALLED AT CANTONMENT OFFICE.

To consider sealed quotations received on 7th June, 2017 in response to the advertisement published in local newspapers viz. Indian Express & Loksatta dated 23.05.2017. In response to the same, three quotations were received. The same were opened on 12.06.2017 and the comparative statement is as under :-

Sr. No.

Name of the firm Amount quoted (In Rs. per

year)

1 Adesh Electricals & Contractor

98,500/-

2 Moreshwar Electric 1,38,000/-

26

Corporation3 JVS Electric Engineer 1,36,000/-4 Accurate Power Tech

India Pvt. Ltd.1,14,000/-

M/s. Adesh Electricals & Contractor has quoted the lowest rate @ Rs. 98,500/- per year for annual maintenance of DG Set with AMF panel of 125 KVA capacity installed at Cantonment Board office.Connected papers are placed on the table.

RESOLUTION NO. 25 : Considered. Resolved to approve the lowest rate quoted by M/s. Adesh Electricals & Contractor @ Rs. 98,500/- per year for annual maintenance of DG Set with AMF panel of 125 KVA capacity installed at Cantonment Board office. CEO is authorized to issue work order and incur necessary expenditure.

26. ANNUAL MAINTENANCE OF DG SET WITH AMF PANEL OF 100 KVA CAPACITY INSTALLED AT PD DE OFFICE & IDES GUEST HOUSE.


Sr. No.

Name of the firm Amount quoted (In Rs. per year

per DG Set)

1 Adesh Electricals & Contractor

85,000/-

2 Moreshwar Electric Corporation

99,000/-

3 JVS Electric Engineer 1,10,000/-4 Accurate Power Tech

India Pvt. Ltd.90,000/-

M/s. Adesh Electricals & Contractor has quoted the lowest rate @ Rs. 85,000/- per year per DG Set for annual maintenance of DG Set with AMF panel of 100 KVA capacity installed at PD DE Office & IDES Guest House.

27

Connected papers are placed on the table. RESOLUTION NO. 26 : Considered. Resolved to approve the lowest rate quoted by M/s. Adesh Electricals & Contractor @ 85,000/- per year per DG Set for annual maintenance of DG Set with AMF panel of 100 KVA capacity installed at PD DE Office & IDES Guest House. CEO is authorized to issue work order and incur necessary expenditure through IDES Fund Account.

27. ANNUAL MAINTENANCE OF EPBAX INSTALLED IN THE CANTONMENT BOARD OFFICE & SVP CANTONMENT GENERAL HOSPITAL


Sr. No.

Name of the firm Amount quoted (In Rs. per

year)

1 Associated Engineers 1,17,300/-2 En-Kay Services 1,25,000/-3 Metroline Associates 1,40,000/-

M/s. Associated Engineers has quoted the lowest rate @ Rs. 1,17,300/- per year for annual maintenance of 3 Nos. of EPABX machines and 125 intercom connections including cabling network and telephone instruments installed at Cantonment Board office and SVP Cantonment General Hospital.Connected papers are placed on the table. RESOLUTION NO. 27 : Considered. Resolved to approve the lowest rate quoted by M/s. Associated Engineers @ Rs. 1,17,300/- per year for annual maintenance of 3 Nos. of EPABX machines and 125 intercom connections including cabling network and telephone instruments installed at Cantonment Board office and SVP Cantonment General Hospital. CEO is authorized to issue work order and incur necessary expenditure.

28. PERMISSION FOR ROAD CUTTING FOR LAYING OF UNDERGROUND CABLES IN CANTONMENT AREA

To consider letter bearing No. SE/PZ/Infra plan/T/673 dated 30.05.2017 from MSEDCL requesting to grant road cutting permission from Dhobi Ghat upto Cantonment limit near

28

Cantonment Fire Brigade office and proposed Cantonment Store Building. The total excavation will be 500 rmt (500 sft) to be carried out on side berms. The applicable road cutting charges considering 1.0 mtr. trench size and Rs. 900/- per sq. mtr. will be Rs. 4,50,000/-. The MSEDCL is ready to pay the said charges and it will also help for removal of MSEDCL poles and overhead lines, which are obstructing the construction of the Cantonment Store Building at Dhobi Ghat, behind Fire Brigade office.


RESOLUTION NO. 28 : Considered. Resolved to grant permission for road cutting from junction of Dhobi Ghat upto Cantonment limit near Cantonment Fire Brigade office and proposed Cantonment Store Building subject to payment of road cutting charges @ Rs. 900/- sq. mtr. i.e. Rs. 4,50,000/- considering road excavation of 500 rmt.

29. INSTALLATION OF TRAFFIC SIGNAL AT JUNCTION OF PRINCE OF WALES DRIVE ROAD AND VICTORIA ROAD (LAL BAHADUR SHASTRI MARG) : PUNE CANTT.

To consider letter bearing No. PI/Traffic/Planning/4051/2017 dated 25th May, 2017 received from Dy. Commissioner of Police (Traffic Branch). Pune City requesting to install a traffic signal at the junction of Prince of Wales Drive Road & Victoria Road (Lal Bahadur Shastri Marg) near Empress Garden as there is narrow road towards Sopan Baug and heavy traffic, which causes obstruction to traffic flow on main road i.e. Prince of Wales Drive Road and in order to avoid traffic congestion in the area.


Note : The tender for repairs and renovation of traffic signal within Cantonment limits has been approved by the Board vide CBR No. 7 dated 02.12.2016 and the work order has been issued to the lowest firm i.e. Nucleonics Traffic Equipments Pvt. Ltd. amounting to Rs. 19,97,335/- for maintenance of existing 22 traffic signals, which is valid upto 28th February, 2018. The estimated cost for installation of traffic signal the aforesaid location is Rs. 4,08,000/-.

RESOLUTION NO. 29 : Considered. Resolved to pend the matter till joint meeting with traffic department on various traffic issues.

29

30. EXTENSION IN TIME LIMIT FOR THE CONTRACT OF DIGITIZATION OF FILES / DOCUMENTS OF THE BOARD

To consider letter dated 13.06.2017 received from M/s. G A Contents Solutions, contractor for the subject work requesting for extension in time limit upto 30.06.2017 to complete the said work. Office report is placed on the table.

Note : The contractor was directed under work order dated 31.07.2015 to complete the work within a period of six months. He has given reasons for delay the files / documents being very old and fragile requiring time to handle and process and some file not readily available being in circulation in the office. RESOLUTION NO. 30 : Considered. The Board ratified the action initiated for extension in time limit upto 30.06.2017 for the contract of digitization of files / documents of the Board.

31. TEMPORARY ENGAGEMENT ON CONTRACT BASIS FOR DIGITIZATION WORK OF THE OFFICE OF DTE, SC, PUNE, REFRAMING OF BUILDING BYELAWS & SOLID WASTE MANAGEMENT

To consider application dated 17th June, 2017 from Shri. M Y Shaikh, CEE (Retd.) requesting for re-employment on contractual basis for a period of one year w.e.f. 01.07.2017 on an enhanced remuneration of Rs. 45,000/- per month for digitization work of the office of the Directorate, SC, Pune, reframing of Building Byelaws & Solid Waste Management & other works assigned by the CEO. At present the individual is being paid Rs. 35,000/- per month.


RESOLUTION NO. 31 : Considered. Matter discussed. Resolved to engage Shri. M Y Shaikh, CEE (Retd.) for a period of one year w.e.f. 01.07.2017 at an enhancement of 10% of the existing remuneration being paid to the individual.

32. TENDER FOR THE WORK OF PROVISION OF PROCESSING PLANT / FACILITY FOR MIXED SOLID WASTE MANAGEMENT BY M/S. GP ENERGY SYSTEMS PVT. LTD. : PUNE CANTT.

Reference letters bearing No. SWM/2016-17 dated 7th June, 2017 & 27th June, 2017 received from M/s. GP Energy Systems Pvt. Ltd.

To consider letter dated 07.06.2017 received from M/s. GP Energy Systems Pvt. Ltd. informing the Board their inability to undertake the project on the grounds that their complete project finance was based on investors who were keen in financing the project and now

30

they have withdrawn their interest due to delay. The firm have also stated that some other firms have shown interest in their project in case the Board can ensure a minimum of 200 tpd of MSW to be supplied by the Board for the processing plant. Subsequently the firm under their letter dated 27.06.2017 have regretted the contents of their earlier letter dated 07.06.2017 and stated that the possibility of procurement of additional MSW from KCB / other Defence Organizations or even from the adjacent PMC Depot be explored and that the firm is seeking financial assistance at soft rates of interest for which, the concession agreement needs to be signed. Further they have requested for organizing a meeting for resolving the issue.The firm however has been informed to their letter dated 07.06.2017 that the reasons mentioned in their said letter are not acceptable as they had been already informed under this office letter dated 16.03.2017 that their tender has been accepted and the date of communication of acceptance of the tender has taken only a period of about 3½ months which in any case is required for a tender of such category. The firm has also been informed that they were fully aware at the initial stage of tendering that the quantum of MSW required to be processed is only in the region of 60 – 100 tons and that the proposal which has now been sanctioned by the Higher Authorities was initiated keeping into view the assurances given by the firm on the technology as well as on the commitments to undertake the project. Detailed office report and connected papers are placed on the table.

Note : The sanction for the project has been accorded under HQSC letter No. 8119/MSWM/Pune/C/DE dated 8.05.2017. The firm was informed under office letter dated 23.05.2017 about the acceptance of the tender and to submit the stamp paper for executing the concession agreement. The firm has not given any confirmation whether their collaborating firm is still willing to provide the technology. RESOLUTION NO. 32 : Considered. CEO explained that rigorous efforts were taken during last one year by the Board to find out a suitable & sustainable technology for processing the Solid Waste of Cantonment area. Only after adapting due process and inviting e-tenders several times, the tender submitted by GP Energy Systems Pvt. Ltd. for the work of provision of processing plant / facility for Mixed Solid Waste management had been approved by the Board. Accordingly, the GOC-in-C, SC has accorded his sanction for installing the plant by M/s. GP Energy Systems Pvt. Ltd. @ Rs 380/- per ton as Tipping charges. Now the firm has submitted their inability to undertake the project due to lesser availability of Mixed Solid Waste. CEO further explained that as resolved by the Board, he visited the Head Office of M/s. International Coil Ltd. at Gurgaon,

31

Delhi, which converts the MSW into pellets as well as generates electricity. He also collected the pellets from the said site, which was shown to the Board. Matter discussed. After detailed discussions and deliberations, Board resolved to drop the proposal / tender submitted by M/s. GP Energy Systems Pvt. Ltd. Further resolved that fresh tender be invited on the basis of the technology pertaining to produce pellet from the MSW.

33. E-TENDER IN RESPECT OF ENGAGEMENT OF 51 SECURITY PERSONNEL (WITHOUT ARMS) FROM NON DGR SPONSORED AGENCIES

Reference CBR No. 2 dated 29.03.2017.

To consider and approve the financial bid for engagement of 51 security personnel (without arms) from non DGR sponsored agencies.

E-tender for the subject tender was published on 17.05.2017. The technical bids were opened on 31.05.2017. Thereafter the financial bid of the technically qualified tenderer was opened on 13.06.2017. The comparative statement showing the rates quoted by the tenderer are as under :-

Sr.No.

Name Of the Firm Amount Quoted(in Rs. per

month) 1. Vikramaditya Security Services 12,14,345.702. Flash Security & Intelligence Service 14,90,201.843. Maharashtra Services Bureau 14,52,736.824. Commando Security Force Pvt. Ltd 14,31,401.385. M/S. Orion Security Solutions Pvt. Ltd. 14,94,266.886. Group 5 Security Services 12,15,246.067. Great Wall Corporate 15,09,528.67


Note : The financial bids were forwarded to the Chartered Accountant for evaluation. After scrutiny of financial bids Shri. Vinod S. Toshniwal, Chartered Accountant has opined vide his report dt. 17.06.2017 as under –

32

i. Orion Security Force Pvt. Ltd. - Rate of Provident fund are less than the rates prescribed under the Employees Provident Fund & Miscellaneous Provision Act, 1952, hence the rates quoted cannot be accepted.

ii. Group 5-Security Services - Wages quoted are less than the Minimum Wages Act, 1948, hence the rates quoted cannot be accepted.

Remaining five tenderers viz. Vikramaditya Security Services, Flash Security & Intelligence service, Maharashtra Services Bureau, Commando Security Force Pvt. Ltd. & Great Wall Corporate fulfills the provisions of relevant statutes. In view of the same, the rates quoted by Vikramaditya Security services may be considered as L-1(Lowest -1). RESOLUTION NO. 33 : Considered. Resolved to approve lowest rate quoted by Vikramaditya Security Services @ Rs. 12,14,345.70 for engagement of 51 Security Personnel (without arms) from non DGR sponsored agencies. CEO to issue work order and incur necessary expenditures. CHS to initiate action.

34. REVISION OF DGR WAGE W.E.F. 19th JANUARY, 2017 FOR THE WORK OF PROVIDING SECURITY SERVICES THROUGH DGR SPONSORED AGENCY.

Reference CBR No. 75 dated 29.04.2016 & CBR No.49 dtd.29.05.2017

To consider mail dated 30.05.2017 received from M/s Rajeev Kumar Singh Security Agency regarding Revision of DGR Wage w.e.f. 19th

Jan, 2017 for the subject work.


Note : Tender for the subject work has been awarded to M/s. Rajeev Kumar Singh Security Services for providing 48 Security Personnel at Office building, S.V.P.C.G.H, C.S.Veg & Beef market & all Schools of Pune Cantonment Board. Later on security guards were increased to the extent of 54 as six security guards have been deployed at 4 A Queens garden for Rs. 10,29,240/- per month amounting to Rs.1,23,50,880/- per annum vide CBR No. 75 dtd. 29.04.2016. The said firm has executed an agreement on 21st July, 2016 with the Board for the period of one year i.e. 01.08.2016 to 31.07.2017 for providing (DGR sponsored) security personnel. The number of Security personnel has been increased from 48 to 54 vide work order dtd.17th Nov, 2016. Proprietor Ms. Rajeev Kumar Singh

33

Security Services has requested to revise pay structure of security guard (DGR sponsored) provided by him vide letter dtd. 30 th March, 2017 as the area Pune has been upgraded from “B” area to “A” area. Presently the Board is paying Rs. 10,24,274.70 pm (excluding Service Tax). As per the revised new pay scale the wage structure is Rs. 19,72,935.71 (Excluding Service Tax) which has increased by Rs. 9,48,661.00 pm till the month of March, 2017. There is increase in VDA (Variable Dearness Allowance) w.e.f. 01.04.2017 the new pay structure w.e.f. April, 2017 is Rs. 20,19,903.48 (excluding service tax) by Rs. 9,48,661 to 9,95,655.78 the Board will have to make payment of Rs. 20,19,930.48 per month w.e.f. April, 2017. He has also requested that the payment of arrears for the period from 19th Jan, 2017 to May, 2017 may be made to enable him to pay the same to the security guard. The said agency has made the payment for the month of April & May, 2017 as per new pay structure. The details of arrears of bill for the following months is as under -

Month Security Guard

Rates/ month (per

guard)

Revised rate per guard

effective from 19th

Jan, 2017

Rates per

security guard

effective from

1st April, 2017

increase in VDA.

Diffe-rence

Total Amount

19th Jan, 2017 to 31st Jan 2017

54 (for 702 duties only)

18968.05

36535.85 17,567.8 3,97,825.66

February, 2017

54 18,968.05

36,535.85 17,567.8 9,48,661.20

March, 2017

54 18,968.05

36,535.85 17,567.8 9,48,661.20

April, 2017

54 18,968.05

36,535.85 to 37,406.12

870.27 18,438.07 9,95,655.78

May, 2017

54 18,968.05

37,406.12 18,438.07 9,95,655.78

Total 42,86,459.62

The payment of arrears is Rs. 42,86,459.62 w.e.f. 19th Jan, 2017 to 31st May, 2017.

A legal opinion in the said subject was taken wherein the Legal Advisor opined that vide CBR No.75 dated 29.04.2016 Board has already approved in the past, the rates as per the revised rates

34

applicable w.e.f. 01.04.2016 which are being paid presently. Further he has pointed out clause No. 28 of the Contract Agreement between M/s. Rajeev Kumar Singh Security Services & Pune Cantonment Board wherein it is specifically mentioned that the rates mentioned are variable and will vary as per the DGR wages notification as applicable to the DGR sponsored security agencies. On 06.05.2017 Shri. Vinod.S.Toshniwal, Chartered Accountant discussed matter with CBLA who is having same opinion referred by Legal Advisor as above. Accordingly Shri Vinod S. Toshniwal has submitted his report.

RESOLUTION NO. 34 : Considered. CEO stated that M/s. Rajeev Kumar Security agency had informed this office regarding revision of pay structure of security guard (DGR sponsored) vide letter dated 30th March, 2017. Hence the revised pay be made w.e.f. 1st April, 2017. Board noted the same. Resolved that the revised pay be made for the month of April & May, 2017 subject to submission of payment vouchers for the month of April & May, 2017 paid to the Security Guards. Further the Board noted that already the Board is making the payment as per the revised structure from June, 2017.

35. DECLARATION OF PUNE CANTONMENT AS OPEN DEFECATION FREE AREA.

Reference Dte. Letter bearing No. 19648/C/V/DE dated 21.11.2016.

To consider & declare Ward No. VII of Pune Cantonment as ODF (OPEN DEFECATION FREE) area as the Elected member has submitted the Certificate declaring that Open defecation is not taking place in this ward.


Note: The Board has been informed under DGDE Letter bearing No. 76/68/Swachh Bharat/C/DE/16 dated 18.11.2016 alongwith Ministry of Drinking Water and sanitation letter No. S-11011/3/2015 SBM dated 03.09.2015 that initiatives should be taken to declare the Cantonments as Open Defecation Free area.

The Board vide CBR No. 9 dated 25.01.2017 resolved that Ward Nos. I, II, III, IV, V, VI & VIII be declared as Open Defecation Free Area on the basis of certificates / views submitted by the concerned Elected Members. Ward No. VII was not declared as Open Defecation Free since as per view of the Elected Member, there are no adequate toilets in area like Chimta Vasti.

Now adequate toilets have been provided in Chimta vasti of Ward No. VII. Accordingly a Certificates/ views have Elected Member of ward No. VII.

35

RESOLUTION NO. 35 : Considered. CEO explained that the Board vide CBR No. 9 dated 25.01.2017 has declared Ward Nos. I, II, III, IV, V, VI & VIII as Open Defecation Free Area. Further CEO brought to the notice of the Board that the work of providing adequate toilets in Chimta Vasti of Ward No. VII has already been undertaken by the Board. Hence a certificate declaring Ward No. VII as Open Defecation Free has been submitted by the concerned Ward Member. After detailed discussions and deliberations Board resolved that Ward No. VII be declared as Open Defecation Free Area. Further resolved that the Higher Authorities be informed accordingly.

36. FINANCIAL IMPLICATION IN RESPECT OF DOOR TO DOOR COLLECTION OF WASTE IN WARD NO. III & VI BY JANWANI.

Reference CBR No. 52 Dated 29.03.2017.

To consider letter dated 24.05.2017 received from Dy. Director, Janwani requesting to release the user fee for the month of May, 2017 for door step waste collection from Ward No. III & VI @ Rs. 30/- per household per month. Further it has been stated that there are total 2625 households in both the wards. Hence the total user fee amounts to Rs. 78,750/-.


Note: The Board vide above refer resolution has awarded the work of door to door collection of waste in ward No. III & VI to Janwani. Accordingly the work was started on 03.04.2017 in ward No. III & VI by providing them 10 waste pickers, for which the payment was made by the Board as per minimum wages w.e.f. 03.04.2017 to 02.05.2017. However Janwani has not submitted any proposal of financial implication. On 24.05.2017 Smt. Saroj Badgujar, Dy. Director Janwani has submitted an application to this office requesting to release user fee (cross subsidy).

RESOLUTION NO. 36 : Considered. CHS brought to the notice of the Board that the Janwami is collecting door to door waste from Ward No. III & VI from April, 2017. Now Janwani has submitted a bill claiming user fee amounting to Rs. 30/- per household, which is at par with the rates being reimburse to Swachh. Matter discussed. The Ward Members of the concerned ward also appreciated the work of Janwani. After detailed discussion, resolved to approve the user fee amounting to Rs. 30/- per household to be paid by Cantonment Board and Rs. 30/- from the respective household in respect of Ward No. III & VI , which is around 2625 households subject to submission of a detailed documents clarifying the number of households, where their services is being rendered. Further President discussed regarding the extension of services of Janwani &

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Swachh even in Military areas viz. Manoj Pandey Enclave on Dr. Coyaji Road & Kohima Lines on Gurudwara Road, which is also a part of Pune Cantonment, for which their residents residing in the said area are ready to pay Rs. 60/- per house hold for door to door collection of waste. Further he requested that if any administrative charges has to be paid to these organizations, the same may be paid through Cantonment Board. Board noted and approved considering the overall cleanliness of the Cantonment.

37. WORK OF DESILTING CLEANING AND CARRYING AWAY THE REFUSE OF BHAIROBA NALLAH IN PUNE CANTONMENT AREA.

To consider the quotation received for the work of desilting, cleaning & carrying away the refuse of Bhairoba nallah in Pune Cantonment area. Two sealed quotations were received & same were opened on 14th June 2017 in the presence of Dr. Kiran Mantri, Elected Member, Health Inspectors, Health Supdt & Chief Health Supdt. The rates quoted by the firms are as under :-

Sr.No.

Name of Agencies/ Firm/ Contractor

Rates quoted per hour

1 A.V. Ganpati, Construction Civil & Govt. contractor, Panav nagar, Pune.

Rs.2,200/- per hour Transportation of Porclaine machine from contractor’s office to Golibar maidan –Rs. 18,000/- Transportation of Pokland M/c from Golibar maidan contractor office to Rs. 18,000/-

2 Vithoba Enterprises, Civil work, labour work contractor & material supplier, Ghorpadi bazaar, Pune-1

Rs. 2,507/- per hour.


Note : E-tender for the said work was floated by giving paper advertisement in local news paper viz. Indian Express, Loksatta & Sakal Today dated 27.03.2017, 03.05.2017 & 21.05.2017. There was no positive response for the said work. Sealed quotations were invited by giving paper advertisement in local news paper viz. Indian Express & Sakal today dated 09.06.2017 from the reputed agencies/firms/contractors. However obstruction flow of Bhairoba Nallah have been attended departmentally by deploying J.C.B machine.

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RESOLUTION NO. 37 : Considered. CEO stated that the Engineering Department is also deploying porclaine machine for various works at lower rates than the lowest rate quoted by A V Ganpati. There is a possibility of audit objection being raised due to variation in the rates for the same work in the current financial year. Hence it is suggested that the porclaine machine may be hired from the local supplier. CHS informed the Board that only certain locations at the stretch of Bhairobha Nallah has to be cleaned, hence the local supplier can be approached. Matter discussed. Resolved to reject the quotation received for the subject work and the work be carried out through local supplier of porclaine machines. CHS to initiate action. CEO is authorized to incur the expenditure towards the same.

38. E-TENDER FOR HORTICULTURAL WORKS/AVENUE PLANTATION ALONG MANURE YARD SITE

To consider the e-tenders received for horticultural Works/Avenue plantation along Manure yard site.The e-tenders were invited through public notice in news papers i.e. Loksatta and Nav Bharat paper dated 31.05.2017. The period for e-tendering was from 31stMay, 2017 to 14thJune, 2017 and the technical bid were opened on 15th of June, 2017. The Financial bids of technically qualified tenderer were opened on 28thof June, 2017.Only two tenderers submitted their bids during the second call. The details of the financial bids received are as under :-

Sr. No

Bidder Name Amount Bid Rank

1 M/s. Sairaj Green, Pune. 12,29,000.00

L1

2 M/s. Shree Bapdev Maharaj Swayamrojgar Seva Shahkari Sanstha Maryadit, Pune.

19,99,250.00

L2

M/s. Sairaj Green has quoted the lowest rates for horticultural Works/Avenue plantation along Manure yard site amounting to Rs. 12,29,000/-. The rates are reasonable as per current markets trends and rates.

No previous year rates are available for same work.

Connected papers are placed on table.

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Note :This tender is being called for second time. The subject work includes tree plantation in Manure yard site approx. 750 trees & repairing of chain link fence along with one year maintenance of the site. RESOLUTION NO. 38 : Considered. The Board noted that the tender is being invited for the second time. Resolved to approve the lowest rate quoted by M/s. Sairaj Green @ rs. 12,29,000/- for horticultural Works/Avenue plantation along Manure yard site. CEO is authorized to issue work order and make necessary payment. Garden Oversear to initiate action.

39. PRUNING OF TREE BRANCHES .

To consider the following applications received for granting permission for either pruning/chopping of tree branches. The details of the applications received are as under:-

Sr. No.

Name of applicant & site

address.

Kind of tree

Situation Opinion/ Recommend

ation

1 Mrs. Fatima D’souza, Bldg. No. 4, M. G. road, Pune camp, Pune – 01

Peltroform tree -1 &

Ficus tree -1

There is Peltroform tree is situated along M.G road in front of H.No. 4,M.G road, the tree branches of this trees have grown up & approaching towards the window area. There is another tree namely ficus tree which is situated within the premises of H. No. 2434, East street. The branches of this trees are also approaching toward the window area from rare end.

Pruning of small branches of both the trees which are overgrown may be permitted

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2 M/s. Shan Hira, 13, M.G. road, Pune camp, Pune- 01

Peepal tree

There is one Peepal tree situated near the premises of 13, M.G. road, The branches are overgrown & leaning toward the building area.

Pruning of small branches of this tree which are overgrown may be permitted.

3 Mr. Zafer S. Omer, Touchwood legacy plaza, 313, M.G. road, Pune camp, Pune- 01

Cassia tree

There is one cassia trees situated along the M.G.road, near 313, M.G road. The branches of this tree is not covering the shop area.

Pruning of branches of this tree are not necessary as tree is not covering shop area.

4 Mr. Rajesh R. Bhatia, 346, Centre street, Pune camp, Pune- 01

Banyan tree

There is one Banyan tree situated near the premises of 346, Centre street, The branches of this tree are overgrown & touching terrace area of the said premises.

Pruning of small branches of this tree which are overgrown may be permitted.

5 Principal, St. Vincent’s high school, 2005-06, St. Vincent street, Pune camp

Ashoka tree, Neem tree & Jamun tree

These trees are situated within the premises of St. Vincent High school. The branches of these trees are overgrown & touching building area of adjacent society i.e. Miami apartment.

Pruning of small branches of these trees which are overgrown may be permitted.

6 Mr. Sandeep R. Adsule, The Abert Edward Institute & Cowsjee Dinshaw Hall & Library,

Ashoka tree, Rain tree, Neem

There are seven various kind of trees in which the branches are overgrown on

Pruning of branches which are touching the building &

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2430, General Thimayya road, Pune camp, Pune- 01

tree (2), Jangali tree, Mango tree &Jamun tree.

roof structure as well as touching the building structure.

roof structure may be permitted.

7 Mr. Manish B. Oza, 604, Sachapir street, Pune camp, Pune- 01

Neem tree

The tree is situated within the premises of 604, Sachapir street and the branches of this tree are overgrown & tilting towards road side.

Pruning of branches of this tree is not necessary.

8 Mr. Sachin R. Pardeshi, House No. 443, Centre street, Pune camp, Pune- 01

Peepal tree

The tree is situated within the premises of 443, Centre street and the branches of this tree is overgrown & touching roof structure of this premises.

Pruning of one major branch of this tree which is overgrown may be permitted along with small out growth.

9 Dr. Fr. Kenneth Misquitta, S.J. Rector, St. Vincent’s High school, 2004, St. Vincent street, Pune-01.

Ber tree & cassia tree

There are two trees namely Ber tree & Cassia tree situated within the premises of 2008, St. Vincent street, The branches of this tree is overgrown & touching roof structure of this premises. Two branches of cassia tree are dried up & is likely to fall at any time

Pruning of over grown & dried up branches may be permitted.

10 CEO, P.N.Patil, Pune Umber This tree is Pruning of

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Cantonment Sahakari Bank Ltd, 150, M.G.road, Pune camp, Pune – 01

situated near 150, M.G road and is covering two name boards of Pune Cantonment Sahakari Bank Ltd. It is noticed that only the names of one board is covered by the branches, hence one name board is not visible.

branches may not be permitted.

11 P.M.Kanojia, Room No. 10, Cantonment quarter, Hidayatulla road

Jamun tree

The tree is situated along hidayatulla road and the applicant has requested to cut half of the tree since there is fear of falling of branches. However the tree is sufficiently away from the room as well as branches are not hinging on the roof

Pruning of branches are not recommended


RESOLUTION NO. 39 : Considered. Resolved to refer the matter to the Environmental Protection Committee. Thereafter the matter be referred to the Board.

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40. REMOVAL OF OUTGROWTH OF TREE IN WALL CRACKS – HOUSE NO. 104 MG ROAD

To consider the application dated 23.6.2017 received from Mrs. Minakshi Bichakunde, H.No. 104, M.G.road, requesting to grant permission for removal of outgrowth of Peeparan tree grown up in wall cracks.Connected papers are placed on table.

Note : One Peeparan tree has grown up on the terrace area & along the wall cracks. Due to growth of this tree wall structure is getting damaged This tree is not planted by anybody & is not on the ground.RESOLUTION NO. 40 : Considered. Resolved to refer the matter to the Environmental Protection Committee. Thereafter the matter be referred to the Board.

41. REMOVAL OF TREES : 827 DASTUR MEHER ROAD : PUNE CANTT.

To consider the application dated 16.06.2017, received from Mr. Sam Irani, 827, Dastur Meher road regarding removal of trees from site. Connected papers are placed on table.

Note : There are two trees viz. Umber ( 1 No) &Peepal tree (1 No) situated within the premises of 827, D.M.road. Out of this two trees Umber tree had been uprooted & rested on near byhouse structure. This tree was already in leaned position & some branches were touching to the roof structure. But, recently renovation works of the said house is going on & building material like stone, debris had been deposited at the base of the tree. Hence it is difficult to decide whether said tree is uprooted or otherwise. The party is constantly pressuring for removal of said tree. Secondly there is another peepal tree situated adjacent this house structure but in balance condition is also requested for removal from site. As per CRS:- Property tax not paid for till date.

As per CEE:- The property is involved with unauthorized construction for which notices u/s 248 of C.A. 2006 have been issued & appeals filed by the parties are pending with Principal Director, Defence Estates for hearing & disposal.As per GLR:- old grant

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42. REMOVAL OF GULMOHAR TREE (STANDING) & SUBABUL TREE (FALLEN): 826 DASTUR MEHER ROAD

To consider the application dated 19.06.2017& 28.06.2017 , received from M/s. J. J. Agiary, 826, Dastur Meher road regarding removal of Gulmohar tree ( standing/green tree) & Subabul tree (fallen tree) . Connected papers are placed on table.

Note : The application for removal of one Gulmohar tree situated within premises of 826, Dasturmeher road. This tree is partially became hollow & hence applicant wish to remove entire Gulmohar tree from the site. The subabul tree was fallen due to heavy rain on 25.06.2017, hence applicant wish to remove entire subabul tree from the site. The gulmohar tree dosen’t seems to be so dangerous & hence no need for removal of entire tree. But subabul tree may be permitted for removal from site. As per CRS:- Property tax paid upto 2016-17.

As per CEE:-No unauthorized construction.

As per GLR:- old grant


43. REMOVAL OF TREE FROM THE CANTONMENT QUARTERS ON HIDAYATULLAH ROAD .

To consider the application dated 29.06.2017, received from Shri. Ashpaq Shaikh, Cantonment quarter, Room No.22, 23 & 24, Hidayatulla road regarding removal of Eucalyptus Tree. Connected papers are placed on table.

Note:-There is one Eucalyptus tree situated along hidaytulla road. The applicant has requested to remove the entire eucalyptus tree sicne the same is leaning and there is fear of falling.

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In this connection, it is submitted that the tree is in well balanced condition and it is not advisable to remove entire tree from the subject site. RESOLUTION NO. 43 : Considered. Resolved to refer the matter to the Environmental Protection Committee. Thereafter the matter be referred to the Board.

44. REMOVAL OF PEEPAL TREE THE PREMISES OF MUKTI DHAM.

To consider office report dated 6.06.2017 received from Engg. Section regarding removal of Peepal tree from the premises of Mukti Dham. Connected papers are placed on table.

Note : There is one Peepal tree situated near the cremation structure. It has been requested to remove entire Peepal tree due to major repairs & renovation of cremation ground at Muktidham, Dhobi ghat. It is submitted that the tree is in a balanced condition, hence may not be removed. RESOLUTION NO. 44 : Considered. Resolved to refer the matter to the Environmental Protection Committee. Thereafter the matter be referred to the Board.

45. REMOVAL OF ROOTS OF PEEPAL TREE AT H. NO. 166 MG ROAD

To consider application dated 8.06.2017 received from Shri. A. T Poonawalla, H. No.166, M. G. road requesting to grant permission to remove certain roots of the Peepal tree from the said site.Connected papers are placed on table.

Note : There is one Peepal tree situated within the premises of 166, M.G. road. The tree is situated near the house structure and due to growth of this tree, steps near the entrance have been damaged & hence applicant has requested to remove portion of roots, which are damaging the entrance steps of the said structure.

Removal of portion of stem & root near the entrance steps may de-vitalize entire tree and also there is chance of collapsing due to un-balanced condition at the base of the tree.


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46. UNWILINGNESS TO UNDERTAKE TENDER WORK FOR LANDSCAPING AND TREE PLANTATION WORK BY M/S. GREEN VALLEY NURSERY.

Reference CBR No.48 dated 29.05.2017.

To consider application dated 12.06.2017 received from M/s. Green Valley Nursery informing his unwillingness to undertake the contract for the work of landscaping and tree plantation within the Cantonment limits.


Note : The Tender for the subject work was approved by the Board vide CBR No. 48 dated 29.05.2017. Now the tenderer vide above letter has communicated his unwillingness to perform the job on account of personal financial problems.

RESOLUTION NO. 46 : Considered. Matter discussed. Resolved to consider the application submitted by M/s. Green Valley Nursery regarding unwillingness to under the contract for the subject work. Further resolved that the Earnest Money Deposit, deposited by the concerned firm be forfeited by following due procedure. Garden Overseer to initiate action.

47. PAYMENT TOWARDS ARCHITECTURAL FEE : M/S. ANAND UPALEKAR & ASSOCIATES

Reference CBR No. 48 dated 29.12.2015 & DGDE letter bearing No. 70/VIP/REF-92/Pune/C/DE/15 dated 22.02.2017, 09.05.2015 & 07.07.2017 and Dte. DE SC letter bearing No. 10832/VIP/Ref/Pune/DE dated 10.02.2017, 08.03.2017 & 15.05.2017.To consider the issue of releasing payment to M/s. Anand Upalekar & Associates towards professional fees for architectural services amounting to Rs. 9,77,212/- for construction of sports complex at Golibar Maidan and commercial shopping complex on Fashion Street. Connected papers & office report are placed on the table.

Note : M/s. Anand Upalekar was appointed by the Board in the year 2004 for preparation of detailed drawings, plans and estimates for the construction of sports complex at the site of Golibar Maidan and redevelopment of Fashion Street market through the own resources of the Board. The Architect had submitted the plans in response to this office letter dated 30.12.2004. Both the proposal forwarded by the Board to the Competent Authority for obtaining necessary

47

sanction, which includes the payment for the Architect fees vide this office letter dated 07.12.2008 and 14.02.2009. However, no agreement was entered into with the Architect and no payment was made since sanction was not accorded for the projects. Subsequently in the year 2009, the project was revised as the Board vide CBR No. 6 dated 21.10.2009 resolved to go ahead with the project on BOT basis. The preliminary drawings accordingly were prepared by the office and tenders were invited on BOT basis from firms / organization and they were asked to submit their own detailed design and drawings. For this the Board did not avail the services of the Architect. The Architectural fees as claimed by the Architect M/s. Anand Upalekar & Associates are pending for non-receipt of sanction. It is submitted that the Board vide CBR No. 6 dated 22.12.2014 resolved to appoint M/s. Anand Upalekar & Associates at professional fees @ 3.25% of the total cost of the project for construction of sports complex at Golibar Maidan and the Board vide CBR No. 66 dated 31.12.2008 resolved to appoint M/s. Anand Upalekar & Associates at professional fees @ 2.50% of the total cost of the project for construction of commercial complex at Fashion Street. The estimated cost of aforesaid project is Rs. 4.92 crores & Rs. 9.00 crores approx. at that relevant time respectively. Further the Board considered letter dated 26.10.2015 received from M/s. Anand Upalekar & Associates requesting this office for releasing payment towards professional fees for architectural services amounting to Rs. 14.50 lakhs for construction of sports complex at Golibar Maidan and commercial shopping complex on Fashion Street in their meeting held on 29.12.2015. The Board vide CBR No. 48 dated 29.12.2015 resolved that a detailed discussion be held by the Engineering Department with M/s. Anand Upalekar & Associates and also to go through entire file in order to ascertain the volume of work done by them and whether any professional fees has been proposed by them at that relevant time. Further CEE may also consult GE (N) in the subject matter for necessary advice / clarifications. Further resolved that negotiations on the professional fees quoted by the Associates be done during the discussion by the Engineering Department. Thereafter a detailed report be placed before the Board for further action. Accordingly this office vide letter dated 15.03.2017 requested the office of GE (N) for further necessary advice. Further this office vide letter dated 08.05.2017 forwarded all the correspondences made with M/s. Anand Upalekar & Associates by this office. The advice / clarification from GE(N) is still awaited. However, it is submitted that the Board recently appointed /engaged certain Architects / Consultants for rendering various services viz. construction of footover bridges on Castellino Road,

48

Construction of multilevel parking system on Lloyd road and in front of Mangal Vihar etc. The Board finalized and executed the contract agreement for the same. As per the terms and condition regarding payment of professional fees, the professional fees is re-calculated at Rs. 9,77,212/- to be paid to M/s. Anand Upalekar & Associates. RESOLUTION NO. 47 : Considered. Matter discussed. AEE (Civil) explained that M/s. Anand Upalekar & Associates was engaged by the Board at the relevant time as Consultant for construction of sports complex at Golibar Maidan and commercial shopping complex on Fashion Street at a professional fees of Rs. 14.50 lakhs. The same has not been paid till date. Now the professional fees has been re-calculated on the basis current tenders approved by the Board for engagement of consultant for similar works, which comes to Rs. 9,77,212/-. Further CEO stated that this issue has been raised by PMO office as well the Ministry of Defence / DGDE to sort out the issue at the earliest. On this the President stated that the rates calculated are on the higher side and if any negotiations can be conducted with the officials of M/s. Anand Upalekar & Associates. Matter discussed. After detailed discussion and deliberations, resolved to make payment @ 50 % i.e Rs.7.50 lakh as being paid presently to the consultant upto the stage of submission of design, drawing & estimates. The necessary payment be released to M/s. Anand Upalekar & Associates. CEO is authorized to make the necessary payment.

48. FIXING OF TEMPORARY DEMO TOILET MODEL AT RANI LAXMIBAI GARDEN : PUNE CANTT.

To note the action taken for fixing of a temporary demo toilet model at Rani Laxmibai Garden by M/s. SAMtek Clean & Clear System Pvt. Ltd. for a period of three months, for which NOC has been issued by this office vide letter dated 28.06.2017.


RESOLUTION NO. 48 : Considered and approved.

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49. INSTALLATION OF STATUE OF SHRI CHHATRAPATI SHIVAJI MAHARAJ IN THE PREMISES OF PUNE CANTONMENT BOARD

To consider the request received from Shri. Atul V Gaikwad, Vice Presdient supported by all Elected Members to install a statue of Chhatrapati Shivaji Maharaj in the premises of the Board. Connected papers are placed on the table.

Note : The Hon’ble Supreme Court vide Order dated 18.01.2013, wherein it has been ruled by the Apex Court that “henceforth States shall not grant permission to install any statue or erect any structure on public roads, pavements and sideways and other public utility places,” as ordered by bench of justices R M Lodha and S J Mukhopadhaya. REOLUTION NO. 49 : Considered. CEO referred to the orders of the Hon’ble Supreme Court regarding installation of statue on public places. Shri. Atul V Gaikwad, Vice President stated that the order of the Hon’ble Supreme Court is not applicable to the Cantonment Board premises, where the statue is to be installed. Further he stated that earlier discussions were held during the Board meeting but concrete outcome did not take place. Further Vice President stressed in a high tone that the statue of Chhatrapati Shivaji Maharaj shall be installed in the premises of Pune Cantonment. Further CEO explained in high tone too that the statue will be installed after taking necessary decision by the Board. On this the Vice President raised his voice and stressed again that the statue will be installed. On this the President interrupted against high voice in the meeting and warned that he may also have high voice first. At this juncture, the Vice President expressed his annoyance and protest that he is a public representative and his voice cannot be suppressed and if his voice will be suppressed than I am moving out of the meeting, by stating this he walked out from the meeting hall. But the Board continued the discussion on the agenda point and all the Members of the Board including the President and CEO presented their views and high thought about Chhatrapati Shivaji Maharaj. After detailed discussion, the Board resolved that if the Statue alongwith allied services i.e. civil works, is made available to the Board through sponsorer / MP / MLA Fund, as has been assured since beginning by Shri. Atul V Gaikwad, Vice President and Shri. Dilip M Giramkar, Ex Vice President, the Board will allow to install the statue at the vacant space in north-east corner of the office lawn, so that it can be widely visible from Golibar Maidan Chowk.

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50. REQUEST FOR A TEMPORARY SHED FOR A LIBRARY PURPOSE IN THE NAME ‘DR. BABASAHEB AMBEDKAR LIBRARY’ IN FRONT OF DR. BABASAHEB AMBEDKAR SANSKRUTHIK BHAWAN, JAN MOHAMMED STREET AT GLR SY. NO. 390/2050 : PUNE CANTT.

Reference CBR No. 45 dated 29.12.2015 & CBR No. 18 dated 29.05.2017. To consider letter dated nil received in this office on 27.04.2017 from Shri. Dilip M Giramkar, Elected Member requesting to provide a temporary shed for a Library in the name of ‘Dr. Babasaheb Ambedkar Library’ in front of Dr. Babasaheb Ambedkar Sanskruthik Bhawan, Jan Mohammed Street on the vacant land bearing GLR Sy. No. 390/2050 instead of the vacant land bearing GLR Sy. No. 390/2288, Jafferine Lane since there is a dustbin kept on the said site and therefore the site may not be feasible for this purpose. This library is required for the residents residing in that area and it will be useful for the children for studying purpose and also beneficial for the senior citizens. Connected papers are placed on the table.Note : As per site inspection, there is a piece of vacant land at GLR Sy. No. 390/2050, admeasuring 700 sq.ft. approx. Presently the site is being misused by the general public for keeping handcart etc. The Board vide above referred resolution had resolved to approve in principle to construct a temporary shed on the vacant land bearing GLR Sy. No. 390/2288, Jafferine Lane to be used as a Library for the residents by the Board and which will be under the management of the Board. Further resolved that the certain infrastructure facilities will be provided by the Board in the interest of the general public. The Board vide CBR No. 18 dated 29.05.2017 had resolved to pend the matter for a detailed discussion in the next Board meeting. RESOLUTION NO. 50 : Considered. Board noted the request made by Shri. Dilip M Giramkar, Elected Member to provide a temporary shed for a Library in the name of ‘Dr. Babasaheb Ambedkar Library’ in front of Dr. Babasaheb Ambedkar Sanskruthik Bhawan, Jan Mohammed Street on the vacant land bearing GLR Sy. No. 390/2050 instead of the vacant land bearing GLR Sy. No. 390/2288, Jafferine Lane. Shri. Dilip M Giramkar, Elected Member requested the Board that instead of providing a temporary shed, a permanent structure be constructed for the benefit of the residents. Further he stated that the work of constructing a library will be undertaken through MP / MLA LAD Fund by the Board. The fund will be deposited to the Board. Matter discussed. Resolved to issue NOC for construction of a library in the name of ‘Dr. Babasaheb Ambedkar Library’ in front of Dr. Babasaheb Ambedkar Sanskruthik Bhawan, Jan Mohammed

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Street on the vacant land bearing GLR Sy. No. 390/2050 subject to the condition that after completion of work of said library, the same will be entered in the ‘Immovable Property Register’ being maintained by the Board and it will be run by the Board. The land as well as the assets shall be the property of Pune Cantonment Board / Government of India / Ministry of Defence.

51. EXTENSION IN TIME LIMIT : PERMISSION FOR LAYING 2200 MM CAST IRON WATER PIPE LINE FROM DHOBI GHAT TO CANTONMENT WATER WORKS ON SHOLAPUR ROAD : PUNE CANTT.

Reference CBR No. 66 dated 29.02.2016, Circular Agenda dated 08.07.2016, CBR No. 31 dated 22.10.2016, CBR No. 24 dated 25.01.2017 & CBR No. 19 dated 29.05.2017. To consider the letter bearing No. OW 475 dated 06.07.2017 received from the Executive Engineer, Cantonment Water Works, PMC requesting to grant extension in time limit upto 31st March, 2018, 2017 (i.e. for a period of Nine months) for completion of the subject work. It has been further mentioned that due to technical difficulties viz. shifting of existing service, traffic density and also due to non-closure of full traffic from Golibar Maidan to Mahmadevi Chowk by the Police Authorities, the work could not be completed. Connected papers are placed on the table. Note : This office vide letter dated 19.07.2016 granted permission for laying of 2200 mm cast iron water pipe line from Dhobi Ghat to Cantonment Water Works. The permission is valid upto 15.10.2016. Further the Board vide CBR No. 31 dated 22.10.2016 had resolved to grant extension in time limit for a period of three months i.e. upto 15.01.2017. Accordingly, the decision of the Board was communicated to the PMC Authorities vide this office letter dated 03.11.2016. Further the Board vide CBR No. 24 dated 25.01.2017 resolved to grant extension in time limit for a period of 04 (four months) w.e.f. 16.01.2017 to the PMC Authorities for laying of 2200 mm cast iron water pipe line from Dhobi Ghat to Cantonment Water Works on Sholapur Road. Accordingly, the decision of the Board was communicated to the PMC Authorities vide letter dated 09.02.2017. Further, the Board vide CBR No. 19 dated 29.05.2017 resolved to grant extension to the PMC Authorities for a period upto 30th June, 2017 (i.e. for a period of One month) for completion of the subject work. Accordingly, the decision of the Board was communicated to the PMC Authorities vide letter dated 01.06.2017. The PMC Authorities has now submitted the revised layout for laying of water pipelines from the ground of St. Mary’s Church to the length of 70 mtr. due to the various technical reasons. The PMC Authorities have further stated that the permission has been taken from the Church Authorities for the same. The said land is placed under the management of DEO, Pune Circle, Pune.

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RESOLUTION NO. 51 : Considered. Matter discussed at length. CEO explained to the Board that several works are pending with PMC Authorities, hence a meeting be conducted with the officials of PMC and put forth the various pending work before them and thereafter, their proposal will be considered. All the Elected members supported the views of CEO. They also stressed that a joint meeting should be conducted with the PMC Officials in order to resolve various issues. Matter discussed. Resolved that at joint meeting be held with the PMC officials in the office of the President alongwith Vice President and all Elected Members & technical staff of Engineering Department to resolve the various issues. Thereafter the matter regarding the extension will be placed before the ensuing Board or through Circular Agenda.

52. QUOTATIONS FOR AUCTION OF OLD X-RAY MACHINE

To consider the following quotations received for auction of old X-Ray machine.

Pune Cantonment Board invited sealed offers for auction of old X-Ray Machine (Make Wipro GE) on 25.05.2017. Only one offer was received on 5th June, 2017 from M/s. Deepti Traders. The single quotation was opened since the same was invited thrice. M/s. Deepti Traders have quoted Rs. 40,600/-, which is highest offer received so far.


Note : Pune Cantonment Board invited sealed offers for auction of old X-Ray Machine (Make Wipro GE) on 21.01.2017. Only two quotations were received on the last date 10th Feb. 2017, hence tender were re-invited again on 3rd March 2017. In response to the same, three offers were received on 17th March 2017 and M/s. Deepti Traders had quoted the highest bid of Rs. 35,000/-. The same was placed before the Board and the Board vide CBR No. 40 dated 15.04.2017 resolved to re-invite the quotation as the rate was on the lower side.

RESOLUTION NO. 52 : Considered. Resolved to reject the single quotation submitted by M/s. Deepti Traders @ Rs. 40,600/- in respect of auction of X-Ray Machine at SVP CGH as suggested by RMO (Offg.) to initiate further action.

53. ANNUAL MAINTENANCE CONTRACT OF CR SYSTEM CR 30-X/M AND DI 5302

To consider the proposal submitted by M/s. Agfa Health Care for the CR System, which is an essential equipment used in Radiology Department of SVP CGH for entering an AMC for a period of one

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year w.e.f. 01.04.2017 to 31.03.2018 amounting to Rs. 57,500/-. M/s. Agfa Health Care is the OEM for the said equipment.


RESOLUTION NO. 53 : Considered. Resolved to approve Annual Maintenance Contract by M/s. Agfa Health Care of CR System CR 30-X/M and DI 5302 at Rs. 57,500/- for a period of one year w.e.f. 1.04.2017 to 31.03.2018. RMO (Offg.) to initiate further action.

54. MUTATION OF NAMES OF HOR IN GENERAL LAND REGISTER

To consider mutation in GLR of following properties in the Civil Area notified under Section 47 of Cantonment Act 2006 by way of inheritance/Sale. Individual advertisement inviting objections, if any on the proposed mutation were published. But no objections have been received within the stipulated time.

1. House No. 293 M G Road 2. House No. 98 M G Road 3. House No. 1773 Bhimpura4. House No. 2382 New Modikhana5. House No. 95 Wanowrie Bazar6. House No. 1366 Kamathipura7. House No. 1980 Convent Street8. House No. 175 Sholapur Bazar9. House No. 256 Sholapur Bazar10. House No. 1916 Blundel Road 11. House No. 47 Wanowrie Bazar12. House No. 247 MG Road

The detail statement is enclosed as Annexure ’A’


RESOLUTION NO. 54 : Considered. Resolved to carry out the mutation in the GLR in respect of the properties as shown on the agenda side and as per the details given in Annexure A.

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With the permission of the Chair, the following supplementary agenda was discussed -

55. REQUEST FOR REMOVAL OF OVERHEAD OPTICLE FIBRE CABLES ON MG ROAD & EAST STREET

To consider letter dated 12th June, 2017 received from Smt. Priyanka R Shrigiri, Elected Member requesting to remove unauthorized overhead optical fibre cables laid on street light poles on MG Road and East Street. These cables are obstructing the easy move of pedestrians and also giving shabby look of the area.


RESOLUTION NO. 55 : Considered. Resolved to carry out a detailed survey by the Electrical Department and the report be placed before the ensuing Board for further decision in the matter for removal of dangerous wires hanging here and there.

56. EQUAL PAY FOR EQUAL WORK

To consider letter bearing No. 16864/V/DE dated 28.11.2016 from PD DE, SC regarding Equal Pay for Equal Work as per Supreme Court Judgement in Civil Appeal No. 213/2013 ‘State Bank of Punjab & Ors. Vs. Jagjit Singh & Ors.’


RESOLUTION 56 : Considered. CEO informed the Board that final notification/OM is still awaited. The Board noted the same. Resolved that the matter be referred to the Board after receipt of necessary Notification from the Government.

57. ENGAGEMENT OF HONORARY OPTHALMIC SUPER SPECIALIST SURGEON

To consider application dated 07.07.2017 received from Dr. Vimal K Parmar (MS, DOMS, FGO, FMRF, SRTF) requesting to engage him as Super Specialisht Opthalmologist in SVP CGH as honorary Opathalmic Surgeon.As per RMO’s report dated 13th July, 2017, it is submitted that Dr. Parmar is a Super Specialist Eye Surgeon and practicing in Cantonment area.


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RESOLUTION NO. 57 : Considered. Matter discussed. Resolved to engage Dr. Vimal K Parmar (MS, DOMS, FGO, FMRF, SRTF) in SVP CGH as honorary Opathalmic Surgeon as per the prevailing honorary charges approved by the Board.

58. REQUEST FOR TEMPORARY RE-EMPLOYMENT ON CONTRACTUAL BASIS

To consider application dated 11.07.2017 received from Shri. Subhash B Controllu requesting for re-employment for a period of 11 months w.e.f. 01.08.2017. He has also requested to revise the remuneration to Rs. 35,000/-. At present the individual is being paid a fixed remuneration of Rs. 25,000/- per month. Connected papers are placed on the table.

Note : It is submitted that the applicant is working in this office w.e.f. 01.12.2013 mainly in Land Section (Engg. Department) and Accounts. He is performing his duty satisfactorily.

RESOLUTION NO. 58 : Considered. Matter discussed. Resolved to engage Shri. Subhash B Controllu for a period of 11 months w.e.f. 01.08.2017 at an enhancement of 10% of the existing remuneration being paid to the individual.

59. HANDING OVER CHARGE OF WORKSHOP SUPDT.

To consider the issue of handing over the charge of Workshop Department, as Shri. V S Salaskar, Workshop Supdt. is retiring on superannuation on 31st July, 2017.


RESOLUTION NO. 59 : Considered. Resolved to hand over the charges of Workshop Supdt. to Fire Brigade Supdt. till further orders. Further resolved that the assets / inventory etc will be taken over by the Workshop Inspector.

60. VEHICLE ENTRY TAX IN PUNE CANTONMENT BOARD

To consider letter bearing No. AVG/3/2017/18 dated 15.07.2017 received from Shri. Atul V Gaikwad, Vice President and signed by all the Elected Members of the Board requesting to forward a detailed proposal for continuation of Vehicle Entry tax to the Higher Authorities explaining in depth its implications as well it non- applicability under GST.

Connected letters are placed on the table.

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RESOLUTION NO. 60 : Considered. Matter discussed in detail. Smt. Priyanka R Shrigiri, Elected Members submitted that the Cantonment Board resolution of Secunderabd Cantt. regarding collection of Octroi and Toll Tax. The same is persued by CEO and President Cantonment Board wherein the Secunderabad Cantonment Board has resolved to refer the issue to the Higher Authorities seeking expeditious instructions on the above subject. After detailed discussion, the Board found that if Central Government will not allot revenue sharing from GST to Cantonment Board, Pune in lieu of stopping LBT and VET, then the Board will face financial crisis and in that circumstances, it will be impossible to continue municipal services to the residents of the Cantonment by Pune Cantonment Board smoothly and regularly. After detailed deliberation, Board resolved to refer the matter to the Competent Authority either for revenue sharing or to start the Collection of Vehicle Entry Tax / Vehicle Entry Fee.

61. PROPOSALS UNDER SWACHHTA ACTION PLAN (SAP)

To consider letter from DGDE, New Delhi bearing No.76/68/SAP/C/DE/206/FMS No.58305 dated 14.07.2017 regarding proposals for Swachhta Action Plan (SAP) to be submitted to the DG DE, New Delhi.

The following activities have to be undertaken under SAP :-

Sr. No.

Name of the project/ activities Amount (in Rs.)

1 Purchase of etoilet and she toilet for various places in Cantonment

2,50,00,000

2 Collection of segregated waste from various wards

40,00,000

3 Purchase of Ghanta Gadi for collection and transportation of solid waste from door to door in civil area

50,00,000

4 Purchase of dozer (01 No.) 86,00,000

5 Purchase of Bulk refuse carrier (02 Nos.) 46,00,000

6 Purchase of Skip loader (04 Nos.) 65,00,000

7 Purchase of JCB (01 Nos.) 28,00,000

8 Purchase of compactors (02 Nos.) 72,00,000

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9 Purchase of tipper (03 Nos.) 55,00,000

10 Purchase of jetting machine (01 No.) 21,00,000

11 Purchase of suction machine (01 No.) 21,00,000

12 Supply, installation and commissioning of incinerator at ETP Slaughter House

90,00,000

13 Construction of toilets in Cantonment Area 90,00,000

14 Beautification work in and around Shivaji Market and improvement to gardens / landscapes

1,50,00,000

TOTAL 11,14,00,000

Note : Vide above referred letter the Ministry of Defence has created a separate code Head (2052.00.092.03.96(1) for funds under the Swachata Action Plan and re-appropriated the amount of Rs.50 Cr. from ‘Grant-in-aid-General’ to newly created head code so that the funds can be released to the Cantonment Boards immediately for kick starting the activities detailed in the Swachata Action Plan.

RESOLUTION NO. 61 : Considered. Matter discussed. The Board approved the equipments / works / activities mentioned on the agenda side and resolved to submit self-contained proposal to the Competent Authority for allotment of fund to execute the same.

Sd/- Sd/-MEMBER-SECRETARY PRESIDENT

PUNE CANTONMENT BOARD PUNE CANTONMENT BOARD (DR. D N YADAV) (BRIG. RAJIV SETHI)

Dated : 15.07.2017 Dated : 15.07.2017

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