Viewing Student Record
Transcript of Viewing Student Record
![Page 1: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/1.jpg)
Created: 09/20/2008 Updated 09/28/2009
Moraine Park Technical College
Viewing student record
information
Banner Staff Training Session
![Page 2: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/2.jpg)
MPTC Viewing Student Record Information 2008
Page 2
COMPETENCIES YOU WILL LEARN (form names noted in bold next to task XXXXXXX)
Viewing Student Record Information (Native Banner):
General Student SGASTDN
General Student Summary SGASTDQ
Term Course Summary SHACRSE
Term Sequence Summary SHATERM
Subject Sequence Summary SHASUBJ
Term Course Maintenance SHAINST
Term Summary SHQTERM
Course Maintenance SHATCKN
Degrees and other Formal Awards SHADEGR
Viewing current schedule if grades rolled SFARHST
Viewing Student Record Information (Self Service Banner):
As a Faculty member
As a Student
SGASTDN
![Page 3: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/3.jpg)
MPTC Viewing Student Record Information 2008
Page 3
Look up a student record.
Step Action 1 Access the General Student from (SGASTDN). 2 Enter the ID of the student you want to view. 3 Enter term you are viewing. 4 Check the View Current /Active Curricula check box. 5 Perform a next block function 6 Learner tab will highlight. Latest term for the student will populate. In this
instance, the student is Active in Marketing. Use the scroll bar to view other curricula attached to this student.
7 This displays the previously active curricula with a range of 199730 to 200930.
![Page 4: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/4.jpg)
MPTC Viewing Student Record Information 2008
Page 4
![Page 5: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/5.jpg)
MPTC Viewing Student Record Information 2008
Page 5
Another example: New student added in the 200930 term. Primary program of 10-104-3 Marketing.
Using scroll bar, you find a priority two secondary program of Business Management.
![Page 6: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/6.jpg)
MPTC Viewing Student Record Information 2008
Page 6
Priority 3 certificate program of Office systems technology
Priority 4 porgramfor Nursing Assistant. Note that there is one Primary and one secondary the 3 and 4 priority are not labeled as such.
![Page 7: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/7.jpg)
MPTC Viewing Student Record Information 2008
Page 7
If you click the curricula tab you find 1 of 5 records. Current Active priority 1 of Marketing 10-104-3.
2 of 5 is the current active priority 2 of Business Management 10-102-3.
![Page 8: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/8.jpg)
MPTC Viewing Student Record Information 2008
Page 8
3 of 5 record is 97-106-5 program with priority 3.
4 of 5 is the current active 30-543-1 Nursing Assistant with a priority 4.
![Page 9: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/9.jpg)
MPTC Viewing Student Record Information 2008
Page 9
Last is the previous and now inactive priority 1 business management program. When it was inactivated it was changed to priority 2 in order to add the new priority 1 program of marketing.
![Page 10: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/10.jpg)
MPTC Viewing Student Record Information 2008
Page 10
SGASTDQ Look up a student record.
Step Action 1 Access the General Student Summary from (SGASTDQ). 2 Enter the ID of the student you want to view. 3 Enter term you are viewing. 4 Perform a next block function 5 Student summary data is displayed.
![Page 11: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/11.jpg)
MPTC Viewing Student Record Information 2008
Page 11
SHACRSE Term Course Summary
Step Action 1 Access the Term Course Summary from (SHACRSE). 2 Enter the ID of the student you want to view. 3 Enter term you want to view. If you want to view the entire history, leave null. 4 Perform a next block function 5 Student course summary data is displayed. Latest activity is at the top.
![Page 12: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/12.jpg)
MPTC Viewing Student Record Information 2008
Page 12
6 If you use the select icon this action will take you to the grade record of that
course. Note: make sure the course you want to view is highlighted.
![Page 13: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/13.jpg)
MPTC Viewing Student Record Information 2008
Page 13
SHATERM Term Sequence Course History
Step Action 1 Access the Term Sequence Course History from (SHATERM). 2 Enter the ID of the student you want to view. 3 Enter Course Level Codes by Person 4 Perform a next block function 5 Student term data is displayed. Latest activity is at the top.
![Page 14: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/14.jpg)
MPTC Viewing Student Record Information 2008
Page 14
6 Perform a next block function. Term GPA and Course Detail Information
displays. 7 Use the scroll bar to navigate from term to term to vie enrollment.
![Page 15: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/15.jpg)
MPTC Viewing Student Record Information 2008
Page 15
2nd screen shot of another term of enrollment
![Page 16: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/16.jpg)
MPTC Viewing Student Record Information 2008
Page 16
SHASUBJ Subject Sequence History
Step Action 1 Access the Subject Sequence History from (SHASUBJ).
2 Enter the ID of the student you want to view. 3 Enter Level 4 Perform a next block function 5 Student subject data displayed. Latest activity is at the top.
![Page 17: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/17.jpg)
MPTC Viewing Student Record Information 2008
Page 17
6 Perform a next block function. Use the scroll bar to view each course in history.
![Page 18: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/18.jpg)
MPTC Viewing Student Record Information 2008
Page 18
2nd screen shot of a course.
![Page 19: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/19.jpg)
MPTC Viewing Student Record Information 2008
Page 19
SHAINST Term Course Maintenance Form
Step Action 1 Access the Term Course Maintenance Form (SHAINST).
2 Enter the ID of the student you want to view. 3 Enter term if you know the term you would like to view Note: if you don’t know last term of enrollment utilize the Term Summary
(SHQTERM) feature to find a term with enrollment history for the student.
![Page 20: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/20.jpg)
MPTC Viewing Student Record Information 2008
Page 20
SHQTERM screen show, showing all terms of enrollment for student
![Page 21: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/21.jpg)
MPTC Viewing Student Record Information 2008
Page 21
4 Highlight a term and use file>select feature to view a specific term
![Page 22: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/22.jpg)
MPTC Viewing Student Record Information 2008
Page 22
5 SHAINST screen shot after term is selected. Term Header Information tab is
highlighted.
![Page 23: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/23.jpg)
MPTC Viewing Student Record Information 2008
Page 23
6 Perform a next block function to populate the Term Header Information
![Page 24: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/24.jpg)
MPTC Viewing Student Record Information 2008
Page 24
7 Use the next block feature to highlight Cohort Information which will populate if
one assigned to the student to the term.
![Page 25: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/25.jpg)
MPTC Viewing Student Record Information 2008
Page 25
8 Perform a next block function which will store GPA by Term Calculation. Attempted hours are converted in this example. GPA is not calculated for this particular term.
![Page 26: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/26.jpg)
MPTC Viewing Student Record Information 2008
Page 26
9 SHATCKN shows the grade attached to each course in a term or any grade changes made on a course. This Repeat (RP) grade was brought over in Conversion (CV).
![Page 27: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/27.jpg)
MPTC Viewing Student Record Information 2008
Page 27
10 Perform a next block function to show Instructor, Course attributes and/or Person Course attributes associated with the course completed.
![Page 28: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/28.jpg)
MPTC Viewing Student Record Information 2008
Page 28
11 Perform a next block function to view Component grades. MPTC would not use. If you get to this screen hit return to move it out of your view.
![Page 29: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/29.jpg)
MPTC Viewing Student Record Information 2008
Page 29
12 Term Header Information for 200820 term for same student.
![Page 30: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/30.jpg)
MPTC Viewing Student Record Information 2008
Page 30
13 Stored GPA by Term Calculation for 200820 for same student, where a term GPA is stored. Notice the two levels of courses for this term, Staff and Undergraduate.
![Page 31: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/31.jpg)
MPTC Viewing Student Record Information 2008
Page 31
14 Course maintenance view of 200830, use the scroll bar to view all courses for the term.
![Page 32: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/32.jpg)
MPTC Viewing Student Record Information 2008
Page 32
15 Using scroll bar to view a next course in term 200820.
![Page 33: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/33.jpg)
MPTC Viewing Student Record Information 2008
Page 33
SHADEGR Follow these steps to complete the process. Step Action 1 Access the Degrees and Other Formal Awards Form (SHADEGR). 2 Enter the student’s ID in the ID field. 3 Select the degree sequence number in the Degree Sequence field using the drop
down arrow. 4 Select the View Current/Active Curricula checkbox if you want only current and
active curriculum records to be displayed in the Curriculum and Field of Study blocks.
5 Perform a Next Block function. 6 Outcome Stats describes the status of the current degree/curricula
![Page 34: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/34.jpg)
MPTC Viewing Student Record Information 2008
Page 34
Note: You can select these windows from the Options menu or directly by using the tabs: Curricula, Dual Degree, Honors, Institutional Courses, Transfer Courses, Non-Course Work, Course Attributes 7 Use mouse to tab onto Honors tab where Departmental (not used at MPTC), Institutional Honors and Comments are stored. Honors is denoted on this record and checked to print on the transcript and commencement report.
![Page 35: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/35.jpg)
MPTC Viewing Student Record Information 2008
Page 35
View a student record on Self-service as a Faculty or Advisor Step Action 1 Enter Secure Area 2 Click on Faculty and Advisors link
3 Click on Student Information menu
![Page 36: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/36.jpg)
MPTC Viewing Student Record Information 2008
Page 36
4 Click on Student Information
5 Select term and click submit button
![Page 37: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/37.jpg)
MPTC Viewing Student Record Information 2008
Page 37
6 Enter the Student or Advisee ID number or Last, First Name, click the submit button. You do have a reset button available here.
![Page 38: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/38.jpg)
MPTC Viewing Student Record Information 2008
Page 38
7 Student name will show up on the drop down as a single entry. If there are similar names that exist, select appropriate name. Click the submit button.
![Page 39: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/39.jpg)
MPTC Viewing Student Record Information 2008
Page 39
8 General Student information will display
Rest of screen shot of same student General information
![Page 40: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/40.jpg)
MPTC Viewing Student Record Information 2008
Page 40
Viewing a Student Record through Self-service
Select Student Record
![Page 41: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/41.jpg)
MPTC Viewing Student Record Information 2008
Page 41
Select view current degree information
Select term
![Page 42: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/42.jpg)
MPTC Viewing Student Record Information 2008
Page 42
Results
Scroll down to see this.
![Page 43: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/43.jpg)
MPTC Viewing Student Record Information 2008
Page 43
Additional items you can see as faculty/student Select ID then Academic Transcript
Defaults to these click display transcript
![Page 44: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/44.jpg)
MPTC Viewing Student Record Information 2008
Page 44
Results note areas of the transcript
Summary
![Page 45: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/45.jpg)
MPTC Viewing Student Record Information 2008
Page 45
Under Student record select View Your Academic Transcript
![Page 46: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/46.jpg)
MPTC Viewing Student Record Information 2008
Page 46
![Page 47: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/47.jpg)
MPTC Viewing Student Record Information 2008
Page 47
Other Student Record Menu items
![Page 48: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/48.jpg)
MPTC Viewing Student Record Information 2008
Page 48
Student Information menu items
![Page 49: Viewing Student Record](https://reader034.fdocuments.us/reader034/viewer/2022051319/589eef251a28abae4a8c2047/html5/thumbnails/49.jpg)
MPTC Viewing Student Record Information 2008
Page 49
SFARHST This form allows you to view current registrations without having to go to SFAREGS, as well, can use this form to view if a HOLD on a student account. Please note you can identify if grades have been rolled from here, it is a snapshot of grades when rolled. If any changes occur to the grades after the initial roll to academic history; this form will not reflect this change.