Conference Survey ResultsPrepared byDoug Logan

Conference Review Committee Chair

Response

1,497 ‘invitations’ were sent to District Rotarians inviting them to complete the survey.

Number that viewed the survey 244 (16.3%)Number that started the survey 169 (11.3%)Number that completed the survey 140 (9.4%)

Of those who viewed the survey, 169 (69.3%) started it and 140 (57.4%) completed it.

Club Responses

Club Number of Responses

Truro 12 Kentville 10 Hfx Hrbrside 9 Ch'twn Royalty 9 St. John's NW 9 Amherst 6 Hillsborough 7 St. John's E 6 Hfx NW 5 Eclub 5 New Minas 5

This means that 59% of completed surveys came from only 23% of clubs.

Other clubs responding were:Avalon Northeast 4Bridgewater and District 3Charlottetown 3Cornerbrook 2Dartmouth 4Dartmouth East 2Grand Falls 2Halifax 2Happy Valley Goose Bay 2Middleton 3North Sydney 3Pictou 3

Port Hawkesbury 3Sackville 4St. John’s 3Stephenville 3Stratford 4Summerside 2Sydney 2Sydney-Sunrise 4Wolfville 4Wolfville-Mud Creek 2Yarmouth 3

There was no response from eight clubs (22%). These were:

ClarenvilleGanderHumber

LunenburgMontagueNew Waterford

Waterford ValleyWestville

There was only one response from five clubs. These were:

Labrador City/WabushNew Glasgow

St. John’s After HoursStellarton

Windsor

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How long have you been a Rotarian?

Club positions held.

District Positions Held

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How many District conferences have you attended in the last 5 years?

If you haven’t attended, what are your reasons for not doing so?

In the following table, it can be seen that 30.9% of respondents indicated that registration and travel costs were the reason, while 22.73% indicated time.

However, a different picture emerges when written responses are examined in detail. In this case, 48% indicated that time and/or other commitments were the reason and only 6% mentioned cost.

00.20.40.6

Series1 Series2

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There are also important differences between newer Rotarians (6 years or less) and more experienced Rotarians (6 years or more).

The primary reasons newer Rotarians gave for not attending were: Cost 29% Time 57% Program 0%

Whereas the primary reasons experienced Rotarians gave for not attending were: Cost 49% Time 28% Program 12%

The differences in the priority placed on time and cost by these two groups are important.

Similar differences emerge when Rotarians with no District experience are compared with those who have that experience.

The primary reasons those with no District role didn’t attend were:• Cost 41%• Time 41%

Whereas those with District roles didn’t attend because of:• Cost 73%• Time 7%

If you’ve only attended one conference and not returned, what are your reasons for not doing so?

On the following table, it can be seen that 27.5% of respondents indicated that costs were the reason for not returning while the same number indicated that time was the reason.

As with the previous question, a different picture emerges when written comments are analyzed. As the table below shows, 47% indicated that time was the main reason, but no one mentioned cost.

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Timing/Other Com-mit-

ments

No More Interest/Value

New to Rotary

Hope to Again

Health0

0.1

0.2

0.3

0.4

0.5

Series1Series2 Series3

Once again there are important differences between newer and experienced Rotarians.

The main reasons newer Rotarians gave for not returning were:• Cost 14%• Time 71%

While the main reasons given by experienced Rotarians were:• Cost 45%• Time 36%

And, once again, there are important differences between Rotarians with and without District experience.

Those with no District role didn’t return because of:• Cost 30%• Time 43%

Those with District roles didn’t return because of:• Cost 70%• Time 22%

How would you rate your experience?

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What motivated you to attend?

There were important differences in motivation between newer and more experienced Rotarians.

Newer Rotarians were motivated to attend by opportunities for:• Networking 28%• Fun 24%• Learning 48%

Experienced Rotarians (6+ years) were motivated to attend by opportunities for:• Networking 35%• Fun 28%• Learning 36%

Similarly, there were differences between Rotarians with and without District experience.

Those with no District role were motivated to attend by opportunities:• Networking 33%• Fun 18%• Learning 48%

Those with District roles were motivated to attend by:• Networking 51%• Fun 39%• Learning 10%

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What format is of greatest interest to you?

There are differences in preferred format between those with and without District experience.

Those with no District experience preferred:• The way things are 36%• One day 16%• Two days 41%

Those with District experience preferred:• The way things are 33%• One day 10%• Two days 44%

A more detailed examination shows differences according to the various roles played within the district.

Preference

No Exper'nce-

Exper'nce

DGs&AGs Others Trainers

Status Quo 36% 33% 54% 35% 27%One day 16% 10% 11% 10% 9%Two days 41% 44% 32% 50% 64%

The same information is presented in table format below.

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No Exp

er'nce-

Exper'n

ce

DGs&Ags

Others

Traine

rs0%

10%20%30%40%50%60%70%

Status QuoOne dayTwo days

What is the best time of year to hold the conference?

What would encourage more people to attend?

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The responses above would seem to indicate that reduced costs would have the desired effect. However, an examination of written responses suggests that there are other factors that must be considered.

New M

odels

Demon

strate

Value

Promoti

on

Program Othe

r0

0.050.1

0.150.2

0.250.3

Series1Series2

Why don’t committed Rotarians attend?

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Series1Series2Series3

How could we use technology to improve participation?

Live St

reaming

/Teleco

nferen

ce

YouTube

/Vide

o/Etc.

Socia

l Med

ia

Improv

ed Pr

omoti

on

Digitiz

e Mate

rials

Improv

ed Pr

ogram

ming Other

00.10.20.3

Series1Series2Series3Series4

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The District conference is currently organized by Rotarians from the host club of the District Governor. Is this the best arrangement? What are the alternatives?

00.05

0.10.15

0.20.25

0.30.35

0.40.45

0.5

Series1Series2

What are one or two things that would make the conference better?

Program

/Speak

ers

Network

ing

Afforda

bility

Other

00.10.20.30.40.50.6

Series1Series2

How can the conference be better promoted?

0

0.15

0.3

Series1Series2Series3Series4

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Selected Comments

If you've only attended one conference and not returned, what are your reasons for not doing so? The District Conference is an event to foster those that seek higher office in Rotary and not an

event that celebrates the great work of individual clubs. I would say lack of reason to attend. The event is pushed for Secretaries and Presidents. It is not

pushed as a regular Rotary event. I've always thought of it as circulating around the incoming Secretaries and Presidents and doing what it can as training for them.

Many committed Rotarians never attend conferences. Why do you think this is? One reason I haven't attended more conferences is because I would need to take too much time

away from paid work. If the conference was one full day, others may be encouraged to attend. Simply put - life - we often hold multiple volunteer roles - and in my case a very challenging

career - so with family, work and volunteer commitments it is difficult to take time. Cost is probably the biggest factor. Member profiles are changing from past and many newer

members are younger, with families at home and conference is a big time and money commitment.

The Conference is not promoted at the Club level. I think there needs to be more information provided to Club Members especially by other Members who have been to the Conferences and can share their experiences. i.e. relate who the Speakers were and topics covered; the inspiration they felt hearing and seeing new ideas and learned from the stories. Share their excitement regarding renewing contacts with other Rotarians (met at previous Conferences). There also has to be a GENUINE feeling from the Club's Executive that a Conference is important to their Members in getting more from being a Rotarian.

Absolutely a lack of motivation for one reason or another. The reason to attend has to overpower the reason to stay away and those reasons are as varied as the fish in the sea. So one needs to employ powerful motivators that sweep away the de-motivators and you got yourself a conference.

I think they don't understand/appreciate the benefits to them as individuals, They don't see it impacting their personal rotary life in a meaningful way.

Industry specific conferences focus on one or two themes that people can take back to their jobs and justify their expense. If you focus in-depth on a theme you will get people coming to learn and take back what is learned. Not just a 50 min Powerpoint on something; but a 1/2 or a full day track to focus on Global Grants or Membership for instance. One other thing that may through people off: It is ok and desirable to pat ourselves on our back, but 24/7, constant hard-core thumping goes overboard. The conference I attended, Wolfville 2014, we were pushed, and pushed is the right word, to having 10 (ten!) standing ovations for different people at one dinner.

What do you think would encourage more people to attend? Hold it it in Fall to keep the new excited Sec/Pres and executives motivated. Have one or two

main themes and in-depth learning on such. More opportunities to pick and choose what parts of the conference they want, rather than

paying for a specific day when the program may not be what they want. Centralize conference at major locations Charlottetown, Halifax, St John's on a 3 year rotation.

Not important to have where DG comes from. Not need to be at biggest and most costly hotel in

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area. Look at smaller less expensive ones. DO NOT need District Conference to be an International Conference clone.

Have regional learning opportunities. Many of today's new younger generation Rotarians do not have the interest in committing the time, so we should look at other ways to share information and develop fellowship rather than just the annual conference.

It is not that expensive. If there is demonstrated value, things are not expensive. We have often met in the spring. This is a hard time of year for banking and accounting Rotarians. Also, more Rotarians are still away being Snowbirds.

Club presidents and others talk up the advantages of attending more at the club meetings. Appoint some members to attend and report back on certain aspects.

The District conference is currently organized by Rotarians from the host club of the District Governor. Is this the best arrangement? What are the alternatives?

The present method is great! Locals have to be involved. It is a boost for the local club. District could assist in the early stages

to get the ball rolling. Event planners can be cost effective when working with Rotarians. No - not the best arrangement - it is a drain on that club; it prevents some people from seeking

the role; it does not allow negotiation of the best rates for repeat uses of certain venues. Could have a central committee - but it would probably be hard to get volunteers. Could hire an event planner to create a common "template" for a conference (agenda, meals, facilities etc.) and then just have a program committee to get a few speakers.

A Regional Team approach; the AG would be responsible for overseeing the event with a District Convention Chair and/or DGE rounding out the Convention Team. In my view, the DGE and AG have plenty to do without taking on this huge undertaking. I team of five or six who do this for a term of 3 to 5 years would mean lots of experience and perhaps the ability to negotiate with a chain of suppliers with a multi-year contract.

I think we need to at the least have a district conference committee that is used to organising such events and so it will not be reinventing the wheel each year I think a professional group could help as it is a lot to ask of volunteers The DG and Club can still have influence and I think it is good to move it . the smaller communities seem to engage Rotarian's better. In the towns such as Halifax Charlottetown and St John’s there are other choices for people to visit family etc and not attend all events

I think this is a regular re-inventing the wheel. There is a lot of time taken to rehash and redo. Has there ever been thought to having a District Conference Committee?

This practice works for larger clubs where there is strength in numbers. It enhances fellowship when the team works collaboratively but causes stress when human resources are limited..

How can the District Conference be better promoted? Hold the current club executive accountable to highlight what goes on at conference. I was

unaware of what to expect, and would have appreciated if someone had informed me prior to attending. I will be surely briefing my replacement before they attend in spring 2016

Create an upscale video of the conference and have it available for every club. Not all see themselves a part of a bigger group and that falls to Club leaders, AGs, and District to

paint the bigger picture. Not sure it needs more promotion - it needs to be seen to have better ROI Promotion is not a problem. The issue as I see are people only have so much money and unless

there are a group from your club going .. it can be intimidating for a person to go on their own. It

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is expensive to fly for some, hotels are not cheap plus meal costs. It probably costs $1500 to have the Rotarian and spouse attend. One has to ask, if I want some time away .. will I spend my $1500 on a Rotary conference or toward the cost of a vacation down south. Unless people are engaged, what is the incentive to attend

Direct mail heightens the importance of the enclosed information above that of email and online correspondence. Perhaps it could be used to improve promotion. A District Conference Committee could visit and speak to each club prior to the conference.

What are one or two things that would make the District Conference better? Make it more affordable, cut back on covering so many registrations, accommodations and

travel costs. If the Conference was held during a time when university it out, it would be a more economical venue. There is nothing wrong with student accommodation.

Giving members more options/opportunities to attend some or all of the conference. Encouraging more members from a club to attend. e.g. Discounted fee for 2nd member attending from same club.

$ to support participation. Discounts for newer members? Make it fun to participate. Points to Paul Harris? Be creative!

Better ROI Convenient - time, duration, location If clubs could reference District activities just once a month, there might be a better connection

between clubs and districts. Just edifying one or two things at district level would help. 2. It's really important for assistant governors to keep communications open.

Change up your workshop topics. Ask what people are interested in learning. We all know Membership is a struggle and fundraising ideas can have a display with contact info if you want more information. Focus on the projects that have made a difference, both locally and on an International level.

Use Friday for PETS and SETS. Friday Night for networking and have one gala dinner on Saturday instead of an event on Friday and Saturday night. This could reduce costs and make it easier for those working to attend.

The Gala dinner *must* be revamped. It should not be a giant Thank You fest for the DG. That is unbelievably DULL. I might be prepared to tolerate it (for my DG), but if I'm paying $90 for my spouse to attend, we expect to be entertained.

Fixed locations. Change how DG is elected in District and move to an all member electronic vote. (I realize that this is off the topic but current system if flawed and is the one issue I hear most Rotarians complain about. Break the "Old Guys/Gals Club" format.

District conference could be better if we explained WHY it is important to have and use a professional venue. If we are to attract top speakers and talent to attend, there is a Rotary image to carefully nurture too. My concern is that we are listening to people that want the conference to be done differently, perhaps at local halls etc... and for me, if we are not in a nice hotel, where we have time to relax and circulate to network in the way that is of benefit Rotary will lose high talent speakers and other people that simply do not want the local legion feel. If we wanted that , we would be kinsmen, Kinettes or Lion's members. Rotary is a PROFESSIONAL network and its members have the opportunity to influence in the world. If we become too much like other service clubs, it will simply not have the same appeal so some people and that worries me. I want and like the opportunity to stretch my thinking and grow in Rotary. I also want the opportunity to network with professionals in a professional environment. Please give careful thought to disbanding the current professional format. IT WORKS

Other Comments/Suggestions about the District Conference.

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St. John's Board of Trade does business mixers regularly and those are well-attended. Vocational activity is the foundation of Rotary. Weaving the business component in more tightly may be an avenue to explore. I think we are missing the chance to use Rotary to revitalize Atlantic Canada. Looking for ways to do business together, grow business, attract innovative companies, keep young people and families here, should be on all of our minds. If we don't we will watch our region become a shell of itself.

Pets and Sets should be in the spring and conf in the fall. Most Rotarians I talk to think only new exes go to conf. Have mini conf in each prov.

At welcoming event, first time attenders should be asked to stand and be acknowledged First time attenders could have a special coloured dot so other participants could recognize and engage them in conversation. This concept could be extended to second year attendees.

Need a more contemporary model that is not based on retired or self-employed people/men who can leave their families for several work days. Need clarity around the purpose - is it to learn about Rotary and be inspired by the "bigger picture" (which doesn't actually happen anyway) or is it to give the old guard an opportunity to socialize (which it probably does do)? I don't know what the actual purpose is so it is hard to make other suggestions!

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AppendixComplete Summary of Responses to Questions

If you haven’t been to a conference, what are your reasons for not attending?

Timing/Other CommitmentsWeekends are hardheld at a poor time of year for my availabilityTime of conference - too early in MayOut of the country at the timeWorking away from area during past five years but have attended several DC since 1986.To busy.Family commitments mostlyWork commitments/scheduling conflicts.Conflicts with other major obligations on the dates of the conferenceI had been out of Canada for work reasons for 3 of the last 5 years.Time would also be an issue right now.had fully intended to attend in Halifax but family needs required me in Ottawa. Conflict with other agenda.Time of year - June is a very busy time for all. Timing isn't good after returning from winter vacation in Florida

New To RotaryJust recently joined Rotary.New to the club. Hopefully I will find time to attend in the future.Just recently joined RotaryVery new member. May go in 2016.New Rotarian. New memberJust joinedRotary for me is still new and conference was in Halifax.

CostToo expensive for the average Rotarian who receives no subside from club.Cost of travel.

Percieved ValueConferences overblown with international 'name' presenters and little or nothing for general member. I realize there is pets and sets but what about us in the mass of members. Programs could be improvednot really sure what a district conference is.

OtherI've only been involved with Rotary for a little over a year, so I haven't thought about it too much. but it could be something I'm interested in, in the future.Mobility and health issuesHave been to multiple conferences.

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If you've only attended one conference and not returned, what are your reasons for not doing so?

Timing/Other CommitmentsThe date never seems to coincide with the time that we are at home in the district. We are retired and we travel a lot.Working away during last five years.family commitmentsI had been out of Canada for work reasons for 3 of the last 5 years.Business commitmentsNot in Nova Scotia at the time of the conference, otherwise would have been there.Attended in Kentville and will be attending this year in TruroHad to attend another meeting elsewhere (Annual Provincial Liberal AGM in Membertou conflicted with 2015 Rotary District meeting in Halifax

No More InterestAttended three in past. Not interested now at age 8i years.I would say lack of reason to attend. The event is pushed for Secretaries and Presidents. It is not pushed as a regular Rotary event. I've always thought of it as circulating around the incoming Secretaries and Presidents and doing what it can as training for them.I attended all during the years I was President, Secretary, and on the executive, but since, they seem to be the same except the key note. I did hear Ray Ivany one evening.The District Conference is an event to foster those that seek higher office in Rotary and not an event that celebrates the great work of individual clubs.

New To RotaryNew RotarianNew Rotarian...just under a year.

Hope To AgainAttended the most recent; I will likely attend again in the future.I hope to attend again but it is quite costly and the club usually sends two members. I have had a turn so its someone elses turnHealth issues

How would you suggest we use new technologies to improve participation?

Live Streaming/TeleconferenceLive streaming of plenary sessions and workshops would allow Rotarians to attend the session without being at the conference. live streaming of speakershave it online during the conferenceLive stream to people who cannot make it.simulcast speakershave some events available onlineLive video feeds and streaming. Use tel-link for high profile speakers who may not be in a position to physically attend. AS Polio presentation in St. John's a few years agoI like the idea of wither live streaming or recording speakers for other members to see if they are unable to attend smaller breakouts could have speakers by gotomeeting In my experience if we do that for the big room it gets lost and internet has to be good Program can be on lineLive telecastWebcast the speakers.

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Perhaps try a live feed on specific conference speakers or break-outs for those who cannot attend.I would hesitate with doing this, but live streaming of key portions of the conference and/or posting extensive videos of presentations deemed of most interest. The downside could be lower attendance!! Also, for some, attending different breakout sessions would be easier.Live stream highlights of the conference...Video conference for those who can't physically attend.WebEx/video conference certain presentations/sessions - these could allow participation by people who cannot make the entire conference.At various workshops, concider creating a WEBEX version for those who cannot attend. Example: If we have a speaker doing session, then ask if they would also consider recording a WEBEX version for clubs to run when they return home, or as an alternative to attending.teleconferencingLive feed from various projects and speakers from elsewhere in the world would be fascinating. Engaging younger Rotarians in regularly Tweeting and updating FaceBook during the conference would be excellent. Proper interpretation services available for our friends from St Pierre et Miquelon. One other general comment: If there is going to be a Partners Program, it needs to be appropriate for Males as well.We might web cast or offer via Go-To-Meeting.

YouTube/Video/Etc.YouTubepost workshops and speakers on YouTube for viewing.Use of video for those who can't make the conference.If you made videos of the main presentations available that would be helpful to those who can't attend.YouTube keynote speakersvideo tape entire conference and use snippets later to share with Rotary clubs during the coming year. Youtube and others make it very easy to reach a distributed audience.power points that can be downloaded at home to review or shareShort, concise and well produced (video/audio) work best. - Maybe a member isn't willing to commit to attend, but they may be interested in a component. The opportunity participate in that component may inspire them to attend in the future.could offer online or Skype sessions, i.e. one hour program sessions, to include more clubs participating.Offer on-line sessions for those who are not able to attend (age, health, etc)Webinars on specific topicsTo save costs, we could bring some speakers to us using technology. It is not ideal, but could be less expensive than providing transportation, accommodations and meals. It would reduce interaction/networking time with the speaker, but could make it more affordable for us to feature higher profile people (and could result in greater participation). Not that the speakers we have had recently are not wonderful; they are. I believe that it is the personal connection that is important, but I am not someone who grew up on the Internet. Since Rotary is about fellowship, I believe we need human contact one-on-one, sharing meals and talking about our shared experiences.Video conferencingI think web sessions are excellent for learning the how too and guidelines, the in person conference is powerful and motivating.

Social MediaGreater social media & website presence. I think using social networking to encourage Rotarians who plan to attend to personally encourage others to go with them. The herd effect...Young people do follow a lot of social media but you have probably used those avenues!1. Use social media to promote conference. 2. years agoTake advantage of Facebook and Twitter etc to reach individual membersChat roomstwitter follow

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Encourage laptops/tablets/phone out and being used during all presentations. Allow people who use technology all the time to use itWe are presently doing a very good job with the promotion on line and the use of technology at the conference. A conference app may help keep track of the conference program and other events.

Improved PromotionPromotional videos... youtube/vimeo. High quality promotional videos, Early promotion and advice that any Rotarian can attendmost promotion never gets to grass roots rotarians, need to use technology to do a blast to all rotarians.Try to help the incoming Presidents to rally their members to attend as this will prove a great catalyst to building their team for the incoming year.text mePersonal messagescurrent use is excellent but with information overload message has to get through.Maybe personal email to those that have attended before asking if they are able to attend this year.Digitize MaterialsLess paper printing. Its wastefulUse more QR codes (as tickets, to program, to slides) - and save printing costs.Send out conference agendas and speakers etc. by personal email instead of always having to go and look for it on websites, etc..All meeting documents for the conference (agendas, guides, information, speaker presentations, etc.) need to be available electronically from a document repository prior to, during, and after the conference. This location should be the place where all information is shared about the conference,including any documentation suggested during the conference. This location needs to be well published prior to, during and after the conference.Improved ProgrammingIn-person annual conference are vital, but perhaps more mini events could be done using new technologies, much like ones I've attended concerning things like community college education and coastal communities.Technology is not the issue it is meeting format and content. It is not worthwhile going as program is not attractive. Having said that - use technology to do Rotary issues (training, votes, program info, etc) Make the conference a fun event that members want to attendwell, ya know - I think the most valuable part of the conferences is networkin. Listening, talking, comparing notes. I think if there is going to be power point, it needs to add to a presentation - not BE the presentation. Skyping and all that - as long as it doesn't interfere with what is happening at the site.There must be more "working sessions" for Secretaries and Presidents. Pets and Sets has been compacted too much and the executives are not well equipped. Limit the number of "guest speakers"

OtherDo not use outside contractors for AV. Our District has sufficient expertise and equip. to do a satisfactory conf.I think you are using the communication links now.Technologies are like artistic brushes unless used for specific conveniences and administrative tasks. Therefore the user of the technologies brings that flare to the table and applies the tools he needs for the job. Technology accessories and support must be in place to be attach to and called upon by those that will need it and use it.I don't think technology influences attendance.I think you are doing a fine job.There may be portions that could be provided online but I still believe the "face to face" conference format has considerable merit that cannot be replaced by technology. Recording select sessions for later review by those who cannot attend might also have merit.Not sure what you're asking-to promote attendance, to have a live feed to other locations taking the Conference to them, or have Speakers on live feed from elsewhere? I'm not a techie type so can't help you.

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Many committed Rotarians never attend conferences. Why do you think this is?

TimeTimebusy livestime off worktime- I have kids & weekends are filled with swimming,soccer, gymnastics etc. I will attend the conferences at some point thoughweekends away from familyBusy with other activities/ familyThey have other commitments both professionally and personally.I would say time (if still working)Time commitmentTimeTime out of officeTime off workTime commitmentTime and other responsibilitiesTime restrictionsTime commitmentPerhaps they're busy like me. I'm sure distance and expense are factors, but seeing the itineraries and speakers a lot of effort is put into making the conferences top quality events.Other commitmentsTime commitment of 3-4 daysTimeTimeTimeWorkTime, other prioritiesConflict with when it is heldTimeTime and conflicting commitmentsOne reason I haven't attended more conferences is because I would need to take too much time away from paid work. I expect there are others in the same category. If the conference was one full day, others may be encouraged to attend.Simply put - life - we often hold multiple volunteer roles - and in my case a very challenging career - so with family, work and volunteer commitments it is difficult to take time to attend conferences held outside ones own province.I expect it results from balancing Rotary with business/work and family activities.Travel timeTime/work commitmentsTimeTimeTravel, timingMoney and time. They don't want to spend any more of their money or time on Rotary. They are tapped out.Some cannot spare time from work or weekends because their business and/or families come first. Most Rotarians are very busy people and they have to make choices about how they spend their time; there will always be scheduling conflicts. You can only be "engaged" in one place at one time (unless you join electronically and try to multi-taskWork and time commitmentsIf you want to attend a conference, you need to take time off work, (use vacation time)Lack of timeTime

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Time commitmentTimeTimePeople live busy lives and other commitments are priorityTimeDistrict schedule often conflicts with Mother’s DayTime from work. family participation

Expenseexpense. If we can get them to one, they will continue to go.Costcost of travel to the conferenceExpense!!cost and travelexpensecost and travelcost of travelI only went when I was going to be president or secretary to learn about my responsibilities in those positions.In those cases some of my expenses were paid by my club.Many cannot afford it. Clubs will not/cannot offset expenses for more than the two they must send.Or, perhaps the costs Cost is probably the biggest factor. Member profiles are changing from past and many newer members are younger, with families at home and conference is a big time and money commitment.ExpensecostcostmoneyPersonal costThe financial cost to many is the main reason some people do not attend.cost may also be a factorcostExpense, we live on the Island of Newfoundland and it is costly to travel off the island, even on the island to travel from Corner Brook to SJ's is a full day travel each way on hazardous roads. It's not an easy drive. Flying is the best option but it is so expensivecosttoo expensive finances,Personal cost, costExpense, Perhaps too expensive but I have no idea really.cost,Cost is probably the biggest factor. Our Club sends two delegates but others are usually not interested.costexpenseCost is high for members, given cost of travel also. Money and time. They don't want to spend any more of their money or time on Rotary. They are tapped out.costCost...Some may find it too costly for registration/hotel/meals/transportation, even though some Clubs help with costs.cost,, . travel is expensive, .Costs! It is expensive to be a Rotarian! cover the costs. etc .

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COST. It's way too expensive (my club recently received a cheque after hosting the last conference. This should not happen - conferences should be run to be revenue neutral.moneyExpense; The cost of attending the District Conference is another reason why many Rotarians do not attend. We have to work on getting the cost down.cost of attendance Cost of conference. Travel cost.CostCostCostCostFinancial ability. money Cost is a factor to someExpense

LocationLocationLocationLocationLocation

PromotionClubs sometimes do not promote the conference other than for the two who attend.the Conference is not promoted at the Club level. I think there needs to be more information provided to Club Members especially by other Members who have been to the Conferences and can share their experiences. i.e. relate who the Speakers were and topics covered; the inspiration they felt hearing and seeing new ideas and learned from the stories. Share their excitement regarding renewing contacts with other Rotarians (met at previous Conferences). There also has to be a GENUINE feeling from the Club's Executive that a Conference is important to their Members in getting more from being a Rotarian. It is also nice for the Executive to let the Members know if the Club will be paying towards the Conference registration. (This may encourage participation from those a little cash strapped). I think the Club Members should decide what they will provide for the Silent Auction and stress it's importance of fund raising for the District Youth Programs. Open their vision to supporting this and get them involved whether they attend or not, they still can be part of it.Lack of proper "selling" of the conference by clubs hurts us, I believe. Demonstrating the merits of attending the conference should be enhanced by DG, AGs, and especially Club Presidents and those who are regular attendeeshaven't been encouraged and supported by the club. Important to have a cheerleader or someone to encourage those less motivated.they don't read the information postedNeed someone to be a buddy to get them there.Those of us that have attended aren't sharing our enthusiasm. Clubs often do not build into their meetings a conference summary.no effective emphasis or promotion from executive. No discussion in fireside groups outlying reasons one should consider attending.In some cases, Club leadership may not encourage attendance or support members financially. lack of awareness, promotionAlso, many Rotarians have no concept of what takes place and what learning opportunities exist I don't think the clubs do a great job at promoting *parts* of the conference. EG. be there for lunch Friday in place of the club's regular meeting; attend a presentation on a subject our club is involved in; etcThe District Web Site must be PUSHED as well as the District Conferencebut also they haven't been encouraged to by their club. I would like to see clubs send all new members if possible.

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President Secretary PerceptionUnless on the new or incomong executive.most believe it is not an event for themThey think it is only for Presidents and Secretaries.The conference is promoted as being for the new Sec/Pres.Most Rotarians think the conference and sessions are best suited to incoming presidents, presidents elect and other executives.think only for executiveInsufficient motivation provided to the average Rotarian. We need to ensure that the conference program has something for the average Rotarian beyond leadership development and training of incoming Presidents and Secretaries.most rotarians still think conference are for presidents and secretaries. now that we have gone back to having President s and secretaries come the day before it reinforces that even more.may think it is just for club officers and District people

Relevance/Value-Maybe they don't see the relevance. -Many Rotarians have busy schedules and in trying to maintain a healthy work/life balance have limited time to invest in Rotary. With limited time, they may prefer to invest time and energy in things that benefit their club, community, committee, cause... etc in a more direct way.They have likely not recognized the benefits of being exposed to the Greater Rotary.I don't think that they know what they are missing. Perhaps they need a extra "shove".Do not understand benefits of attendingAbsolutely a lack of motivation for one reason or another. The reason to attend has to overpower the reason to stay away and those reasons are as varied as the fish in the sea. So one needs to employ powerful motivators that sweep away the de-motivators and you got yourself a conference. One might be to award a grand prize or two and another might be as simple as publishing an acknowledgement to those members or even the club where memberships are represented. Unfortunately a not uncommon de-motivator is that many committed Rotarians don't want any recognition or praise. This has a ripple effect throughout the organization from recruiting, fund raising to throwing a well attended conference.but if they have never attended, they don't understand the VALUE of attendingThe cost, compared to what might be achieved from it.Do not see value for money Not worth taking time off work (use vacation days) Not convenient Too longPerhaps they don't know how valuable they are having never attended.I think there are a number of misconceptions about the conference - from the level of individual involvement, engagement with other Rotarians, how the program is applicable at the local club level etc.I s'pose they just don't think that they will "get enough" to compensate for the expense of time and money. Perhaps some just like the rut they're in and don't seek new challenge or thought.They don't realize how much more can be gained - knowledge in particular - if the program is properly put together.what's in it for meinability to link with their goals in RotaryI think they don't understand/appreciate the benefits to them as individuals, They don't see it impacting their personal rotary life in a meaningful way. The more we tell people what we do at District and the value in attending the District Conference the better we will be in 7820feel it often is not relevantLack of perceived value combined with lack of time to commit to Rotary in additional to other activities, family, etc.

Motivation/CommitmentNot interested in greater involvement in Rotary.NOt interested beyond weekly meetingslack of interestJust not interested in that kind of event.

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It appears that if a member does not have a reason to attend, e.g. President or Secretary, they do not attend. Some who have a reason also do not attend and when you try for someone else to attend in their place that is even hard to find. We have even offered funds to assist and even that has not worked.lack of interestThis question could probably be surveyed within the various clubs. Some people think if you have been to a conference, you do not need to go again.Doing as much with Rotary as they want already; No interestlack of interestcommitment to RotarySome people are simply not interested in attending conferences –

Local FocusPrimarily Interested in Local Club ActivitiesMany, such as myself, choose to keep their Rotary involvement at the local level and have no real interest at the District level.Perhaps they'd rather be "doing" than talking about doing. They are focused on their local community and don't see the need for a wider participation.They understand their local club to be their only interest.They are satisfied making a contribution at the club levelThey have more interest in events and functions at the local level.Because they aren't interested in all the pomp. And simply want to do good and make a difference in there community.they prefer to use limited volunteer hours more locally.It is not a priority for them. They want to participate only in their community and do not have any interest in District activities and opportunities.Some want to do "hands-on" Rotary work in their own community and do not value group gatherings listening to what others are doing. Many Rotarians have no idea of Rotary beyond the Club.

ProgramI think the conference organizers have tried to turn this into something it isn't. the sessions should only be for club executive members so the only events for "regular Rotarians" should be the luncheons and dinners. So 46 clubs with 3 delegates per club. Take it to a hotel outside the city where the costs are lower. Aim for 125 delegates. Industry specific conferences focus on one or two themes that people can take back to their jobs and justify their expense. If you focus in-depth on a theme you will get people coming to learn and take back what is learned. Not just a 50 min Powerpoint on something; but a 1/2 or a full day track to focus on Global Grants or Membership for instance. One other thing that may through people off: It is ok and desirable to pat ourselves on our back, but 24/7, constant hard-core thumping goes overboard. The conference I attended, Wolfville 2014, we were pushed, and pushed is the right word, to having 10 (ten!) standing ovations for different people at one dinner.Local members would like opportunity to attend highlights of conference such as programmed guest speakers and workshops and/or just the gala with an applicable fee.Boring Format and contenttopicsconference too longtopicsPerhaps the conference could have a one day program for all first timers and a one day program for long term Rotarians???Maybe because they think they know it all or it is the same things over and over again. (Incorrect) Impression that the event is mostly a social..

Other

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They don't know what they are missing. They don't get invited. They may be committed Rotarians, but the conference is not of interest to them. Too much time commitment. May figure if they attend they will be drafted into leadership roles they don't want.Some do not understand the benefits. Some cannot afford to go, no matter what the price. Some cannot get the time off work required to attend a 3 day event. Programs are usually not set up so that One Day attendance is beneficial, or marketed well.My opinion is. : Reason is not Conferance itself . in fact it's what happening to the Rotary in this era. Clubs and Rotary have not get {enough} attention from the ages of 30~45 male and female middle class people. who are expecting more interests with the Rotary involvements unfortunately We are not able to recruite these profile & demographic members . they could fill Conferance sits. They Don't know how great they are until they actually get to one This is one good reason to hold it in different locationsIf you don't know many other Rotarians in the district, I would think you might feel a bit isolated, especially if you go alone.Having said that, I like the conference professionalism as it is and like the ability to network throughout the hotel over a weekend.The Assistant Governor is the link with District and the more we see the Assistant Governor the more informed we will be. . I have been at conferences where those physically present seem to spend far to much time with their smartphones & iPads and do not seem particularly engaged in what is happening around them).don't like to travel; Not aware of its great advantages, especially the fact that it's always FUN!There is nothing like Gord's hug to make anyone want to be there in person. Because they have not felt the emotion from fellow Rotarians in the room as they experience empathy for a Speaker, inspiration from a victory, or just being a part of something so much bigger than yourself that does great things. I started my Rotary experience by visiting other local Clubs frequently (not for makeups but because I was interested in learning more about Rotary) and listening to their speakers, their projects, and sharing the fellowship of their members. My first Conference was the International one in Montreal and my Rotary moment was being in the Bell Centre with thousands of committed Rotarians who had been fighting polio for 20 years when they announced that year's progress. I still have a hard time saying it and tears are in my eyes as I try to type. The other is when the remnants of the previous Shelter Box Canada team gathered in a lobby in Toronto and it was like finding family after one of the disasters they attend. Other guests could feel the emotion and asked who we were.

What do you think would encourage more people to attend?

New ModelsHold it it in Fall to keep the new excited Sec/Pres and executives motivated. Have one or two main themes and in-depth learning on such.More opportunities to pick and choose what parts of the conference they want, rather than paying for a specific day when the program may not be what they want.Centralize conference at major locations Charlottetown, Halifax, St John's on a 3 year rotation. Not important to have where DG comes from. Not need to be at biggest and most costly hotel in area. Look at smaller less expensive ones. DO NOT need District Conference to be an International Conference clone.this question would have as many different answers for as many different Rotarians you ask. A shorter program might encourage more to attend, but not sure!Have regional learning opportunities. Many of today's new younger generation Rotarians do not have the interest in committing the time, so we should look at other ways to share information and develop fellowship rather than just the annual conference.Mini conferences are pretty well attended - maybe there is a lesson in this. That leaves the other 1300+ Rotarians in the district.put it online and have rthem attend that way

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There should be mini conferences that are held in each province. Aside from district executive no one should get a free ride. Reduce overheadIt's a tough one. You can't do a Conference for free, and there is always a balancing act between what things really cost, and what we can all afford. It is consistently a challenge to find the balance. A few locations that keep rotating might be helpful. Less location planning involved each time that way. That really requires a lot of energy.

Demonstrate ValueNeed to see value for investment of time and moneyTo repeat, doing a better job of convincing Rotarians that they will gain considerably from attending the conference would help.It is not that expensive. If there is demonstrated value, things are not expensive. We have often met in the spring. This is a hard time of year for banking and accounting Rotarians. Also, more Rotarians are still away being Snowbirds.Information on the value of the conference, including promoting powerful speakers.Many who did not attend, would not attend anyway. For example, I have various events approximately 30 weekends of the year with various volunteer commitments - I choose my Rotary weekends wiselyGetting them there for the first time would go a long way toward getting them back. Make sure it is a powerful and fun experience.We have to let Rotarians know about the cause beyond their personal reasons for joining. The bigger world of Rotary. Clubs have to invest in their members. It should be more than the SETS and PETS. We need to speak to and engage individuals without being evangelistic. Just inspirational.

PromotionMore promotion at the Club and fireside / Group levelIf the conference were promoted more in the clubs and there were perhaps bursaries that could be given out to Club members to encourage them to attend.Our club is well apprised of conferences and their programs. I'm not sure all clubs encourage their members that way. Perhaps the conferences could be shorter or less expensive, but I think getting the word out is the most important thing.The current focus is on incoming presidents and secretaries as well as district executives and committee chairs. Hopefully new members are also encouraged to attend. creating connections to other rotarians via electronic means prior to eventClub presidents and others talk up the advantages of attending more at the club meetings. Appoint some members to attend and report back on certain aspects.

ProgramWhile it is good to engage local dynamic non Rotary speakers (last conference had some excellent speakers) I believe, for example, that it would have been helpful and more engaging to use some of our own Rotarians to speak of successes they have had with local and international projects. This would have been much more helpful than the woman from Connecticut, even though I empathize with her situation.Dynamic speaker changing the world is always a draw. sessions on successful board structures that get results. Communicating with membership to inspire and engage in the wide variety of activitiesMore targeted topics appealing to a distinct segment of Rotarians e.g. International Service Less preaching from so-called experts. More down to earthSomething that would relate to ordinary Rotarians such as best opportunities to serve in our communities under the radar.Develop conference program around specific projects that are common to Clubs in the District.OtherI plan on attending 2016 and would be better able to answer this question following participation. For myself it was strictly a conflict of dates. Though as a working Rotarian I will probably only arrive Friday evening.Lives with fewer conflicting priorities....Can't answer this one if I haven't attended one.We are a large district and some are just difficult to get to by car.

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1. Have heard comments at various times that travel distance to conference in various location is a challenge. when really the only challenge in my opinion is the travel to NL. That being said the NL experience has been well worth it and other venues provide the opportunity to discover the host areas. 2. The money may be a small issue for someFor a gardener, May is a very busy month. Earlier in the spring would be better.Hard to change registration fees without knowing how many will attend. Too many conferences have left a debt behind. -Associated costs being the travel and hotel? You move it around with DG's but the locals often don't attend. And you have to book with a establishment that can accommodate the number of guests and meal arrangements. -As we have the Rotary year beginning shortly after Conference, the timing seems appropriate.

The District conference is currently organized by Rotarians from the host club of the District Governor. Is this the best arrangement? What are the alternatives?

Best ArrangementBest alternative. Get some differences/changes each year.seems to work , with some guidelines from the districtYes, best arrangementYesThat is as good as anything... This seems like an important component. Part of the value is learning about other clubs, areas and perspectives.I can't think of a better way than to allow the host to highlight their talents, community and club.yesIt is as long as there is a good committee. The rotation takes stress off one club having to organize this again and again. It also lets us explore the district. I don't think we get to rural areas as much as we could. Doug Logan's conference was interesting, as was Greg Coldwell's. Maybe people like Halifax better because it is central. It will be interesting to read what Rotarians want - one central spot, or touring around.This keeps if fresh with new ideas along with grounded help from past committees. There has to be a "vacation" type draw to each area so that spouses are interested in attending. If the spouses/partners are not interested, chances are, the member will not be attending.It works, no need to change it.yesThe present method is great!Yes I believe this is the best way as those in the host club have the best sense of what works well in the D.G. home clubYes it isyesYes, this works as normally DG comes from different areas each year.I think that works - they know the areas and resourcesYes - it is good that the conference moves around.Makes sense.Local Flare and new sights are always a welcome change for Rotarians that attend on a regular basis. Moving conference out of DG area into lager center takes away from the involvement of the local rotarians.It seems like a good arrangement to me.Yes probably the best way but it is important to have all parts of the district involvedNo issues with this arrangement.yesthink it is a great honour for the DG to have his/her club host the event. Rotarians are do'ers and by bringing together those in the local club with event planning and logistical skill sets, a wonderful conference can be planned.i am okay with thisyesyes

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Local organization provides local flavoYes in such large district as ours, Rotarians are likely to attend their regional one eg Newbies to an NL Island location and similar with the othersLOcals have to be involved. It is a boost for the local club. District could assist in the early stages to get the ball rolling.This has the advantage of spreading the work among Clubs in rotation. It also gives members of the host Club a wider exposure to the scope and diversity of Rotary.

New ModelsSuggest rotating through provinces instead.I'm 50/50 in holding it all over or having it it one or two spots. It works now having it in a different locations. An experiment would be to pick two spots. My vote would be Wolfville for 2 years, St. John's for 1 then repeat.Not the best arrangement. Organize Annual Conference Committee of members from all Clubs in District. Need to set location on a 3 year rotation and committee members be on committee for 3 years. Organizing can be done electronically if have District Conference Chair and either a Club member at Conference location to get hotel bids or have conference organizing company do it. Then need conference program sub-committee within Conference Committee.3. The alternative is to select "larger" communities with adequate facilities with the DG's Club responsible to organize the program and the Club from the host community taking on the responsibility of venue, accommodation and catering.Multi District Conference. Save on Speaker Costs meet more RotariansIssue annual invitations to host...... I think it should be in Nfld at least once every four years because that's a huge part of our district.Event planners can be cost effective when working with Rotarians.No - not the best arrangement - it is a drain on that club; it prevents some people from seeking the role; it does not allow negotiation of the best rates for repeat uses of certain venues. Could have a central committee - but it would probably be hard to get volunteers Could hire an event planner to create a common "template" for a conference (agenda, meals, facilities etc.) and then just have a program committee to get a few speakers Could have a very short - one day - smaller event that does not have PETS associated with it Could look at possible partners - e.g., is there a Chamber event somewhere that we could tie into and share speaker(s) Could look at partnering with NB/Maine and alternating where to have itAnother possibility is to use our regions with a Regional Team approach; the AG would be responsible for overseeing the event with a District Convention Chair and/or DGE rounding out the Convention Team. In my vies, the DGE and AG have plenty to do without taking on this huge undertaking. I team of five or six who do this for a term of 3 to 5 years would mean lots of experience and perhaps the ability to negotiate with a chain of suppliers with a multi-year contract.One alternative might be to have the clubs in the respective ADG areas host as a group. That may already be what is happening informally based on Stella's conference, from what I understand from Greg's conference (my wife and I missed Greg's as we were travelling) and what I see in the initial preparations for Elva's 2017 Conference.I'm not familiar with how it is organized but having the host club involved makes sense. Do we ask other clubs for ideas on speakers and presenters? if not, opening that up may generate some interesting ideas for speakers or presentations.it is a good arrangement. However, reaching out to other clubs in the area for assistance might generate more interest and attendance.Should be host Club plus clubs in close proximity to help with the planningThe whole concept of a District Governor that visits all clubs with his spouse is an outdated tradition that does not honor our female members and reeks of an English hierarchy that existed a century ago.We should not underestimate the engagement that is created when a club hosts for their governor. It exposes those people to new challenges and to take pride by highlighting what is special about their community and projects. Having said, that, if it is a governor in a remote location and this location is cost prohibitive for many to get their, then geography is a factor and a more centralized location should be considered with cost in mind. I for one LOVE that we go to people's hoes for dinner and get to know the community we are in.

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easiest location for most to access. I like the current structure :) rotate throughout the District. ( Let's all go to St. Pierre & Michelon! )Alternatives include rotating among the provinces or clubs in the district without overextending members of same.other potential option is to host in same location every year - but there are pros and cons to that

Core District RoleHave our Admin Group more actively involved since they are on the payroll. I would hope that the District would not form another committee to oversee the Dist. Conf.It's the best we've found so far. There could be a core conference committee familiar with practices & available to mentor a committee form the host club.The District should do the lion's share of the work.I think there should be more involvement from District in planning and operations. Too much wisdom is lost each year and it starts from almost zero each time.should have a district wide conference teamThe District Conference should be run by District with limited assistance from the host club.Some clubs are too small, under-resourced or have and older demographic that they can't host the conference. District-level may be the way to go.A central core committee who are ALWAYS engaged in the planning, and who have the entire process noted in a solid manner from year to year. Despite the best of intentions, many details are NOT properly noted and passed along. Much reinvention of the wheel happens. These days much info and meeting business can be done via e-mail or online meeting tools. 4 - 5 consistent people keep the work to a minimum. IF there is an outside company that is affordable, that is an alternative. However, generally speaking I don't think this would be a good move economically. But it would be nice to be pleasantly surprised on this one!The conference should follow a preset format and could be ran by a district committee who are required to maintain cost to revenue. Break even to district.Central location each year .... committee can manage a conference from anywhere. They do not have to live in that location at all. Easy access from most locations in Duistrict is essential... Consider having a joint conference with NB/ME....I believe that it is important to engage the host club in all aspects of the conference. For the most part, it is a great experience and involves many local Rotarians who otherwise would not have this experience to engage with fellow Rotarians from across the District. However, we do need to work from a collective knowledge and experience of running District Conferences. I think that it would be of some value to have a District representative or a small District committee that would work with the local Conference Committee to provide advice and direction to the DG, DGE and committee.Not the best arrangement. Organize Annual Conference Committee of members from all Clubs in District. Need to set location on a 3 year rotation and committee members be on committee for 3 years. Organizing can be done electronically if have District Conference Chair and either a Club member at Conference location to get hotel bids or have conference organizing company do it. Then need conference program sub-committee within Conference Committee.I think we need to at the least have a district conference committee that is used to organising such events and so it will not be reinventing the wheel each year I think a professional group could help as it is a lot to ask of volunteers The DG and Club can still have influence and I think it is good to move it . the smaller communities seem to engage Rotarian's better. In the towns such as Halifax Charlottetown and St Johns there are other choices for people to visit family etc and not attend all eventsDistrict committee should Manage the conference to avoid having to reinvent the wheel each year!! Would it be possible for the District to create a conference team annually to work with the local club and provide administrative services and Rotary connections to speakers, etc.?You might consider having a district conference team that works along side the hosting club, these would be individuals who have done it before specifically in the areas of hotel contracts and meals, agenda, protocol, registration, and technology and AVR. Sure would take a lot of the pressure of the hosting Club(s)Organize a core district conference team to work with the Dg's appointed committee. Jointly between District and proposed Club An alternative would be to have a district conference committee to support smaller clubs.

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I think this is a regular re-inventing the wheel. There is a lot of time taken to rehash and redo. Has there ever been thought to having a District Conference Committee?Establish a District organizational team with limited involvement by club members. Also develop a District fund raising team.Another alternative is to have a Convention Team, comprised of a core group responsible for specific areas (e.g., registration, program, sponsorship, hosting, volunteers, venue, etc.). The team would be appointed much like any other District Chair/Committee. Specific job descriptions would have to be developed. The venue could continue to be tied to the home of the DG (or not). If there is a host Club, it could be given specific tasks, but report to the Convention Team Chair or other sub-committee Chair as appropriate. I think having a core Conference Committee that is then augmented by local host club Rotarians would work better. There are really two distinct components of the conference: Program and Local Arrangements. They need to be in sync but these are two separate functions.The host Club usually has some help (advice) from other Clubs in the area or previous members of a Conference team, do they not? There could be an official District Conference team?

Small Club IssuesI think this limits those who will come forward as District Governor. Not all clubs can do this. The conference should be half the size that it is and is a training event. 2. Many of the smaller communities are challenged to provide a suitable conference venue with adequate/suitable accommodation and catering servicesIt is a good arrangement although not sure if it is the best. A small club may not have a suitable venue.This can place an enormous pressure on the organizing club, particularly if it is a small group. It creates distractions from local initiatives which is a priority for most smaller clubs. A shorter conference would make organizational responsibilities less onerous.While this works well, I can see issues for smaller clubs. If someone wants to be a DG, their club must put in a lot of effort in order to host a conference. I know that when a DG comes from a smaller club, other clubs will help. Can you imagine if our next DG comes from Labrador or St. Pierre and Miquelon or even some of the smaller clubs in the district such as rural Newfoundland?Seems logical however I wonder if this arrangement might eliminate some deserving Rotarians from becoming District Governor

OtherNo idea, I do not know enough about the current setup.Alternatives might be to survey other clubs as to the type/topics they would be most interestedAs long as there is a risk that Conferences might lose money I don't see an interest from Clubs others that the DG's.1. This practice works for larger clubs where there is strength in numbers. It enhances fellowship when the team works collaboratively but causes stress when human resources are limited.. I see why, but I don't think it's a great idea to have 3 in 5 in Halifax, or 2 in 6 in the Valley. Rotating around the district, I think, would be better.The conference is usually held in the area of the District Governor. It only makes sense that the host club do the organizing as they know the area and have contacts. As well, many clubs set aside money each year in a DG fund to be used if the Governor comes from their club. I can't see them wanting to turn it over to another group.

How can the District Conference be better promoted?

Improved Club/AG EngagementEnsure the Presidents are actively encouraging members, esp. new members to attend. Have the clubs contribute to some of the cost. Will improve the club in the long term.Presentations at every clubHold the current executive accountable to highlight what goes on at conference. I was unaware of what to expect, and would have appreciated if someone had informed me prior to attending. I will be surely briefing my replacement before they attend in spring 2016

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The clubs need to be better engaged. They pay for two members to attend and there should be encouragement to support the travel costs for others to go as well.Presidents disseminating betterRegular updates at club level. District governor takes the lead with help from assistant governor and references to technology where information is located.Greater promotion by Club executive teamEmphasis on promotion at the Club and Group level.More should be done at the club level to encourage members - and spouses - to attend.President's and secretaries need to understand that it is their responsibility to be selling the benefits to their clubs. Some people are not good sales people and need "scripting" to help them sell the benefits of the next conference. I think each club has to make a commitment to promoting the conference among their membership through whatever means of communication they employ. The District role is important too but I think more emphasis needs to happen at each club's level.At our Mini Conferences and at the Club level.Through Presidents, AGs and mini conferences.The ADGs can promote the Conference to the Clubs in their respective Clubs. The Western Area has a Clubs' President's Council which can be a vehicle. As I am helping Roger Sevigny with some secretarial assistance I will raise this as a topic for the Council to consider seriously. Most District Conference participants tend to be enthusiastic about Rotary after the Conferences so encouraging those members to share their enthusiasm with others might help.Assistant Governor and Club Presidents must PUSH the event. Clubs should be encouraged to assist financially where necessary.There needs to be more done at the club level - tie it back to how the conference program relates to the individual clubs, what opportunities are available for Rotarians to network at the conference, the moving displays of Rotary's work in the world etc.Speak more about it at regular meetingsIt needs to be strongly promoted especially through/by the Incoming Presidents.It has to be promoted at club level and the program needs to be pushed as well. i.e. Key note speakers, workshops, etc.As noted elsewhere, targeted marketing to Rotarians by club Presidents and executives would help, I believe. Costs are always an issue but really the costs are not unreasonable.Give presentations at local club meetings.Our club covers a portion of the registration fee which encourages more people to attend and it is well promoted within our club with attendance being very much encouraged.Create an upscale video of the conference and have it available for every club.Have AG's to session in each club on the conference.Delegates should speak of their experiences directly to their home clubs.Heck - we give every Rotarian notice. Not all see themselves a part of a bigger group and that falls to Club leaders, AGs, and District to paint the bigger picture.Not sure it can, I would suggest that one-to-one verbal communicationwith all clubs through the ADG pressence might be the bestProvide a flyer/discussion piece for each Rotary Club to discuss at their meetingsWell promoted nowIt does not need to be better promoted. Just build a program of vital information for presidents and secretaries. Involve the AG's much much more. the AG's role is still one which has yet to be maximized.The promotion is good now.Well promoted nowPublicized well nowI think it is well promoted.I think it is well promoted.It is well promoted in our club.Demonstrate Value

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Give regular Rotarians an in-depth reason to go. What in-depth reason do they have now? For someone to spend their money and time away from family, they need a very good reason. The question to ask yourself is "What will Rotarians get out of this conference they couldn't get from their regular meetings or online videos?" This does put a lot of responsibility on the organizers shoulders; but to increase attendance, this is necessary.Send out messages through the current communication system to better explain (especially to newer Rotarians) what the conference is all about and what could be gained.Not sure it needs more promotion - it needs to be seen to have better ROIFocus on the fellowship and that regenerative spirit and inspiration that gets you pumped for another year of making a difference. You know the 'This Close' photo promotion? Ask people to post a short video (30 seconds or less) about why they attend Conference. Some can be played at Club meetings.Tie it in with training (SETS and PETS) and information regarding RI grants and travel options to visit other clubs in other countries.promotion is not a problem. The issue as I see are people only have so much money and unless there are a group from your club going .. it can be intimidating for a person to go on their own. It is expensive to fly for some, hotels are not cheap plus meal costs. It probably costs $1500 to have the Rotarian and spouse attend. One has to ask, if I want some time away .. will I spend my $1500 on a Rotary conference or toward the cost of a vacation down south. Unless people are engaged, what is the incentive to attendMaybe testimonials of a person's experiences and a video of the highlights of last year...You have to change the perception, be more inclusive and give Rotarians a reason to attend,ie club competitionsAnother tough one. The usual posters, e-mails etc do not seem to be overly effective. Engagement of younger Rotarians in the planning helps spread the excitement via word of mouth, and stories of how beneficial and encouraging the Conferences are, are usually helpful in getting folks interested in subsequent years. I'm not sure advertising is the right way. I think creating a culture of absolutely NOT wanting to miss one is the better way to go. That will take time, and needs to be created over a period of 3 - 5 years.Communication Technologies

Social MediaA top notch video; word of mouth; social media.social media LISTING ALL THE EVENTS WELL AHEAD OF TIMEJim is doing a fabulous job using video to spread his messaging. Social media.More people engaged on social media.The host site should be promoting on its website. More use of the host club promo videoDevelop a promo video and package and send to all rotarians via email. 1. Earlier and focused promotion utilizing media platforms currently used by District 2. Email for me. If people have to go looking for information, most won't bother. If it is sent directly to you, you have more of a tendency to read it. Make the emails interesting, promoting high profile speakers etc., but there has to be a lot of fun. I go for the fellowship and meeting my Rotary friends that I don't see except at the conference. A dynamite speaker is a bonus. Usually the Presidential reps speak too often.personal emails to individual RotariansInformation on topics, presenters etc, sent to all through Emails, club presentations and bulletins.I suggest the conference chairs choose someone who comes across well on media to promote the event and send it out on email to all members.Maybe a blurb from key speakers (10 seconds or less) to describe their topic, could be sent to district Rotarians by email?? Please do not send anything over 30 seconds in total.Promotion has been getting better and better through the use of social media As costs mushroom the enticement of a good program doesn't overcome the need to pay the cost of attendance.Send info to individual members several times a year with build up in last 6 months. District must have all members e-mails. Coming through Clubs first does NOT work.IncentivesHave more than one early bird specials with some sort of recognition for attending member or club attached.Can we have a really low cost for new Rotarians? (say $50?)

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fun incentives to participate Promote the engaging speaker- Famous Rotarian! Interesting engaging creative promotion- fun brochure- interesting tweets- Facebook fun.Non-RotariansI think it should go public and be open to the community. We should promote it as an engaging community event that would attract all sorts of business and professional people ( potential members!)Do we feel restricted to Rotarians, spouses, Rotaract and Interact members? You can lead a horse to water...tough question....how do we better promote any event.....you provide all the information and tools........people are either interested or they are notFor some Rotarians all the promotion in the world won't convince them to attend.There are videos, emails, people who talk it up - I am not sure what else can be done.Not sure, I saw it on FB, on the District Website, received emails, probably saw it on Twitter too. Our club promotes it well too. Can't think of any more ways to promote, people haven't got an excuse to not know about it. Perhaps more info on what happens there, ie, naming the speakers and a short bio.Direct Mail, etc.Direct mail heightens the importance of the enclosed information above that of email and online correspondence. Perhaps it could be used to improve promotion. A District Conference Committee could visit and speak to each club prior to the conference.Brochure/flyer printed with details...many Rotarians are of an age where they still like a paper copy to read and/or take home to their spouse.Online, postcardsNewspapers?OtherFollow the example set be the New Minas club.Make sure the video highlights interesting aspects of the area and looks like it will be fun!Give clubs a chance to present their projects . This would keep the District Convention in the minds of club membersnot sure Going to clubs small video on website newsletterDuring the DG visits ?Source people in District with PR and communications experience and connections to help the organizers with ideas on this.Not sure. Maybe get date and place out there without having someone have to go find it on line.

What are one or two things that would make the District Conference better?

AffordabilityMake it more affordable, cut back on covering so many registrations, accommodations and travel costs. If the Conference was held during a time when university it out, it would be a more economical venue. There is nothing wrong with student accommodation.Recognizable speakers costGiving members more options/opportunities to attend some or all of the conference. Encouraging more members from a club to attend. e.g. Discounted fee for 2nd member attending from same club.Lower cost to start and more informationReduced cost - why not try a resort location - Digby Pines? But that would probably cost moreand less costly registration fees.Incentive offers (as now, for early registration) or discounts based on number of Club members registered (to be fair, you should use a percentage of membership rather than actual numbers - or use both). "Prizes" for those who attend (maybe a door prize at every meal or each day - lunch/breakfast/supper at the head table with the RI Presidential representative, or a particular guest speaker, etc.)$ to support participation. Discounts for newer members? Make it fun to participate. Points to Paul Harris? Be creative!Less costly.

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, keep the cost down, use some of the profit from conference to establish a core conference fund.

Program/Speakersadd value -Minimize the time necessary to maximize the program1. If clubs could reference District activities just once a month, there might be a better connection between clubs and districts. Just edifying one or two things at district level would help. 2. It's really important for assistant governors to keep communications open.Better ROI Convenient - time, duration, locationGet the VERY best speakers we can - Having inspirational speakers is important as is .Stop bringing entertainersThe speakers / presentersBetter speakers, fun activities, Excellent, inspirational and relative, speakers.Encourage local experts that are noted presenters to be involved with the conference.Keep the motivational speakers. Watch out for unassigned time - give alternatives.I think it's all about speakers. Why would we listen to someone talk about their foolishness in Somalia when there are many, many interesting Rotary points of info that are not talked about. I understand last year's talk about Sable Island was interesting and informative, but how does that increase our knowledge about Rotary? I think another session about polio plus could be a choice, rather than an all attend. I'd like to hear about some of the Rotary Action Group work - WASRAG for instance.Maintaining the quality of the speakers - it would be hard to top Stella's speakers. Ditto the seminars. speakers that tie in directly to the ideals and objectives of Rotary may help.The more we can learn about Rotary and what it does in our communities the betterMore choice of topics. Holding RLIs during the conference. More time for clubs to deal with voting issues before the conferenceStay away from break out sessions. They only attract a small number of participants and a lot of work goes into coordinating them. Consider showcasing a movie that has humanitarian content. Showcase local talent. Bring in a big name! I know they are expensive but we could do it as a fund raiser. I was at the Rebecca Cohn recently and for $18.00 I heard a conversation between Stephen Lewis and General Romeo Dalliare on stage. AMAZING value for money that raised funds for the Child Soldier Initiative.Change up your workshop topics. Ask what people are interested in learning. We all know Membership is a struggle and fundraising ideas can have a display with contact info if you want more information. Focus on the projects that have made a difference, both locally and on an International level. I loved touring the building in Montreal with booths from Clubs all over the world displaying their projects and the fellowship groups that were available. It would also be nice to have one on Rotary Basics.on line good break outs Limit the number and time allocation of speeches during fellowship events including meals and banquets.Stay current with topics!Sessions jam-packed with information about Rotary. Perhaps use technology to have a big name present (e.g. Canadian President). If we took it out of hotel and into a retreat type of place could we cut costs?See above re. speakers Try to have some program moments especially directed to those attending who are not in in-coming leadership roles.A better program for youthbetter job or PETS and SETS ....specific duties and expectations for new incoming officers include a treasurer education session as wellMore interesting, fun program. alaways have a partners program, make it funMore focus on helping clubs meet other clubs of like size and concerns. Make it smaller. less glitz. . Don't need spousal programs. It is a working weekend.Use Friday for PETS and SETS. Friday Night for networking and have one gala dinner on Saturday instead of an event on Friday and Saturday night. This could reduce costs and make it easier for those working to attend.Not trying to pack too much in-it can be exhausting

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The Gala dinner *must* be revamped. It should not be a giant Thank You fest for the DG. That is unbelievably DULL. I might be prepared to tolerate it (for my DG), but if I'm paying $90 for my spouse to attend, we expect to be entertained. Ask yourself: does this person/event/statement deserve the applause of everyone in the room. If not, don't mention it. Themes: the concurrent tracks should be themed. Cost: MUST be reduced.My suggestions : clubs could invite (for speaker program and luncheon ) potentially recruit targets such as universities last year students , admins, lecturers, High school principals , media column writers, bank managers, law companies , Doctor and dentist, industrial middle class managers, retailer store owners and managers etc.. Call TV news channels speakers correspondents as Guess speaker.Shorter time frame Break the group down into smaller groups ie, all presidents meet. A short session for first time attendees at the beginning to explain what is going to go on during the conference. Get to know your table time each day (and get people to move tables each day, not sure how to accomplish that but it would be great). I arrived myself, knew nobody and nobody spoke to me or welcomed me to their table. It was a bit intimidating for a first time attendee and fairly new Rotarian. Everyone else seemed to know exactly what to do and had someone they knew to sit with. If there were assigned tables it would be so much easier and less awkward:)Have separate PETS/SETS and make each DC relevant to the Club Leaders whose term is just coming to an end. I feel the DC should be a celebration of the year just past.Shorter conference. The Halifax conference had a ton of speakers. They were all good, but I found it overwhelming. A focused, theme-based conference with opportunity for social time, a bit of learning, some sharing of ideas, and to re-energize Rotarians - that's a good conference in my opinion.More opportunities to share and tell projects from their clubs.Less formality. This year, Ron Burton was excellent in not overdoing this. Most current and modern Rotarians prefer a more relaxed atmosphere. A little more free time. Conferences can be VERY tiring if over planned. Some down time to simply relax and enjoy each others company would be wonderful. As mentioned before, if you are going to have a Partners Program, it absolutely MUST be appropriate for men as well. Many Rotarians are now women, and any of the Partners Programs I have heard about would not be appealing to any men.I think it needs to be shorter to accommodate those who work fulltime who don't have flexible work schedules or if it can't be shortened that one of the days features the bulk of the speakers/presentations and the other days are optional programming. continue to focus on the main club issues - membership and retention, as they seem to draw the largest audience. Look to other clubs for innovative approaches and have them present their experiences around M&R.Shorter time Include training eg RLI at the beginning for all Rotarians MAybe family events and fellowship "job fair" for international projectsThe spousal/partner program is important for those who are attending with Rotarians. The Home Hosting is another very important event which is not always part of the overall event.Of the several conferences I have attended over the past number of years, I have enjoyed and benefitted from the various programs, especially those related to Club activities and RI projects. The business programs are not as stimulating but they provide members with insight to the workings of the District and RI. I have always felt rejuvenated with Rotary following my attendance at a District Conference. A suggestion - 1.

NetworkingNot sure if it's already on the agenda, but one informal event just for networking and getting to know everyoneIntroduce people. When I was a new Rotarian I was the only one going and there was little effort to make sure I met people. I did because I am outgoing but I made it a point to seek out other "singles" who seemed to have no others with them. Clubs were too much together and little effort to move people out of their comfort zone - only talking with people they knew. Notice who is a single from a club and link then with another member and mix us up.What brings my wife and I back each year is the fellowship and friendships that have been developed over the years. Home hospitality, golf, and social with good fun. Make sure "food" events have places to put your food/beverages down and seating when you get tired.Always have a host evening to get to know other Rotarians in our district.walkabout style socials instead of sitdown permit delegates to network. Sit downs are more expensive and do not permit much interaction...

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Making sure that the program is not TOO RUSHED, allow ample time for networking and conversations.Well organized entertainment or outings in the evenings. I really like home hosting. You get to meet new people and catch up with the old friends. It is usually a very relaxed atmosphere and you usually get to enjoy great food. That is a highlight for me.Activities that allow people to mix and enjoy things other than staying in a conference centre for 2 or 3 days. There has to be a mix of Rotary learning but strong opportunities for fellowship as well.I really enjoyed the final hours of previous Conferences when we did "The Walk" and met everyone. I did miss receiving the NEW year's Rotary Pin last year; it always seemed like a great way to start the new Rotary year...sporting the new pin.I love the heartfelt exchanges, inspiration, and creative ideas found through the District Conference. At the end of the conference I want to again, skip home to my club with new ideas to implement, great stories of service and engagement in communities to tell, new ideas to implement and projects I can share with our club that we may partner in.Making sure people can meet each other and don't just stick with their same old groups. like a Rotary meeting can be - we need to mix people up.the opportunity for Rotary Fellowship.more socializing! Ways of getting to meet Rotarians

OtherPre-expectation. Something as simple as letting the individual more about the gala dinner, dress expectation, the auction item, place a value? Really if you have never attended you don't know these things. Also, what about a learning session on how to use Clubrunner, in one off sessions, in a lab enviroment. Show and tell. Or have a hand out on the different sites to go to and what to find on each. I did so much writing on what Clubrunner, does, what District Clubrunner does, what Rotary.org is used for, etc. a cheat sheet would be nice. Thanks.People make a great conference and Rotarians are great people. If we get away from thinking every conference has to be grander than the last and just appreciate the gathering it can't go too far wrong. Rotarians are resourceful and only need to be let loose to make the effort and each and every conference will be a success.The current format works for meFixed locations. Change how DG is elected in District and move to an all member electronic vote. (I realize that this is off the topic but current system if flawed and is the one issue I hear most Rotarians complain about. Break the "Old Guys/Gals Club" format.I enjoyed them but I really don't have the time - or don't want to take the time to attend again.Conference is amazingly well organized now. The town hall meeting is at the end of conference and gave people the chance to ask questions. This was a good format this year, versus last year. Halifax and The Valley did amazing jobs and speakers were so interesting District conference could be better if we explained WHY it is important to have and use a professional venue. If we are to attract top speakers and talent to attend, there is a Rotary image to carefully nurture too. My concern is that we are listening to people that want the conference to be done differently, perhaps at local halls etc... and for me, if we are not in a nice hotel, where we have time to relax and circulate to network in the way that is of benefit Rotary will lose high talent speakers and other people that simply do not want the local legion feel. If we wanted that , we would be kinsmen, Kinettes or Lion's members. Rotary is a PROFESSIONAL network and its members have the opportunity to influence in the world. If we become too much like other service clubs, it will simply not have the same appeal so some people and that worries me. I want and like the opportunity to stretch my thinking and grow in Rotary. I also want the opportunity to network with professionals in a professional environment. Please give careful thought to disbanding the current professional format. IT WORKS... and those who are committed are coming to this event and loving it. The better question perhaps to ask ourselves is..... - "IN ADDITION TO CONFERENCE, should we pick a community and annually feature a mini conference option, instead of breaking that which is working incredibly well for those of us who choose to attend and who value this amazing event.A visit to Rotary,s head officeThey have all been good It's more of a case of encouraging attendance.a bottom up approach instead of directions from the top.Better promotion andI have nothing to compare

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Other Comments/Suggestions about the District Conference.

PurposeTo me, the District Conf. is an opportunity for each club at some point to showcase their community. Let's not lose that. One day maybe St Pierre et Miquelon.St. John's Board of Trade does business mixers regularly and those are well-attended. Vocational activity is the foundation of Rotary. Weaving the business component in more tightly may be an avenue to explore. I think we are missing the chance to use Rotary to revitalize Atlantic Canada. Looking for ways to do business together, grow business, attract innovative companies, keep young people and families here, should be on all of our minds. If we don't we will watch our region become a shell of itself.Pets and Sets should be in the spring and conf in the fall. Most Rotarians I talk to think only new exes go to conf. Have mini conf in each prov.The conference is an important part of what turns some club members into Rotarians. You won't get them all but if you can get a few each year, starting with the incoming incoming executives at least, then it is will have ultimately been worthwhile and a good Rotary investment. Everyone will have their own reason for going (or not going) after that first time but it's critical that every conference experience be as informative, inspirational and fun as it can be,It is not a competition from one DG to the next. bigger, better, the premiers, speakers flown in, etc not necessary. get back to Rotary basics and focus on the skills and training of our club leaders.AffordabilityI am slipping to the retirement side of participation and cash flow is a big deal to me. You can't have a descent conference and satisfy my cash flow. The majority of Rotarians are a bit better off than I and thus previous answers of mine need minimal consideration. A Rotary conference should not be a place to cheap out on the event. It needs to be tasteful but not flamboyant for it will risk putting donators' ill at ease with our efforts and causes.Seek out commercial sponsorship to lower cost. Plot profits from previous years conference back into the following years conference to lower costs.right now we rarely get many grass roots rotarians to attend who do not have their registration covered. when you take out all the Presidents and Secretaries, all the 20 5 or more district leadership/committee folks who have their registration costs covered their are not a lot of folks left attending who are paying .And the ones who are are paying a significantly high cost with registration and accommodations to attend. Others keep the registration costs down by excluding some meals which you buy on your own, like breakfast for example. they make the conference attractive for families and fun.Newfoundland is too expensive if you are paying yourself. Clubs should be encouraged to put money aside each year to help those in the clubs who want to go but the cost is too much. Clubs need to realize how much they benefit from having members go and come home energized about Rotary.Stella's Conference was a model of good organization. It reflected an enormous amount of good planning and execution. The Naval signal "Bravo Zulu" applies. Garth GordonI've really enjoyed my conference experiences but I wouldn't have been able to attend the first one without financial support from the club. Once I had that experience, I wanted to attend subsequent conferences. Is there funding available that would allow new members in their first year to attend a conference?Encourage clubs to pay special attention and encourage newer members to attend. Offer an incentive on the cost to first timers...strike a deal between the District and the Club on the cost for new first time delegates.

OrganizationGreat accomodations, location, food, and hospitality. Looking forward to the next one.At welcoming event, first time attenders should be asked to stand and be acknowledged First time attenders could have a special coloured dot so other participants could recognize and engage them in conversation. This concept could be extended to second year attendees.I realize that there was a great effort to place all on an equal basis and no special placement reserve seating (which I agree with) yet some provision should have been made for the special seating of older Rotarians attending the dinner who had difficulty finding and reaching a table. I found that somewhat embarrassing that no effort in anticipating or accommodating some of these persons. (albeit few in number)

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I have only attended two and both were well done with good speakers and I have heard good reports on the last few as well. It is difficult to say what would spur people on but as noted previously, costs and time are key factors.I think we have all worked hard over the years to make the conference a great event but it takes its toll on the club and the Rotarians and so a professional group could help alleviate this. Most years we raise enough money to cover this with sponsorshipWhat about more mini-conferences? They are easier to attend and it might be easier to get people to go for one night.It is amazingly well organized and there was lots of opportunity for me to network and meet those I wanted to meet. I took a lot away with me and my club has benefited from what I learned. I also LOVE the formal dinner and the pride that is clearly evident within our clubs. Jim G is doing a fabulous job of communicating with all members on video. Let's consider how others can do this too .I always enjoy the conference more when it is in small towns. Having that one fantastic life changing speaker is very important. ie: Amanda Linhought (sp)Organizing committees should leave it to people with the possible exception of guest speakers, to make their own way to the conference for venues in larger centers close to airports. For the next one in Truro, that may not be an option but worth considering. It's a big job of many hours that could be used on other tasks.At least one block that is a choice of three has been done and is good to maintain. Pick up tea, coffee, juice, muffin and take to session. I liked the wine and cheese thing at Greg's conference, but having the youth exchange kids was not good - as everyone realized! A gathering place on night of arrival is good - but maybe could be in a public place rather than hidden in a room somewhere. If you want a beer, ya buy it.Home hosting opportunities would be helpful, although this would have to be done carefully because of the number of hotel room sales needed to obtain a overall rate for facilities.Send out dates as soon as known to allow people to plan. Folks are so busy these days.My one experience at a 7820 conference was very positive. Good opportunity to meet other Rotarians, to hear good speakers and to share ideas. So inspirational speKers and opportunity for interaction amongst all participants.I was a bit disappointing in some of the speakers. I had heard that the speakers in Wolfville were AMAZING and INSPIRATIONAL. I found some of the speakers awesome but some were kind of blah. I enjoyed the artistic renderings being done during the talks, that was really cool. Perhaps some of the small group things could be more directed for smaller centres, it was interesting to learn about the awesome events being held in Halifax and large cities but when you are from a smaller place with not the economic income of the population it can be hard to apply. I am very glad that I went to District Conference. I learned a lot. It was great to meet some of the people who I had only spoken to on the phone or via email. I found the buffet style for eating a bit hard. The lines were so long so I waited until the end and often the food had run out. I know it is far too expensive to do table service but maybe if people went off and got their own meals it would be better?? I know it is a ton of work to organize a conference and I appreciate all the work that has been done over the years by volunteers:)Need a more contemporary model that is not based on retired or self-employed people/men who can leave their families for several work days. Need clarity around the purpose - is it to learn about Rotary and be inspired by the "bigger picture" (which doesn't actually happen anyway) or is it to give the old guard an opportunity to socialize (which it probably does do)? I don't know what the actual purpose is so it is hard to make other suggestions!I attended the PETS/SETS session only in the spring. I didn't feel it was necessary to have some one from R.I. She did a poor presentation with her power point and it was hard to follow.My interest level has waned a bit since I attended my first. Those guest speakers with "an ask" should not be invited. I do not want to walk out feeling guilty for not supporting their cause. I want to LEARN, be motivated or inspired.

OtherReally glad to have an opportunity to be asked for feedback. I am always open to change and sometimes we need to stop doing the 'same old same old'.The subject line/ invitation email to this survey should state that this survey is intended for all district Rotarians regardless of whether they have attended any District Conferences. I almost didn't respond as I thought it was a follow-up survey to last year's conference. Just my opinion....To increase attendance for following year, make the presentation so much fun that you wouldn't want to miss it!I was only there for one day and loved the vibe!!

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If people become engaged at the District level and get involved at the district level, I suspect these people tend to go to the conference moreso than the average Rotarian.Early promotion.GOOD LUCK and I hope you get at least a decent number of responses and take response seriously. Please let all members know response to each question and % of members that responded. Information to members is vital for future success of Rotary and the District conference.Nothing additional A good conference depends on the organizing team. That should stay in the hands of the host club with broad guidelines from past experiences.As PDG Betty Douglas put it>>>KEEP ROTARY FUN !!!!!!!!!!!!We enjoy the conferences as they are.Perhaps a bit more about fund raising projectMy comment is about the survey. In one of the questions, I checked "Other" but I was unable to insert my idea. I used it in the last window (ideas) - incentives of some kind. We need something unique that can only happen if you go to the Convention. Other incentives ideas might be a coupon with a particular value for Rotary products or services as a prize or incentive.Was unable to attend this year's conference but thought the previous year at the Old Orchard Inn was excellent.Can't wait to get to get to Truro!

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