· Web viewCOMPANY NAME: Insert Company Name. INVITATION TO BID. SCHOOL BOARD OF LAKE COUNTY....

COMPANY NAME: Insert Company Name

INVITATION TO BID

SCHOOL BOARD OF LAKE COUNTYPURCHASING DEPARTMENT

29529 COUNTY ROAD 561TAVARES, FLORIDA 32778-2496

The School Board of Lake County, located in Tavares, Florida, solicits your company to submit a bid on our Bid #3652DG - Doors, Frames and Door Hardware.

All terms and conditions below are a part of this Invitation to Bid (ITB) and no bids will be accepted unless the vendor complies with all conditions required herein. Rights are reserved by the School Board of Lake County to accept or reject any and all bids and to waive all technicalities and award in the best interest of the Board. The Board does not sign contract forms provided by vendors. The bid, request for proposal, or invitation to negotiate with the vendor’s signature will constitute an offer to sell to the Board under the stated terms and conditions. From the notice of publication until 72 hours after the posting of the recommendation of award only the Purchasing Department should be contacted concerning any questions concerning this bid. No other employee, officer, staff or agent of the School Board should be contacted during this period. All questions/concerns shall be directed, in writing, to:

Deborah GardnerE-mail: [email protected] Fax: 352-742-8516Address: 29529 CR 561Tavares, Florida 32778

1. BIDDERS RESPONSIBILITY: Before submitting their bid, each bidder is required to carefully examine the invitation to bid specifications and to completely familiarize themselves with all of the terms and conditions that are contained within this bid. Ignorance on the part of the bidder will in no way relieve them of any of the obligations and responsibilities, which are a part of this bid.

2. SCOPE OF WORK / SPECIFICATIONS: The intent of this invitation to bid is to establish firm prices for doors and frames and door hardware for the Lake County School Board as described in the body of these specifications.

A. Wood Doors shall be 1¾” Stave Solid Core Birch Slab NO PARTICLE BOARD will be accepted.

B. Metal Doors and Frames requested in Lot #2 shall be CECO© or equal. Any alternate product offered MUST have CECO© hinge and lock locations.

C. Metal Door and Frames requested in Lot # 3 shall be Steelcraft© or equal. Any alternate product MUST have Steelcraft© hinge and lock locations.

D. The manufacturer's name and model number shall be included on your bid whenever an equivalent product is offered or when a manufacturer's name and model number is not already indicated on the bid. Brochures and specifications shall be included in your bid package.

E. Samples may be requested for “or equal” products. If requested, each sample shall be labeled with the name of the company submitting the sample, the bid number, and the item number and shall be sent at bidder’s expense, to Lake County Schools, Purchasing Department, 29529 C.R. 561, Tavares, Florida 32778. Upon request,

of 24Bid #3652DG - Doors, Frames and Door Hardware

samples will be returned to bidder at the bidder’s expense. Request for the return of samples must be made within ten (10) working days following bid opening.

F. All prices shall include delivery to the School Board Maintenance Department or designated destination.

3. The forms included within this ITB may be completed on-line using Microsoft Word© or simply printed and completed by hand. Areas where information may be inserted while on-line are indicated by a gray form field box and then the complete document can be printed. Original signatures from an authorized representative of the company shall be affixed where indicated within this document before submitting to the Purchasing Department.

4. All bids shall be filed in the Purchasing Department of the Lake County School Board, 29529 County Road 561, Tavares, Florida 32778, prior to 2:00 PM, local time, Wednesday, November 28, 2012 and clearly marked "Bid 3652DG to be opened November 28, 2012." Bids will be opened and tabulated at this time. Bids received after this time will not be considered. All bids shall be submitted, in a sealed package or envelope, on the attached bid form properly extended and signed by an authorized representative; place bid number and opening date of bid on envelope. Faxed or e-mailed bids will not be accepted.

5. BID SCHEDULE:Deadline for Questions:........................October 31, 2012 @ 4:00 PMLast Date for Addendums:....................November 12, 2012Bid Opens:............................................November 28, 2012 @ 2:00 PMPosting of Award Recommendation:....December 19, 2012Board Action on Recommendation:......January 14, 2013

6. AWARD: A. It is anticipated that Award recommendations shall be made lot by lot basis to one Primary

and one Alternate vendor who submits the first and second “lowest” and “best” responsive and responsible bid submitted based on conformity to specifications and price. The Primary vendor shall always be contacted first and the School Board shall contact the alternate vendor only when the Primary vendor cannot complete the work within the required period of time as determined by the School Board of Lake County. However, as the best interests of the School Board may require, the School Board reserves the right to make award(s) on a lowest price basis by item, group of items, all or none, or a combination thereof; with one or more Vendors; to reject any and all bids, that in it’s judgment will be for the best interest of the Lake County Schools, or waive any minor irregularity or technicality in bids received. Award shall be made on conformity to specifications and price.

B. The Board reserves the right to use the next lowest and best responsive and responsible bidder in the event the original awardee(s) of the bid cannot fulfill their contract, subject to the terms and conditions provided herein. The next lowest and best responsive and responsible bidder’s prices must remain the same as originally bid and must remain firm for the duration of the contract.

It is important that vendors understand the District’s budgetary restrictions when offers are submitted. To fulfill our fiduciary responsibilities we are requesting that all pricing submitted is as competitive as possible so that we may return maximum value to the District. By providing a bid the vendor is acknowledging that the District’s current or future budgetary shortfalls may materially impact long-term completion of the District’s projections under this bid and/or may materially impact the District’s ability to consider renewal of any subsequent terms. Please also see Item 10.


7. Bid tabulations with recommended awards will be posted for review by interested parties on or about December 19, 2012 and will remain posted for a period of 72 hours. The award recommendation will be posted in the Purchasing Department located at 29529 County Road 561, Tavares, Florida and on our website at http://lake.k12.fl.us. To access information from our website select Purchasing from the Department list, click on Bid Opportunities, then click on the appropriate title of the ITB for a listing of all published information. Since this information is available as outlined above, the purchasing department will not mail or fax recommendation of award notices to all bidders. Failure to file a protest within the time prescribed in Section 120.57 (3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any person who is affected adversely by the decision or intended decision shall file with the Board, through it’s Purchasing Department, a written notice of protest within 72 hours after the posting or notification. A formal written protest shall be filed within 10 calendar days after filing the notice of protest. With respect to a protest of the specifications contained in an invitation to bid or in a request for proposals, the notice of protest shall be filed in writing within 72 hours after the receipt of the project plans and specifications or intended project plans and specifications in an invitation to bid or request for proposals (but no later than the time when the bids or responses must be received in order to be considered), and the formal written protest shall be filed within 10 calendar days after the date the notice of protest is filed. The 72 hours period referred to herein shall not include Saturdays, Sundays, or holidays. The word "holiday" shall mean any weekday on which the School Board's Administrative offices are closed. Failure to file a timely formal written protest shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. The formal written protest shall state with particularity the facts and law upon which protest is based. Any person who files an action protesting a decision or intended decision pertaining to a bid pursuant to FS 120.57(3)(b), shall post at the time of filing the formal written protest, a bond payable to the School Board of Lake County in an amount equal to one percent (1%) of the total estimated contract value, but not less than $500 nor more than $5,000, which bond shall be conditioned upon the payment of all costs which may be adjudged against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, a cashier’s check, certified bank check, bank certified company check, or money order will be an acceptable form of security. If, after completion of the administrative hearing process and any appellate court proceedings, the district prevails, it shall recover all costs and charges which shall be included in the final order or judgment, including charges made by the Division of Administrative Hearings, but excluding attorney’s fees. Upon payment of such costs and charges by the protester, the protest security shall be returned. If the protester prevails, he or she shall recover from the district all costs and charges which shall be included in the final order of judgment, excluding attorney’s fees. Upon receipt of the formal written protest and protest bond which has been timely filed, the district shall stop the bid solicitation process or the contract award process until the subject of the protest is resolved by final district action, unless the Superintendent sets forth in writing particular facts and circumstances which require the continuance of the bid solicitation process or the contract award process without delay in order to avoid an immediate and serious danger to the public health, safety, or welfare.

8. QUANTITIES: Quantities stated on the Cost Proposal Form are estimated annual quantities that may be purchased during the Contract term. The School Board reserves the right to order greater than or less than the quantity stated. These estimates are intended as a guide in submitting your bid. Orders will be placed on an “as needed” basis at any time and in any quantity during the bid period. It is requested that if quantities ordered during the contract term exceed 10% of the estimated total quantity per item that vendors indicate an additional discount percentage to be offered.

9. PROMOTIONAL PRICING:


A. Best Pricing Offer – During the Contract term, if the Customer becomes aware of a better pricing offered by the AWARDED VENDOR(S) for substantially the same or a smaller quantity of a product outside the Contract, but upon the same or similar terms of the Contract, then at the discretion of the Customer the price under the Contract shall be immediately reduced to the lower price. It will be the AWARDED VENDOR(S)’s responsibility to monitor-said item(s) and report any that are or will be offered at lower prices.

B. Sales Promotions – In addition to decreasing prices for the balance of the Contract term due to a change in market conditions, an AWARDED VENDOR(S) may conduct sales promotions involving price reductions for a specified lesser period. An AWARDED VENDOR(S) shall submit to the Purchasing Department documentation identifying the proposed (1) starting and ending dates of the promotion, (2) products involved, and (3) promotional prices compared to then-authorized prices. Promotional prices shall be available to all Customers. Upon approval, the AWARDED VENDOR(S) shall provide conspicuous notice of the promotion.

10. REMAINDER OF LINE DISCOUNTS: Bidder shall indicate a fixed percentage (%) discount from list price for any items within that product line not specified in each respective lot. A price list or catalog with prices listed must be included with bid response and updated as changes occur. Any percentage of discount will be acceptable however; leaving that portion of the cost proposal form blank will be considered a “No Bid” response.

11. The School Board reserves the right to utilize bids of other entities or to purchase through other methods if it is in the best interest of the Board.

12. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a AWARDED VENDOR(S), supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

13. PUBLIC ENTITY CRIMES DISCLOSURE: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a AWARDED VENDOR(S), supplier, subcontractor), or consultant under a contract with any public entity an may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

14. The Bidder certifies that all material, equipment, etc., contained in this Bid meets all Occupational Safety Hazards Act (OSHA) requirements. Bidder further certifies that, if he is the successful bidder, and the material, equipment, etc., delivered is subsequently found to be deficient in any OSHA requirements in effect on date of delivery, all costs necessary to bring the material, equipment, etc., into compliance with aforementioned requirements shall be borne by the bidder.

15. Equipment or other items of this bid, identified by catalog or manufacturers number or by brand name are for the purpose of showing quality only, except where otherwise specified. Other Manufacturers or Brand names of proven equal quality, or better, will be acceptable. If bidding


on an equivalent to that specified, state manufacturer and supply complete description of product offered, including brochures and specifications.

16. Successful bidder shall not substitute items from that which were bid. If substituted items are delivered, the items shall be shipped back to the vendor at the vendor's own expense. Such actions may result in a termination of the contract.

17. Items provided on this bid are to be new. Items that have been refurbished or used for demonstration are not acceptable. Successful bidder shall agree to accept, for full credit and return shipping charges, the return of any item received that is found to be defective in quality.

18. WARRANTY: A minimum one (1) year warranty or the manufacturer’s standard warranty, whichever is greater, shall be provided for all items purchased from this bid. Warranty shall begin after delivery and acceptance of item(s) by Lake County Schools.

19. In case of exact tie bids, awards will be made at the discretion of the board. Conformity to specifications, price, quality, and time of guaranteed delivery will be determining factors in the awarding of the bid.

20. In the event of an error in extending the total cost for an item, the unit price submitted will prevail.

21. All materials to be delivered F.O.B. destination to Lake County Schools North Maintenance Department, 220 North Central Ave, Umatilla, FL 32778, South Maintenance Department, 410 Alpine St., Mascotte, FL 34753 or such other point as designated. All prices shall include delivery to the School Board or designated destination.

22. Payroll Responsibilities - The AWARDED VENDOR(S) shall be responsible for the payroll and paying of its personnel. Further, the AWARDED VENDOR(S) shall be responsible for withholding applicable federal and state taxes, FICA, insurance, and other deductions as authorized between the AWARDED VENDOR(S) and its personnel.

23. AWARDED VENDOR(S) shall be responsible for the paying of all appropriate state taxes unless otherwise directed by the Owner.

24. SERVICES: The AWARDED VENDOR(S) shall perform the services: incorporated by reference herein. Nothing herein shall limit the SCHOOL BOARD'S right to obtain proposals or services from other professionals for similar projects. The AWARDED VENDOR(S) agrees to comply with all terms and conditions of Bid #3652DG for Doors, Frames and Door Hardware, such terms and conditions being incorporated by reference.

25. INDEMNIFICATION: The AWARDED VENDOR(S) agrees to make payment of all proper charges for labor required in the aforementioned work and AWARDED VENDOR(S) shall indemnify SCHOOL BOARD and hold it harmless from and against any loss or damage, claim or cause of action, and any attorneys' fees and court costs, arising out of: any unpaid bills for labor, services or materials furnished pursuant to this Agreement; any failure of performance of AWARDED VENDOR(S) under this Agreement; or the negligence of the AWARDED VENDOR(S) in the performance of its duties under this Agreement, or any act or omission on the part of the AWARDED VENDOR(S), his agents, employees, or servants. AWARDED VENDOR(S) shall defend, indemnify, and save harmless the SCHOOL BOARD or any of their officers, agents, or servants and each and every one of them against and from all claims, suits, and costs of every kind and description, including attorney’s fees, and from all damages to which the SCHOOL BOARD or any of their officers, agents, or servants may be put by reason of injury


to the persons or property of others resulting from the performance of AWARDED VENDOR(S)’S duties under this Agreement, or through the negligence of the AWARDED VENDOR(S) in the performance of its duties under this Agreement, or through any act or omission on the part of the AWARDED VENDOR(S), his agents, employees, or servants. AWARDED VENDOR(S) shall provide such indemnity regardless of the negligence or other culpability of the SCHOOL BOARD, excluding only those circumstances where the SCHOOL BOARD is solely negligent.

26. CODES, LAWS, AND REGULATIONS: The AWARDED VENDOR(S) will comply with all applicable codes, laws, regulations, standards, and ordinances in force during the term of this Agreement.

27. PERMITS, LICENSES, AND FEES: AWARDED VENDOR(S) will obtain and pay for all permits and licenses required by law that are associated with the AWARDED VENDOR(S)'S performance of the Scope of Services.

28. ACCESS TO RECORDS: AWARDED VENDOR(S) will maintain accounting records in accordance with generally accepted accounting principles and practices to substantiate all invoiced amounts. AWARDED VENDOR(S) shall ensure that such records are available for examination by the SCHOOL BOARD during AWARDED VENDOR(S) normal business hours. AWARDED VENDOR(S) shall maintain such records for a period of three (3) years after the date of the invoice.

29. CONTINGENT FEES PROHIBITED: The AWARDED VENDOR(S) warrants that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the AWARDED VENDOR(S), to solicit or secure this Agreement and that he or she has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the AWARDED VENDOR(S) any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. In the event of a breach of this provision, the SCHOOL BOARD shall have the right to terminate this Agreement without further liability, and at its discretion, deduct from the contract price, or otherwise recover, the full amount of any such fee, commission, percentage, gift, or consideration paid in breach of this Agreement.

30. PAYMENT: SCHOOL BOARD shall compensate AWARDED VENDOR(S) for their services in the following manner:

A. The SCHOOL BOARD shall compensate AWARDED VENDOR(S) for services rendered pursuant to the School Board Approved Award Schedule and the terms and conditions of this bid document provided that such services have either been specifically requested, in writing, by the SCHOOL BOARD or specifically authorized, in writing, by the SCHOOL BOARD.

B. AWARDED VENDOR(S) shall ensure that all work performed, materials provided, and costs incurred by AWARDED VENDOR(S) pursuant to this Agreement are billed to the SCHOOL BOARD in accordance with the School Board Approved Award Schedule and the Terms and Conditions of this bid document.

C. AWARDED VENDOR(S) understands and agrees that the SCHOOL BOARD shall bear no responsibility for compensation to, or reimbursement of, AWARDED VENDOR(S) for any services rendered, costs incurred, or materials provided by AWARDED VENDOR(S) pursuant to this Agreement which are either not specifically requested or authorized by the


SCHOOL BOARD, in writing, or which are not specifically set forth in the School Board approved award schedule and the terms and conditions of this bid document.

D. INVOICES. Invoices shall be submitted on a monthly basis, or when a specific project is completed, and shall include the following detail for each separate task performed, where applicable: 1) Purchase order number;2) Name and address of vendor;3) Unique invoice number;4) Date and location of service/delivery;5) Itemized unit quantities and unit prices;6) Line item total or extended price, minimum contract discount; and7) All pricing must be in accordance with rates set forth in the School Board approved

award schedule and the terms and conditions of this bid document.8) Block or bundled billing entries, in which two or more tasks are blocked or bundled

together into a single billing entry, are prohibited unless a lump sum award is approved.

37. OWNERSHIP OF DOCUMENTS: All data, specifications, calculations, estimates, plans, drawings, construction documents, photographs, summaries, reports, memoranda, and other documents, instruments, information and material prepared or accumulated by the AWARDED VENDOR(S) (or by such sub-consultants and specialty consultants) in rendering services hereunder shall be the sole property of the SCHOOL BOARD who may have access to the reproducible copies at no additional cost other than printing. Provided, that the AWARDED VENDOR(S) shall in no way be liable or legally responsible to anyone for the SCHOOL BOARD's use of any such materials for another PROJECT, or following termination. All original documents shall be permanently kept on file at the office of the AWARDED VENDOR(S).

38. INDEPENDENT CONTRACTOR(S): The AWARDED VENDOR(S) agrees that he or she is an independent contractor(s) and not an agent, joint venturer, or employee of the SCHOOL BOARD, and nothing in this Agreement shall be construed to be inconsistent with this relationship or status. None of the benefits provided by the SCHOOL BOARD to its employees, including but not limited to, workers’ compensation insurance, unemployment insurance, or retirement benefits, are available from the SCHOOL BOARD to the AWARDED VENDOR(S). Further, AWARDED VENDOR(S) will be responsible for paying its own Federal income tax and self-employment tax, or any other taxes applicable to the compensation paid under this Agreement. The AWARDED VENDOR(S) shall be solely and entirely responsible for his or her acts during the performance of this Agreement.

39. ASSIGNMENT: Neither party shall have the power to assign any of the duties or rights or any claim arising out of or related to the Agreement, whether arising in tort, contract, or otherwise, without the written consent of the other party. These conditions and the entire Agreement are binding on the heirs, successors, and assigns of the parties hereto.

40. NO THIRD PARTY BENEFICIARIES: This Agreement gives no rights or benefits to anyone other than the AWARDED VENDOR(S) and the SCHOOL BOARD.

41. JURISDICTION: The laws of the State of Florida shall govern the validity of this Agreement, its interpretation and performance, and any other claims related to it. In the event of any litigation arising under or construing this Agreement, venue shall lie only in Lake County, Florida.

36. TERM AND TERMINATION: The term of this Agreement shall be for an initial term, up through and including one (1) year from the date of execution. This Agreement may be renewed for two


(2) additional one-year periods, if mutually agreed to by both parties. Any renewals shall be in writing and signed by both parties. All or part of this Agreement may be terminated by the SCHOOL BOARD, with or without cause, for its convenience, upon no less than fifteen (15) days written notice to the AWARDED VENDOR(S) of such intent to terminate. In such event, the AWARDED VENDOR(S) will be entitled to compensation for services competently performed up to the date of termination.

37. CONTACT PERSON: The primary contact person under this Agreement for the AWARDED VENDOR(S) shall be Insert Contact for Agreement. The primary contact person under this Agreement for the SCHOOL BOARD shall be Mr. Mike Corr, Director of Maintenance.

38. Approval of Personnel: The SCHOOL BOARD reserves the right to approve the contact person and the persons actually performing the services on behalf of the AWARDED VENDOR(S) pursuant to this Agreement. If SCHOOL BOARD, in its sole discretion, is dissatisfied with the contact person or the person or persons actually performing the services on behalf of the AWARDED VENDOR(S) pursuant to this Agreement, SCHOOL BOARD may require that the AWARDED VENDOR(S) assign a different person or persons to be the contact person or to perform the AWARDED VENDOR(S) services hereunder.

39. DISCLOSURE OF CONFLICT: The AWARDED VENDOR(S) has an obligation to disclose to the SCHOOL BOARD any situation that, while acting pursuant to this Agreement, would create a potential conflict of interest between the AWARDED VENDOR(S) and his duties under this Agreement.

40. BACKGROUND INVESTIGATIONS: The AWARDED VENDOR(S) represents and warrants to the SCHOOL BOARD that the AWARDED VENDOR(S) has read and is familiar with Florida Statute Sections 1012.315, 1012.32, 1012.465, 1012.467, and 1012.468 regarding background investigations. AWARDED VENDOR(S) covenants to comply with all requirements of the above-cited statutes and shall provide SCHOOL BOARD with proof of compliance upon request. AWARDED VENDOR(S) agrees to indemnify and hold harmless the SCHOOL BOARD, its officers, agents and employees from any liability in the form of physical injury, death, or property damage resulting from the AWARDED VENDOR(S)’S failure to comply with the requirements of this paragraph or Florida Statute Sections 1012.315, 1012.32, 1012.465, 1012.467 and 1012.468.

41. DEFAULT; LIQUIDATED DAMAGES: In the event of default by AWARDED VENDOR(S) for failure to perform under this Agreement the AWARDED VENDOR(S) shall pay the SCHOOL BOARD as liquidated damages a minimum amount of either 10% of the total price of the Contract or $5,000.00, whichever amount is larger.

42. ATTORNEYS’ FEES: In the event litigation is required by either party to enforce the terms of this Agreement, the prevailing party of such action shall, in addition to all other relief granted or awarded by the court, be entitled to judgment for reasonable attorney’s fees, incurred by reason of such action and all costs of arbitration or suit and those incurred in preparation thereof at both the trial and appellate levels, and in bankruptcy proceedings.

43. 1MODIFICATIONS AND AMENDMENTS: This Agreement may be modified or amended only by a written document signed by authorized representatives of the AWARDED VENDOR(S) and SCHOOL BOARD.

44. SUBCONTRACTS AND ASSIGNMENT: AWARDED VENDOR(S) shall not subcontract or assign any of the work contemplated under this Agreement without first obtaining written approval from the SCHOOL BOARD. Any subcontractor(S) or assignee shall be bound by the


terms of this Agreement, including, but not limited to, the fingerprinting, insurance and indemnification provisions.

45. ENTIRE AGREEMENT: This constitutes the entire agreement between SCHOOL BOARD and AWARDED VENDOR(S) and supersedes any prior or contemporaneous understanding or agreement with respect to the services contemplated herein.

46. 1SEVERABILITY CLAUSE: If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and/or the entire agreement shall be severable and remain in effect.

47. NOTICES:

A. 1All notices, demands, or other writings required to be given or made or sent in this Agreement, or which may be given or made or sent, by either party to the other, shall be deemed to have been fully given or made or sent when in writing and addressed as follows:

SCHOOL BOARD: Superintendent201 West Burleigh BoulevardTavares, Florida 32778

AWARDED VENDOR(S): Insert Company NameInsert StreetInsert City, State Zip

B. 1All notices required, or which may be given hereunder, shall be considered properly given if (1) personally delivered, (2) sent by certified United States mail, return receipt requested, or (3) sent by Federal Express or other equivalent overnight letter delivery company.

C. 1The effective date of such notices shall be the date personally delivered, or if sent by mail, the date of the postmark, or if sent by overnight letter delivery company, the date the notice was picked up by the overnight delivery company.

D. 1Parties may designate other parties or addresses to which notice shall be sent by notifying, in writing, the other party in a manner designated for the filing of notice hereunder.

48. COMPANY SECURITY: The AWARDED VENDOR(S)'s personnel will not be permitted in any area of the Owner's facilities except the designated Work areas. The Owner will designate means of egress and ingress. The Owner will provide the necessary security passes, which shall be carried at all times by the AWARDED VENDOR(S)'s personnel.

49. CODE OF CONDUCT: The AWARDED VENDOR(S) shall have an established program to review with its employees the following Code of Conduct prior to AWARDED VENDOR(S)'s employees coming onto the Owner's property. Owner reserves the right to take whatever action it deems appropriate when a violation of the Code of Conduct occurs. This includes, but is not limited to, barring/removing AWARDED VENDOR(S)'s employee(s) from the property and/or any legal recourse available. The Code of Conduct shall include but not be limited to the following:

A. Employees shall be required to dress appropriately. Shoes and shirts are required at all times. No apparel with inappropriate or offensive sayings or pictures shall be worn.


B. Alcohol, Tobacco, & Drug Abuse Policy – It is the policy of the Owner that the possession, use, consumption, distribution, transfer, manufacture or sale of alcohol, tobacco, illegal drugs or prescription drugs without a valid prescription on Owner's property is strictly prohibited.

C. Miscellaneous Conduct – Use of profane, abusive, or threatening language, or fighting or threatening bodily injury to any person is prohibited. Practical joking or horseplay has no place on Owner's property and is prohibited. The bringing of firearms or other weapons into the work place is strictly prohibited. Gambling in any form, including the selling of chances or lottery tickets is not allowed upon the property of the Owner.

D. Theft, Destruction of Property – AWARDED VENDOR(S)'s employees shall not take items of Owner's property. AWARDED VENDOR(S)'s employees shall not damage or handle in a destructive manner any of Owner's property or equipment.

E. Eating – eating is not allowed except in designated places.

F. Cleanliness – AWARDED VENDOR(S)'s employees shall keep their places of work machinery, or other Owner's property used by them in a clean and orderly condition. Marking on walls, posts or machinery is prohibited. Sanitary facilities and break areas are cleaned daily, and AWARDED VENDOR(S)'s employees are expected to do their part in keeping such facilities clean.

G. Telephone Calls – Telephones installed in Owner's facilities are for the use of the Owner in the transaction of its business. Unnecessary use of telephones for personnel matters is discouraged. No long distance calls are to be made unless properly authorized.

H. Notices – No notice, bulletin, or other material shall be posted in Owner's facilities or upon Owner's property except by Owner's prior written permission. AWARDED VENDOR(S)'s employees shall not remove or deface any notice or bulletin or other information posted by the Owner.

I. Sexual Harassment – It is the policy of the Owner to maintain a working environment free of all forms of sexual harassment. Sexual harassment includes, but is not limited to:1) Unwelcome, deliberate, repeated, or unsolicited comments, gestures, or physical

action of a sexual nature (for example, sexually derogatory statements, unnecessary touching, patting or pinching, etc.);

2) Demanding or subtle pressure for sexual favors or sexual activity;3) Preferential treatment, taking or refusing to take personnel action, or the exercise of

power in exchange for sexual favors; or4) Actions or behaviors that have the purpose or effect of unreasonable, interfering with

work performance, or creating an environment which is hostile, intimidating, or offensive (for example, sexual jokes, inappropriate calendars or pin-ups, etc.). AWARDED VENDOR(S) has the responsibility to immediately inform Owner of any allegations of sexual harassment.

J. Engaging in any other practices as may be inconsistent with the ordinary, reasonable, common sense rules of conduct necessary to the welfare of the Owner and any employee of the Owner is prohibited.

K. Safety and Accident Prevention:1) The AWARDED VENDOR(S) shall, at all times and at all locations where the Work is

performed, conduct its operations in such a manner as to avoid any risk of bodily


harm to persons or damage to property. The AWARDED VENDOR(S) shall take all precautions, which are reasonable and necessary to safeguard against such risks. The AWARDED VENDOR(S) shall be responsible for the discovery, determination, and correction of any unsafe conditions arising in connection with the performance of the Work. The term 'AWARDED VENDOR(S)' as used herein shall include its employees, agents, visitors, and its subcontractor(s), their employees, agents, and visitors.

2) The AWARDED VENDOR(S) agrees, in the performance of this Agreement, to observe and comply with all applicable federal, state, local, and Owner's safety rules and regulations, including but not limited to the Occupational Safety and Health Act of 1970 as amended. The AWARDED VENDOR(S) shall cooperate and coordinate with other AWARDED VENDOR(S) on safety matters and shall promptly comply with any specific safety instructions or directions given to the AWARDED VENDOR(S) by the Owner. The AWARDED VENDOR(S) shall furnish all protective safety equipment for its personnel.

3) The AWARDED VENDOR(S) shall report to Owner all accidents occurring on Owner's property within twenty-four (24) hours of the occurrence.

50. NON-WAIVER: Failure of either party to enforce any of the provisions hereof shall not be construed as a general waiver or relinquishment of this or any other provision.

51. RIGHTS AND REMEDIES: The rights and remedies herein reserved shall be cumulative and additional to any other or further remedies provided in law or equity.

52. SEPARATE CONTRACTS: The Owner has the right to let other contracts in connection with the Work or to perform similar work itself and the AWARDED VENDOR(S) shall fully cooperate with such other AWARDED VENDOR(S) or the Owner.

53. Bidders unable to submit a bid are requested to supply their business name and address and complete the NO BID RESPONSE form included in this ITB and return to the Purchasing Agent of the Lake County School Board, 29529 County Road 561, Tavares, Florida 32778.

54. BID RESPONSE REQUIREMENTS/FORMS: The following items shall be included with the bid response. Failure to do so may result in disqualification. These forms may be completed on-line using Microsoft Word© or simply printed and completed by hand. Areas where information may be inserted while on-line are indicated by a gray form field box. Original signatures from an authorized representative of the company shall be affixed where indicated within this document.

A. Cost Proposal Form (Attachment 1)B. Reference Form, minimum of 3 (Attachment 2)C. Literature for products bid, as requiredD. Federal Debarment Form (Attachment 3)E. Public Entity Crimes Affidavit (Attachment 4)F. Non-Collusion Affidavit (Attachment 5)G. No Bid Response Form, as required. (Attachment 6)H. Conditions for Emergency/Hurricane or Disaster (Attachment 7)

55. INFORMATION: Clarification of any language in the bid may be obtained by fax, email or US mail and questions should be directed only to the Purchasing Department. Verbal discussion of items in the bid with District personnel is not to be construed as changing any of the bid requirements. Any additional information or addendums will be posted on the Lake County Schools Purchasing website located at http://lake.k12.fl.us, select Purchasing from the Department list, click on Bid Opportunities, then click on the appropriate title of the ITB for a


listing of all published information. It is the responsibility of the vendor to monitor this website for addenda. All questions/ concerns shall received by no later than 4:00 PM, local time, Wednesday, November 12, 2012, and be directed, in writing, to:

Deborah Gardner, Assistant Purchasing AgentE-mail: [email protected] Fax: 352 742-8516Address: 29529 CR 561

Tavares, FL 32778

56. “PIGGYBACKING” – With the consent of the awarded vendor, other agencies may make purchases in accordance with the contract. Such purchases shall be governed by the same terms and conditions as stated herein with the exception or the change in the entity’s name.


mailto:[email protected]

ATTACHMENT 1

COST PROPOSAL FORM

All prices shall include delivery to the School Board North Maintenance Department, 220 North Central Ave, Umatilla, FL 32778, South Maintenance Department, 410 Alpine St.,

Mascotte, FL 34753 or such other point as designated.

Item # Description

Est. Annual

Qty.Unit Price

Total Price

LOT 1: WOOD DOORS

Wood Doors, 1¾” Stave Solid Core Birch Slab (NO PARTICLE BOARD)

1. 3/0 x 6/8 Brand # 30 ea $ $

2. 3/0 x 7/0 Brand # 30 ea $ $

3.

Additional cost for prep for hinges in CECO© or Steelcraft© hinge locations in door purchased at same time 20 ea $ $

4.Additional cost for prep for lock in CECO© or Steelcraft© lock locations in door purchased at same time 20 ea $ $

Metal Vision Lites with ¼” Clear Tempered Glass. National Guard # LFRA-100 or equal.

5. 8” wide x 42” high Brand # 20 ea $ $

6.Additional cost for installation in door purchased at same time 20 ea $ $

Total Lot #1 $ Percentage discount from remainder of product line: %

LOT 2: METAL DOORS WITH CECO © HINGE AND LOCK LOCATIONS

A. Blank. CECO© or equal. (Alternate product MUST have CECO© hinge locations.)

Metal Doors, 1¾”, 16 Gauge, Galvanized, Right Hand and/or Left Hand

7. 3/0 x 6/8 Brand # 20 ea $ $

8. 3/0 x 7/0 Brand # 20 ea $ $

B.Standard Lock Prep, 2-1/8” X 2¾” Backset. CECO© or equal. (Alternate product MUST have CECO© hinge and lock locations.)


9. 3/0 x 6/8 Brand # 30 ea $ $

10. 3/0 x 7/0 Brand # 30 ea $ $ Metal Doors Frames, Knock Down, Right Hand and/or Left Hand, Standard 5¾” Frame, 2” Head. CECO© or equal. (Alternate product MUST have CECO© hinge locations.)

11. 3/0 x 6/8 Brand # 20 ea $ $

12. 3/0 x 7/0 Brand # 20 ea $ $ Metal Doors Frames, Drywall Knock Down, Right Hand and/or Left Hand, Standard 5¾” Frame, 2” Head. CECO© or equal. (Alternate product MUST have CECO© hinge locations.)Item Description Est. Unit Total


#Annual

Qty. Price Price

13. 3/0 x 6/8 Brand # 20 ea $ $

14. 3/0 x 7/0 Brand # 20 ea $ $ Metal Vision Lites with ¼” Clear Tempered Glass. National Guard # LFRA-100 or equal.

15. 8” wide x 42” high Brand # 20 ea $ $


Door Vents, Louver National Guard # L700 RX or equal.

17. 12” x 12” Brand # 10 ea $ $

18. 16” X 16” Brand # 10 ea $ $

19. 24” x 24” Brand # 10 ea $ $


Total Lot #2 $

Percentage discount from remainder of product line: %

LOT 3: METAL DOORS WITH STEELCRAFT © HINGE AND LOCK LOCATIONS

A.Blank. Steelcraft© or equal. (Alternate product MUST have Steelcraft© hinge

locations.)Metal Doors, 1¾”, 16 Gauge, Galvanized, Right Hand and/or Left Hand

21. 3/0 x 6/8 Brand # 20 ea

22. 3/0 x 7/0 Brand # 20 ea

B.Standard Lock Prep, 2-1/8” X 2¾” Backset. Steelcraft© or equal. (Alternate product MUST have Steelcraft© hinge and lock locations.)


23. 3/0 x 6/8 Brand # 30 ea

24. 3/0 x 7/0 Brand # 30 eaMetal Doors Frames, Knock Down, Right Hand and/or Left Hand, Standard 5¾” Frame, 2” Head. Steelcraft© or equal. (Alternate product MUST have Steelcraft© hinge locations.)

25. 3/0 x 6/8 Brand # 20 ea

26. 3/0 x 7/0 Brand # 20 eaMetal Doors Frames, Drywall Knock Down, Right Hand and/or Left Hand, Standard 5¾” Frame, 2” Head. Steelcraft© or equal. (Alternate product MUST have Steelcraft© hinge locations.)

27. 3/0 x 6/8 Brand # 20 ea

28. 3/0 x 7/0 Brand # 20 ea

Item # Description

Est. Annual

Qty.Unit Price

Total Price


Metal Vision Lites with ¼” Clear Tempered Glass. National Guard # LFRA-100 or equal.

29. 8” wide x 42” high Brand # 20 ea

30.Additional cost for installation in door purchased at same time 20 ea

Door Vents, Louver National Guard # L700 RX

31. 12” x 12” Brand # 10 ea

32. 16” X 16” Brand # 10 ea

33. 24” x 24” Brand # 10 ea

34.Additional cost for installation in door purchased at same time 20 ea

TOTAL LOT 3: $


Lot #4 Architectural Hardware

35.

Hinge, ball bearing, stainless steel finish, 4.5” x 4.5”, Hagar #ECBB 1101 (US32D) or equal.Brand # 50 ea

36.Threshold, National Guard # 896V36 36” x 6” or equal.Brand # 30 ea

37.Threshold, National Guard # 896V72 72”x 6” or equal.Brand # 30 ea

38.Door Shoe National Guard # 36VA36 or equal. Brand # 30 ea

39.

Door Weather Seals 3’0”/7’0” National Guard # 152SA-3684 or equalBrand # 30 ea

40.Door Sweep 48” National Guard # 199NA or equal. Brand # 30 ea

41.Door Sweep 36” National Guard # 199NA or equal. Brand # 30 ea

TOTAL LOT 4: $


We submit our prices and agree to adhere to all terms and conditions and to make delivery within days after receipt of orders or continuous delivery as specified.


Company:

Mailing Address: State: Zip:

Signature: __________________________________________________________

Type name: Title:

Telephone #: Date:

Fax #: E-Mail:

Primary ContactType name: Title:

Telephone #: Fax #: E-Mail:

INFORMATION ITEMS ONLY(This information will not affect the contract award).

Indicate additional percentage discount if estimated number of actual orders per item exceeds 10% of the estimated quantities during each term of the agreement: %

The District utilizes a P-Card and in some cases would make purchases utilizing the P-Card. Indicate if your firm has the capability of accepting the P-Card for purchases at no additional charge to the District.

Yes No

Since the use of a P-Card provides earlier payment to the vendor indicate if your firm would negotiate an additional discount to the District when a P-Card is used.

Yes No

You agree to sell to other governmental agencies under this bid award subject to the same terms and conditions, including pricing.

Yes No


ATTACHMENT 2

REFERENCE FORM(Duplicate as needed)

FOR: Insert Vendor's Name

Name of Reference:

Address:

City: State: Zip:

Contact Person: Phone:

Private Sector: Yes No Public Sector: Yes No

School/University: Yes No Annual Dollar Volume: $

If school/university, please identify:

Please state if services rendered by vendor were obtained by RFP, bid, contract, agreement, or other (specify):

Length of Account: Months Years

State if bid, contract, agreement has been renewed: Yes No

If bid, contract, agreement has been renewed, state length of time: Months Years

If bid, contract, agreement has not been renewed, state the reason for non-renewal:

THIS SPACE FOR LAKE COUNTY SCHOOL BOARD USE ONLY

Additional information provided by reference:______________________________________

__________________________________________________________________________

__________________________________________________________________________


ATTACHMENT 3

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions

This certification is required by the Department of Education regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part 85, for all lower tier transactions meeting the threshold and tier requirements stated at Section 85.110.

Instructions for Certification1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," " person," "primary covered transaction," " principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier Covered Transactions, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may but is not required to, check the Nonprocurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Certification

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

NAME OF APPLICANT PR/AWARD NUMBER AND/OR PROJECT NAME

3652DGPRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE DATE

ED 80-0014, 9/90 (Replaces GCS-009 (REV.12/88), which is obsolete)


ATTACHMENT 4

SWORN STATEMENT UNDER SECTION 287.133(3)(a),FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

This form must be signed and sworn to in the presence of a notary public or other officer authorized to administer oaths.

1. This sworn statement is submitted

to Insert name of public entity

by Insert individual's name and title

for Insert name of entity submitting sworn statement

Whose business address is:

(If applicable) its Federal Employer Identification Number (FEIN) is:

(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement on the attached sheet.) Required as per IRS Form W-9.

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including but not limited to, and bid or contract for goods or services to be provided to any public entity or agency or political subdivision or any other state or of the Unites States, and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understate that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes means:A. A predecessor or successor of a person convicted of a public entity crime or;B. An entity under the control of any natural person who is active in the management of the entity and

who has been convicted of a public entity crime. The term “affiliate” includes those offices, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of the affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not fair market value under an arm’s length agreement, shall be a facie case that one person controls another person. A person who knowingly enters into a join venture with a person who has been convicted of a public entity crime in Florida during the proceeding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133(1)(c), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of the entity.

6. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting those sworn statements. (Please indicate which statement applies.)


Neither the entity submitted this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity nor affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, member, or agents who are active in management of the entity, or an affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, member, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearing and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order)

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OR ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

____________________________________(Signature)

____________________________________(Date)

STATE OF_________________________________

COUNTY OF_______________________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority,

__________________________________________(Name of individual signing)

who, after first being sworn by me, affixed his/her signature in the space provided

above on this_________ day of___________________, 2____.

____________________________________(NOTARY PUBLIC)

My Commission Expires: _____________________________


PROJECT IDENTIFICATION: Bid #3652DG - Doors, Frames and Door Hardware

SOCIAL SECURITY NUMBER:

(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement on the attached sheet.) Required as per IRS Form W-9.


ATTACHMENT 5

NON-COLLUSION AFFIDAVIT

State of

County of

being first duly sworn, deposes and says that:

(1) He/she is the Owner, Partner, Officer, Representative, or Agent

of the Proposer that has submitted the attached Proposal;

(2) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

(3) Such Proposal is genuine and is not a collusive or sham Proposal;

(4) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Proposer, firm or person to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work;

(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents representatives, owners, employees or parties in interest, including this affiant.

Signed, sealed, and delivered in the presence of:

__________________________ BY: ____________________________

__________________________ Printed Name

Title


ATTACHMENT 6

NO-BID RESPONSE FORM

Company: Mailing Address:

Signature: __________________________________________________________ Type name:

Title:

Telephone #: Date:

Fax #: E-Mail:

NO BID: I HEREBY SUBMIT THIS AS A “NO BID” FOR THE REASONS CHECKED BELOW:

Insufficient time to respond

We do not offer the product or service requested

Our schedule will not permit us to respond to this bid

Keep our company on this bid list for future bids

Remove our company name from this bid list for future bids

Other (describe briefly)


Attachment 7INFORMATION ONLY

(This information will not affect the contract award)

Lake County School BoardBid # - Locks, Keys and Door Hardware

CONDITIONS FOR EMERGENCY/HURRICANE OR DISASTER

It is herby made part of this invitation to bid that, before, during, and after a public emergency, hurricane, disaster, flood, or acts of God, that the School Board of Lake County, Florida, shall require a “first priority” basis for goods and services. It is vital and imperative that the majority of citizens are protected from any emergency situation which threatens public health and safety, as determined by the School Board of Lake County, Florida.

Vendor/Contractor agrees to rent/sell/lease all goods and services to the School Board of Lake County, Florida, as opposed to a private citizen on a first priority basis. Vendor/Contractor shall furnish a 24-hour phone number in the event of such an emergency.

I herby understand and agree to the above statement.

Signature Name of Company

Print Name Title

Emergency Contact:

Emergency Telephone Number: ( ) - -

Home Telephone Number: ( ) - -

Beeper or Cell Phone Number: ( ) - - Email Address:

I cannot comply with this request.

Signature Name of Company

Print Name Title


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