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Transcript of Victorian Quidditch Association Annual General Meeting ... · PDF fileUnconfirmed Minutes of...
Unconfirmed Minutes of the Annual General Meeting 2016 of the Victorian Quidditch
Association, held on the 20th of February at 11am at Melbourne University (Union
House).
Chairperson: Gen Gibson (President)
Gen opens the meeting at 11:25, then adjourns for 15 minutes
The meeting reopens at 11:40
1. Attendance
Genevieve Gibson (Proxy for Bronnie Jeynes) (Basilisks) Chair
Regina Atkinson (Proxy for Luke Nickholds) (Trolls) Minutes
Charlie Crutchfield (Centaurs) Nathan Morton (Muggles)
Dean Rodhouse (Manticores) Nicholas Hirst (Unicorns)
Emma Wright (Unicorns) Nicola Gertler (Muggles)
Graham Done (Centaurs) Sally Hicks (Centaurs)
Kassi Grace (Basilisks) Sarah Olsson (Trolls)
Mandi Lyons (Centaurs) Sean Arbuthnot (Trolls)
Matt Ingram (Unicorns) Liam McCoppin (Wrackspurts) Phone
Michael Braham (Centaurs) Bronnie Jeynes (Muggles) Proxy
Natalie Benedykt (Wrackspurts) Luke Nickholds (Muggles) Proxy
2. Unconfirmed Minutes 2.1 VQA AGM Attachment 1
2.2 VQA SGM 01/15 Attachment 2
Motion #1
“That this General Meeting of the Victorian Quidditch Association approves the unconfirmed
minutes of VQA AGM & VQA SGM 01/15 with minor amendments.”
Moved: Matt Ingram Seconded: Natalie Benedykt
For: 15 Against: 1 Abstentions: 3
Motion carries
3. 2015 Committee’s Reports
Victorian Quidditch
Association
Annual General Meeting
2016
Unconfirmed Minutes
Presidents Report: Gen Gibson
2015 was the biggest year ever for the VQA
Numerous tournaments going on at the same time instead of spread out one at a time
72 sign-ups for Vic Fantasy, 68 or 69 showed up and only one serious injury
Victoria Cup 2015 had 172 sign ups by the end of the season
Second year at Supanova selling merch, this year we made $1500
Mudbash ran really well, congratulates Nicola on her hard work
Presentation Night ran well
AMC Expo was very quiet, although we still made more money than many other people,
it was still only $800 so we probably won’t go back in 2016.
Charity Cup was a lot of fun, unranked games and players swapping teams was
refreshing.
7 new teams attended QUAFL hosted in Victoria, which was great for the AQA but
made a lot of work for the VQA and especially Nicola
Will not be coming back after World Cup, will be gone for 18 months overseas,
assuming Vice President or anyone else on the exec will be taking over.
Hold an SGM in a few months to elect a new President
Luke and Bronnie supported her in Exec, Jamie and Graham both did well as
treasurers, Kassi, Nicola, and Regina helped out a lot in Admin, particularly Nicola
Vice Presidents Report: Bronnie Jeynes
Helped Gen out a lot
Bought ice packs, chaired meetings when Gen was absent
Kept track of game scores, best and fairest votes, most valuable player votes, and best
beater votes
Made sure no one knew the results of these before presentation night
Kept track of all the scoresheets at Mudbash, and kept them dry, thanks to all the extra
help put in by numerous other people
Not running again as she’s moved to New Zealand
Secretarys Report: Luke Nickholds
Long year as Secretary, literally as our financial year lasted 18 months
Got the VQA incorporated as a not-for-profit organization in Victoria
Wrote the constitution, spent hours listening to on-hold music, numerous General
Meetings all made us become real in the eyes of the law and a more legitimate sport.
Great to have had such a smooth year-long Vic Cup, Presentation Night was great, killer
Mudbash and best QUAFL yet.
Internal processes are tighter, admin works great as a team
Had to resign at the end of 2015 due to not living in Australia, and the secretary legally
must, thanks Regina for taking over.
Thanks Gen for her constant support and hard work. Thanks Graham, Bronnie, Jamie,
and Alli who have been on Exec with him for all their work
Thanks everyone on admin, everyone who helps out with the VQA and helps it run
smoothly.
Thanks everyone who showed up to the AGM.
Treasurers Report: Graham Done
Took over later on in the year
Keeping better track of records than before
Much of what he says is about the Financial Statement
$2300 surplus at the end of the financial year
Grew capital 33% over the year, thanks to a huge income from QUAFL of over $2,000
AQA and VQA membership fees were the same, Graham double checked the numbers
to make sure
Expos outlayed $800 and brought in $2800
Charity cost outlayed around $100, and brought in $960
Head of Officials: Liam McCoppin
Liam is not present, so Gen steps in
Stepped in around August, organized the refs for Charity Cup as the rest of Vic Cup had
already been finalized.
Need to keep on working on our refs, are behind NSW in terms of quality but still much
better than other states
Need more quality, less quantity.
Need more work, participation, and enthusiasm.
Need to read the rules and teams need to ensure that their poor refs are not head refs.
Head of Gameplay: Nathan Morton
We played Quidditch
Vic Cup ran smoothly, hopefully the same will happen this year
Didn’t have a large involvement in Charity Cup but it still went well
Didn’t lose any teams last year, hopes to have a new team before Vic Cup this year
Head of Events
Emily is absent, so Gen steps in
All the conventions and presentation night were our events for the year
Each ran well and turned a profit.
Head of IT: Kassi Grace
There were 12 posts on the website, 4 being longform text posts
13 Vic Cup ladders on facebok, 8 goal scorers tallys.
21 photo albums, which got lots of reach
35 Events hosted by the VQA, our facebook page reached 1,000 likes
All of Vic Cup and Mudbash scores were tweeted, 89 tweets in total over the year.
Learnt from Mudbash 2014 it isn’t feasible to live tweet the entire Mudbash tournament.
Head of Media:
Nic took photos and some videos throughout Vic Cup
Photos were taken every week, but not all were uploaded. Still had a huge reach.
The only organization in Australia that video their games
Made a record of two days between games happening and photos being uploaded
Head of Fundraising and Sponsorship: Natalie Benedykt
Haven’t done a whole lot this year
Helped out at convention tables, brought cookies to all the conventions which brought
people to the table.
4. 2015 Financial Statement
Graham Done (Treasurer) will present the Financial Statements for 2015 for the members to
review.
Motion #2
“That this General Meeting of the Victorian Quidditch Association approves the presented
financial statements.”
Moved: Matt Ingram Seconded: Charlie Crutchfield
For: 15 Against:1 Abstentions: 2
Motion carries
VQA Inc. A0091181H
5. Election Attachments 3 & 4
There shall be an election for the positions of
President
Candidate Nominated by Seconded by
Genevieve Gibson Nicola Gertler Nicholas Hirst
Genevieve Gibson is elected unopposed as President
VicePresident
Candidate Nominated by Seconded by
Kassi Grace Kassi Grace Natalie Benedykt
Kassi Grace is elected unopposed as Vice President
Secretary
Candidate Nominated by Seconded by
Regina Atkinson Sarah Olsson Genevieve Gibson
Regina Atkinson is elected unopposed as Secretary
Treasurer
Candidate Nominated by Seconded by
Graham Done Genevieve Gibson Nicholas Hirst
Graham Done is elected unopposed as Treasurer
Head of Officials
Liam is called at 12:29
Candidate Nominated by Seconded by
Liam McCoppin Genevieve Gibson Nicola Gertler
Liam is elected unopposed as Head of Officials
Head of Gameplay
Candidate Nominated by Seconded by
Nathan Morton Genevieve Gibson Sarah Olsson
Nathan Morton is elected unopposed as Head of Gameplay
Head of Events
No nominations were received
Head of IT
Candidate Nominated by Seconded by
Charlie Crutchfield Sally Hicks Matt Ingram
Charlie Crutchfield is elected unopposed as Head of IT
Head of Media
Candidate Nominated by Seconded by
Sally Hicks Nicholas Hirst Genevieve Gibson
Sally Hicks is elected unopposed as Head of Media
Head of Fundraising and Sponsorship
No nominations were received, discussion of removing the position or combining it with Head of
Events.
Non Constitutional Positions
Team Development Officer
Candidate Nominated by Seconded by
Nicholas Hirst Matt Ingram Mandi Lyons
Nicholas Hirst is elected unopposed as Team Development Officer
Kidditch Officer
No nominations were received
Head of Occupational Health & Safety
Candidate Nominated by Seconded by
Natalie Benedykt Nicholas Hirst Genevieve Gibson
Natalie Benedykt is elected unopposed as Head of Occupational Health & Safety
Discussions to hold an SGM later in the year to fill the vacant positions.
Graham, Emma, and Kassi leave at 12:19 to get pizza, adjournment until they return and pizza
is eaten
Restart at 12:29
6. Plans for 2016
Gen says we will be running Fantasy again, with Origin games happening at the same time. Vic
Cup is set to start mid – late March. Discussion on having non-players still sign up for Fantasy.
Will be placing a QUAFL bid for 2016, largely based off last year, rationale being that we held
the best QUAFL ever so we should do it again. Vic Cup will be run the same as last year, with
Presentation Night at the end of season. World Cup team will be announced shortly. Supanova
will be happening in April. Mudbash Tournament Director and Assistant Director applications
need to happen shortly. Graham says we need to spend more money. Gen says we need to
continue making profits and finding good ways to have return on investments, the best return at
conventions is for merch
Sally asks about getting better fields with better markings, Nicola says it isn’t a money issue, it’s
more of a booking issue as many good fields are already booked out by other sports. Gen says
the only feasible way to find a better pitch is to move away from the city, if anywhere south
eastern but that would still be inconvenient for half the VQA. Gen wants two more teams to join
the VQA, Nathan asks for an even number of teams, so one or three at most. Gen’s priority is to
remain profitable and affordable.
7. General Business
Sean asks if there is any sort of record keeper for the VQA, to keep track of goals and each
player’s game played. Gen says it sounds like Nathan’s job, Nathan says him and Dean do a lot
of stuff like that. Gen says it would be great but we don’t have the resources for it. Dundee
would like to trial keeping stats, Gen asks Dean if he would like to team up with Dundee and
keep better track of the stats. Graham says we will need to improve our technology before we
do anything like that. Nicola says Dean should keep track of stats as he did a lot of tech stat
work at QUAFL.
Ingram asks about the upcoming Origin games, what the VQA is doing for advertising and
hype. Gen says we can’t have each separate player announced due to lack of time, instead will
have players grouped together by positions and genders and teams and similar, possibly with
videos of them playing, but that will need everyone on the team to agree with it first.
Kassi asks about the Leadbeaters team announcement, Gen says it will go up later today.
Kassi will promote the new committee tomorrow, then all casual vacancies within the next
week.
Dundee asks about brooms. Gen passes on from information from the Strategic Forum and the
last Admin meeting, that we will keep on using the straw brooms until they’re used up, or until
the end of Vic Cup 2016, and gradually transition to PVC pipes by QUAFL 2016. General
discussion about the PVC pipes and usability.
Graham brings up Rulebook 9, saying he will be running a workshop going over all the rule
changes the Wednesday before fantasy. Regina tells Graham to go through the Quidcamp
Facebook event to see the reffing workshop powerpoint that goes over all the new rule
changes.
Gen closes the meeting at 12:45
VQA Inc. A0091181H
Attachment 1 VQA AGM Unconfirmed Minutes
Can be accessed here: http://www.quidditchvictoria.com/wp-content/uploads/2014/06/VQA-
AGM-Minutes.pdf
Attachment 2 VQA SGM Unconfirmed Minutes
Unconfirmed Minutes of Special General Meeting 01/15 of the Victorian Quidditch
Association, held on the 21st of March at 1pm at Fawkner Park.
Chairperson: Gen Gibson (Acting President)
Members may appoint another member as proxy for this meeting. To do so you need to complete a
form in writing that clearly identifies the person being appointed as your proxy and that you have
signed. For further guidance please refer to the constitution.
Meeting Opened at 1:16pm
1. Attendance
Adrian Marshall Faye Dabrowski Luke Nickholds (minutes)
Al McLean Gen Gibson (chair) Madeline ColemanBock
Alli Parker Georgia Tredrea Mark Kelly
Amanda Lyons Georgia Wallis Matt Jenkins
Amy Touzel Grace Levens Matthew Partridge
Astrid Voorwinden Graham Done Meg Harding
Bodie Nash Harry Reed Michael Braham
Bronwyn Jeynes Hussain Al Qallaf Michelle Mannering
Callum Wynen Jacobo Arenas Natalie Benedykt
Cameron Mitchell Jacqui Kleiner Natasha Keehan
Casia Menkhorst James Thorpe Nathan Morton
Charlie Crutchfield Jamie Leahy Neil Kemister
Victorian Quidditch
Association
Special General Meeting #01
2015
Agenda
Connor Saunders Jimmy Stewart Nicola Gertler
Daniel Jenkins Josh Orloff Sally Hicks
Danielle Benedykt Joshua Apter Umberto Bucalossi
David Blamey Justine Herring Vishal Chopra
Dean Rodhouse Kara Splitstead
Deni Tasman Kassi Grace
Emma Morris Lauren De Avocado
Erin Pratt Liam McCoppin
Gen thanked everybody for being here, and said that we shall aim to keep it short and get through the
necessary points as quickly as possible.
Gen Gibson passes the chair to Luke Nickholds
2. Election Attachment 1 Luke explains that since Alli has stepped down as President, we need to hold an election for a new
president. He asks if there are any nominations.
President
Gen Gibson Nominated: Gen Gibson Seconded: Michelle Mannering
No further nominations are received so Gen Gibson is elected President unopposed.
Luke Nickholds passes the chair to Jamie Leahy
Jamie says that now that Gen has been elected as President there is a vacancy in the position of
VicePresident which she previously held. She asks if there are any nominations for this position.
Vice President
Nic Hirst Nominated: Nic Hirst Seconded: Gen Gibson
Bronwyn Jeynes Nominated: Bronwyn Jeynes Seconded: Erin Pratt
Each candidate gives a speech before votes are distributed, collected and counted. Bronnie Jeynes
is elected Vice President.
Jamie says that we have also opened nominations for Treasurer to give people the opportunity to
nominate if they are interested in taking over. No interest is expressed.
Jamie Leahy passes the chair to Gen Gibson
3. Constitution Changes Attachment 2 Luke says that as explained in the notice sent out, these are some minor changes to the constitution
that was approved at the end of last year. He says that the first is fixing a spelling mistake, and the
second is relaxing the time period for byelections to occur.
Draft Special Resolution #1
“That this General Meeting of the Victorian Quidditch Association adopts the proposed changes to the
constitution of the VQA en bloc.”
Moved: Luke Nickholds Seconded: Natalie Benedykt
For: 53 Against: 0 Abstentions: 2
SPECIAL RESOLUTION CARRIED
3. Application for Incorporation Luke explains that this is the next step in the incorporation process for the VQA, which will see it more
officially recognised within Victoria. He explains that it will require the VQA to regularly submit
paperwork to Consumer Affairs Victoria and pay fees, but that he thinks this is worth it both for the
improvements in our governance and for the increased legitimacy it will garner us as an organisation.
Draft Special Resolution #2
“That this General Meeting of the Victorian Quidditch Association authorises Luke Nickholds
to apply to Consumer Affairs Victoria to incorporate the VQA.” Moved: Luke Nickholds
Seconded: Connor Saunders
For: 52 Against: 0 Abstentions: 3
SPECIAL RESOLUTION CARRIED
Meeting closed at 1:32pm
Attachment 3 Election Notice
At the VQA Annual General Meeting on the 20th of February 2016 at 11am at Melbourne
University (Union House) there shall be an election held for the following positions:
President
VicePresident
Secretary
Treasurer
Head of Officials
Head of Gameplay
Head of Events
Head of IT
Head of Media
Head of Fundraising and Sponsorship
The term of office for these positions shall be until the next Annual General Meeting in 2017.
The Returning Officer for this meeting shall be Charlie Crutchfield and the Chairperson shall be Gen
Gibson (President).
These positions are open to all members of the VQA who are:
18 years or over; and
entitled to vote at a general meeting.
You may nominate for these positions at the general meeting or you may nominate beforehand by
providing signed notice to the Returning Officer prior to the commencement of the general meeting.
Nominations may be emailed to [email protected] prior to 6PM AEST on Friday
February 19th.
Voting shall be conducted using the ‘Optional Preferential’ system in accordance with the VQA’s
Constitution, as shall applications for proxies.
Victorian Quidditch
Association
Notice of Election
VQA Inc. A0091181H
For any questions regarding the Election or the AGM, please contact [email protected]
VQA Inc. A0091181H
Attachment 4 Election Guide
VQA 2015 ELECTION GUIDE
The VQA 2015 AGM is being held on Saturday the 20th of February at 11am and will feature elections
for the 2015 Admin Committee, as well as discussion on any other relevant topics. The Committee
consists of –
a) a President; and
b) a Vice-President; and
c) a Secretary; and
d) a Treasurer; and
e) a Head of Officials; and
f) a Head of Gameplay;
g) a Head of Events; and
h) a Head of IT; and
i) a Head of Media; and
j) a Head of Fundraising and Sponsorship; and
k) one Team Representatives per affiliated team
All positions on the VQA’s committee will be vacant and up for election except for (k), the Team
Representatives, which are directly appointed by the teams themselves.
The following pages quote some of the relevant descriptions for each position from the VQA’s
Constitution as well as providing a little blurb about the role written by the current office-bearer.
The Returning Officer for the 2015 Election will be Charlie Crutchfield.
How to apply for one of these positions:
To be eligible to be elected to the committee you must be over the age of 18 and a member of the VQA
eligible to vote.
Nominate at the AGM
If you will be at the AGM then you can nominate on the day. The positions will be elected in
order from the constitution (see above order). For each position the Returning Officer will read
out the position name and then call for nominations. You can nominate yourself, or be
nominated by a friend.
Nominate before the AGM
If you will not be at the AGM, or if you want nominate beforehand, then you can do so by
providing signed notice to the Returning Officer before the AGM. This can be done in person if
you so desire, otherwise you can email the Returning Officer at [email protected]
before 6PM AEST on Friday February 19th.
If you nominate beforehand you may also provide the Returning Officer with a candidate
statement for them or another person of your choice to read out on your behalf.
If you have any further questions about the procedure please read the VQA’s Constitution or contact
48 President (1) The duties of the President shall be to –
a) preside as chairperson over committee meetings and General Meetings;
b) co-ordinate the activities of the committee;
c) represent the Association, and act as its spokesperson;
d) submit reports to committee meetings;
e) submit an annual report to the AGM; and
f) perform other duties, as the Committee may resolve.
The duties of the president include overseeing all the actions of the committee. The president makes
sure everything is running smoothly and the admin team is working together to make this happen. The
president also focuses on future planning to ensure the VQA continues to grow and be sustainable and
affordable for all players. As president you are also responsible for crisis management should it arise
and the delegation of duties to other members to ensure they get completed.
The president is also the main liaison for the AQA and handles most national level responsibilities. The
president works especially closely with the executive committee (President, Vice-President, Secretary,
Treasurer) to achieve the goals set out each meeting.
49 Vice President (1) The duties of the Vice President shall be to –
a) attend committee meetings and General Meetings;
b) preside as chair over committee meetings and General Meetings in the absence of the
President;
c) assist the President in her/his duties;
d) perform the duties of the President if that office is vacant;
e) submit an annual report to the AGM; and
f) perform other duties, as the committee may resolve.
The Vice-President works closely with the president to ensure that the VQA runs as smoothly as
possibly. This includes providing feedback and discussion to the rest of the committee, completing a
range of tasks that don't fall into the other portfolios and filling in for the president when they are
unavailable, or off enjoying a well deserved break. The VP works especially with the rest of the
executive to help them achieve their tasks and to provide additional perspective to the leadership of the
VQA.
50 Secretary (1) The duties of the Secretary shall include to –
a) attend committee meetings and General Meetings;
b) prepare agendas and minutes for General Meetings and committee meetings or delegate their
preparation;
c) serve noticed as prescribed for General Meetings and committee meetings;
d) act as Returning Officer for elections, as appropriate;
e) ensure that inwards and outwards correspondence for the Association is handled correctly and in
a timely manner;
f) submit an annual report to the AGM; and
g) perform other duties as the Committee may resolve.
(2) The Secretary must perform any duty or function required under the Act to be performed by the
secretary of an incorporated association.
(3) The Secretary must –
a) maintain the register of members in accordance with rule 20; and
b) keep custody of the common seal (if any) of the Association and, except for the financial records
referred to in rule 79(3), all books, documents and securities of the Association in accordance
with rules 81 and 84; and
c) subject to the Act and these Rules, provide members with access to the register of members, the
minutes of general meetings and other books and documents and
d) perform any other duty or function imposed on the Secretary by these rules.
The duties of the Secretary are focused on administration, procedure and record-keeping. The Secretary
is responsible for all the non-financial records of the VQA, including being the number one person for
keeping the membership database up to date. As well as that the Secretary organises Admin meetings,
ensuring that everyone has access to agendas and information, and that proper minutes of the meeting
are taken.
The Secretary is the point of contact with the state government for regulatory matters, and as such
Legislation the Secretary must live in Australia. This is not required for other positions on the
committee.
51 Treasurer (1) The duties of the Treasurer shall include to –
a) attend committee meetings and General meetings;
b) prepare an Association Budget, at least annually;
c) prepare monthly financial statements;
d) submit an Annual Report; and
e) perform other duties as the Committee may resolve.
(2) The Treasurer must –
a) receive all moneys paid to or received by the Association and ensure that receipts are issued in
the name of the Association; and
b) ensure that all moneys received are paid into the account of the Association within 5 working
days after receipt; and
c) make any payments authorised by the Committee or by a general meeting of the Association
from the Association’s funds; and
d) ensure cheques are signed by at least 2 committee members.
(3) The Treasurer must –
a) ensure that financial records of the Association are kept in accordance with the Act; and
b) coordinate the preparation of the financial statements of the Association and their certification by
the Committee prior to their submission to the annual general meeting of the Association.
(4) The Treasurer must ensure that at least one other committee member has access to the
accounts and financial records of the Association.
The duties of the Treasurer are focused on money, finances and record-keeping. The Treasurer is
responsible for leading the Admin committee on matters relating to money – they’re responsible for
developing draft budgets and keeping track of the VQA’s spending. This can include authorising other
committee members to spend money up to given limits.
52 Head of Officials (1) The duties of the Head of Officials shall include to –
a) attend committee meetings and General meetings;
b) organise and schedule Head Referees for tournament games;
c) recruit, train and support referees within Victoria;
d) provide advice where appropriate on rules or refereeing matters;
e) liaise with external refereeing bodies where appropriate;
f) work with the Head of Gameplay to ensure tournament games are fair and unbiased;
g) submit an Annual Report; and
h) perform other duties as the Committee may resolve.
As Head of Officials, your job is to do your best to have highly skilled Head Refs and Assistant Refs at all
VQA Games. Like all committee members you’ll attend the monthly meetings, where you’ll propose and
discuss with the rest of the committee ways to ensure that we maintain and improve the standard of
Victorian referees. Maybe you’ll run workshops, or institute a mentoring program, or distribute guides,
or get the rulebook tattooed on your chest in small font.
Another main part of your role will be organising referees. For new tournaments, you’ll develop a draft
roster for the Admin to approve. For existing ones, you’ll make sure that the referees are able to make it
each week, and if they’re not you’ll find a replacement. As Head of Officials you’ll be passionate about
quality officiating at our games, and you’ll be passionate for the VQA as a whole and take part in and
work with the committee on other activities as required.
53 Head of Gameplay (1) The duties of the Head of Gameplay shall include to –
a) attend committee meetings and General meetings;
b) organising the fixture, scheduling and other tasks for tournaments;
c) developing gameplay standards and resources for the approval of the Committee;
d) training and supporting referees within Victoria to ensure consistently high standards;
e) working with the Head of Officials to ensure that tournament games are fair and unbiased; f)
submit an Annual Report; and
g) perform other duties as the Committee may resolve.
Head of Gameplay's main duties are to book or help book fields for the Victoria cup, Charity Cup and
Melbourne Mudbash. Other duties include making fixtures for tournaments and appointing snitches for
each match. Gameplay also oversees rules and regulations for tournaments held throughout the year.
Gameplay may also be involved when teams make complaints against refereeing teams or referees, or
also in the possible suspension of players.
54 Head of Events
(1) The duties of the Head of Events shall include to – a) attend committee meetings and General meetings; b) plan and run events such as ‘Come and Try’ days, conventions and social gatherings; c) recruit, train, organise and develop volunteers to assist in the Association’s events; d) work with the Head of Media and Head of IT to promote upcoming events; e) submit an Annual Report; and f) perform other duties as the Committee may resolve.
The role of Head of Events is to work together with the Admin team and Events Committee in organising
volunteers for conventions such as Supanova, Come and Try Days, other VQA related events and socials,
and finally organising the Victoria Cup Presentation Night. They may also be required to help out with
other duties the President or Tournament Directors require throughout the year.
55 Head of IT (1) The duties of the Head of IT shall include to –
a) liaise with relevant departments to ensure that appropriate information is distributed;
b) ensure that the Association’s online and social media presence is vibrant and up-to-date; c)
submit an Annual Report; and
d) perform other duties as the Committee may resolve.
The Head of IT is responsible for representing the organisation in a professional manner. They should
use social media tools in a creative and engaging way in order to represent quidditch accordingly, and
maintain an excitement and interest in the sport. They should collaborate with The Head of Media in
order to produce original content for consumption by both current and new players alike. The Head of
IT should be passionate about social media, and the ways it can assist in the growth and development of
quidditch as a whole. As Head of IT, your main responsibilities will be:
-Liaising with members of admin to distribute accurate and informative information via Facebook and
the website
-Creating and maintaining event pages for The VQA, and potentially liaising with a graphic designer in
order to have images created for said events
-Keeping the VQA Twitter account updated, at minimum, with the most recent scores from games
-Liaising with the Head of Gameplay in order to produce Highest Goalscorer and Ladder images -
Working with the Head of Media to ensure photos from recent games are uploaded in a timely manner
56 Head of Media (1) The duties of the Head of Media shall include to –
a) attend committee meetings and General meetings;
b) contact possible media sources to gain exposure for quidditch and the Association;
c) work with the Head of IT to promote the Association;
d) submit an Annual Report; and
e) perform other duties as the Committee may resolve.
The Head of Media works to create digital media content consisting of at least videos and photography
to further the publicity of the VQA and provide media content for participates throughout the year. This
may include organizing photographers and videographers for Vic Cup, Vic Fantasy and Mudbash. They
work with the Head of IT to create a seamless supply of this content to maximize online reach. They may
also seek out external media such as newspaper or television to gain publicity and exposure for the
VQA.
57 Head of Fundraising and Sponsorship (1) The duties of the Head of Officials shall include to –
a) actively raise money to financially support the Association;
b) explore various avenues of sponsorship or donations to the Association;
c) liaise with the Head of Events to organise supplementary merchandise for sale at events;
d) explore alternate merchandise and fundraising options;
e) submit an Annual Report; and
The Head of Fundraising and Sponsorship’s main role is to assist with all fundraising efforts made by the
VQA. They can spearhead new ideas to raise money and work with other members of the committee to
see them through. They work closely with the Head of Events and the Events subcommittee to help out
with events where needed, and to make sure if we can be fundraising, we are. They may also seek out
new sponsorship opportunities for the VQA.