Vice District Governor TeamTraining

Welcome to the Team

• You know your team name and number

• You have your district team uniform

• Are you ready to join the team?

• Let’s check your knowledge and skills

Before you Begin

• This is a independent study program

• You can start or stop as often as you need to suit your schedule

Before you Begin• Print a copy of the reference publication,

Standard District Constitution & By-Laws (LA4)

Training Objectives• Identify benefits of having a 2nd vice

district governor

• Recognize the responsibilities of the district governor team

• Assist the district governor

• Recognize the responsibilities of the 2nd vice district governor

• Recognize additional training resources

Training Sections

• Addition of 2nd vice district governor

• Benefits of change

• District governor team

• Responsibilities of each team member

• Additional training resources

Addition of 2nd Vice District Governor

District Governor Team

• District Governor

• 1st Vice District Governor

• 2nd Vice District Governor

Approved addition by Lions Clubs International Board, March 2007

2nd Vice District Governor Qualifications

• Be an active member in good standing• Be endorsed by the club or a majority of the clubs in the

single or sub-district• Served as club president and a member of the club board

of directors for two years and as zone or region chairperson or cabinet secretary or treasurer (none being held concurrently)

• Must hold said office for a full term or major portion thereof

Benefits of the 2nd Vice District Governor Position

Why Add the 2nd Vice District Governor

A TEAM of District Governor and 1st and 2nd Vice District Governors working together in true harmony and shared responsibility will bring forth success, achievements and growth

DG

1st VDG 2nd VDGDelegation

Communication

Exchange ofExperience

Take overResponsibility

District Governor Teams

Benefits of 2nd Vice District Governor

Less heavy workload for the governor Teamwork leads to better results Increased continuity from year to year Apprentice learning for two years In case of a district governor vacancy, it

can be filled immediately

District Governor Team

District Governor Team

• District Governor

• 1st Vice District Governor

• 2nd Vice District Governor

In addition the district leadership team includes region and zone chairpersons

District Governor TeamworkThe team members each have a 1 year term so the

governor and vice governors are really members of a relay team. Each year one governor provides leadership and the others on the team assist in achieving the current year’s goals. Each July 1, the baton passes to the next member of the team. As Lion leaders, we are on the same team.

District Governor Teamwork

Example: Divide the duty of club visits • 1st VDG visits clubs who are sponsoring a

new club or requesting a program about leadership development

• 2nd VDG visits clubs with retention problems• District Governor visits remaining clubs

District Governor Teamwork

The district governor who delegates some tasks to other team members will have more time to manage the district, monitor achievement of goals, and provide leadership and motivation to Lions of the district.

District Governor Team

An effective team is a group of people who can accomplish more working together than a group of individuals

District Governor Team

Click here for the reference publication, Standard District Constitution & By-Laws (LA4)

Responsibilities of Each Team Member

District Governor

Represent the association in his/her district Chief administrative officer of the district and

supervises the first and second vice district governors, region and zone chairpersons, the cabinet secretary-treasurer, and other cabinet members

District Governor

Administer and promote membership growth and new club development

Administer and promote leadership development at the club and district levels

District Governor

Promote harmony among the chartered Lions clubs

Promote the Lions Clubs International Foundation and all service activities of the association

District Governor Preside, when present, over cabinet,

convention and other district meetings. Exercise such supervision and authority over

cabinet officers and district committee appointees as is provided in this district constitution

Report to LCI all known violations of the use of the association's name and emblem

District Governor Ensure that each club in the district is visited by the

district governor or another district officer once each year to facilitate successful administration of the club, and submit a report of visitation to international headquarters for each visit

Submit a current itemized statement of total district receipts and expenditures to his/her district convention or annual meeting

District Governor Deliver, forthwith, at the termination of his/her

term of office, all district accounts and records to his/her successor in office

Perform such other functions and acts as shall be required of him/her by the International Board of Directors through the District Governor’s Manual and other directives

Vice District Governor Shared Duties

Further the purposes of this association

Perform such administrative duties assigned by the district governor

Perform such other functions and acts required by the International Board of Directors

Participate in cabinet meetings and conduct meetings in the absence of the DG

1st Vice District Governor Assist the governor in reviewing clubs in the district Conduct club visits in place of the district governor Work with District Membership and Extension

Committees Work with District Leadership Development

Committee to develop and implement a leadership development plan

Work with the District Convention Committee and assist in promoting other district events

1st Vice District Governor At the request of the district governor,

supervise other district committees Participate in the planning of the next year

including the district budget Familiarize himself/herself with the duties of

the district governor so that in the event of a vacancy in the office of district governor, he/she would be ready to assume the duties of said office

2nd Vice District Governor Familiarize himself/herself with the health and status

of the clubs in the district Conduct club visits in place of the district governor Work with the District Retention Committee, and

assist the committee to prevent the loss of clubs, and members

Assist the district governor and the first vice governor in planning and conducting the annual district convention.

2nd Vice District Governor Work with the District LCIF Coordinator and

assist to achieve the goals of the year Work with the District Information Technology

Committee and assist the committee to promote the LCI web site and internet to clubs/members

Familiarize himself/herself with the duties of the district governor so that in the event of a vacancy in the office of district governor, he/she would be ready to assume the duties of said office

District Governor Team Duties

Click here for a quiz on the District Constitution & By-Laws

OR

Continue the training program and take the quiz later

Additional Training Resources

Further study – LCIF As part of the LCIF Development Plan,

LCIF District Coordinators are appointed and trained by Multiple District LCIF Coordinators

The LCIF Coordinator works closely with the district governor and other district leaders

Further study – Retention The District Retention Committee is a key

resource in helping clubs maintain a healthy and active club environment

The committee can provide training for club officers about retention program resources

And communicate the message: Member retention is everyone’s responsibility

Retention Publications District Retention Chairperson Manual Presidents Retention Campaign How Are Your Ratings? Membership Orientation Mentoring Program (Basic) Mentoring Program (Advanced) Art of Recognition

Further study – Information Technology

The Information Technology Committee is a resource for keeping members and officers informed at a low cost to your district.

provides training to club members to increase the use of technology for communications and newsletters

assist in creating club websites for public relations

Resources – Information Technology

Information Technology Chairperson Job Description, contact it@lionsclubs.org

Reference for online membership records and reports

Club Officer and Record Administration, contact stats@lionsclubs.org

Further study – Publications Association Constitution & By-Laws Board Policy Manual District Governor Manual Trademark policies

Further study – Online courses Goal Setting Effective Teams Conflict Resolution Meeting Management Effective Public Speaking Effective Teams Valuing Diversity of Members

Providing Community Service

Coaching

Delegation

SummaryThe 2nd vice district governor needs to prepare to

assist the district governor and the 1st vice district governor. In addition he/she has specific duties of his/her position. At the same time, prepare to become district governor in the future.

Primary References: District Constitution & By-Laws Board Policy Manual, Chapter 9

Constitution & By-Laws Quiz

District Governor Team Responsibilities

Pick the correct answer

The 2nd VDG works with the ___ committee

LeadershipA BInformation Technology

Peace Poster contest

MembershipC D

Pick the correct answer

The 1st VDG works with the ___ committee

Information TechnologyA B LCIF

Peace Poster contest

MembershipC D

Pick the correct answer

The 2nd VDG works with the ___ committee

Promote district events

A B Membership

Peace Poster contest

RetentionC D

Pick the correct answer

The 1st VDG works with the ___ committee

LeadershipA B LCIF

Peace Poster contest

RetentionC D

Pick the correct answer

The 1st VDG works with ___ district functions

twoA B three

four fiveC D

Pick the correct answer

The 2nd VDG works with ___ district functions

twoA B three

four fiveC D

Pick the correct answer

The 1st VDG is responsible for

Convention planningA B

Logo trademark violations

Peace Poster contest

District expense reports

C D

Pick the correct answer

The 2nd VDG is responsible for

Visiting all clubsA B

Supervising cabinet

Reviewing status of clubs

Promoting harmonyC D

Training Objectives

• Identify benefits of having a 2nd vice district governor

• Recognize the responsibilities of the district governor team

• Assist the district governor and 1st vice district governor

• Recognize the responsibilities of the 2nd vice district governor

Are you Ready to Join the Team Action?