DREAM MILE 2013

V I B H A Y O U T H M E E T I N G – A U G U S T 1 8 , 2 0 1 3

AGENDA

• Introductions

• Vibha Youth Overview

• What has been done in 2012-2013 so far

• Current Club Updates

• Dream Mile Planning

Who We Are?

A US-based non-profit, non-religious, non-political volunteer organization that

seeks to restore the promise of a future to underprivileged children

Our Vision

Ensure that every underprivileged child attains his or her right to education,

health and opportunity

Our Mission

Educate, empower, and enable every individual who wishes to make a positive

difference to the life of an underprivileged child

VIBHA IN NUMBERS

15 Number of Vibha Action Centers

90+Cents from every dollar raised that

goes to child development projects

190+ Number of projects supported to date

800+ Number of volunteers

190,000+Number of children positively

impacted

6,000,000+Dollars raised by Vibha for the cause

of child development

What we do?

Support child development organizations executing projects with these primary focuses:

• Education

• Vocational and livelihood training

• Care for physically and/or mentally challenged children

• Rescue and rehabilitation of children in vulnerable conditions

Y O U T H C O O R D I N A T O R

N E E R A J A S A R D A

WHY VIBHA YOUTH?

• Developing Leadership Quality by taking up the challenging tasks, which will

help in area of the life

• Getting Volunteer hours for the school and earning credit while doing

something for the community

• Youth are full of energy, full of new ideas, capable of taking up the challenges

and completing them well, while juggling a ridiculous amount of homework

and many other activities. It’s time for the adults to see of what we’re capable

• Start with Youth Group, go to College Group, and be part of Vibha core group,

take Vibha with you wherever you go (corporate life)

• Be ready to do smaller jobs when you join. It gets better and more fun

• Enjoy volunteering with same age members, and make new friends

VIBHA YOUTH ORGANIZATION STRUCTURE2 ways to form a group – Vibha Youth Club in High School, or neighborhood Vibha Youth Group

High School Club Get 20 interested students Get teacher mentor Existing group would help you with further action of conducting meeting, designing charter,

arranging programs, etc. Neighborhood Group: Start with group of 10-12 youth members of Middle and High school students 2 students leader (preferably of different grade level) with 1 parent mentor

Advantage of Neighborhood club: When faced with hurdle at opening the club at the school, this will serve the same purpose

without having to follow school’s rigid regulations. Bring in diversity by inviting other friends. When the group becomes larger, split it into 2 with 2 more leaders taking charge of it. Leaders can communicate, and motivate their members easily. Different grade level leaders would help in easy transition and survival of the group Mainly managed by youth members, with a parent stepping in if required

OVERALL VIBHA YOUTH STRUCTURE

• 2-3 Main Youth coordinators – take over all control of the Youth Organization,

and work with Vibha core group as well as with Junior/Senior high school

students – who are generally club leaders, or in general have leadership

quality

• Junior/Senior – would be president, vice president of the of the club, will take

charge of their group, and coordinate with them at the time of Vibha events

• Freshman/Sophomore - follow Junior/Senior, and get training to take charge

of the Club eventually

• Middle school students - Get trained by helping High School Youth members

Leaders are not limited by numbers – everyone who puts in the effort to make

Vibha Events successful, is a leader, no matter which grade they are in.

When required, Vibha Youth should not be the last on their list after all other

extra curricular activities.

EXISTING LEADERS

Youth Coordinator: Neeraja

Youth Leaders: Rachana Chhaya

Khushboo

Manasa Vikash

Upcoming Leaders:

EXISTING VIBHA YOUTH CLUBs

Alpharetta High School (2008)

Northview High School (2012)

ICE club @ Chattahoochee High School

(2011)

Lakehill Neighborhood Club (2011)

WHAT DID YOUTH DO IN 2012-13

Summer volunteering @ Books For Africa

Vibha Youth got stronger at CHS through ICE club

Opened new Youth Group @NHS

Volunteering for Dream Mile (from Planning – to Event Day Execution)

Dream Play (Youth organized event, better than ever before, 400

registration)

Local volunteering @ Fostercare Support Foundation

S E P T E M B E R 2 1 , 2 0 1 3

BRIEF HISTORY

• Idea put forward by Vibha GT

• 5K Walk, 5K Run, Kids carnival

• Started in 1998

• Known as Vibha Walk/Vibha 5K from 1998 to 2006

• Branded as The Dream Mile in 2007

• Organized in most Vibha Action centers in US

• Raised over a million dollars over the years

• Supported over 70,000 children in various projects over the past 14 years

• 25,000 plus participants over the years all over US

DREAM MILE - ATLANTA

• This is Vibha Atlanta’s flagship event.

• With over a 1000 participants, Dream Mile is one of the bigger races in the Greater Atlanta area and one of the biggest Indian American events here.

• It is a national event - organized in 10 different cities across the U.S.

• This is our 15th consecutive year in Atlanta - It is a well recognized event in Atlanta and was recognized as 'one of 11 charities to run for across the whole of U.S.A by active.com'

DREAM MILE 2013

September 21st 2013

Right here in Johns Creek, but new locationShakerag Park, Johns Creek, GA

Events: 10K Run - 5K Run – 5K Walk

What Vibha Youth can do for

Dream Mile?

Every thing that the adults can do!!Except with more energy, newer ideas, and better ability with technology.

TENTATIVE TEAM LEADS

Publicity: (spreading the word) - Vikash

Registration: (gathering as many participants as possible) – Khushboo

Volunteer Management: (gathering as many volunteers as possible) -

Manasa

PUBLICITY

Help the publicity team with spreading the word around. Talk to the friends at

school, classes, neighbors

Putting the posters at as many places as you can – Indian store, coffee shops,

athletic store, clubs

Contact cross country club at school and see if they can send the students to

walk/Run on that day

Sign up to distribute the post card at the Saturday races – it take an hour or so

on Saturday morning – car pooling can be arranged if require

Mandate the booth when require.

Vibha Atlanta Youth on Facebook – spread the word through this, comment on

the posts, which will encourage friend circles to get involved too

SPONSORSHIP

The businesses around the place you go – contact them if they would

like to give some sponsorship

Explain it is in Johns creek and how it will help their business

If you are not comfortable talking, pass on the likely sponsorship

details to the main team, and they can take it from there.

REGISTRATION

Encourage people to register for the event, online, offline whichever

way it works.

If you know someone is likely to walk/run, keep reminding them till they

register

Make them fill out the offline registration form and collect the dues

(contact me, if you need the forms, keep couple of forms always with

you)

Send emails to friend, neighbors, HOA, for reminding them to register

Put a poster at subdivision notice board

Encourage them to form a team and register – saying it will be fun to

walk together, some quality time with friends

VOLUNTEERING

Contact Beta Club teacher and ask them if they can put our event on the list of volunteering for beta club

Reserve Sep 21st for Dream Mile, and no commitments to other activities – inform your parent, avoid planning anything for event day, and evening before that.

Sign up for Dream Mile Event Day Volunteering (name, email, phone, time)

Send to club leader (who will send it to Manasa)

OR directly to Manasa (mchimpiri@gmail.com)

Preferred time to volunteer – can select multiple/all time

Previous evening

early morning (setup, registration)

During the race – (on the course cheering, water table, kid’s corner, awareness booth, closing line team)

After race – (food counter, kid’s corner, awareness booth, price distribution)

Packing up

Whole event day

VOLUNTEERING HOURS

Collect whole of 1st semester volunteering hours, just by helping for

Dream Mile.

Everything that you do for any of the above category is your

volunteering, and can be counted for volunteering hours. Depending

on the efforts put by you, and if your parents vouch for that, I would be

able to sign whatever form require for Beta Club.

Those who have helped during summer for this event, please note

down the hours spent, and task covered, and we can sign it for your

summer volunteering hours.

COMMUNICATION CHANNEL

We believe in less but effective mails – so please read the emails from Vibha

Youth, and reply to email when asked for something. If you do not like lots of

emails in your mailbox, follow this practice, take the email sent seriously, and

do not wait for another reminder.

Need to inform something to the group – email to

vibhayouth@googlegroups.com (group email)

If you need to inform something to leaders of the groups – email to

vibhayouth.atl@gmail.com (individual email) eg. If you want to inform you would

volunteer, do not send to the whole group, and overload everyone’s inbox)

QUESTIONS?