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COLORADO PTAC

COLORADO PROCUREMENT

TECHNICAL ASSISTANCE CENTER

www.ColoradoPTAC.org

Main Ofc: 719-667-3845d.casey@coloradoptac.org

Dennis CaseyDeputy Director

15 October, 2015

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Overview

• What is the Colorado PTAC?

• PTAC Assistance to Businesses

• 4 Essential Steps

• Outreach Programs

• PTAC Support to the Community

• FY 2015 Forward

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• Procurement Technical Assistance Program (PTAP) established by Executive Order 12372, July 1982

• Recognized need to assist businesses in gov’t contracting

• Support for increased competition, innovation

• Each Program awarded to either a government entity, higher education or a non-profit entity

• Award Mechanism – Grant funding through DoD under the Defense Logistics Agency

• Nationwide Program - 49 States, 94 total programs

What is Colorado PTAC?

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• Colorado PTAC Established November 2009

• Non-Profit, 501c(3) Corporation

• Public/Private Partnership (P3) with state of Colorado under the Office of Economic Development and International Trade (OEDIT)

• Funded by federal, state, public, and private contributions • 50% DoD, 25% State, 25% Private (Cash/In Kind)

• Program increase through additional federal match/private

• House Bill 14-1016: Sustained State Funding for 6 Years

What is Colorado PTAC?

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Ribbon cutting on 9 Nov 09

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• Professional Acquisition Counselors• Experience in Federal, State, Local, Industry• Full time, Part time, and Subject Matter Expert Support

• Multiple Locations:• Colorado Springs (Headquarters)• Aurora, Westminster, Golden, Fort Collins (Staffed) • By Appointment / Periodic Outreach

• Grand Junction, Glenwood Springs, Lamar, Montrose, La Junta, Durango, Boulder, Loveland, Greeley, Burlington, Pueblo, Trinidad, Alamosa, Craig, Broomfield

What is Colorado PTAC?

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PTAC Supports Entire Process

• Education and Assistance Throughout the Process --Including but not Limited to:

• Registration Support (DUNS, SAM, CAGE, NAICS)

• Business Development—Market research and analysis

• Finding Bid Opportunities (“BidMatch”)

• Proposal Guidance on Request for Proposal (RFP),

• Invitation for Bid (IFB), Request for Quote (RFQ)

• RFP, RFQ or IFB Response Review (“Red Team”)

• Post Award issues, Contract Administration, and more…..

Requirements Budget Solicitation Execution

Registration

Bus Development

Bid OpportunitiesRFP

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Colorado PTAC’s 6 Year Results*Fiscal Year Qtr ended 14 Sep 15

Statewide Pro 15Active clients 2,833 762

(27%)

$ Awards reported $257,645,424 $44,054,941(17%)

Total Federal Spend in Colorado $7,313,355,104

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Colorado PTAC’s 6 Year Results*Fiscal Year Qtr ended 14 Sep 15

USASpending.Gov

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1. Register: Get the Right Registrations

2. Research: Find the Right Opportunities

3. Respond: Write Persuasive Proposals

4. Retain: Support in Performance &

contract administration actions

4 Essential Steps --

Grow Business - Create Colorado Jobs

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Colorado PTAC’s Bid Match Program

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• 2004 Sites Searched Worldwide• 145 Sites Searched across Colorado• 3-Way Search Criteria— tailorable by state, agency, code

• Keywords for business capabilities

• NAICS Codes (North American Industry Classification System)

• Geographic Region (Domestic, International, Regional)

• Free service from Colorado PTAC to all clients

Search engine tailored to company profile

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• Support throughout contract performance• Post award debrief – Gov’t & Primes• Review of Contract Terms & Conditions, Clauses• Review of SOW/PWS• Review Business Practices for Contract

Compliance• - Contract/Subcontract Management- FAR, T&C’s, etc

• - Prompt Payment w/ Valid Invoice (WAWF)• - - “Scope Creep”

• Reporting, Compliance Requirements

Continuous Support

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• SME In-Kind Support – Part of PTAC budget• Additional “no-cost” expert consultation

• Proposal Management

• Cost Accounting

• DCAA Audits

• GSA Schedules

• DCMA Systems

• Contract Law

• Insurance Requirements

• Capped hours – based on In-Kind agreements• Additional support direct contract with SME, if required

• By appointment only – Contact Colorado PTAC for referral

Subject Matter Experts (SME)

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• Government Specific Contract Training

• Subject Matter Expert functional presentations

• Monthly - Colorado Springs, Aurora, Westminster• Market Research• Federal Small Business Pgms• State/County Small Business Pgms• State/Local Procurement Processes• Growth Strategies • Federal Acquisition Regulation• Solicitation Strategies• Proposal Writing• Cost & Price Structure• Common Contract Legal Issues• Introduction to GSA Schedules

• Register for classes at: www.coloradoptac.org/events

11 Part Expert Series

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• Conducted with Resource Partners: PPWFC,SBDC,others• Panels include industry, government, small businesses• Goal is to increase communication, multiple points of view• Panels Include:

• Mentor Protégé Program

• Intellectual Property / Data Rights

• Teaming/Subcontracting

• Business Development Concepts

• Lending/Capital Options

• Benefits/SCA/Davis Bacon

• Small Business Policy Updates• Register for panels at: www.coloradoptac.org/events

PTAC Partner Panel Series

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• Outreach Forums across multiple industries, locations• Conducted with Resource Partners: PPWFC, SBDC, RBA

• Construction

• Aerospace/Defense

• Manufacturing

• Prime Contractors Presenters• Agency Presenters• Goals of Forums:

• Efficient Information Push

• Increase Networking Opportunities

• Lower barriers in meeting primes/agencies

• Register for forums at: www.coloradoptac.org/events

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Outreach Forums

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PTAC Support to Agencies/Primes

• PTAC clients have passed “Contracting 101”• Educated in procurement process – from registrations to clauses• Understand your requirements better – fewer “dumb” questions• Responsive, responsive, compliant proposal response• Have the continuous support of PTAC throughout contract life cycle

• Source of supply of capable and prepared small business Colorado based subcontractors in all industries

• Support in meeting socioeconomic goals - PTAC clients are in all small business preference categories

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PTAC Support to Colorado

• Colorado / local businesses competing for and winning

government contracts grows economy

• Government contracts result in higher paying positions -

improves local share employment growth

• Primary employer connection – source of supply of capable

and responsible subcontractors/vendors

• Industry specific outreach events – targeted to connect prime

contractors with capable subcontractors

• PTAC community partners - recognized by agencies &

companies in outreach events and other efforts

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Register with CO PTAC: www.ColoradoPTAC.org

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Colorado Working TogetherMeet our Sponsors

SCOPEVision

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Contact Us!

Web: www.coloradoptac.org

Email: info@coloradoptac.org

Main Office: 719-667-3845

Questions?