Version 1

Implementation GuideFor the

Sending/Receiving of GRE Testing ResultsUsing

Transaction Set 138

Segment Layout and Detail for Segments and Data Elements Used when Sending GRE Testing Results from ETS to Educational Institutions

Appendix A: List of Countries and Their Codes

Appendix B: List of Subtests and Their Codes

Appendix C: List of Departments and Their Codes

Appendix D: Sample GRE Score Report Using TS 138 Format

Appendix E: GRE Tape Layout Mapped to TS 138 Format

Prepared by Educational Testing Service By Patricia L. Salava

October 1998

1

138 Educational Testing Results Request and ReportFunctional Group = TT

Purpose:

Purpose:This Draft Standard for Trial Use contains the format and establishes the data contents of the Testing Results Request and Report Transaction Set (138) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used to request and receive the results of testing programs by educational institutions and employers. This information includes one test-taker's identification; test identification, testing conditions, scoring results, and test normalization analysis including national, regional, and local norms.

Although TS 138 can accommodate the request for and transmission of various testing results—SAT, GRE, and GMAT, for example—this particular implementation guide can be used for sending GRE testing results only. The Segment Summary contains all the segments in the X12 transaction set, but only those segments marked with “*” are used in reporting GRE test results. The subset of segment and data element details contained in this implementation guide accommodate all requirements to report GRE testing results. Only the codes used by GRE will be specified in each element description.

Segment Summary:Heading:

Pos Id Segment Name Req Max Use Repeat Notes010 *ST Transaction Set Header M 1020 *BGN Beginning Segment M 1030 *ERP Educational Record Purpose M 1040 *REF Reference Identification M 1 N

LOOP ID - N1 2050 *N1 Name M 1 N060 N3 Address Information O 1070 N4 Geographic Location O 1080 *PER Administrative Communications Contact O 1

Details:Pos Id Segment Name Req Max Use Repeat Notes

LOOP ID - IN1 10010 *IN1 Individual Identification of the Test-Taker M 1 N020 *IN2 Individual Name Structure Components M 10030 *REF Reference Identification O 5040 *DMG Demographic Information O 1050 IND Additional Individual Demographic

InformationO 1

060 LUI Language Use O 5070 *N3 Address Information O 1

2

Pos Id Segment Name Req Max Use Repeat Notes080 *N4 Geographic Location O 1090 COM Communication Contact Information O 5100 RQS Request for Information O >1 N110 SCA Statistical Category Analysis O >1 N

LOOP ID - EMS 10120 EMS Employment Position O 1 N130 N1 Name O 1140 DTP Date or Time or Period O 1

LOOP ID - TST >1150 *TST Test Score Record M 1 N

LOOP ID - SBT >1160 *SBT Subtest O 1170 *SRE Test Scores O 5180 MSG Essay text O >1 N

LOOP ID - RAP >1190 RAP Requirement, Attribute, and Proficiency O 1 N200 EMS Employment Position O 1 N

LOOP ID - SCA >1210 *SCA Statistical Category Analysis O 1 N220 FOS Field of Study O 1 N

LOOP ID - N1 1230 N1 Testing Location O 1 N240 N3 Address Information O 1250 N4 Geographic Location O 1260 PER Administrative Communications Contact O 1

LOOP ID - DEG 5270 DEG Degree Goal O 1 N280 FOS Field of Study O 5

LOOP ID - SST 10290 SST High School Status O 1 N300 SSE Entry and Exit Information O 1310 SUM Academic Summary O 1320 FOS Field of Study O >1 N

LOOP ID - N1 1330 N1 Name of High School O 1 N340 N3 Address Information O 1350 N4 Geographic Location O 1

LOOP ID - PCL 25360 PCL Previous College O 1 N370 N3 Address Information O 1380 N4 Geographic Location O 1390 SSE Entry and Exit Information O 1400 FOS Field of Study O >1 N

LOOP ID - DEG 10

3

Pos Id Segment Name Req Max Use Repeat Notes410 DEG Degree Record O 1 N420 SUM Academic Summary O 1430 FOS Field of Study O 30

LOOP ID - ATV >1440 ATV Test-Taker Activities O 1 N450 EMS Employment Position O 1460 DTP Date or Time or Period O 1 N

470 *SE Transaction Set Trailer M 1

Summary:Pos Id Segment Name Req Max Use Repeat Notes

Notes:1/040 The REF segment indicates the test-taker's identification number.1/050 The N1 loop provides information about the sender and the intended receiver.2/010 The IN1 loop provides information about the test-taker and related individuals who may have requested the testing or, if

the test-taker is a minor, have approved the administration of the test.2/100 The RQS segments contain responses to questions about such topics as family income, college preferences, and other

supplemental information. The RQS segment identifies the question and the test-taker's response.2/110 The SCA segment describes demographic norms for the test-taker or other related individuals.2/120 The EMS loop provides employment information about the test-taker and related individuals.2/150 The TST, DEG, SST, PCL and ATV loops provide information about the test-taker identified in the IN1 loop.The TST loop describes the test results being reported or requested.2/180 The MSG segment contains the text of the essay component of a test.2/190 The RAP segment identifies a specific proficiency, licensing requirement, etc. which the test or test component meets.2/200 The EMS describes a position the requirements for which the test or test component meets.2/210 The SCA loop provides statistical analysis and norms for the test or test components.2/220 The FOS segment together with the SCA segment describe the predicted degree of success the test-taker might expect

upon entering specific academic programs.2/230 The N1 loop describes the testing center or the place where the test or test component was administered.2/270 The DEG loop describes the test-taker's academic degree goals and field of study interests.2/290 The SST loop provides information about the high schools the student has or is attending, along with self-reported course

work, credit hours, GPA, etc.2/320 The FOS segments provide information about high school course work or subjects the test-taker has taken.2/330 The N1 segment identifies the high school.2/360 The PCL loop provides information about the test-taker's current or previous experiences at post-secondary institutions.2/400 The FOS segment provides information about the course work or subjects that the test-taker has taken at post-secondary

institutions.2/410 The DEG loop provides information about degrees, majors, minors, and fields of study which the test-taker has completed

or pursued at post-secondary institutions.2/440 The ATV loop describes the test-taker's activities, awards and accomplishments.2/460 The DTP segment contains the date or range of dates that the test-taker participated in an activity.

4

ST Transaction Set HeaderPos: 010 Max: 1

Heading - MandatoryLoop: N/A Elems: 2

Purpose:To indicate the start of the transaction set and to assign a control number

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a Transaction SetCode Description138 Educational Testing Results Request and Report

M ID 3/3 Used

02 329 Transaction Set Control NumberDescription: Identifying control number that must be unique within the transaction set functional group assigned by the sender of the transaction set in the GS segment. This value must match that in data element SE02. It will also be returned in TS 997, the acknowledgment.

M AN 4/9 Used

5

BGN Beginning SegmentPos: 020 Max: 1

Heading - MandatoryLoop: N/A Elems: 5

Purpose:To indicate the beginning of the transaction set

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 353 Transaction Set Purpose Code

Description: Code identifying purpose of the transaction setCode Description00 Original transmission of testing results report

M ID 2/2 Used

02 127 Reference IdentificationDescription: This is a reference number assigned by the sender. Its purpose is to facilitate machine identification and processing of testing results.

M AN 1/30 Used

03 373 DateDescription: Date the transaction set was originated by the sender. It is expressed as CCYYMMDD.

M DT 8/8 Used

04 337 TimeDescription: Indicates the time the transaction was originated by the sender. Time is expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

C TM 4/8 Used

05 623 Time CodeDescription: Code indicating the time zone or type of time in BGN04.Code DescriptionED Eastern Daylight TimeES Eastern Standard Time

O ID 2/2 Used

Syntax:05 C0504 -- If 05 is present, then 04 is required

6

ERP Educational Record PurposePos: 030 Max: 1

Heading - MandatoryLoop: N/A Elems: 1

Purpose:To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 640 Transaction Type Code

Description: Code specifying the type of data being sentCode DescriptionTT Testing Service Report

M ID 2/2 Used

7

REF Reference IdentificationPos: 040 Max: 1

Heading - MandatoryLoop: N/A Elems: 3

Purpose:To identify the test-taker by code

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 128 Reference Identification Qualifier

Description: Code qualifying the test-taker's identification number. Code Description2I Registration Number

M ID 2/3 Used

02 127 Test-Taker IdentificationDescription: This number identifies the test-taker.

M AN 1/30 Used

04 C040 Reference IdentifierDescription: This composite will be used report the test-takers file sequence and serial number. If an examinee has tested more than once or if the examinee lists more than one department for an institution to receive scores, the sequence number will be the same for each record. However, the record serial number will increase; e.g. 01, 02, 03, etc.

O Used

128 Reference Identification QualifierDescription: Code qualifying the test-taker's file sequence number. Code Description6W File Sequence Number

M ID 2/3 Used

127 Reference IdentificationDescription: This number identifies the test-taker's file sequence number.

M AN 1/30 Used

129 Reference Identification QualifierDescription: Code qualifying the test-taker's record serial number. Code DescriptionSE Record Serial Number

M ID 2/3 Used

130 Reference Identification Qualifier Description: This number identifies the test-taker's record serial number.

M ID 2/3 Used

Syntax:02 R203 -- At least one of 02 or 03 is required.

Semantics:REF04 contains data relating to the value cited in REF02.

8

N1 NamePos: 050 Max: 1

Heading - MandatoryLoop: N1 Elems: 4

Purpose:To identify the sender and receiver by name and, if possible, by code. One N1 loop identifies the sending testing service; another iteration identifies the receiving institution.

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 98 Entity Identifier Code

Description: Code identifying the sender or receiver of the transaction setCode DescriptionUE Testing Service SenderAT Postsecondary Education Recipient

M ID 2/3 Used

02 93 Name of testing service or postsecondary institutionDescription: This free-form name should be used when a code identifier in N104 does not exist. Recommended format for this data element when referring to a testing service is [Name of Test]-[Abbreviated Testing Service Name]. For example:GRE-ETS

C AN 1/60 Used

03 66 Identification Code QualifierDescription: Code designating the code set used in N104. This data element is required if the sender or receiver in the N1 loop is identified by code.Code Description72 The College Board's Admission Testing Program (ATP)

C ID 1/2 Used

04 67 Identification CodeDescription: Code uniquely identifying the sender or receiver. This data element is required if N103 is used.

C AN 2/20 Used

Syntax:02 R0203 -- At least one of 02 or 03 is required.03 P0304 -- If either 03 or 04 are present, then the others are required.

9

PER Administrative Communications Contact

Pos: 080 Max: 1Heading - Optional

Loop: N1 Elems: 3

Purpose:To identify a person or office to whom administrative communications should be directed. This segment is recommended for use in the sender loop and may also be used in the receiver loop.

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 366 Contact Function Code

Description: Code identifying the major duty or responsibility of the person or group named. Use code SM when indicating the testing service.Code DescriptionGC Guidance CounselorGR Graduate Admissions OfficeSM Submitting Contact

M ID 2/2 Used

02 93 NameDescription: For GRE, Free-form institution department name, when available.

O AN 1/60 Used

09 443 Contact Inquiry ReferenceDescription: Additional reference number or description to clarify a contact number. For GRE, indicates the institution department number, when available.

O AN 1/20 Used

10

IN1 Individual Identification of the Test-Taker

Pos: 010 Max: 1Detail - Mandatory

Loop: IN1 Elems: 3

Purpose:To provide identification of the test-taker. If the sender wishes to give several names for the test-taker (i.e., a current legal name and a previous name)), the IN1 loop may be repeated using IN1 and IN2 only in the repeated loop. Each iteration of the IN1 loop, however, must relate to the student only for this implementation of the sending of educational testing results.

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 1065 Entity Type Qualifier

Description: Code to indicate if the entity is a person or non-person.Code Description1 Person

M ID 1/1 Used

02 1107 Name Type CodeDescription: Code identifying the type of name to be reported in IN2. Code Description02 Current Legal

M ID 2/2 Used

03 98 Entity Identifier CodeDescription: Code indicating that this transaction is reporting testing results for the test-taker.Code DescriptionS2 Test-taker

O ID 2/3 Used

11

IN2 Individual Name Structure Components

Pos: 020 Max: 10Detail - Mandatory

Loop: IN1 Elems: 2

Purpose:To sequence individual name components for maximum specificity. GRE will send the composite name.

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 1104 Name Component Qualifier

Description: Code identifying the type of name components.Code Description16 Composite name

M ID 2/2 Used

02 93 NameDescription: Free-form name of the test-taker.For GRE, Last Name = 17 characters First Name = 12 characters Middle Initial = 1 character

M AN 1/60 Used

12

REF Reference IdentificationPos: 030 Max: 5

Detail - OptionalLoop: IN1 Elems: 2

Purpose:To specify identifying information

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 128 Reference Identification Qualifier

Description: Indicate Social Security Number when available. Code DescriptionSY Social Security

O ID 2/3 Used

02 127 Reference IdentificationDescription: Test-taker social security number.

O AN 1/30 Used

13

DMG Demographic InformationPos: 040 Max: 1

Detail - OptionalLoop: IN1 Elems: 4

Purpose:To supply demographic information on the test-taker.

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 1250 Date Time Period Format Qualifier

Description: Code indicating that the date format for the birthdate to follow is in CCYYMMDD format.Code DescriptionD8 Date Expressed in Format CCYYMMDD

C ID 2/3 Used

02 1251 BirthdateDescription: Expression of the test-taker's birthdate in format described in DMG01.

C AN 1/35 Used

03 1068 Gender CodeDescription: Code indicating the sex of the test-taker.Code DescriptionA Not ProvidedF FemaleM Male

O ID 1/1 Used

Syntax:01 P0102 -- If either 01 or 02 are present, then the others are required.

14

N3 Address InformationPos: 070 Max: 1

Detail - OptionalLoop: IN1 Elems: 2

Purpose:To specify the mailing address of the test-taker

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 166 Address Information

Description: Free-form street address information for test-takerM AN 1/55 Used

02 166 Address InformationDescription: Continuation of free-form street address information for test-taker

O AN 1/55 Used

15

N4 Geographic LocationPos: 080 Max: 1

Detail - OptionalLoop: IN1 Elems: 6

Purpose:To specify the city, state or province, postal code, and country in the mailing address of the test-taker

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 19 City Name

Description: Free-form text for city name. Include the international postal zone code if address outside the U.S.

O AN 2/30 Used

02 156 State or Province CodeDescription: Standard state/province code as defined the US Postal System. Use this data element only with an U.S. or Canadian address.

O ID 2/2 Used

03 116 Postal CodeDescription: Code defining the zip code excluding punctuation and blanks. Use this data element only with an U.S. address.

O ID 3/15 Used

04 26 Country CodeDescription: Code identifying the country. This data element is used only if the country is other than the US. The list of country codes can be found in Appendix A.

O ID 2/3 Used

05 309 Location QualifierDescription: Code identifying type of location.Code DescriptionCC Country name.

O ID 2/3 Used

06 310 LocationDescription: The test-taker's address country name

O ID 1/30 Used

16

TST Test Score RecordPos: 150 Max: 1

Detail - MandatoryLoop: TST Elems: 5

Purpose:To provide information about the test for which results are being reported

Element Summary:Ref Id Element Name Req Type Min/Max Usage01 1155 Educational Test Code

Description: Indicates the specific test for which results are being reportedCode Description821 Graduate Record Examination (GRE) General Test822 Graduate Record Examination (GRE) Subject Tests

M ID 1/3 Used

03 1250 Date Time Period Format QualifierDescription: Code indicating the format for the date the test was administered.Code DescriptionYM Year and Month Expressed in Format YYMM

C ID 2/3 Used

04 1251 Date Time PeriodDescription: Expression of the date the test was administered.

C AN 1/35 Used

05 127 Form, Version, or Edition of TestDescription: Indicates the form, version, or edition of the test. For GRE, the form code as originally defined by ETS will be contained in the first two positions. The EDI code will be contained in the SBT segment.Form Code Description01 General Test22 Biochemistry, Cell & Molecular Biology23 Biology27 Chemistry28 Computer Science31 Economics34 Education 35 Revised Education37 Engineering47 Geology57 History64 Literature in English 67 Mathematics72 Music77 Physics78 Revised Political Science79 Political Science80 Psychology87 Sociology

O AN 1/30 Used

Syntax:03 P0304 -- If either 03 or 04 are present, then the others are required.

17

SBT SubtestPos: 160 Max: 1

Detail - OptionalLoop: SBT Elems: 2

Purpose:To provide information about each subtest

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 1158 Subtest Code

Description: Code indicating a subtest associated with a particular test. The first three digits correspond to the test code, which appeared in TST01. For this data element, use the 5-digit code appearing after the hyphen to indicate the subtest.Code Description821-00001 Verbal(01)821-00002 Quantitative(01)821-00003 Analytical(01)822-00001 Biochemistry, Cell and Molecular Biology (22)822-00002 Biology (24)822-00003 Chemistry (27)822-00004 Computer Science (29)822-00005 Economics (31)822-00006 Education (34)822-00007 Engineering (37)822-00008 Geology (47)822-00009 History (57)822-00010 Literature in English (64)822-00011 Mathematics (67)822-00012 Music (72)822-00013 Physics (77)822-00014 Political Science (79)822-00015 Psychology (81)822-00016 Sociology (87)822-00017 Revised Education(35)822-00018 Revised Political Science(78)822-00019 Subject total

M ID 5/5 Used

03 1159 Test Score Interpretation CodeDescription: Code indicating unusual testing conditions that must be known to interpret properly the academic test score. For GRE, all nonstandard test administrations will be indicated by a code of "2". Code Description2 Nonstandard Administration Procedure (Braille, Signing, Extended

Time, etc.)

O ID 1/1 Used

18

SRE Test ScoresPos: 170 Max: 5

Detail - OptionalLoop: SBT Elems: 2

Purpose:To provide scores on tests that a student has taken

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 1160 Subtest Score Qualifier Code

Description: Code indicating the manner in which the actual academic test score result is reportedCode Description1 Scaled Score

M ID 1/1 Used

02 352 Subtest ScoreDescription: To indicate the subtest score

M AN 1/80 Used

19

SCA Statistical Category AnalysisPos: 210 Max: 1

Detail - OptionalLoop: TST Elems: 4

Purpose:To specify statistical norms and related information associated with the test being reported

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 1270 Code List Qualifier Code

Description: Code identifying the list of statistical categories reported for test resultsCode Description108 Testing Statistical Category Code List

C ID 1/3 Used

02 1271 Industry CodeDescription: Code indicating a code from specific industry code list. For GRE, indicates position of scores relative to other individuals who have taken the same test in a recent 3-year period. Code Description17 3-Year comparative rank--Verbal18 3-Year comparative rank--Quantitative19 3-Year comparative rank--Analytical20 3-Year comparative rank--Subject

C AN 1/30 Used

03 950 Statistic CodeDescription: A code specifying the specific statistic being reportedCode Description41 Percentile

O ID 2/2 Used

04 380 QuantityDescription: Numeric value for the statistic being described.

C R 1/15 Used

Syntax:01 P0102 -- If either 01 or 02 are present, then the others are required.03 L0304 -- If 03 is present, then at least one of 04 is required.

20

SE Transaction Set TrailerPos: 470 Max: 1

Detail - MandatoryLoop: N/A Elems: 2

Purpose:To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning ST and ending SE segments)

Element Summary:

Ref Id Element Name Req Type Min/Max Usage01 96 Number of Included Segments

Description: Total number of segments included in a transaction set including ST and SE segments

M N0 1/10 Used

02 329 Transaction Set Control NumberDescription: Identifying control number that must be unique within the transaction set functional group (in the GS segment) assigned by the originator of the transaction set. This value must match that in data element ST02.

M AN 4/9 Used

21

Appendix A

List of Countries and Their Codes

Code DescriptionAD AndorraAE United Arab EmviratesAF AfghanistanAG Antigua & BarbudaAI AnguillaAL AlbaniaAM ArmeniaAN Netherlands AntillesAO AngolaAQ AntarcticaAR ArgentinaAS American SamoaAT AustriaAU AustraliaAW ArubaAZ AzerbaijanBA Bosnia & HerzegovinaBB BarbadosBD BangladeshBE BelgiumBF Burkina FasoBG BulgariaBH BahrainBI BurundiBJ BeninBM BermudaBN Brunei DarussalamBO BoliviaBR BrazilBS BahamasBT BhutanBU Burma BV Bouvet IslandBW BotswanaBY BelarusBZ BelizeCA CanadaCC Cocos (Keeling) IslandsCF Central African RepublicCG CongoCH SwitzerlandCI Cote d’Ivoire (Ivory Coast)CK Cool IslandsCL ChileCM CameroonCN China

1

CO ColombiaCR Costa RicaCS CzechoslovakiaCU CubaCV Cape VerdeCX Christmas IslandCY CyprusCZ Czech RepublicDD German Democratic RepublicDE GermanyDJ DjiboutiDK DenmarkDM DominicaDO Dominican RepublicDZ AlgeriaEC EcuadorEE EstoniaEG EgyptEH Western SaharaER EritreaES SpainET EthiopiaFI FinlandFJ FijiFK Falkland Islands (Malvinas)FM MicronesiaFO Faroe IslandsFR FranceFX France, MetropolitanGA GabonGB United Kingdom (Great Britain)GD GrenadaGE GeorgiaGF French GuianaGH GhanaGI GibraltarGL GreenlandGM GambiaGN GuineaGP GuadeloupeGQ Equatorial GuineaGR GreeceGS South Georgia and the South Sandwich IslandsGT GuatemalaGU GuamGW Guinea-BissauGY GuyanaHK Hong KongHM Heard Island & McDonald IslandsHN HondurasHR CroatiaHT HaitiHU HungaryID IndonesiaIE IrelandIL Israel

2

IN IndiaIO British Indian Ocean TerritoryIQ IraqIR Islamic Republic of IranIS IcelandIT ItalyJM JamaicaJO JordanJP JapanKE KenyaKG KyrgyzstanKH CambodiaKI KiribatiKM CormorosKN St. Kitts and NevisKP Korea, Democratic People’s Republic ofKR Korea, Republic ofKW KuwaitKY Cayman IslandsKZ KazakhstanLA Lao People’s Democratic RepublicLB LebanonLC Saint LuciaLI LiechtensteinLK Sri LankaLR LiberiaLS LesothoLT LithuaniaLU LuxembourgLV LatviaLY Libyan Arab JamahiriyaMA MoroccoMC MonacoMD Moldova, Republic ofMG MadagascarMH Marshall IslandsML MaliMN MongoliaMM MyanmarMO MacauMP Northern Mariana IslandsMQ MartiniqueMR MauritaniaMS MontserratMT MaltaMU MauritiusMV MaldivesMW MalawiMX MexicoMY MalaysiaMZ MozambiqueNA NamibiaNC New CaledoniaNE NigerNF Norfolk IslandNG Nigeria

3

NI NicaraguaNL NetherlandsNO NorwayNP NepalNR NauruNT Neutral ZoneNU NiueNZ New ZealandOM OmanPA PanamaPE PeruPF French PolynesiaPG Papua New GuineaPH PhilippinesPK PakistanPL PolandPM St. Pierre & MiquelonPN PitcairnPR Puerto RicoPT PortugalPW PalauPY ParaguayQA QatarRE ReunionRO RomaniaRU Russian FederationRW RwandaSA Saudi ArabiaSB Solomon IslandsSC SeychellesSD SudanSE SwedenSG SingaporeSH St. HelenaSI SloveniaSJ Svalbard & Jan Mayen IslandsSK SlovakiaSL Sierra LeoneSM San MarinoSN SenegalSO SomaliaSR SurinameST Sao tome & PrincipeSU Union of Soviet Socialist RepublicsSV El SalvadorSY Syrian Arab RepublicSZ SwazilandTC Turks & Caicos IslandsTD ChadTF French Southern TerritoriesTG TogoTH ThailandTJ TajikistanTK TokelauTM TurkmenistanTN Tunisia

4

TO TongaTP East TimorTR TurkeyTT Trinidad & TobagoTV TuvaluTW Taiwan, Province of ChinaTZ Tanzania, United Republic ofUA UkraineUG UgandaUM United States Minor Outlying IslandsUS United States of AmericaUY UruguayUZ UzbekistanVA Vatican City State (Holy See)VC St. Vincent & the GrenadinesVE VenezuelaVG British Virgin IslandsVI United States Virgin IslandsVN Viet NamVU VanuatuWF Wallis & Futuna IslandsWS SamoaYD Democratic YemenYE YemenYT MayotteYU YugoslaviaZA South AfricaZM ZambiaZR ZaireZW ZimbabweZZ Unknown or Unspecified Country

5

Appendix B

List of Subtests and Their Codes

This list identifies codes for subtests of the specific tests listed as possibilities in TST01. The first three digits of the codes below correspond to the test code. The subtest code is the 5-digit code appearing after the hyphen. For example, the code for General Record Examination (GRE) is 821. The subtest codes for the GRE General test are 00001 (Verbal); 00002 (Quantitative; 00003 (Analytical). In Addition, GRE has a Subject test code (822) with subtest codes. The codes in the parenthesis are original test codes as defined by ETS.

Code Description821-00001 Verbal(01)821-00002 Quantitative(01)821-00003 Analytical(01)822-00001 Biochemistry, Cell and Molecular Biology (22)822-00002 Biology (24)822-00003 Chemistry (27)822-00004 Computer Science (29)822-00005 Economics (31)822-00006 Education (34)822-00007 Engineering (37)822-00008 Geology (47)822-00009 History (57)822-00010 Literature in English (64)822-00011 Mathematics (67)822-00012 Music (72)822-00013 Physics (77)822-00014 Political Science (79)822-00015 Psychology (81)822-00016 Sociology (87)822-00017 Revised Education(35)822-00018 Revised Political Science(78) 822-00019 Subject Test Total

1

Appendix CDepartment and Major Field Code List

0000 undecidedNATURAL SCIENCESAgriculture0101 Agricultural Economics0102 Agricultural Production0103 Agricultural Sciences0104 Agronomy0105 Animal Sciences0106 Fishery Sciences0107 Food Sciences0108 Forestry and Related Sciences0109 Horticulture0111 Parks and Recreation Management0112 Plant Sciences (Except Agronomy,see 0104)0113 Renewable Natural Resources0110 Resource Management0114 Soil Sciences0115 Wildlife Management0199 Agriculture — OtherBiological Sciences0201 Anatomy0221 Bacteriology0202 Biochemistry0203 Biology0204 Biometry0222 Biophysics0205 Botany0206 Cell and Molecular Biology0208 Developmental Biology0207 Ecology0209 Entomology and Parasitology0210 Genetics0211 Marine Biology0212 Microbiology0213 Neurosciences0214 Nutrition0215 Pathology0216 Pharmacology0217 Physiology0218 Radiobiology0219 Toxicology0220 Zoology0299 Biological Sciences — OtherChemistry0302 Analytical Chemistry0301 Chemistry, General0303 Inorganic Chemistry0304 Organic Chemistry0305 Pharmaceutical Chemistry0306 Physical Chemistry0399 Chemistry — Other

1

Computer and Information Sciences0401 Computer Programming0402 Computer Sciences0403 Data Processing0404 Information Sciences0405 Microcomputer Applications0406 Systems Analysis0499 Computer Sciences — OtherEarth, Atmospheric, and Marine Sciences0501 Atmospheric Sciences0502 Environmental Sciences0503 Geochemistry0504 Geology0505 Geophysics and Seismology0507 Meteorology0508 Oceanography0506 Paleontology0599 Earth, Atmospheric, and MarineSciences — OtherHealth and Medical Sciences0601 Allied Health0602 Audiology0603 Chiropractic0604 Dental Sciences0605 Environmental Health0606 Epidemiology0607 Health Science Administration0608 Immunology0609 Medical Sciences0621 Medicinal Chemistry0610 Nursing0618 Occupational Therapy0611 Optometry0612 Osteopathic Medicine0613 Pharmaceutical Sciences0619 Physical Therapy0614 Podiatry0615 Pre-Medicine0616 Public Health0620 Speech/Language Pathology0617 Veterinary Medicine0622 Veterinary Science0699 Health and Medical Sciences — OtherMathematical Sciences0701 Actuarial Sciences0702 Applied Mathematics0703 Mathematics0704 Probability & Statistics0799 Mathematical Sciences —Other

2

Physics and Astronomy0801 Astronomy0802 Astrophysics0803 Atomic/Molecular Physics0804 Nuclear Physics0805 Optics0808 Physics0806 Planetary Science0807 Solid State Physics0899 Physics and Astronomy — OtherNatural Sciences —Other0999 Natural Sciences — OtherENGINEERINGEngineering —Chemical1001 Chemical Engineering1002 Pulp and Paper Production1003 Wood Science1099 Chemical Engineering — OtherEngineering —Civil1101 Architectural Engineering1102 Civil Engineering1103 Environmental/Sanitary Engineering1199 Civil Engineering — OtherEngineering —Electrical and Electronics1202 Communications Engineering1201 Computer Engineering1203 Electrical Engineering1204 Electronics Engineering1299 Electrical & Electronics Engineering —OtherEngineering —Industrial1301 Industrial Engineering1302 Operations Research1399 Industrial Engineering — OtherEngineering —Materials1401 Ceramic Engineering1402 Materials Engineering1403 Materials Science1404 Metallurgical Engineering1499 Materials Engineering — OtherEngineering —Mechanical1501 Engineering Mechanics1502 Mechanical Engineering1599 Mechanical Engineering — Other

3

Engineering — Other1601 Aerospace Engineering1602 Agricultural Engineering1603 Biomedical Engineering1604 Engineering Physics1605 Engineering Science1606 Geological Engineering1607 Mining Engineering1608 Naval Architecture and Marine Engineering1609 Nuclear Engineering1610 Ocean Engineering1611 Petroleum Engineering1612 Systems Engineering1613 Textile Engineering1699 Engineering — OtherSOCIAL SCIENCESAnthropology & Archaeology1701 Anthropology1702 ArchaeologyEconomics1802 Econometrics1801 EconomicsPolitical Science1901 International Relations1902 Political Science and Government1903 Public Policy Studies1999 Political Science — OtherPsychology2001 Clinical Psychology2002 Cognitive Psychology2003 Community Psychology2004 Comparative Psychology2005 Counseling Psychology2006 Developmental Psychology2007 Experimental Psychology2008 Industrial and Organizational Psychology2009 Personality Psychology2010 Physiological Psychology2011 Psycholinguistics2016 Psychology2012 Psychometrics2013 Psychopharmacology2014 Quantitative Psychology2015 Social Psychology2099 Psychology — OtherSociology2101 Demography2102 Sociology

4

Social Sciences — Other2206 American Studies2201 Area Studies2202 Criminal Justice/Criminology2203 Geography2207 Gerontology2204 Public Affairs2205 Urban Studies2299 Social Sciences — OtherHUMANITIES AND ARTSArts — History, Theory, and Criticism2301 Art History and Criticism2302 Music History, Musicology, and Theory2399 Arts — History, Theory, and Criticism —OtherArts — Performance and Studio2401 Art2402 Dance2405 Design2403 Drama/Theatre Arts2406 Fine Arts2407 Industrial Design2404 Music2499 Arts — Performance and Studio —OtherEnglish Language and Literature2502 American Language and Literature2503 Creative Writing2501 English Language and Literature2599 English Language and Literature —OtherForeign Languages and Literatures2601 Asian Languages2609 Classical Languages2602 Foreign Literature2603 French2604 Germanic Languages2605 Italian2606 Russian2607 Semitic Languages2608 Spanish2699 Foreign Languages — OtherHistory2701 American History2702 European History2703 History of Science2799 History — OtherPhilosophy2801 All Philosophy FieldsHumanities and Arts —Other2901 Classics2902 Comparative Language and Literature2903 Linguistics2904 Religious Studies2999 Humanities and Arts — Other

5

EDUCATIONEducation —Administration3001 Educational Administration3002 Educational SupervisionEducation —Curriculum and Instruction3101 Curriculum and InstructionEducation —Early Childhood3201 Early Childhood EducationEducation —Elementary3301 Elementary Education3302 Elementary Level Teaching FieldsEducation —Evaluation and Research3403 Educational Psychology3401 Educational Statistics and Research3402 Educational Testing, Evaluation, andMeasurement3404 Elementary and Secondary Research3405 Higher Education Research3406 School PsychologyEducation —Higher3501 Educational Policy3502 Higher EducationEducation —Secondary3601 Secondary Education3602 Secondary Level Teaching FieldsEducation —Special3701 Education of Gifted Students3702 Education of Handicapped Students3703 Education of Students with SpecificLearning Disabilities3704 Remedial Education3705 Special Education3799 Special Education — OtherEducation —Student Counseling andPersonnel Services3801 Personnel Services3802 Student CounselingEducation —Other3901 Adult and Continuing Education3908 Agricultural Education3902 Billingual/Crosscultural Education3903 Educational Media3904 Junior High/Middle School Education3909 Physical Education3905 Pre-Elementary Education3906 Social Foundations3907 Teaching English as a Second Language/Foreign Language3910 Vocational/Technical Education3999 Education — Other

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BUSINESSAccounting4001 Accounting4002 TaxationBanking and Finance4101 Commercial Banking4102 Finance4103 Investments and SecuritiesBusiness Administration and Management4201 Business Administration and Management4202 Human Resource Development4203 Institutional Management4204 Labor/Industrial Relations4205 Management Science4206 Organizational Behavior4207 Personnel Management4299 Business Management — OtherBusiness —Other4301 Business Economics4302 International Business Management4303 Management Information Systems4304 Marketing and Distribution4305 Marketing Management and Research4399 Business —OtherOTHER FIELDSArchitecture and Environmental Design4401 Architecture4402 City and Regional Planning4403 Environmental Design4404 Interior Design4405 Landscape Architecture4406 Urban Design4499 Architecture and Environmental Design —OtherCommunications4501 Advertising4502 Communications Research4503 Journalism and Mass Communications4504 Public Relations4505 Radio, TV, and Film4506 Speech Communication4599 Communications — OtherHome Economics4601 Consumer Economics4603 Family Counseling4602 Family Relations4699 Home Economics — OtherLibrary and Archival Sciences4702 Archival Science4701 Library SciencePublic Administration4801 Public Administration

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Religion and Theology4903 Ordained Ministry/Rabbinate4901 Religion4902 TheologySocial Work5001 Social WorkOther Fields5101 Interdisciplinary Programs5102 Law5199 Any Department Not Listedew

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Appendix D Sample GRE Score Report Using TS 138 Format

This sample report uses the character “~” for the field delimiter, "/" for the composite delimiter and “_” as the segment delimiter.

ST~138~123456_ ST01=138 Transaction Set for the Educational Testing Results Request and Report. ST02=123456 Control number.

BGN~00~123499~19971017~142002~ED_ BGN01= 00 Original transmission of testing results report. BGN02=123499 Reference number 123499. BGN03=19980817 Date sent 08-17-1998.BGN04=142002 Time sent 2:20PM.BGN05=ED Eastern Daylight Time.

ERP~TT_ (Educational Record Purpose) ERP01=TT Testing Service Report .

REF~2I~3478809~~6W/0001/SE/01_REF01=2I Identifier

REF02=3478809 GRE registration number. REF04=Composite containing sequence and serial number 6W Sequence number identifier 00001 Sequence number SE Serial number identifier 00001 Serial number

N1~UE~GRE-ETS_ N101=UE The testing service sender is ETS. N102=GRE-ETS Graduate Record Examination. N1~AT~~72~6882_ N101= AT Postsecondary recipient. N103= ATP postsecondary code. N104=6882 UT Austin.

PER~GR~Agriculture~~~~~~0106_PER01=GR Administrative communications should be directed to the Graduate Admissions Office.PER02=Agriculture Department.PER09=0106(Fishery Sciences).

IN1~1~04~S2_ IN101=1 Person whose name of record will be included in the IN2. IN102=02 Current legal name.

IN2~16~SYED JUNAD MOHD ALI_ IN201=16 Composite name (Note that the GRE layout limits name to 28 characters.) IN202=SYED JUNAD MOHD ALI Last listed name first.

1

REF~SY~123456789_ REF01=SY Code for Social Security number. REF02=123456789 SSN.

DMG~D8~19461105~M_ DMG01=D8 Date expressed CCYYMMDD. DMG02=19461105 Test-taker’s birthdate is November 5, 1946. DMG03=M Gender is male. N3~2077 Nottingham Ave Apt 301_ N301=2077 Nottingham Ave., Apt. 301 Street address of test-taker

N4~Saint Louis~MO~63111-4234_ N401=Saint Louis City N402= Mo State N403=6311-4234 ZIP code N405= This data element is used if country is other than US.

TST~821~~CM~9708~O1 _ TST01=821 GRE General Test. TST03=YM Date expressed in format YYMM. TST04=9708 August of 1998. TST05=01 General form of test. SBT~00001_ SBT01=00001 Verbal test is being reported.

SRE~1~800_ SBT01=1 Scaled score.

SBT02=800 Verbal score.

SCA~108~17~41~50_ SCA01=108 Testing Statistical Category Code list. SCA02=17 Code indicating Verbal percentile rank. SCA03=41 Code indicating Percentile. SCA04=50 Percentile.

SBT~00001_ SBT01=00001 Quantitative test is being reported.

SRE~1~700_

SBT01=1 Code indicating scaled score. SBT02=700 Quantitative score. SCA~108~18~41~50_ SCA01=108 Testing Statistical Category Code list. SCA02=18 Code indicating Quantitative percentile rank. SCA03=41 Code indicating Percentile. SCA04=50 Percentile. SBT~00001_ SBT01=00001 Analytical test is being reported.

SRE~1~700_

SBT01=1 Code indicating scaled score.

2

SBT02=700 Analytical Score. SCA~108~19~41~50_ SCA01=108 Testing Statistical Category Code list. SCA02=19 Code indicating Analytical percentile rank. SCA03=41 Code indicating Percentile. SCA04=50 Percentile.

TST~822~CM~9708~O1_ TST01=822 GRE Subject Test. TST03=YM Date expressed in format YYMM. TST04=9708 August of 1998, TST05=29 ETS subject test form code. SBT~00004_ SBT01=00004 Computer Science test is being reported.

SRE~1~800_ SBT01=1 Code indicating scaled score.

SBT02=800 Subject score .

SCA~108~20~41~50_ SCA01=108 Testing Statistical Category Code list. SCA02=20 Code indicating Subject Test rank. SCA03=41 Code indicating Percentile. SCA04=50 Numeric value.

SE~25~123456_

This is the termination segment. 25 segments are being sent. The control number in SE02 in same as is ST02.

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Appendix E

98-99 GRE Tape Layout Mapped to TS138

FIELD TS 138 REPRESENTATION NUM LOC SIZE NAME 1 1-4 4 INSTITUTION CODE 2nd N1 2 5-34 30 INSTITUTION NAME 2nd N1 3 35-38 4 DEPARTMENT CODE PER 4 39-68 30 DEPARTMENT NAME PER 5 69-96 28 EXAMINEE NAME LAST,FIRST,MI IN1 AND IN2 8 97-126 30 STREET ADDRESS N3 9 127-141 15 CITY ADDRESS N410 142-143 2 STATE/PROVIDENCE N411 144-152 9 ZIP/POSTAL CODE N412 153-182 30 COUNTRY CODE N413 183-188 6 DATE OF BIRTH DMG14 189-189 1 GENDER/SEX DMG15 190-198 9 SOCIAL SECURITY NUMBER REF 030 16 199-199 1 NOT USED 17 200-203 4 TEST ADMINISTRATION DATE TST 18 204-210 7 REGISTRATION NUMBER REF 04019 211-211 1 TEST TYPE CODE TST and SBT for (non-standard Admin) 20 212-213 2 GENERAL TEST CODE TST CODED 821

21 214-216 3 VERBAL SCORE SRE AFTER TST CODED 821, SBT 00001

22 217-219 3 QUANTITIATIVE SCORE SRE AFTER TST CODED 821, SBT 00002

23 220-222 3 ANALYTICAL SCORE SRE AFTER TST CODED 821, SBT 00003

24 223-224 2 VERBAL PERCENTILE SCA AFTER TST CODED 821, SBT 00001

25 225-226 2 QUANTITATIVE PERCENTILE SCA AFTER TST CODED 821, SBT 00002

26 227-228 2 ANALYTICAL PERCENTILE SCA AFTER TST CODED 821, SBT 00003

27 229-230 2 SUBJECT TEST CODE TST CODED 822

28 231-233 3 SUBJECT TEST TOTAL SCORE SRE AFTER TST CODED 822, SBT CODED SEE APPENDIX B

1

29 234-235 2 SUBJECT PERCENTILE SCA AFTER TST CODED 821, SBT SEE APPENDIX B

30 236-238 3 SUBJECT TEST SUBSCORE 1 SRE AFTER (IF APPLICABLE) TST CODED 822, SBT CODED SEE APPENDIX B

31 239-241 3 SUBJECT TEST SUBSCORE 2 SRE AFTER (IF APPLICABLE) TST CODED 822, SBT CODED SEE APPENDIX B

32 242-244 3 SUBJECT TEST SUBSCORE 3 SRE AFTER (IF APPLICABLE) TST CODED 822, SBT CODED SEE APPENDIX B 33 244-253 9 FILLER NOT USED 34 254-257 4 EXAMINEE SEQUENCE NUMBER REF 040

35 258-259 2 RECORD SERIAL REF 040

2