VENDOR COMPLIANCE AND ROUTING GUIDE ......Jackie Collins 718-319-7812 [email protected]...
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VENDOR COMPLIANCE AND ROUTING GUIDE EFFECTIVE AUGUST 1, 2018
Transcript of VENDOR COMPLIANCE AND ROUTING GUIDE ......Jackie Collins 718-319-7812 [email protected]...
VENDOR COMPLIANCE
AND
ROUTING GUIDE
EFFECTIVE AUGUST 1, 2018
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Table of Contents Table of Contents ........................................................................................................................................................ 2
Article I. Overview ......................................................................................................................................... 3
Article II. Primary Contacts ............................................................................................................................. 4
Article III. Terms and Conditions ..................................................................................................................... 5
Article IV. Modell’s UCC-128 Label Requirements ......................................................................................... 7
Section 4.01 UCC 128 Label ............................................................................................................................ 7
Section 4.02 UCC/EAN 128 Format ................................................................................................................ 8
Section 4.03 Palletizing .................................................................................................................................... 9
Section 4.04 Cross Dock ................................................................................................................................ 10
Section 4.05 Shipping Documentation ........................................................................................................... 10
Section 4.06 Air Freight Shipment ................................................................................................................. 13
Section 4.07 International Import Shipments ................................................................................................. 14
Section 4.08 Ecommerce Ready ..................................................................................................................... 15
Section 4.09 POP & Visual Merchandising ................................................................................................... 16
Section 4.10 Ticketing Program ..................................................................................................................... 17
Section 4.11 Ticket Placement Guidelines ..................................................................................................... 18
Section 4.12 Size Strip Program & Uniform Fold ......................................................................................... 19
Section 4.13 Hanger Program ........................................................................................................................ 19
Section 4.14 Hanger Instructions ................................................................................................................... 20
Article V. EDI Transmission .......................................................................................................................... 21
Article VI. Procedures for Shipment Authorization ........................................................................................ 23
Section 6.01 Shipping Preparation ................................................................................................................. 23
(a) FORM # 1: Preauthorization Form ...................................................................................................... 24
(b) Required Pre-Shipment Information ..................................................................................................... 25
(c) Delivery Appointments ......................................................................................................................... 26
Section 6.02 Shipping Instructions ................................................................................................................. 27
(a) Freight Terms: ....................................................................................................................................... 27
(b) Packing Instructions .............................................................................................................................. 27
Section 6.03 Cartons ...................................................................................................................................... 28
(a) Carton Markings: ................................................................................................................................... 28
(b) Pertinent Carton Information: ............................................................................................................... 29
Article VII. Return to Vendor ........................................................................................................................... 29
Article VIII. Modell’s Chargeback Policy ......................................................................................................... 30
Section 8.01 Modell’s Chargeback Rates ....................................................................................................... 30
(a) EDI Chargebacks ................................................................................................................................... 31
(b) Other Chargebacks ................................................................................................................................ 32
Article IX. Acknowledgement ......................................................................................................................... 35
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Article I. Overview
Overview
This Distribution and Routing Guide Manual contains comprehensive information explaining
standardized procedures for shipments to our Distribution Center.
It is our aim to assure that your merchandise flows to our stores in a smooth, efficient manner at the right
time, at the right cost. Therefore, it is imperative that you comply with these instructions, so that we
avoid, to the maximum extent possible, refusal of shipment(s), which will cause additional paperwork,
costly delays and/or chargebacks to your company.
Enclosed are forms that can be used to request shipping authorization, with names and telephone
numbers to help answer any questions you may have.
As you know, supply-chain efficiencies are more critical than ever in satisfying customer needs and
remaining competitive. Smooth operations between the Vendor community and Modell’s II, Inc. d/b/a
Modell’s Sporting Goods (“Modell’s or sometimes ‘Company”) are absolutely critical for our mutual
success. To this end Modell’s Merchants do not have the authority to approve exceptions to any of the
Policies established in these guidelines. Any exceptions to Policies contained in this Guideline must be
approved by the Logistics Department in writing prior to shipping.
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Article II. Primary Contacts
Modell’s Sporting Goods - Primary Contacts
The following is a list of Modell’s Sporting Goods Primary Contacts, including names and
departments. These individuals will have the answers to any questions regarding their respective
areas of expertise. Please feel free to call with any questions you may have.
Department Contact Phone Fax Email Address
V.P. of Logistics
Steve Ondrejack
718-319-7800
718-319-7805
Vendor Compliance
Manager
Jackie Collins
718-319-7812
Senior Traffic
Manager
Radha Dhanraj
718-319-7738
718-319-7735
Chief Supply Chain
Officer
David Strobelt
212-822-1000
EXT.2263
EDI Coordinator
Yvonne Perez
212-822 1000
EXT 2403
Accounts Payable
Director
Stephen Budhu
212-822-1000
EXT. 2220
917-351-3424
V.P. of Allocation and
Replenishment
Justin Miller
212-822 1000
EXT 2333
Merchandise
Coordinator
Stephine Cooper
212-822-1000
EXT. 2454
Edifice
SPS Commerce
973-616-2929
973-831-1840
www.EdificeInfo.com
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Article III. Terms and Conditions
Any delivery of goods or any Purchase Order is given upon the following express terms and conditions.
1. All merchandise shipped to the Company must be packed and shipped in accordance with the Consolidated Freight
Classification and in the lightest possible containers authorized therein. Merchandise of different classes must be
shipped in different containers. Any deviation causing an increase in charges will be charged to Vendor.
2. Split shipments and back orders must be prepaid. Excess transportation charges due to split shipments or back orders
or failure to comply with freight charges on shipping or delivery instructions will be charged back to the Vendor
including cost of handling.
3. Merchandise for two or more departments or for different Purchase Order numbers must be packed/cartoned and billed
separately and plainly marked for the separate departments. However all such shipment for the same address must be
combined and shipped on one bill of lading to the address indicated.
4. By delivery of any merchandise or by accepting the purchase order, Vendor warrants and represents that the goods or
materials ordered pursuant to a Company purchase order have been or shall be manufactured in compliance with all
federal, state and local laws, rules and regulations, and that Vendor’s prices therefore do not exceed the permissible
maximums under applicable government price regulations. Vendor warrants and represents that all goods and materials
delivered conform to, and are not misbranded, falsely invoiced, or falsely advertised, and comply in all respects with
federal, state or local laws, rules or regulations, including but not limited to federal and international child labor laws,
the Tariff Act of 1930, the Magnuson Moss Warranty Act, the Fair Labor Standards Act of 1938, the Fur Products
Labeling Act, the Federal Textile Fiber Products Identification Act of 1958, the Consumer Products Safety Act, the
Wools Products Labeling Act, Federal Hazardous Substances Act, Federal Food, Drug, and Cosmetic Act, Child Safety
Protection Act, Labeling of Hazardous Arts Materials Act, California’s Safe Drinking Water and Toxic Enforcement
Act, and any foam/upholstered furniture flammability standards, and all amendments to any of the foregoing. Vendor
further warrants and represents, that tests of such goods and materials have been conducted under the procedures
provided for in the above laws and regulations, including but not limited to the Consumer Product Safety Improvements
Act and the Flammable Fabrics Act. Vendor further warrants and represents that its products are not flammable as to
be dangerous when worn by individuals, and that any electrical appliance or component complies with the standards of
the Underwriters Laboratories. Vendor further warrants and represents that. All goods and materials are properly
labeled as required by any federal, state or local law, rule or regulation, and Vendor shall furnish to Company such
written guarantee or certification as required by said law, rule, or regulation. Vendor shall also supply those certificates
setting forth test results as required by any statute, rule, or law, or otherwise requested by the Company, with regards
to the goods, products, or services supplied to Company. Whenever possible or required by law, the manufacturer’s
FTC Registration Number must be shown on the label rather than the manufacturer’s name.
5. Vendor warrants and represents that all goods and materials shipped under a Company Purchase Order is of
merchantable quality, free from defects in material and applicable specifications, drawings, samples or other
descriptions given, and that articles and materials of Vendor design will also be free from defects. All warranties and
service guarantees of Vendor shall run both to the Company, to its customers and the ultimate user(s) of the product,
or any other company in the chain of title.
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6. If this Purchase Order comprises a carload to be shipped by railroad on the same date, shipment must be by carload or
less than carload, depending upon whichever basis of transportation is cheaper. Routing instructions, if stated in this
purchase order, must be strictly complied with. If transportation conditions require a “permit” before a carload lot can
be shipped, Vendor must advise the company and await instructions.
7. Upon shipment for Company account, an itemized shipping memorandum and packing list is to be promptly sent to
1780 Eastchester Road, Bronx, NY 10461. All invoices must be sent to Modell’s II, Inc., 498 7 Avenue, 20th Floor,
New York, NY 10018-8701. An itemized shipping memorandum and packing list is not required for merchandise
Company requests to be shipped to 498 7th Ave., 20 floor, New York, NY 10018-6701
8. Vendors can download copies of the Modell’s Routing Guide at: https://www.modells.com/vendor-page.html
9. In the event of any conflict between the terms of any Purchase Order, the Vendor Agreement, or this Vendor and
Compliance Guide (the “Guide”), the terms of the Vendor Agreement shall control. By accepting a Purchase Order
or by delivery of merchandise or services or materials pursuant thereto, Vendor agrees to be bound by the terms of the
Purchase Order, Vendor Agreement, Additional Terms and Conditions and this Guide. No modifications or additions
shall be binding on Company unless agreed to in writing.
10. Ensure you have a valid Purchase Order prior to shipping merchandise to Company. Valid purchase orders are received
via EDI transmission or system generated hard copy purchase orders only.
11. All goods ordered should be routed prior to the “DO NOT SHIP BEFORE DATE” with a pickup date on or
after the ““DO NOT SHIP BEFORE DATE”. PO should ship complete NO LATER than the “CANCEL DATE”
on the Purchase Order. The “DO NOT SHIP BEFORE DATE” date on the order is defined as the earliest date
that you, the Vendor will tender the shipment to the designated carrier. The “DUE DATE” is defined as the date
product should be at the desired Modell’s facility. The “CANCEL DATE” is defined as the last possible date the
order can leave your facility. Shipping prior to the “DO NOT SHIP BEFORE” or shipping after the “CANCEL
DATE” will result in a noncompliance charge, and possible return of goods at the vendor’s expense.
a. EXAMPLE PO- 12345678900
b. (DTM*037) DO NOT SHIP BEFORE-1/5/2020
c. (DTM*002) Expected Receipt Date- 1/10/2020
d. (DTM*001) CANCEL DATE -1/20/2020
12. ** IN THIS EXAMPLE PO SHOULD BE ROUTED PRIOR TO 1/5, FOR PICKUP ON OR AFTER 1/5, BUT NO
LATER THAN 1/20. **
13. All purchase orders must be shipped complete. If the entire purchase order is not ready to be routed in the PO window
please contact the GMM for approval before requesting authorization through Modell’s Traffic Team. A new
authorization must be obtained for the remainder of the shipment by the Modell’s Traffic Team. Subsequent shipments
against the same PO must be shipped prepaid at the Vendors expense or a noncompliance charge will result. All
purchase orders must be shipped as written. Substitutions, quantity changes or ship dates must be obtained from
Modell’s in writing in the form of an updated valid PO. A verbal approval or confirmation is not accepted.
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Article IV. Modell’s UCC-128 Label Requirements
Section 4.01 UCC 128 Label
SSCC BARCODE MUST HAVE 20 DIGITS
INCLUDING 2 LEADING ZEROS.
SHOULD HAVE symbol of Subset C
function 1(UCC/EAN-128).
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Section 4.02 UCC/EAN 128 Format
Zone A: Ship from Address - Must include Company Name and complete address.
Zone B: Ship to address - Must include “Modell’s Sporting Goods” the service center # (002) and address.
Zone C: Postal Barcode - Must have qualifier 420 in parenthesis and the 5-digit zip code of ship to address.
Zone D: Carrier/BOL/Pro number - Carrier name must be present; Bill of lading number OR PRO number must be present
(one or the other).
Zone E: Box number/PO number - Box number of the ENTIRE shipment must be present PO number must be present.
Zone F: UPC Barcode - UPC-A barcode is optional. If standard case (1 carton same style/size/color) place UPC on label.
Zone G: Description/quantity - Style, size color and quantity must be present. If shipping multiple items in one shipping
container, indicate MIXED in either style/size/color.
Zone H: Store information - Modell’s three-digit store number and complete address must be present.
Zone I: SSCC Barcode - Serial Shipping Container Code must have 20-digit code, including two leading zeroes with the
Qualifier in Parenthesis.
ALL QUIET ZONES MUST BE AT LEAST ¼” WIDE. THE OUTERMOST BAR OF THE BARCODE SHOULD BE
A MINIMUM OF 1.23” FROM THE VERTICAL EDGE.
Label size - The perimeter of the label should be 4 inches (105 mm) wide by 6 inches (148 mm) tall.
Label Zones - The label should be formatted into several information zones. Zones include both human readable information
and UCC/EAN-128 information.
**UCC128 label must match ASN (man segments) at all times. **
Note: ALL BARCODES MUST HAVE THE SYMBOL OF SUBSET C FUNCTION 1:
(UCC/EAN – 128) BARCODES MUST BE PRINTED IN VERTICAL BAR
CONFIGURATION
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Section 4.03 Palletizing
1. Domestic Shipments of heavy apparatus including but not limited to: Treadmills, Bikes, Elliptical, Benches, Cast Iron,
Table games, and Backboards must be palletized at all times. A Standard 40” x 48” pallet should be used. Merchandise
should not extend over the pallet. A larger pallet may be used to accommodate oversize product. Pallets must be capable
of handling the weight of the product. Floor loaded shipments of heavy apparatus will be refused and returned for
redelivery AT THE VENDOR’S EXPENSE.
2. WAREHOUSE ORDERS MUST BE CLEARLY SEPARATED FROM CARTONS THAT ARE “MARKED
FOR STORES.”
3. Floor loaded shipments of heavy apparatus will be refused and returned for redelivery AT THE VENDOR’S
EXPENSE.
4. LTL shipment must be shipped palletized at all times.
5. All merchandise must be securely stretch wrapped or banded to pallets.
6. Build pallets in consistent block/tiers by Style/SKU to speed counting of cartons. All carton labels must face the outside
of the pallet.
7. Bills of Lading must be clearly marked with total number of cartons and number of pallets.
8. DO NOT MIX STYLE/ SIZE /COLOR /SKU’S OR PURCHASE ORDERS ON A PALLET. IF MODELL’S
AUTHORIZES MIXED SKIDS, VENDOR MUST IDENTIFY EACH PALLET WITH A LABEL “MIXED
SKID”, AND SEPARATE EACH SKU OR PO BY A SHEET OF CARDBOARD TO DISTINGUISH ONE
ITEM FROM ANOTHER.
9. Label each pallet with our PO number and the number of cartons.
10. ALL MARKINGS OF INFORMATION MUST BE ON THE LENGTH SIDE OF THE CARTON IN SUCH A
MANNER THAT ALL LABELS FACE OUT FROM THE PALLET. ABSOLUTELY NO MARKINGS ARE
TO BE PLACED ON THE TOP OR BOTTOM OF THE CARTON.
Note: THE ABOVE INFORMATION WILL BE USED BY MODELL’S TO RECEIVE YOUR
MERCHANDISE. INFORMATION USED WILL BE FROM YOUR PACKING LIST. DETAILED
RECEIVING BY MODELL’S MUST MATCH EXACTLY TO YOUR PACKING LIST.
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Section 4.04 Cross Dock
Modell’s has implemented the newest technologies to improve the distribution process. We believe the speed in moving
merchandise through our distribution center and reducing cycle time will improve our competitive advantage in the market
place. Cross docking your merchandise will help to reduce cycle time. The Cross Docking of your merchandise requires that
we receive sales floor ready merchandise ticketed with UPC and correct retail.
Section 4.05 Shipping Documentation
1. All Bills of Lading (BOL) must have the following in the body of the document:
a. Description of Merchandise and NMFC classification. Total number of cartons, weight, cube and number of
pallets when applicable.
b. Purchase Order numbers (Purchase Order numbers are eleven digits in length) and PRO numbers.
Merchandise must be listed by style number under the proper Purchase Order Number.
c. Merchandise Department Numbers
d. Authorization Number(s).
e. Number of cartons for each PO # (see example below)
PO # Cartons
54123456700 1500
54245678900 200
Total 1700
Sample Bills of Lading (BOL) can be found on the following two pages.
***TWO COPIES OF THE BILL OF LADING MUST BE GIVEN TO THE CARRIER***
NOTE: No shipment will be accepted without a Purchase Order number; any multiple
PO shipments containing an unauthorized PO WILL RESULT IN THE
ENTIRE SHIPMENT BEING RETURNED AT THE VENDOR’S EXPENSE.
Carrier’s terminal of origin must be made aware by the vendor that the
shipment will not be accepted by Modell’s Sporting Goods unless the shipment
number can be provided when the carrier calls to make a delivery
appointment.
***SHIPMENTS WITHOUT THE ABOVE REQUESTED INFORMATION
INCLUDED ON THE BILL OF LADING WILL BE REFUSED
AT THE EXPENSE OF THE VENDOR***
*** We must receive an A.S.N. ship notice in advance of the actual receipt of your merchandise,
including the UCC-128 Shipping Container data. ***
NOTE: FAILURE TO PROVIDE THE ABOVE REQUESTED INFORMATION WILL
RESULT IN A CHARGEBACK TO THE VENDOR. (See Vendor Chargebacks)
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2. Packing Lists:
Vendors not approved by Modell’s on EDI with ASN must prepare packing lists as follows:
a. Prepare one packing slip for each Purchase Order / Store.
b. Include the following information on each packing list:
1. The eleven digit Modell’s Purchase Order number
2. Store name and number.
3. Number of cartons per PO by SKU.
4. Carton identification or lot number (i.e.: 3 of 5 etc.).
5. Style, size, color, and quantity by PO / Store No.
6. Total units by PO / store.
7. Insert the packing slips into a removable Pouch and place it on the outside of, the lead carton for each
purchase order. Indicate, in bold letters “LEAD CARTON” on all sides of the box.
8. If the order is sent in full trailer loads, the packing lists must be placed on the last lead carton loaded
on the truck for easy access at our Distribution Center.
3. Vendor direct deliveries to Modell’s Distribution Center (Ship To Mark For)
a. Vendor Direct Deliveries are to be handled in the same manner as shipment which is delivered to the
Distribution Center via Trucking Companies.
b. The Vendor may deliver if they are pre-paying the freight expense.
c. The Vendor must obtain a Pre-shipment Authorization number.
d. Prior to delivery, the Vendor must obtain an appointment from Modell’s Traffic Department. (718) 319-7710,
7731, 7732, 7736 or 7738.
4. Vendor direct deliveries to stores must be PREPAID (see Air Freight).
5. All Shipments require pre-authorization. It is the vendor’s responsibility to provide tracking information once it
becomes available to the Modell’s Traffic Department. Any collect shipments must be routed through the Modell’s
traffic department. This includes all pre-paid and Fed-Ex/UPS shipments. Modell’s does not accept “pre-paid plus
add” shipments (see section 6.02 Shipping Instructions).
Section 4.06 Air Freight Shipment
1. Air Freight Shipments must be 100% prepaid by the Shipper unless a written approval has been issued by Modell’s
traffic department in conjunction with a Modell’s VP GMM. Failure to comply with this Policy will result in the entire
cost of Air Freight being charged to the shipper. Additionally, if Air Freight is authorized to be shipped collect, the
difference in Air Freight versus Ground Freight will be charged to the Shipper.
2. Air Freight Shipments require an Authorization Number and Delivery appointment prior to delivery.
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Section 4.07 International Import Shipments
1. International Import Shipments should follow the information below unless alternate instructions are approved by the
Director of Accounts Payable:
a. Freight Forwarder: After PO has been confirmed with the Merchant, contact the director of AP for freight
forwarder information.
b. Import Security Forms (ISF): For compliance, the ISF form must be filed prior to the vessel loading. Please
be sure that ISF forms are completed timely and sent to Modell’s Broker of record, two days (48 hours) before
vessel loading. For weekends and Monday vessel loadings, the ISF details are required by the Thursday prior,
to allow for timely filing. It is the importers (Modell’s II Inc.) responsibility to ensure timely ISF filings.
If the ISF is received late from the shipper, the resulting penalties from Customs Border Patrol (CBP)
would be collected from the shipper or deducted from the commercial invoice.
c. Importer Security Filing: Penalty Phase: Effective July 9th, 2013 CBP will be issuing late/no-filing penalties
as an enforcement tool for compliance. The penalty amounts are $5,000.00 per ISF for late or no filing,
inaccurate ISF, inaccurate ISF update. Penalties will be limited to $10,000.00 per ISF. For compliance, a
properly completed ISF must be filed a minimum of 24 hours prior to vessel loading." To avoid compliance
violations please ensure complete ISF details are sent to Modell’s Broker of Record in accordance with CBP
regulation to avoid penalties. It is the importers responsibility to ensure timely ISF filings.
2. All Commercial Invoices must indicate the complete name and address of the manufacturer as well as the first six digits
of the Tariff Number from the Import Security Form. A full description of the merchandise and Modell’s Purchase
Order number is also required.
3. All footwear shipments must have the Footwear Classification Data Form completed and signed by the Shipper as well
as the Tariff number.
4. All shipments must be approved by Modell’s Broker of Record prior to shipping.
5. Any and all changes to the original ship date (FOB) must be approved by Modell’s prior to shipment.
6. The Forwarder of Record must be contacted for all shipment and schedules.
7. Any and all changes from the original vessel to a faster vessel to accommodate late shipments, the added shipping cost
would be at the expense of the shipper.
8. Unless negotiated. All Landed Duty Paid Shipment (LDP) shipments will be classified as a domestic purchase.
9. Each Container must have a packing list. Example below:
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Section 4.08 Ecommerce Ready
All PO’s written for Ecommerce (POS WRITTEN TO STORE 600) must adhere to the following carton packing
requirements.
1. All Ecommerce shipments must have the following:
a. Carton quantity no more than 12 units per box
b. Each item must be flat folded
c. Each item must be Poly bagged
d. No Sensor tags on any merchandise
e. No hangers on any merchandise
f. Visible Vendor UPC tag on all merchandise
2. Images for all Ecommerce styles/ shipments:
Vendors must send images to Ecommerce via the FTP Site: ftp.gotomos.us or please email [email protected] for access
information.
a. Images must be sent/received one month prior to receipt of first delivery.
b. Other special image requirements include:
1. Size 1200 X1200 High Res
2. No Model Shots
3. Solid White Background
4. For any product in packaging, we would need actual product shots as well as the product in its
packaging
5. NO CADs
6. All images should be photographed flat
7. Images style reference should be the same as the Modell’s Style number
8. All images need to be photographed from the front, & when available, please provide alternate shots,
such as back & sides
9. $100 non-compliant image charge will be per style/color
NOTE: *** Do not submit images via Ecommerce email address,
EXAMPLE IMAGES
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Section 4.09 POP & Visual Merchandising
Visual Merchandising Contact Info:
Cheryl Kupniewski (917-684-1685) ([email protected])
Staci Bustos (212-822-1000 x2280) ([email protected])
1. Packaging
a. All in-store elements must be individually packaged per store, as an entire kit.
b. Each package must have a hot pink label adhered to the outside, with the following printed on each label.
2. Visual Merchandising:
a. Include your program name (i.e. Vendor, Program)
Each kit must contain an enclosure letter outlining specific in-store direction and have the program included in
the Weekly VM Guide. Please contact Cheryl Kupniewski for communications information.
b. Visual merchandising must be made aware of when kits are being shipped to the Distribution Center to
ensure an enclosure is provided in a timely manner. Please notify Cheryl Kupniewski or Staci Bustos or
Shameer Hassan.
3. ALL POP & Visual Merchandising deliveries to the Distribution Center:
a. All deliveries to our Distribution Center must have an appointment by calling: Kathy Garcia @
(718) 319-7810.
b. All packages must be shipped to Modell's Distribution Center two (2) weeks before your targeted in-
store/launch date. Ship to address:
Modell's Distribution Center
1780 Eastchester Road
Bronx, NY 10461
ATTN: Kathy Garcia
c. Any alteration will not be accepted without the approval of Staci Bustos @ (212) 822-1000 x2280 or
Cheryl Kupniewski @ (917) 684-1685 PRIOR to shipping.
d. Please note: ANY materials sent to the Distribution Center and/or directly to Modell's stores without
prior knowledge WILL BE DISCARDED.
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Section 4.10 Ticketing Program
The Merchant/GMM will discuss with vendor ticketing capabilities. Modell’s highly encourages all
merchandise to be “Pre-ticketed” upon receipt. The following accurate information is required on
tickets:
1. Department number & SKU (refer to EDI Transmission or Purchase Order)
2. Vendor style number (refer to EDI Transmission or Purchase Order)
3. Vendor # (refer to EDI Transmission or Purchase Order)
4. Retail amount (refer to EDI Transmission or Purchase Order)
5. Size (refer to EDI Transmission or Purchase Order) if applicable
6. Color (refer to EDI Transmission or Purchase Order) if applicable
7. UPC barcode printed on ticket must be scannable with human readable data that complies with the industry standard.
8. Vendor Generated Ticket Samples: (NOTE: do not scale- refer to dimensions below)
9. *“V” prefix before Retail (see samples below):
10. **Email the Merchant if you are unable to pre-print tickets**.
IMPORTANT PRE-TICKETING NOTES:
* EVERY Vendor generated ticket MUST contain a “V” as depicted on the above samples.
** In the event you are unable to comply with the above requirements, please email the respective
Merchant to request tickets. Modell’s will arrange to supply tickets via FedEx ground.
***A $100.00 fee per PO will be assessed to cover the cost of tickets and shipping for Domestic Addresses.
**** INTERNATIONAL ADDRESSES (LC’s) & EXPRESS TICKETS (i.e. overnight, 2 day, etc.…) can be
processed with a $100.00 fee per PO and VENDOR’S FEDEX ACCOUNT NUMBER ONLY.
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Section 4.11 Ticket Placement Guidelines
Modell’s appreciates your effort to provide Floor Ready Merchandise for distribution to our stores. As you
apply tickets to merchandise destined for Modell’s, please follow the placement guidelines below:
Category Ticket location
Coats/Outerwear Bottom of left sleeve at the seam
Hanging Tops/Shirts/Vests Bottom of left sleeve at the seam
Sleeveless Tops and Tank Tops Through manufacturer’s label at neck
Packaged/Folded Tops Through manufacturer’s label at neck
Sweaters/Sweatshirts Through manufacturer’s label at neck
Folded Knit Turtlenecks/Polo/Tees Through manufacturer’s label at neck
Bottoms, Pants/Shorts On the waistband at the left side seam
2 pc warm up suits At the bottom of the left sleeve
Swimwear Through underarm seam at the left side
Hats/Headwear At the back of the head
Shoes Front right top of shoebox
Inside cuff, inseam Gloves
Through manufacturer’s label Scarves
Swift attached to the first belt hole Belts
Apply ticket to Vendor hangtag Backpacks/Gym Bags
Apply ticket to upper right hand corner of box. Sporting Goods, boxed goods
*Do not cover any Brand, product or size information
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Section 4.12 Size Strip Program & Uniform Fold
The Merchant must be contacted and approve all folding programs prior to shipping All Size Strip Clothing
1. Gum labels should not be placed directly on merchandise. They can be affixed to product packaging or hangtag.
2. Tickets should not cover the UPC barcode, or any other required information. Random ticket errors found within a
style on a shipment will result in a vendor compliance charge of $1.00 for every piece within that style.
3. This charge covers the expense to audit every unit within that style and fix the tickets that contain errors.
Section 4.13 Hanger Program
1. The following merchandise must be shipped on hangers with Crown Sizers:
a. Any product that the Vendor would normally place on hangers.
b. Any product that the Merchant requests to be put on hangers on a purchase order.
c. All Hangers* must meet the following specifications:
VICS Approved
Black Matte finish
Swivel metal hook
Crown sizer
d. The size of the hanger should be appropriate for the garment (see Hanger Instructions) for our sizes outlined
by department.
2. Use a combination of top and bottom hangers for all 2-piece men's, women's and children’s coordinates/sets. Crown
Sizers must be used on all hung merchandise except for hanger style # GS-19.
3. Non-compliance may result in applicable offset charges. For any questions call Jackie Collins 718-319-7712
4. Uniplast is the exclusive Hanger and Crown Sizer supplier for Modell's.
5. Uniplast Worldwide locations and order placement can be done by visiting www.uniplastindustries.com or calling
(201) 288-4540.
*** Clear Size Strips are required on all flat folded apparel ***
Packaged/Folded Tops Right hand side of garment
Pants/Bottoms Upper section of the leg facing out
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Section 4.14 Hanger Instructions
Floor Ready Hanger Program
*** All black hangers must be Matte Finish***
IMPORTANT Floor Ready Hanger Program NOTES:
* All black hangers must be Matte Finish. * Use a combination of top and bottom hangers for all 2 piece men's, women's and children’s coordinates/sets. * SOHS must be used on all hung merchandise except for hanger style # GS-19. * Non-compliance may result in applicable offset charges. * For any questions call Jackie Collins @ Modell's 718-319-7812 or e-mail [email protected] * Uniplast is the exclusive Hanger and SOHS supplier for Modell's. * For Uniplast global locations please visit www.uniplastindustries.com
21
Article V. EDI Transmission
** IF YOU ARE NOT EDI COMPLIANT PLEASE SKIP THIS SECTION**
Our technology strategy is committed to supporting the Universal Product Code (UPC), Electronic data Interchange (EDI),
Voluntary Inter-industry Commerce Standards (VICS) and GS1 US, formerly known as the Uniform Code Council (UCC),
standards. By implementing these standards and technologies, Modell’s can expedite the movement of merchandise through the
Supply Chain ensuring a smooth flow from trading partners to the selling floor, better management of inventories, increased
sales and enhanced customer service. Modell’s requires full EDI participation on all required VICS documents for all Vendors.
The amount of business that our companies transact may be affected by your ability, or inability, to partner with Modell’s on
EDI. All Vendors are encouraged be EDI compliant within 30 days of a signed Vendor Agreement.
1. Modell’s requires these EDI Documents:
a. 820 Remittance Advice
b. 850 Purchase Order (Bulk and Spreadsheet) 3 dates are transmitted via EDI
1. DTM*001*20200717 ~ = PO Cancel Date
2. DTM*002*20200703 ~ = Delivery Date / DUE DATE / Expected Receipt Date to our DC
3. DTM*037*20200618 ~ = Do Not Ship Before Date
c. 856 ASN Advanced shipping notification (ASN must be accurate and linked to UCC-128 shipping container
labels attached to every carton)
d. 997 Functional Acknowledgement
2. Modell’s supports the documents outlined above and additional documents below:
a. 852 Sales/Activity Report
b. 860 PO Cancellation
c. 810 Invoice
3. Summary of Standards
a. GXS/Open text is Modell’s Value Added Network (VAN) for all inbound and Outbound files
b. Modell’s does not pay interconnect fees for users.
c. Modell’s must be able to access your UPC’s via the UPC catalog.
d. All new Vendors will be added using the 4010 VICS version of the EDI standard.
4. The following information is required on the 810 invoice:
a. Your MODELLS vendor number
b. Your invoice number
c. Modell’s Purchase Order number and department #
d. The exact quantity in units
e. The unit cost must match the unit cost on our Purchase Order
f. The line item total must equal the invoice total
22
5. The following information is required on the 856 ASN:
a. Your MODELLS vendor number
b. Modell’s Purchase Order number
c. The number of cartons in your shipment by Purchase Order and shipment total
d. The exact quantity in units
e. Bill of lading number (this number must be assigned at shipment level). If the shipment is so large that it
will not fit on one truck, then you must create a unique BOL and ASN for each truck.
f. Carton detail information
g. Ultimate store destination when applicable.
6. You must be capable of retransmitting all EDI documents within 24 hours of request. Vendors who are not able to
comply with EDI requirements should consider outsourcing of their EDI program. We recommend using the GXS/Open
text services, which enables a non-EDI Vendor to be capable of sending and receiving electronic documents.
MODELL’S will send the electronic Purchase Order to the GXS/Open text, who will translate the electronic Purchase
Order into a fax for the Vendor. The Vendor faxes the invoice to the GXS/Open text Managed Services and they
translate them into the appropriate documents and send to Modell’s electronically. If you need further assistance in this
area please contact the EDI Coordinator Modell’s @ (212) 822 1000 X 2403.
7. The 856 ASN must match the shipment.
8. The 856 ASN must be transmitted and received prior to the arrival of the shipment. If the product arrives prior to the
856 ASN Vendor will receive a non-compliance chargeback. Below are some scenarios that you should pay special
attention to when determining the appropriate time to transmit the 856 ASN:
a. If the Vendor’s shipping facility is located within 4 hours of our Distribution Center in Bronx, New York.
b. If the shipment is being sent via Air.
c. Shipments leaving your facility on Friday. Most shipments that leave your facility on Friday arrive at our
facility over the weekend. In this scenario please make sure the 856 ASN is sent on Friday. Please do not wait
until the following Monday to transmit.
9. The 810 Invoice must be sent within 24 hours of shipment pickup from the vendors’ warehouse.
10. The 810 Invoice should only include merchandise line items transmitted at their actual costs. The merchandise line
items should not be reduced to compensate for new store discounts, damage or distribution charges. No charges or
allowances should be included in the 810 invoice line items. Invoices transmitted with these additional charges and
allowances will be rejected, and subject to a non-compliance charge.
11. All Vendors must respond to the 850 Purchase Order with an accurate 997 Functional Acknowledgement within 48
hours of receipt of the 850 purchase order.
12. Shipments received without the associated EDI transaction sets for Advance Shipment Notifications (856ASN) and
Electronic Invoices (810 Invoice) will be considered noncompliant and will be subject to noncompliance charges.
13. Outside resources, Phone #, Website address:
VICS: www.vics.org | (609) 620-4590 GXS/Open text: (877) 466-6847
GS1 US: www.gs1us.org | (866) 280-4013 | [email protected]
23
Article VI. Procedures for Shipment Authorization
All Vendors must provide Modell’s Traffic Department with the information detailed in the body of this document for
shipments to the Modell’s Distribution Center. This information must be provided regardless of the size of the shipment
involved. (i.e.: One carton via FedEx, multiple truckloads, Pre-Paid, Collect, Domestic, or POE.). Shipments arriving at
Modell’s Distribution Center without advance authorization may be returned at the Vendor’s expense. Information
provided by the Vendor will be verified against the actual receiving reports. Variations from the original shipment
information will result in either, a chargeback to the Vendor that reflects the cost to Modell’s Sporting Goods in
processing the merchandise, or return of said merchandise. **THIS ONLY APPLIES TO POS TO THE
DISTROBUTION CENTER, ALL DIRECT TO STORE POS ONLY NEED AUTHORIZATION FROM THE
MERCHANT/GMM**.
Section 6.01 Shipping Preparation
1. Shipment Authorization Numbers:
a. Transmittal of shipment information must be sent to our Traffic Dept. via email to [email protected] or
via FAX (718-319-7735).
b. The Vendor must email a copy of the actual packing list(s), providing all required information (see
“Pre-shipment Authorization Form #1”). Non-EDI vendors must provide a packing list with the shipment.
c. Each time an email or fax is received from the Vendor, Modell’s Traffic Department will issue a SHIPMENT
AUTHORIZATION NUMBER. THIS NUMBER MUST BE GIVEN TO THE CARRIER THAT MAKES
THE DELIVERY TO OUR DISTRIBUTION CENTER.
d. The MODELL’S SHIPMENT AUTHORIZATION NUMBER must be included in the “DESCRIPTION”
section of the Bill Of Lading. The Purchase Order number is not to be used as an Authorization Number but
must be noted on the Bill of Lading.
e. To ship back orders, the Vendor must request a new authorization number.
f. Immediately upon completion of truck loading of the Carrier’s vehicle, the Vendor must email Modell’s
Traffic Department, a detailed packing list per container.
** INCLUDE PRO NUMBER, CARRIER & COMPLETE BILL OF LADING**
24
(a) FORM # 1: Preauthorization Form:
MODELL’S SPORTING GOODS
FAX REQUEST FOR SHIPMENT AUTHORIZATION NUMBER
EMAIL [email protected]
FAX # (718) 319-7735
VENDOR INFORMATION
COMPANY CONTACT NAME
PHONE #
FAX #
EMAIL ADDRESS
SHIPPING POINT EXPECTED SHIP
DATE
CARRIER PREPAID/COLLECT
GENERAL SHIPMENT INFORMATION:
TOTAL
CARTONS
TOTAL
WEIGHT
CUBIC
FEET
PALLET?
Y/N
# OF
PALLETS
PALLET
DIMS
FREIGHT
CLASS
DETAILED PURCHASE ORDER INFORMATION:
MODELL’S
PO #
STYLE
#
MODELL’S
SKU# / UPC
TOTAL
MASTER
CTNS. THIS
SKU.
# OF INNER CTNS
WITHIN EACH
MASTER.
# OF
UNITS
PER
CARTON
TOTAL
UNITS THIS
SKU.
MODELL’S TRAFFIC DEPT. USE ONLY:
AUTHORIZATION #
ASSIGNED CARRIER
AMOUNT
CARRIER / RATE
DATE ADVISED VENDOR
25
(b) Required Pre-Shipment Information:
1. Vendor Name
2. Shipping Location
3. Vendor Contact Name
4. Vendor Contact Phone Number
5. Vendor Contact Email address
6. VENDOR CONTACT FAX#
7. Total Number of Cartons
8. Total Weight
9. Total Cubic Feet
10. # of pallets
11. Modell’s Purchase Order Information Including:
a. SKU Numbers
b. UPC Numbers
c. Number of Cartons for Each SKU
d. Pack Quantity for Each SKU
e. Vendor Style
12. In the case of master cartons, the number of inner pack cartons and quantities within must be detailed on the
outside of each Master Carton
13. Expected date of shipment
NOTE: For Shipments to our DC: CARRIER TO BE ASSIGNED BY MODELL’S
TRAFFIC DEPARTMENT ONLY (Unless prepaid by Vendor)
1. Pertinent Information:
All information is to be provided from actual packing list information. Detailed shipping information must match exactly.
Shipments received by Modell’s Distribution Center that do not match pre-shipment information or failure to receive information
prior to receipt of goods will incur a chargeback that reflects the cost of lost time and expenses to Modell’s Sporting Goods. It
is not the intention or desire of Modell’s to impose arbitrary penalties on our vendors. These chargeback policies are meant to
help insure a better flow of merchandise through our Distribution Center.
2. Shipment and Authorization:
Requests for shipment authorization must be made via email to [email protected] (refer to Pre-shipment Authorization
Form # 1) or Fax # (718) 319-7735. Requests made prior to 1 P.M. Eastern Time will be responded to before the end of the
following business day. If you have not received an appointment within 48 hours please call or email our Senior Transportation
Manager, Radha Dhanraj at (718) 319-7738, [email protected].
NOTE: *** SHIPMENTS WILL NOT BE ACCEPTED AT MODELL’S
DISTRIBUTION CENTER WITHOUT A VALID AUTHORIZATION NUMBER. ***
26
(c) Delivery Appointments:
Modell’s believes that working with our Vendors to meet our Transportation requirements will be mutually beneficial to the
enterprise. Our goal is to move your merchandise into our stores in the most timely and efficient manner possible.
1. All carriers, including Prepaid must call Modell’s Traffic Department for delivery appointments to our Distribution
Center upon prior to the PO’s “DO NOT SHIP BEFORE DATE”.
Requests for Delivery appointments will be accepted:
Monday -Friday from 7:30 A.M. - 3:30 P.M.
Phone # (718) 319-7731, 7732, 7710 7736 or 7738.
2. Modell’s Sporting Goods has negotiated a volume rate with our LTL (Less Than Trailer load) carrier, which allows
us to pass substantial savings on to our customers. Contact Modell’s Traffic Department for LTL carrier
selection.
3. All shipments must be made in concert with the Purchase Order shipping terms. Do not Pre-Pay freight plus add the
charges to the Merchandise Invoice (refer to section 6.02 Shipping Instructions).
4. Shipments under eight cartons or 300 lbs. can be shipped via FedEx Standard Ground Service. These shipments must
be authorized by the Modell’s Traffic Department prior to shipping.
5. All LTL shipments are to be given to the carrier presorted by SKU, UPC number, style, size, color, and purchase order
(refer to Palletizing Instructions).
6. All collect shipments must be assigned a carrier by Modell’s Traffic Department. Carriers not approved by Modell’s
Traffic Department will result in the Vendor being charged back for 100% of the freight charges + 5% handling costs.
7. All LTL shipments shipped in a 72 hour period from a single carrier location to a single Modell’s Facility must
be combined on one Master Bill of Lading; Purchase Order Number, Carton Count by PO #, and Carton Count
by Shipment must be included on the Master Bill of Lading. Exceptions MUST be approved by V.P. of Logistics
or the Traffic Manager.
8. All shipments originating from within the New York City Commercial Zone will be prepaid by the Vendor to the
Distribution Center. Vendors who wish to use Modell’s trucks for a backhaul will be charged a nominal fee. The
maximum cost for a pickup within a 25 mile radius of the Bronx Distribution Center will be $475.00 depending on
shipment size and shipping Point.
9. BACKHAUL RATES
a. LTL>10,000 Lbs.- $475
b. LTL 5000 LBS-9999 LBS- $425
c. Any Shipments 2000 LBS-4999 LBS- $325
d. Any shipments 1000 LBS-1999 LBS- $275
e. Any shipments 500 LBS-999 LBS- $225
f. Any shipment <499 LBS- $175
10. Additionally, all shipments originating within the Los Angeles Commercial Zone will be prepaid by the Vendor to our
consolidator. We have negotiated special rates with our carriers, which will be extended to all Vendors on these pick-
ups.
27
Section 6.02 Shipping Instructions
(a) Freight Terms:
1. No C.O.D. shipments will be authorized. C.O.D. shipments will be refused and returned at the expense of the vendor.
Freight charges added to merchandise invoices would be deducted if freight terms indicate “collect”.
2. No Fed Ex or UPS next day or second day shipments allowed without authorization from our Modell’s Traffic
department. An exception is allowed for hot market purchase orders. Please contact Modell’s traffic dept. for
clarification of Hot Market Purchase Orders.
3. “Pre-Pay plus Add” shipments are not permitted including UPS or Fed Ex shipments.
4. Freight charges that are paid by the Vendor must be shipped: “Freight Pre-Paid”
(b) Packing Instructions:
1. Merchandise that is packed in cartons must be shipped in no less than 200 lb. test corrugated cartons.
2. In addition, cartons packed within a master carton must be shipped in no less than 200 lb. test corrugated cartons.
Cartons should meet the following dimensions:
Carton sizes Length Width Height Weight
Maximum 40" X 16" X 24" X 50 lbs.
36" X 20" X 24" X 50 lbs.
32" X 26" X 24" X 50 lbs.
Minimum 15" X 6" X 4" X 6 lbs.
3. Cartons must be securely sealed.
4. Merchandise must be packed in accordance with Purchase Order instructions.
5. Non Pre Pack (non-assorted) one size, one color is to be packed per carton. ONE UPC / SKU PER CARTON
6. Inner Pack merchandise - quantities of inner packs within master cartons must be consistent throughout all master
cartons.
7. PREPACKS:
*** PRE-PACKS ON THE ORIGINAL PO CANNOT CONTAIN***
***ANY SUBSTITUTION OF SIZE, COLOR OR STYLE. ***
a. CARTONS MUST BE PACKED UNIFORMLY, CONSISTANT WITH THE PURCHASE ORDER,
AND IN A SHIPPABLABLE CARTON.
b. ONLY ONE (1) PRE-PACK PER CARTON.
c. MUST CONTAIN COMPLETE PRE-PACK.
d. Pre-Pack merchandise must show quantities of colors and sizes packaged per instructions on purchase orders
(refer to example below).
28
SAMPLE CARTON CONTENT LISTING
e. ALL CHANGES OR SUBSTITUTIONS MAY BE SUBJECT TO COMPLIANCE CHARGES
WITHOUT THE FOLLOWING:
PRIOR AUTHORIZATION BY THE MERCHANT.
A RETRANSMISSION OF THE UPDATED 850 or A NEW PURCHASE ORDER.
8. Cartons are not to be banded or taped together unless for the purpose of securing cartons to a pallet.
9. Pre-ticketed merchandise must have a sample Modell’s price ticket or Vendor UPC ticket affixed to the
outside of each carton.
Section 6.03 Cartons
(a) Carton Markings:
All cartons, (including inner pack cartons) must be marked in bold easily readable lettering with the following information as
well as the number of cartons for each Purchase Order on the LENGTH SIDE of the carton (refer to examples below).
ALL LABELS MUST FACE OUT ON THE PALLET. ABSOLUTELY NO MARKINGS ARE TO BE PLACED ON THE
TOP OR BOTTOM OF THE CARTON.
29
(b) Pertinent Carton Information:
All cartons must have the following:
1. Distribution Center Address:
2. Modell’s Purchase Order number
3. Modell’s department number
4. Modell’s SKU (all 8 or 9 digits) number or product UPC number (12 digits).
5. Vendor style number unless carton is a “mixed carton.”
6. UCC-128 Bar Code
7. Vendor name
8. Size, color, quantity breakdown contained in each carton by SKU/UPC. Ship to the warehouse, marked for each
store PO’s (STMF) that are sent through Modell’s Distribution Center (refer to above address), must be CLEARLY
marked with the receiving store number, number of cartons, and store address on each carton.
9. Direct to Store (DTS) shipments must be shipped directly to each store.
10. Shipment of sample merchandise must be marked “Samples” and Attn.: (Merchant’s Name).
11. Merchandise in multiple cartons set must be labeled and color coded by set (i.e., 1 of 3, 2 of 3).
12. Ship to Warehouse Mark for Store PO’s cannot ship direct to stores or vice versa.
Article VII. Return to Vendor
Unauthorized Merchandise:
Unauthorized substitutions, invalid orders, canceled orders, early shipments, past cancellation date shipments, over shipments,
and duplicate shipments will be returned to the Vendor. Modell’s Sporting Goods will return shipments at the Vendors expense.
In the event that unauthorized merchandise is accepted by Modell’s Sporting Goods, an administrative charge of
$500.00 per Purchase Order will be assessed to the Vendor plus the cost of transportation.
30
Article VIII. Modell’s Chargeback Policy
The following Vendor Non-Compliance issues will result in a chargeback to the Vendor or Carrier based on expenses incurred
by Modell’s Sporting Goods.
1. Receipt of merchandise improperly packaged by the Vendor or not shipped as ordered.
2. Processing of merchandise shipped not meeting Modell’s shipping Policies
3. Sorting of merchandise that has been poorly loaded and shipped either by the Vendor or Carrier. (i.e.: mixed styles,
colors, or sizes etc.)
4. Failure by the Vendor to ship merchandise through the carrier assigned by the Modell’s Traffic Department.
5. Failure by the Vendor or Carrier to provide the proper packing lists or Bill of Ladings.
6. Failure by the Vendor to side mark cartons.
7. Unauthorized style, color, or size substitutions.
8. Failure by the Vendor to use a UPC label.
9. Failure by the vendor to use a 128 bar code on all cartons.
Section 8.01 Modell’s Chargeback Rates
Modell’s Sporting Goods’ chargeback Policies are intended to improve the flow of
merchandise through our Distribution Center and to defer the cost of unnecessary cost due
to non-compliance on the part of the Vendor. Below is a list of noncompliance issues and
chargeback fees. Please note that other charges may be added to this table from time to time,
as Modell’s Sporting Goods deems necessary.
These charges will be assessed effective August 1st, 2018.
Note: The above is not an “all inclusive” list of non-compliance issues that can result in
chargebacks. There may be additional situations that will result in Vendor chargebacks. Any
questions about chargebacks assessed to the Vendor can be answered by calling:
Jackie Collins, Vendor Compliance Manager, at (718) 319-7812.
31
(a) EDI Chargebacks
All Vendors are ENCOURAGED to be EDI compliant within 30 days of a signed Vendor Agreement.
EDI
Violation Explanation CB amount
A. No ASN NO ASN was available at time of receipt.
$1000 (or 10% of Receipt if Lower Than $1000)
B. Late ASN ASN was transmitted after merchandise arrived = late. $300.00 PER ASN
C. Manual Correction of ASN ASN had to be manually corrected in order to process the data. $500.00 PER ASN
D. Inaccurate ASN
ASN came over with inaccuracies - manual corrections were made. $500.00 PER ASN
E. ASN Data Error
ASN does not include carton details.
ASN rejected due to PPK discrepancies. $500.00
F. ASN Rejected Due to PPK ASN rejected due to PPK discrepancies. $50.00 PER Carton - MAX OF $1000.00
G. ASN Rejected Due to Substitutions
ASN rejected due to UPC/substitution a manual receiver had to be created. $500.00
H. Vendor Shipped On Wrong PO
ASN/shipped on an M2 or Blanket PO, not the actual PO. $500.00
I. Bulk/Blanket PO's ASN has Blanket PO's that should not be shipped. We cannot receive or make payment on a Bulk PO.
$1000.00 no store
distro, $500.00 with store
distro
J.
ASN Ship to Store Location is Incorrect
ASN Ship to Store location is incorrect or not as on PO. $500.00
K. No 128 Carton Labels No 128 Label on cartons on shipment, manual processing needed. $500.00
L. Cartons Not Identified Properly
128 label/carton does not have ultimate store number on it. $300.00
M. 128 Carton Label Incorrect Format
128 barcode not formatted correctly. Missing barcode or style/size/color. $500.00 PER PO
N. Duplicate Carton Labels Duplicate 128/carton labels numbers were used within the last six months. $500.00 PER PO
O. Illegible Carton Labels 128/carton Labels were illegible/not scannable (Either the UCC numbers or barcode). $500.00
P. Incorrect Carton Information Cartons are marked for 600 not 02 or vice versa. $300.00
Q. No Electronic Invoice We did not receive the EDI 810 invoice. $500.00 PER PO
R.
Manual Correction On
Electronic Invoice Manual adjustment to EDI 810 invoice. $100.00 PER Invoice
S. Paper Invoices Requested 810 Invoices were irreconcilable.
$100.00 PER PO or 10.00 PER invoice (no greater than
500.00)
T. 810 Format Was Incorrect We received the incorrect EDI 810 invoice format. $300.00 PER Transmission
32
(b) Other Chargebacks
ADMINSTRATIVE
Violation Explanation CB amount
A1. Request for Research Research on items over 6 months old. $100 PER Aged Item
CARTON MARKINGS
CM1. Carton Identification Errors Carton did not have style number, size, color, quantity, or PO Number.
$1000 PER PO
CM2. Carton Label Location All shipping labels must be placed on the length side of the carton.
$1000 PER PO
ECOMMERCE
E1. Maximum Carton Units Error Carton quantity cannot contain more than 12 units. $1000 PER PO
E2. Non-Flat Fold Error Each item must be flat folded. .25 PER Unit
E3. Polybag Error Each item must be poly bagged. .25 PER Unit
E4. Sensor Tag Error No Sensor tags on any Ecomm merchandise. .25 PER Unit
E5. Hanging Error No hangers on any Ecomm merchandise. .25 PER Unit
E6. Visible Tag Error All Ecomm merchandise must have a visible vendor's UPC Tag.
.25 PER Unit
E7. Packing Error Only one style/SKU/UPC PER Carton. $1000 PER PO
E8. Image Error All styles must have corresponding High Res Image (see Section 4.08: Ecomm Ready).
$100 PER Style/Color
FREIGHT
Violation Explanation CB amount
F1. Unauthorized Shipment Merchandise did not have shipping authorization. $1000 PER PO
F2. Use of Unauthorized Carrier Carrier was not authorized for collect shipment.
$1000 PER PO (+) FULL FREIGHT
F3. Shipment Via Airfreight Merchandise not authorized for collect airfreight.
$1000 PER PO
(+) FULL FREIGHT
F4. Failure to Consolidate Same Day Shipments
Merchandise Po’s were not consolidated in a 24 HR PERIOD.
$1000 PER PO
F5. Inaccurate or Insufficient Data on BOL Carton total on BOL does not match receiving.
$1000 PER PO
F6. MABDD -
Must Arrive By Delivery Date
Shipment did not arrive by cancel date / Driver did not arrive at time of scheduled appointment.
$1000 PER PO
F7. Detention Charge (2 Hr.’s Free Time) Shipment/Driver delayed at Vendor Facility. Actual Cost
F8. Trailer Loads or LTL LTL shipped as trailer loads. Cost of Shipment
F9. Poorly Loaded Trailer Pallets were not properly stacked. $1000 Per Trailer
Load
F10. Transportation Costs Improper shipping classes were provided. $1000 PER PO
F11. Freight Costs BOL does not match shipping authorization. $1000 PER PO
F12. Less Than Truck Loads Shipped multiple “Less Than Truckloads” within 72 Hrs.
$1000 PER PO
F13. Vendor Agreed to Overnight Shipping
Vendor agreed to upgrade to overnight shipping at vendor expense. Actual Cost
F14. Vendor Agreed to Shipping Costs Vendor agreed to pay shipping costs to ship Hot Product direct to stores. Actual Cost
33
FREIGHT CON'T.
Violation Explanation CB amount
F15. 72 Hrs. Consolidation Failure to consolidate domestic shipments within 72 Hrs.
$1000 PER PO
F16. Vendor Agreed to Shipping Costs Vendor agreed to pay shipping cost. Actual Cost
F17. Quality of Load Load was not properly blocked and braced for shipment.
$1000 PER PO
F18. Truckload Difference in Freight Costs Improper cubing
$1000 PER PO
RECEIVING
Violation Explanation CB amount
R1. UCC Label for Different Store
UCC 128 carton label does not match ASN -
Stores are different. $1000 PER PO
R2. Packing Error Cartons were not packed as per Modell’s PO. $1000 PER PO
R3. Late Shipment PO was shipped after Cancellation Date (DTM*001). $1000 PER PO
R4. Early Shipment PO was shipped before the
“Do Not Ship Before Date" (DTM*037). $1000 PER PO
R5. Wrong Style Merchandise does not match style number on PO. $1000 PER PO
R6. Mixed Cartons Cartons are not to have mixed styles, colors, or sizes.
$1000 PER PO
R7. PO Shipped Direct to Stores Merchandise was shipped direct to store(s) but intended for DC. $50 per carton
R8. PO Shipped to Our DC Merchandise was shipped direct to DC but intended for store(s). $50 per carton
R9. Musical Run/Shipper SKU
Merchandise was shipped with
incorrect PPK/MSR or in solids per PO. $50 per carton
R10. Inconsistent Pre-Packs Merchandise not packed with consistent PPK. $50 per carton
R11. Damaged Merchandise Merchandise damaged by Shipper. $1000 PER PO
R12. Wrong Hanger
Merchandise was not on black hangers
(see Section 4.14: Hanger Program). $1000 PER PO
R13. Flat Folded Merchandise should have been flat folded not on hangers.
$1000 PER PO
R14. Cartons Not Sealed Properly Inner shipping cartons were not sealed. $1000 PER PO
R15. Vendor Shipped Wrong PO ASN/Shipment is for wrong PO. $1000 PER PO
R16. Competitors Label is on Cartons Labels/tickets are marked for competitor and need to be covered/replaced.
$1000 PER PO
R17. Incorrect Carton Information Cartons are marked for a competitor and need to be covered.
$1000 PER PO
R18. Carton Info Does Not Match Content
Carton content label does not match inner merchandise.
$1000 PER PO
R19. Carton Placement on Pallets Carton labels should be facing outward on pallet. $1000 PER PO
R20. Carton Requirements Cartons do not meet our weight or size requirements.
$1000 PER PO
R21. Mixed PO Type on Same Pallet STMF and DC PO’s should be on separate pallets. $1000 PER PO
R22. Floor Loaded Trucks Shipment was floor loaded but advised to be palletized.
$1000 PER PO
R23. Palletizing
Do not mix style/size/color/SKU on pallets; if this needs to be done, clearly mark “MIXED SKIDS.”
$1000 PER PO
34
TICKETING
Violation Explanation CB amount
T1. Ticketing Merchandise is not pre-ticketed as PER PO. $1 per unit,
$1000 minimum
T2. Floor Ready Merchandise does not have hanger and/or ticket. $1 per unit,
$1000 minimum
T3. Ticketing Program Cover cost of tickets and shipping PER PO. $100 PER PO
UPC'S
Violation Explanation CB amount
U1. Merchandise Not UPC Marked Merchandise does not have UPC/barcode. $1 per unit,
$1000 minimum
U2. Poor Quality UPC Ticket Merchandise had non-scannable UPC/barcode. $1 per unit,
$1000 minimum
U3. Wrong Retail on UPC Tickets Merchandise had incorrect retail.
$1 per unit,
$1000 minimum
U4. Other UPC Issues Merchandise had wrong UPC/Barcode. $1 per unit,
$1000 minimum
IMPORTANT NOTE:
*Chargebacks are not limited to the above listing.*
**Every Purchase Order and Routing Guide deviation or violation per shipment will
result in a minimum chargeback of $1000.00**
*** Repeat offenders of the same violations will be subject to additional charges.
Violation may result in refusal or return of merchandise at Vendor’s expense. ***
**** Modell’s reserves the right to DOUBLE the minimum chargeback amount after
three violations. ****
35
Article IX. Acknowledgement
ACKNOWLEDGMENT OF RECEIPT OF MODELL’S VENDOR COMPLIANCE AND ROUTING GUIDE
Be sure to forward these routing and vendor compliance instructions to your Associate in charge of Distribution. UPON RECEIPT OF THIS MANUAL PLEASE DETACH THIS PAGE AND
RETURN TO:
MODELL’S SPORTING GOODS 1780 Eastchester Road
BRONX, N.Y. 10461 ATTN: Jackie Collins / [email protected]
The Vendor Agreement and this Guide contains a complete statement of all arrangements between the
parties with respect to purchase orders issued by Modell’s to Vendor, and supersedes all previous
agreements. We the undersigned have received and reviewed the Modell’s Sporting Goods Routing and
Vendor Compliance Guide. We understand that all terms and conditions described within take effect
immediately upon our receipt of this document:
____________________________________________ ___________________
VENDOR DATE
AUTHORIZED OFFICER ___________________________________________
PRINT NAME
___________________________________________
SIGNATURE
TRAFFIC. MGR ____________________________________________
PRINT NAME
_____________________________________________
SIGNATURE
PHONE#_____________________
FAX# _____________________
EMAIL ADDRESS_____________________________
