Vehicle and Equipment Maintenance Tracking &

Cost Program

Designed for the Green and Construction Industries

For Companies of Any Size

EQUIP TRACKEQUIP TRACK

Vehicles, equipment and their up-keep are some of the largest investment and cost for your company.

This software program will let you know exactly what your vehicles and equipment cost to operate.

From small to large companies, this simple-to-operate program will help you keep track of your maintenance costs and is a service schedule reminder as well.

EquipTrack Features

Inventory of company equipment

Equipment specifications

Preventative maintenance schedule

Generates shop repair orders

Tracks fuel/oil expenses

Tracks equipment leases and rentals

Assigns equipment to crews

Generates maintenance log

Calculates maintenance analysis

Generates paper forms for shop and crews

EquipTrack - MAIN MENU

Set up the equipment you need to maintain.

Collect data for maintenance and fuel.

Calculate the costs of maintaining the equipment.

Decide when to replace equipment.

Administrative FunctionsGenerate the basic information for all your vehicles and

equipment.

Administrative FunctionsCompany information identifies the owner of the data collected.

Administrative FunctionsDefine the “types” of equipment that your company owns and

needs to track their maintenance.

Default types are generated for you and you can add any other

type you need.

Administrative FunctionsDetail information for each Asset (equipment) is collected.

Administrative FunctionsDefine the checkpoints you want to track for each type of asset.

Administrative FunctionsDefine the exact maintenance schedule for each asset.

Administrative FunctionsNumbers for the service requests and shop tickets can be set

independently.

Administrative FunctionsThe suppliers of parts and consumables can be maintained for

quick access and contact.

Administrative FunctionsCommon parts and consumables that you keep on-hand can be

organized by equipment .

You can track where you purchase the part and where you store it in

your facility for easy access.

Administrative FunctionsParts and consumables are tracked to produce quantity and cost

of inventory at any time.

Administrative FunctionsIf you employ mechanics (or anyone who maintains your

equipment), you can associate an hourly charge for their time.

Administrative FunctionsCrews can be tracked by assigning an identifier and the

personnel that make up the crew.

Maintenance Data CollectionDisplay the maintenance checklist for each piece of equipment.

Select any or all checklist items to be done. You can also attach

notes for each item in the checklist.

Maintenance Data Collection

Collects data on scheduled maintenance, repairs,fueling,and repair work done on your vehicles and equipment.

Select Equipment and enter repairs required. EquipTrack will

automatically calculate scheduled maintenance

required.

Maintenance Data Collection

Record fuel and oil refilling for each piece of equipment.

Fuel and oil consumption rate is calculated on a cost/hour basis.

Described next.

Maintenance Data Collection

An analysis is performed on the fuel and oil use to produce a number of measures of performance.

Maintenance Data CollectionShop Ticket will be generated for each service request .

Select equipment to display service requests. Select parts and labor and

record a shop ticket.

Maintenance Analysis

EquipTrack will track equipment that the company leases or rents.

Maintenance AnalysisEquipment assignment allows you to assign a piece of equipment to a crew that

will be responsible for its upkeep.

You can also assign major tools that are maintained with a crew. Even company

provided personal tools can be assigned.

Maintenance AnalysisAll maintenance performed on a piece of equipment can be called

up giving the totals spent for parts and labor.

Click on a shop ticket number and the details for parts and labor are

shown.

Maintenance AnalysisThe Asset Analysis is the final point where all elements in the cost of a piece of equipment are calculated to produce the total cost/Hr that should be charge for a piece of equipment to recover the costs.

Fleet ManagementEach type of equipment will be listed giving details about when the

asset should be replaced.

For more information or sales

843-886-3363 phone/fax

E-mail vkasc1@comcast.net

EquipTrackEquipTrackVehicle and Equipment Maintenance

Tracking &Cost Program