VCA Lunch and Learn:Registering Candidates, Adding

VCA Donors, Making Organ Offers, and Removing Candidates

July 1, 2014

Wida Cherikh, Ph.D.Sr. Biostatistician/Team Leader

UNOS Research Department

Agenda

Removing VCA

Candidates

Making VCA Organ

Offers

Adding VCA

Donors

Registering VCA

Candidates

Abbreviations:OC = Organ CenterTXC = Transplant CenterOPO = Organ Procurement Organization

Registering a VCA Candidate

OC

• Send the following blank worksheets to TXCs with an approved VCA program from VCA@unos.org mailbox:• Transplant Program Contact Information for Receiving

Organ Offers• VCA Candidate Registration • VCA Candidate Removal

• Help documentation is provided for Contact Information, Candidate Registration, and Candidate Removal worksheets

TXC

• Save worksheets for future use • Send completed Transplant Program Contact Information

Worksheet via secure email to VCA@unos.org• Send completed VCA Candidate Registration Worksheet

and two source documents with identical ABOs via secure email to VCA@unos.org

Registering a VCA Candidate

OC

• Send a pdf receipt of contact information to TXC• Make sure the following fields are entered on VCA Candidate

Registration worksheet: organ type, ABO, ABO verifier name, SSN, DOB, name, OPO notification date • If worksheet is not complete, contact TXC

• OC enters second ABO• If ABOs do not match candidate is considered not registered

• OC sends a pdf receipt of Candidate Registration to TXC via secure email

TXC

• Send any updated worksheets to OC via secure email to VCA@unos.org OC will then send pdf modification receipt to TXC

Viewing VCA Candidate List

OC

• Each time there is an update from TXC• Create a VCA Candidate List (includes system

generated VCA Candidate ID and calculated waiting time)

• Upload VCA Candidate List to Secure Enterprise under “Data Reports” section

OPO

• To view all candidates waiting for VCA transplants at all TXCs, access VCA Candidate List on Secure Enterprise (https://portal.unos.org) under “Data Reports” section

Adding a VCA donor in DonorNet®

OPO

• Enter donor demographics in DonorNet® and obtain UNOS Donor ID - Screen Shots

• Indicate in donor highlight section that this donor is a VCA donor, for example “VCA donor: upper limb, face”

• Complete organ dispositions section in DonorNet® as applicable• For VCA-only donors, select “No” for the “Referral

Only” question on the disposition page in DonorNet®

• Complete Deceased Donor Registration (DDR)• Email OC for this donor to be flagged in the system

as a VCA donor

Making Organ Offers

OPO

• When OPO is ready to make organ offers, save VCA Candidate List worksheet - VCA Candidate List worksheet

• Select OPO name and the worksheet will be sorted according to the allocation sequence (by matching Region and waiting time)

• Enter Donor ID from DonorNet® and VCA organ type

• Complete a separate VCA Candidate List worksheet for every VCA organ

Making Organ Offers

OPO

• VCA Candidate List worksheet

• Record offer acceptance status for every candidate on the waiting list through the acceptor

• Select “Bypass” if candidate is bypassed (offer is not made) and provide bypass reason (e.g., undesirable organ, donor ABO, directed donation)

• Select “No” if TXC refuses the organ and provide refusal reason

• Select “Yes” when TXC accepts the organ

• Send completed worksheet via secure email to OC

Removing a VCA Candidate

TXC

• When a candidate is removed from VCA waiting list• Complete VCA Candidate Removal

worksheet• Send completed

VCA Candidate Removal worksheet to OC via secure email

OC

• Send a pdf removal receipt to TXC• Create an updated VCA Candidate List

of all non-removed VCA candidates• Upload updated VCA Candidate List to

Secure Enterprise under “Data Reports” section --- process continues ---

Contact Information

For any questions regarding how to register a VCA candidate and the wait list and allocation process, or to obtain VCA worksheets, please contact:

UNOS Organ Center

VCA@unos.org

(800) 292-9537

Contact Information for Other VCA Matters

Cliff McClenney:

Regions 3, 11

Cliff.McClenney@unos.org

(804) 782-4742

Betsy Gans:

Regions 2, 6, 8

Betsy.Gans@unos.org

(804) 782-4814

Chrystal Oley-Graybill:

Regions 5, 7, 10

Chrystal.Graybill@unos.org

(804) 782-4631

Shannon Edwards:

Regions 1, 4, 9

Shannon.Edwards@unos.org

(804) 782-4759