Dan Edwards, Chairman of Virginia Beach School Board Tuesday, April 23, 2013

VBCPS Budget Presentation to City Council

Federal $ 17,141,085 $ 16,636,723

State 241,055,084 237,023,534

State Sales Tax 69,064,589 70,522,688

312,297,194 314,745,500

19,200,000 19,163,632

9,200,000 -

Other Local 3,305,837 3,325,383

$ 671,263,789 $ 661,417,460

11,000,000 14,000,000

Sandbridge TIF 2,000,000 2,000,000

$ 13,000,000 $ 16,000,000

Total Revenue $ 684,263,789 $ 677,417,460

*FY 2012/13 numbers include Technology funds

Revenue Total

Additional Funds

Prior Year Reversion

City Reserves (Local)

Formula Contributions (Local)

4¢ Real Estate Tax (Local)

FY 2012/13 FY 2013/14 Revenues

All One-time Funds Used to Fund Operating Budget (Numbers in Millions)

FTE Reduction -8 FTEs -63 FTEs -111 FTEs

Pay Increase +0.5% $ 2,320,968 +3.00% $14,400,000 +1.34% $ 6,432,000

One-Time Bonus (cost to Op Budget) +2.5% 696,019

VRS Offset Phase-in -1.00% (4,800,000) -1.00% (4,800,000)

Unified Scale Adjustment 2,359,000

Non-Personnel Line Item Adj. -3.00% (3,000,000) -2.00% (1,400,000) -5.00% (3,500,000)

High School Schedule Redesign (1,100,000)

Central Office Positions Reduction (302,000)

Secondary Class-size Adj. (3,122,000)

Enrollment Adj. (277,485) (2,180,000) (3,850,100)

FY 2012/13 FY 2013/14FY 2011/12Examples of Budget Adjustments

FTEs Cost FTEs Cost

Total Elementary 31.5 1,979,905$ - -$

Total Middle 16 1,150,272$ 17.4 1,211,562$

Total High 21.8 1,545,964$ 26 1,810,380$

Total Division 69.3 4,676,141$ 43.4 3,021,942$

Enrollment Decline Class Size Increase

Total Raise % Offset % Employee Total Raise % Offset % Employee Total Raise % Offset % Employee

Chesapeake 0.50% - 0.50% 3.35% 3% 0.35% 5.10% 2% 3.10%

Norfolk 0% - 0% 7% 5% 2% 2% 0% 2%

Portsmouth 0% - 0% 8% 5.38% 2.62% 2% 0% 2%

Suffolk 0% - 0% 2.50% 1% 1.50% 3% 1% 2%

Virginia Beach 0.50% - 0.50% 3% 1% 2% 1.34% 1% 0.34%

2011-2012 2012-2013 2013-2014

Pay Raises in the Region

Norfolk’s Solution

The 2%

• Moral imperative to access the state funds – while important for our employees & needed to remain competitive, it is necessary for our taxpayers.

Over time VB schools will find it necessary to remain

competitive and, if the pay raise to match our neighbors is not done this year, it most assuredly will be done in the future but with 100% local funds, permanently foregoing the $3.8 million on the table in Richmond.

Need to find the $3.1 million local match !

Compensation Support for 2% Salary Increase

Local Support 60%

State Compensation

Support 40%

$9.6 M Cost of 2% salary increase

% $1.34% 6,432,000 1.66% 7,935,336 1.00% (4,800,000)

2,359,135

Uses of Available State Funds

Additional 1.66% increase (equals a total of 3%)

Compensation Increase (all employees)VRS OffsetUnified Scale Market Adjustments

Approved by School Board on 3/5/13Salary Adjustments

$ 659,454,141 $ 684,263,789 $ 677,417,460 Current Expenditure $ 677,417,460

Additional 1.66% 7,935,336

Alternative Expenditure $ 685,352,796

FY 2011/12 FY 2012/13 FY 2013/14 SB Proposed

Operating Budget ExpendituresImpact of Using Available State Funds

Federal $ 17,141,085 $ 16,636,723 $ - $ 16,636,723

State 241,055,084 237,023,534 3,843,201 240,866,735

State Sales Tax 69,064,589 70,522,688 - 70,522,688

312,297,194 314,745,500 988,533 315,734,033

19,200,000 19,163,632 - 19,163,632

9,200,000 - - -

Other Local 3,305,837 3,325,383 - 3,325,383

$ 671,263,789 $ 661,417,460 $ 4,831,734 $ 666,249,194

11,000,000 14,000,000 - 14,000,000

Sandbridge TIF 2,000,000 2,000,000 1,591,000 3,591,000

$ 13,000,000 $ 16,000,000 $ 1,591,000 $ 17,591,000

Total Revenue $ 684,263,789 $ 677,417,460 $ 6,422,734 $ 683,840,194

*FY 2012/13 numbers include Technology funds

Revenue Total

Additional Funds

Prior Year Reversion

Impact of Using Available State Funds

City Reserves (Local)

Revenues

Formula Contributions (Local)

4¢ Real Estate Tax (Local)

FY 2012/13 FY 2013/14

Revenue $ 683,840,194

Expenses 685,352,796

$ (1,512,602)

Remaining Shortfall

Additional Funds Needed

CIP Revenue

Funding Sources 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19

Charter Bonds 28,800,000$ 32,300,000$ 32,300,000$ 32,300,000$ 32,300,000$ 32,300,000$

Sandbridge -$ 1,591,000$ 2,591,000$ 2,591,000$ 3,591,000$ 3,591,000$

Public Facility Revenue Bonds 6,000,000$ -$ -$ -$ -$ -$

PayGo -$ -$ 1,000,000$ 1,000,000$ 1,500,000$ 2,000,000$

State Construction Grants -$ -$ -$ -$ -$ -$

Lottery Funds -$ -$ -$ -$ -$ -$

Total 34,800,000$ 33,891,000$ 35,891,000$ 35,891,000$ 37,391,000$ 37,891,000$

Capital Improvement Program 2013-14/2018-19Virginia Beach City Public Schools

Revenue Summary ( rev. 4/18/13)

CIP Projects

Note: The impact of reducing the Sandbridge TIF by another $1,591,000 is shown in the highlighted areas. Some HVAC Phase II projects will be delayed for a year and the Old Donation/Kemps Landing Magnet will have less progress made in FY 2013/14. However, this will be made up in the last two years of the project.

Capital Improvement Program FY 2013-14 / FY 2018-19

Project Summary (rev. 4/18/13)

Total Project Six Year Appropriations Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

Project Category Cost Appropriations to Date 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

1-001 Renovations and Replacements - Energy Management 16,076,286 16,076,286 10,201,286 500,000 750,000 800,000 1,325,000 1,000,000 1,500,000

1-035 John B. Dey Elementary School Modernization 21,789,241 21,789,241 0 0 0 6,887,000 14,502,241 400,000 0

1-043 Thoroughgood Elementary School Replacement 28,270,000 22,438,759 0 0 0 0 4,438,759 10,000,000 8,000,000

1-056 Princess Anne Middle School Replacement 81,000,000 20,716,000 0 0 0 0 3,000,000 8,500,000 9,216,000

1-099 Renovations and Replacements - Grounds - Phase II 11,850,000 11,850,000 5,750,000 750,000 800,000 800,000 1,175,000 1,250,000 1,325,000

1-103 Renovations and Replacements - HVAC - Phase II 49,627,702 49,627,702 23,243,702 1,409,000 4,000,000 3,300,000 5,625,000 5,700,000 6,350,000

1-104 Renovations and Replacements - Reroofing - Phase II 39,985,639 39,985,639 19,938,339 1,213,300 3,400,000 3,009,000 3,975,000 4,000,000 4,450,000

1-105 Renovations and Replacements - Various - Phase II 16,710,000 16,710,000 7,760,000 1,100,000 1,250,000 1,350,000 1,650,000 1,750,000 1,850,000

1-106 Kellam High School Replacement 102,000,000 102,000,000 78,287,300 23,712,700 0 0 0 0 0

1-107 Princess Anne High School Replacement 105,000,000 9,591,000 0 0 0 0 0 4,591,000 5,000,000

1-109 Energy Performance Contracts 14,149,705 14,149,705 11,649,705 2,500,000 0 0 0 0 0

1-195 Student Data Management System 12,187,001 12,187,001 12,187,001 0 0 0 0 0 0

1-196 Instructional Technology 25,407,930 25,407,930 25,407,930 0 0 0 0 0 0

1-232 Tennis Court Renovations 3,990,000 3,990,000 2,690,000 300,000 200,000 200,000 200,000 200,000 200,000

1-233 Old Donation Center/Kemps Landing Magnet 63,360,000 63,951,000 17,600,000 3,315,000 23,491,000 19,545,000 0 0 0

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

Total Appropriations 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

GRAND TOTAL (all projects) 591,403,504 430,470,263 214,715,263 34,800,000 33,891,000 35,891,000 35,891,000 37,391,000 37,891,000

TARGETS 215,755,000 34,800,000 33,891,000 35,891,000 35,891,000 37,391,000 37,891,000

DIFFERENCE 0 0 0 0 0 0 0

Update on Initiatives:

• Green Run Collegiate • Achievable Dream

Questions ?

Department of Public Libraries

Budget Workshop April 23, 2013

Martha J. Sims, Director

Department of Public Libraries Operating Budget

Program Unit FY 12-13 Adjusted

FY 12-13 FTE

FY 13-14 Proposed

FY 13-14 FTE

Change FY 13 Amended to FY 14

Proposed

MEO Central Library $2,814,056 52.5 $2,714,749 49.5 ($99,307) -3.53%

Joint Use Library $1,532,366 49.5 $1,767,665 42 $235,299 15.36%

7 Area Libraries $5,442,580 105 $5,409,486 106 ($33,094) -0.61%

Public Law Library $284,450 2.5 $292,450 2.5 $8,000 2.81%

Youth & Family Services (ELO) $750,759 12 $1,002,592 16 $251,833 33.54%

Administration & Records Mgmt. $1,803,826 20 $1,856,165 20 $52,339 2.90%

Materials Mgmt. & Technology Services

$5,034,298 24 $4,827,761 24 ($206,537) -4.10%

Total $17,662,335 265.5 $17,870,868 260 $208,533 1.18%

$16,827,916 94%

$292,450 2%

$750,502 4%

General Fund Support Law Library Departmental Revenue

$13,621,601 76.2%

$1,735,401 9.7%

$2,221,416 12.4%

$292,450 1.7%

Personnel Operations Books & Materials Law Library

Budget by Fund

Budget by Expense Category

FY 2013-2014 Budget

Process Improvements, Efficiencies and

Customer Service Enhancements • Division Mergers

• Collection Management + Cataloging Services=Materials Management

• Youth and Family Services + Early Literacy Outreach (Bookmobile)

• SmartPay • On-line credit card payment option • Contributing to 25% increase in departmental fines/fees revenue

• Library Payment Centers • Streamline collection of print fees

• Automated Materials Handling • As part of ROI, reduction of 6 positions in FY14

• E-Mail and Voice Notification • 1.5 M notices per year • Savings of $70,000 over 2 years

Process Improvements, Efficiencies and Customer Service Enhancements

• Private Funding Support in FY14 • Friends: $177,000 • Foundation: $132,000

• Volunteerism FY13 • 667 volunteers • 15,600 hours • $200,000 of vital operational/customer services

• Floating Collections • Materials housed where returned • Reduced delivery costs • Increased circulations per item

• Measuring Programmatic Impact: POMP • Data-driven decision-making • Effectively communicate impact of services to citizens

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Trends & Highlights • Library Usage

• Circulation: 3.5 million • Walk-in Visitors: 2 million • Virtual Visits: 3 million

• Early Literacy Programming • Every Child Ready to Read @ Your Library • Early Literacy Centers • Envision VB 2040

• Local and Family History • Digitization of local history collection • Edgar Brown Archives dedication

• Job Search Assistance • Over 1,000 citizens served year-to-date

Trends & Highlights

• Engaging and Empowering Citizens • Voter Registration • Tax Assistance • Human Services applications • Section 8 Housing applications • Jobs Central: Opportunity Inc.

• Connecting Citizens to the Online World • Wireless throughout all libraries • 240 public access Internet computers

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Connecting to the Future: TCC-City Joint Use Library

Model of Sustainable “Design” • Social

• Prototype “Learning Center” (Envision VB 2040)

• Economic • Access to opportunities and information

• Environmental • LEED Certified

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TCC/City Joint-Use Library

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