Vancouver project management presentation
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Transcript of Vancouver project management presentation
7/25/2011
1
Completing the Project
InfoComm International
Objectives• To use a framework for AV project
l d lplanning, execution and closure• To be familiar with project planning
tools and AV standard documentation
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On Time – On Budget• Why don’t our
dprojects end?• Why do we
keep going back?
• I’m losing money on this
The End Starts At The Beginning• What are expectations?
– What the stakeholder thinks they are getting from the designer and integrator
– What the designer thinks they told the customer and integrator
– What the integrator thinks the designer and stakeholder wants and needs
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Project Management Process Definitions (Lifecycle)
Initiation PreparationExecution/
ControlClose
So What Did You Agree To Do?• Scope of Work• Quality of Work• Time Line• Price
T d C diti• Terms and Conditions
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Project Elements / Constraints
Quality is impacted by all
elements
Optimize project outcome
by managing constraints
Cost ≠ Price
Improving Performance• Requires a repeatable structure• Requires industry standard documents• Requires transparency• Requires a check list
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Project Comparison
Standards Guide
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Standards Guide for AV Systems Design and Coordination Processes
• Guide for documenting AV projects• Guide for coordinating with other
trades• Method for setting expectations• Method for setting expectations
What are the Parts?• Scope, Purpose, and Application• Referenced Publications• Definitions• Requirements
V ifi ti• Verification• Appendix
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Scope - Purpose – Application• Provides a method for documentation• Provides a recognition and method of
coordinating with other disciplines and trades
• Provides a practical guideline forProvides a practical guideline for verifying cross trade responsibilities
Method For Documentation• Project Planning & Coordination• Program Phase• Design Phase• Construction Phase
V ifi ti• Verification
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Exceptions
Guide Requirements Section• The largest portion of
h dPlanning and Planning and CoordinationCoordination
the document• Describes in detail all
aspects of the design process from project
RequirementsRequirements Program Program PhasePhase
Construction Construction PhasePhase
p p jplanning to a verified completed project
Design PhaseDesign Phase
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Planning & Coord Meetings • Schedule of meetings
d– Dates and times– Length and location
• Meeting members– Who is on the list?– Who is not on the list?
• Agenda for meetings
Establishing a Governance Structure
• Who do you need to k h ?make happy?
• Managing expectations• Stakeholder
relationshipsrelationships• Conflict and Escalation• How are you doing?
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Program Phase• Needs analysis Needs
• Program reportApplications
Tasks
Functions and Features
Design Phase• Architectural
dand interior design
• AV System Documents
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• Gather Information• Needs Analysis
Program and Design Phases
Needs Analysis• Site Survey• Recommend Changes & Create
Scope• Determine AV Solution
Components• Design AV Solution
Construction Phase• Construction drawings• Facilities drawings• System Drawings• Reference Documentation
T ti d t• Testing and acceptance• Project closeout
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Verification• All trades coordination and
expectationsexpectations• Provides responsibility check
list• Avoids planning and delivery
holes• Creates better understanding
amongst client, GC, and trade partners
Who Will Manage The Project• Technician• Designer• Sales manager• Consultant
C t• Customer• Project manager
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Roles And Perspectives• Technicians / Engineers • Project Manager
– Seeks optimal solutions– Strives for precision– Deals with things– Focuses on processes– Reactionary problem solving
Works with immutable laws
– Seeks pragmatic decisions– Strives for accuracy– Deals with people– Focuses on outcomes– Proactive planning
Works with situational– Works with immutable laws– Succeeds individually
– Works with situational rules
– Succeeds through others
Making A Timeline• You have what needs to
b dbe done• How long will it take?• Break it down• Create milestones• Create milestones• Assign people
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Risk Response Planning Strategies
• ThreatsO i i• Opportunities
• Strategies• Avoidance• Transference• Mitigation• Mitigation• Acceptance
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15
Work Breakdown StructureAV Production System
Li hti Vid Di l S tRi i G lA di Lighting Video Display
P&D
Scaffold
Support
Microphones Loudspeakers
Dynamic Cabling
Power
Mixer Amplifiers
Cabling
Power
FOH
Condenser Monitors
ENG Cam BOH
Talent Mic BOH
Rigging General Session
Intro
Audio
What is the required result?Specific, measurable, verifiable, unambiguous
Cabling
Stands
Logic Network Diagram
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Estimate – Effort & Duration• Time to complete the task? • Aggregate time to complete the task?
Mature Display of a Project Schedule5 days / 2 days
5 days / 2 days6 days / 2 days
7 days shown
Hiding or Padding
22 days7 days shown7 days shown
8 days shown
Mature Use of Uncertainty and Reserves5 days
5 days6 days5 days
shown 5 days
22 days planned
4 days
26 days actual
2 days mitigation
shown 5 days shown 6 days
shown 4 days uncertainty
yreserve 26 days
planned
24 days actual
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Labor• Jurisdiction• Work Rules• Work Rules• Scales within
scales• Premium time
l• Penalties• Payroll
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Event ClosureTake the time to Look Back and Learn
PreparationPhase
Executing &Controlling Phase
ClosingPhase
What did we do well?What could we have done better?
What were the key events for each phase?
How Will This Affect Me?• Project quality will be improved• Coordination with other trades will be
improved• Costs will be reduced• Expectations will be met• Expectations will be met• Stress will be reduced
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Project Completion
When you finished doing all the things When you finished doing all the things that you said you would do.that you said you would do.
When you finished doing all the things When you finished doing all the things that you said you would do.that you said you would do.