Value for Money - Community Housing Cymru Group · sector approach to measuring VfM Wales –...

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Value for Money Literature Review September 2016

Transcript of Value for Money - Community Housing Cymru Group · sector approach to measuring VfM Wales –...

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Value for Money

Literature Review

September 2016

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Following the brief provided for this Review, and a discussion of

emerging themes with the working group, five key areas were identified

for this piece of work:

Conceptual Challenges:

The report identifies key questions to think about when considering

VfM:

Who is involved?

Whose values are being measured?

How are these going to be measured?

It outlines the link between VfM and accountability, and asks readers to

consider who are they providing accountability for – funders, service

users, or both?

Value for Money across the UK:

The report looks at the different approaches across England, Scotland,

and Wales

England – approach is based on unit cost, and economic

performance

Scotland – focus is on tenants and developing a cross-

sector approach to measuring VfM

Wales – emerging focus on tenant engagement and

capacity to align with other Welsh Government priorities

Value for Money approaches in different public services:

International Development

Emphasis on ‘equity’

The measurement of long term outcomes on individuals’ lives

following investment in services

1.0 Introduction

Value for Money

Literature Review

September 2016

Literature Review

Brief

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Health

Looking at quality of life for individuals in relation to cost of

treatments

What are they able to do and be?

International approaches to Value for Money:

The report will look into international approaches to value for money,

focussing specifically on:

The Netherlands – portfolio analysis, the systems approach and

scale and value for money

Australia – research undertaken to assess management costs

and tenant outcomes in social housing

Social Value:

Definitions of social value

Monetary and non-monetary approaches

Models of social value

How to use this document:

The Review is designed to be easy to use and accessible to a

wide range of audiences.

There are ‘Key Points’ sections for each chapter – these are

there to communicate the key messages of the chapter, without

the detail.

Having read the ‘Key Points’, you can read the fuller detail if you

are particularly interested in this section

There are diagrams throughout to show visually some of the

issues we discuss in the text

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The 1970s saw a large shift in the approach to management practices

within public sector organisations in the UK. At the time, these

organisations were seen as lacking accountability, being wasteful with

resources, and therefore failing to provide value for money. To combat

this, private sector management practices were introduced to give a

more rigorous approach to the use of resources and delivery of outputs

(Alwardat, Benamraoui and Rieple 2015). The concept of VfM in public

expenditure has been further focused on since the HM Treasury’s 2003

publication of ‘Green Book’ which provided a framework by which to

evaluate and appraise all government policy and intervention. Within

the context of an ‘austerity agenda’ in the UK following the 2008

financial crash, questions around the efficient use of public funding and

providing accountability for this have been prevalent within government

and the public sector. The discussion of Value for Money can be seen

as a response to these issues.

The business of the public sector is broad, and discussing the concept

of Value for Money across the whole spectrum of public services can

give us a range of different models, approaches, and interpretation of

the concept itself. It is important to be clear, therefore, on the

understanding of the concept we are engaging with before analysing

different types of models and impacts. The National Audit Office

defines VfM as ‘the optimal use of resources to achieve the intended

outcomes’ and there is a general consensus that the measurement

relates to the level of resources committed to an action, and the output

of this action. As Smith (2009, p. 6) outlines, in its abstract form the

concept is straightforward “it represents the ratio of some measure of

valued…system outputs to the associated expenditure”.

This general definition can be seen to relate to the idea of ‘the Three

Es’; economy, efficiency, and effectiveness.

2.0 Conceptual

Introduction

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The first category relates to the level of resource put into the activity;

this should be the minimum cost by which the activity can be

completed. The second relates to achieving the maximum output from

this minimum input. This entails getting the most out of the resources

used. The final category works to ensure that the intended result is fully

attained from the use of the resources. VfM focusses on the

relationship, therefore, between the level of resource used to complete

an activity, and the level and effectiveness of this output. The test for

VfM is whether an appropriate level of resources has been used to

achieve a particular result. When looking at public sector expenditure

we can ask whether the level of funding used to deliver a particular

project reflects the impact that this project has had. A third ‘E’ has been

added to this framework; equity. This addition emphasises activities

only have value if they are done fairly. For example, healthcare

provision must fairly assess individuals’ needs with patients having

equitable access to services. The use of this addition is prevalent in the

Development Sector, which will be discussed in greater detail in a

following chapter.

The broadest description of why VfM is important is ‘accountability’.

Funders (in the form of government, organization, or taxpayer) need to

understand where their money is going and the impact that this is

having. Within this idea of ‘upward accountability’ there is a distinction

between accountability to funders who have been part of deciding what

the activity that should be undertaken should be, and funders who have

no direct link with deciding this such as general taxpayers. ‘Downward

accountability’ ensures that beneficiaries of the activity understand

what decisions have been made and why. Particularly in the

development sector there has been a risk of an increased push

towards upward accountability rather than downward; ensuring that

justification for spending is made to donors but not to the individuals

and communities where aid is being provided.

Economy Delivering product

At lowest cost

Efficiency Achieving the biggest impact

From resources

used

Effectiveness Making sure

product is fully delivered

From the use of the

resources

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As already highlighted, there is a large range of approaches taken

within the different areas of the public sector. The move from the

theoretical model of VfM to one that can be applied in practice,

therefore, can be seen as challenging. It is important to understand a

number of key areas of discussion within the idea of VfM to both

understand this variation in approach, and be able to create new

models. The core ideas here are:

Who?

It is vital to understand who the actors are within the service or project

that is being measured for VfM. Within a public sector activity this could

include governmental departments who provide funding, policy-makers

who decide how it is spent, delivery agents who facilitate the activity,

Upward accountability

Providing justification to

funders

Downward accountability

Providing justification to

people recieving services

Who?

• Who are the people involved in the service?

• How do they differ?

Whose values?

• When we measure VfM whose values are we measuring?

• How do they differ?

How?

• We've decided on the values we are going to look at...

• ...how do we measure them?

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and beneficiaries for which the activity is meant to make an impact.

These beneficiaries could either be individuals or communities more

broadly. These groups might all have different interests which will need

to be taken into account when a development for VfM is being created.

It is important to relate this to the discussion of accountability. When

creating an approach to measuring VfM are you looking to provide

upward accountability, downward accountability, or a combination of

the two?

Whose values?

It is important to consider who these actors are, therefore, when

understanding what values you are measuring:

Are they defined by the policy-makers, the funders, or the

beneficiaries?

And who should be defining that value which is being

measured?

Again, it is important to be able to answer these questions to be able to

reflect on the type of accountability – downward or upward or both –

that the VfM measurement is providing.

How?

Both quantitative and qualitative values are measured through a range

of VfM approaches, and it is important to understand what type of value

is being measured: is it a ‘hard’ or ‘soft’ value? Hard values can be

broadly understood as something you can count; a level of funding

made available, or the number of jobs created from a particular project.

Economic goods, or the equivalence of an activity to an economic

saving has been the general approach to VfM in a number of areas.

One approach can be that “monetarizing things give them value”

(Emmi et. al. 2011, p. 15) whereas not monetarizing impacts or

activities can be seen to be synonymous with not valuing them. By

measuring VfM through quantitative methods and ‘hard data’

predictions and comparisons can be drawn. It is also easier to

communicate impact ‘upward’ to decision-makers and taxpayers.

Glendinnig (1988, p.45) argues, however, that “non-economic values

lie close to the heard of satisfactory living and it is these with which

VfM is concerned”. These non-economic values can be seen as ‘soft’

values such as individuals gaining confidence to apply for jobs, or take

on volunteering roles. This can be seen to chime with previous

discussions around the actors involved in the activity which is being

measured, and the type of accountability which is being provided.

Concerns have been raised that “programmes that are most precisely

and easily measured are the least transformational” (Emmi et. al. 2011,

p. 16). This discussion around the type of values being measured will

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be returned to in further sections on VfM case studies, and social

value.

From looking at one method of evaluating VfM we can see the different

range of approaches to how and what we measure. Trosa and Williams

(1996) outline three different approaches taken to benchmarking public

sector spending; standards, results, and process. The first type sets a

standard of performance which organisations should expect to achieve.

The second compares the performance of organisations which provide

a similar service. This is done in England and Wales by the police

forces whose performance is compared with a similar type of force.

The final type looks at performance within a group of organisations to

understand the process by which an output was achieved, and how

good practice can be shared. All three measurements are therefore

different, although they are part of the same process. The outcomes

from these measurements will therefore be different, and show different

things. In some cases one type of measurement will be appropriate

where another isn’t. The decision around what values are to be

measured in a VfM calculation, then, can be seen to be complex. There

needs to be an understanding of who the actors in the activity are;

whose values are being measured; what type of values these are; and

how they are being recorded and evaluated.

The final area to consider is the role of the organization which is

enforcing VfM measurement on organisations. As Glendinnig notes,

there is a difference in approach to VfM between public and private

sector bodies in terms of motivation. For private sector businesses the

motivation is clear; if they do not provide VfM their customers will go

elsewhere. This is different for public sector bodies, where ‘customers’

have limited choice due to the nature of the goods being provided and

the way it is subsidized by government. VfM measurements in the

public sector are often compulsory, therefore. However, there are

different ways in which this can be done. Within the Higher Education

sector, the funding body HEFCE sees its role as enabling universities

to be able to provide VfM. The organisation asks universities to embed

this form of evaluation within the structure of institutions as a proactive

way of ensuring that the best service is delivered to students. Within

the English housing sector, however, a very different approach is taken

to VfM measurements with the Housing Regulator taking a more

forceful approach.

There can be seen to be two key approaches to implementing VfM

measures:

Enabling – the approach to VfM allows organisations to deliver

the best service they can for the resources they use

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Enforcing – the approach to VfM demands that organisations

meet a certain standard in regards to the relationship between

resources and outputs

A number of conceptual ideas have been outlined in this section which

will be drawn on in further discussion of different approaches within

housing, outside of housing, and outside of the UK. It is important to

consider these ideas when thinking about the type of approach to VfM

which should be taken in Wales.

K

EY

PO

INT

S

1. Value for Money can be understood in a variety

of different ways within the public sector

2. There are therefore a range of models available

to measure it

3. VfM can be linked to the concept of

accountability

4. It is important to consider who this

accountability is for: funders (upward), service

users (downward), or both?

5. There are key questions to consider when

thinking about VfM:

- Who is involved?

- Whose values are being measured?

- How are these being measured?

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As already outlined, England has taken a very specific approach to VfM

in its social housing sector. In this section, a review will be provided of

the different approaches taken to VfM by the Regulators in England

and Scotland, followed by some suggestions of how a ‘Welsh

approach’ to the measurement could be formulated. The differences

can be seen below:

The Homes and Communities

Agency in England is facing

uncertain times, with changes to

regulatory functions in the Housing

and Planning Act and shift in the status of Housing Associations from

the ONS. All of these impact on the debate around VfM, particularly in

regards to the nuance of who the actors are within measurement

activity and how VfM is pursued by the Regulator. The approach taken

in England is one which heavily emphasises compliance over

enablement, and VfM has recently been more heavily embedded in the

Regulator’s approach through an update to ‘Regulating the Standards’

in July 2016.

The HCA has two fundamental objectives for regulation; an economic

regulation objective and a consumer regulation objective. The first

Value for Money

Literature Review

September 2016

2.0 VfM Across the U.K

Introduction

England

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objective incorporates measures around VfM as well as ensuring that

providers are financially viable. This also ensures that an unreasonable

burden is not placed on public funds and that these are not misused.

The second objective focuses on the quality and management of social

housing stock, as well ensuring that tenants have choice and protection

and the opportunity to participate in management and accountability.

Within these two broader objectives sit more specific standards. Within

the economic objective these are: Governance and Financial Viability,

Value for Money, and Rent. Providers are to be measured against

these standards so the HCA can “gain a strategic and evidenced

understanding of both the short-term and longer-term risks to which

providers are exposed, and to gain a comprehensive understanding of

their approach to value for money” (HCA 2016a, p. 8). The Standards

emphasises the importance of managing resources according to the

‘Three Es’ and in a way which takes into account the interests of and

commitments to stakeholders. As well as demonstrating an

understanding of the use of its resources and how this relates to

returns on assets, the providers’ boards are required to demonstrate to

stakeholders how they are meeting this standard. Compliance with this

Standard is now a core part of the HCA’s In Depth Assessments.

These are undertaken every three to four years for providers which

own over 1000 properties, and the frequency is dependent on the risk

profile of the organisation.

It is important to note that in this approach the focus is on unit cost.

There has been a renewed emphasis on this in the past few months

through a number of publications, including a letter from the Regulator

to all Housing Associations criticising the disparity in unit costs across

the sector. As part of the IDAs the Regulator will now “seek assurance

that providers understand unit costs derived from accounts data and,

importantly, the reasons why they are higher or lower than other

providers” (HCA 2016b, p. 2). Although there is the specification that

VfM measurements must take into account stakeholders’ interests, and

that there must be a demonstration to stakeholders of how the

organization meets this standard, there is no specific mention of

tenants.

Only the second objective, on consumer regulation, includes duties

regarding tenants. Within this there are 4 standards relating to possible

or current tenants; Home, Tenancy, Neighbourhood and Community,

Tenant Involvement and Empowerment. Instead of having regular IDAs

where compliance with these standards are tested, the approach taken

to the consumer regulation objective is reactive only. The HCA (2016a,

p. 16) states “we only use our regulatory and enforcement powers

where we judge that there has been a breach of a consumer standard

which has or could cause serious detriment”.

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Relating this back to the previous discussion on ‘upward’ and

‘downward’ accountability, it could be argued that the approach taken

in England focusses on ‘upward’ accountability to funders but neglects

‘downward’ accountability to tenants. By leaving all mention of tenants

to the reactive consumer-standard there is no duty for tenants to be

incorporated into discussions of VfM. Furthermore, the focus of unit

cost within the economic standards

indicates a reliance on looking at

quantitative measures and ‘hard

data’ as the sum measurement of

VfM.

Scotland, on the other hand, is taking an alternative approach to

measuring VfM. The Scottish Housing Regulator has made tenants the

primary focus of its perspective of VfM and this has been supported by

an influential report by HouseMark, CIH Scotland, and the Wheatley

Group. This piece of research engaged with the sector in Scotland

regarding the practical experience of implementing VfM and aimed to

set out “an optimum approach that individual organisations can select

from and adapt depending on their size, geography, and purpose”

(2015, p. 1). The report outlines a series of recommendations

including:

A broadening of consideration of tenants to include future

tenants and communities at large

Encouraging housing providers to collect additional data

voluntarily, rather than adding more requirements to the Annual

Return on the Charter

The Regulator should offer the Scottish housing sector the

opportunity to develop its own perspective on VfM either before

or as an alternative to creating a more prescriptive approach

Emphasising the final recommendation, the research outlines that the

sector has “got the VfM message” and is able to develop a “bottom up”

(2015, p.3) approach which would avoid the need for an increased

regulatory burden. The report outlines a number of principles which

should underpin an approach to VfM in Scotland, and proposes that a

suite of measures be created to inform a VfM scorecard created by the

sector.

HouseMark outline that there are three core aspects to VfM which

should be considered in tandem; defining the concept, managing it,

and demonstrating it. The report outlines that the current regulatory

approach in Scotland incorporates these aspects. Housing providers

must show that they meet the standards within the Scottish Housing

Charter. This document contains a range of standards which describe

the results that tenants and customers want social landlords to

achieve, cover only activities relating to social landlords, and can be

Scotland

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assessed and reported on by the Regulator. Outcome 13 in the

document the VfM Standard:

Social landlords manage all aspects of their businesses so that:

tenants, owners and other customers receive services that

provide continually improving value for the rent and other

charges they pay

There is an expectation that landlords self-assess and report

performance according to this standard which meets the

‘demonstrating VfM’ criterion. Finally, demonstrating VfM also informs a

dialogue around rent setting and the rent and service charge outcomes

within the Charter also form a part of the VfM approach in Scotland.

The report outlines a number of checklists for each three of the aspects

that have been outlined above. Regarding managing VfM, the research

distinguishes between two questions:

1) Do you do the right things to maximize value for your

stakeholders?

2) Do you do things right?

The first refers to whether the approach taken by the housing provider

matches tenant priorities and whether this perspective of VfM has been

balanced with other stakeholders’ views. The second focuses on

whether the organization has an understanding of the cost and

performance of services and assets, as well as general performance

and financial management. The emphasis here is clearly on tenant

engagement. We can see how this approach differs from the English

approach where the Regulator takes a reactive rather than proactive

approach to tenant engagement. The Scottish model with the emphasis

placed on the tenant by the Regulator, as well as the tenant-focused

suggestions within the HouseMark research, can be seen to provide a

balance of both ‘upward’ and ‘downward’ accountability.

The proposal of the creation of a scorecard fits into the aspect of

‘demonstrating VfM’. Here the research outlines that organizations

need to create a suite of measures which help them to map the values

(outputs) that they create through activities, help to understand the

concept of ‘money’ or inputs into the activity, and third give an

indication of the effectiveness of translating inputs to outputs. Within

this framework, the research sets out a number of sets of measures

that could be considered. These are:

Business processes

E.g. rent/service charge collected

People

E.g. sickness absence

Corporate Health

E.g. growth turnover/operating margin

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The report emphasises the importance of communicating, as well as

measuring, VfM. It states “landlords should…reflect on the extent to

which the VfM information they provide for tenants is accessible and

transparent so that meaningful involvement in shaping services and

scrutiny can take place” (2015, p. 25). The research notes that a

number of regulatory downgrades that have occurred for English

associations relate to the lack of communication of VfM measures and

impact. Lessons should be learnt from this for the Scottish model, with

an emphasis placed on clarity around the process and opportunity for

all tenants to engage with, and challenge, the information.

The report concludes by re-emphasising the need to define, manage,

and demonstrate VfM. It outlines that as private companies seek to

maximize values for shareholders, “social business should be looking

to provide as much value as possible for stakeholders. At the heart of

this mission are tenants and other service users” (2015, p. 27). It

proposes that developing a ‘bottom up’ scorecard would enable this to

happen, with the input of both the tenants and the Regulator. The

process of measuring VfM allows businesses to demonstrate that they

know why they exist, they know who they serve, what it needs to do to

be successful, and have the ability to measure and demonstrate its

success. The Scottish Social Housing Charter is currently under

consultation, with the renewed

Charter to be in place by 1st April

2017. The revisions will show

whether the tenant focus from both

the sector and the Regulator will

remain in place for VfM measurement in the sector.

Community Housing Cymru and HouseMark have recently published a

report on developing a new approach to VfM in Wales, responding to

the Regulatory Board for Wales’ focus on this for 2016. This report

builds on their Scottish approach but in a Welsh context, highlighting

how this type of VfM model could be used to contribute to wider Welsh

Government priorities such as the Wellbeing of Future Generation’s

(Wales) Act. Again, the report identifies that communicating VfM is as

important as measuring it and emphasises the co-regulation approach

taken in Wales.

In the report, HouseMark outline the same key approaches as in the

Scottish model but draws on the specific legislative and operating

environment in Wales. It emphasises that within the approach taken to

co-regulation in Wales, Housing Associations have an opportunity to

take the lead in developing an approach to VfM. They suggest that the

scorecard model could be used to do this, and suggest a number of

key areas that could contribute to this:

Wales

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1) Effectiveness – measures such as:

Units developed as a percentage of current stock

Percentage satisfaction with new how

Average SAP rating

2) Economy – measures such as:

Cost per property of housing management, repairs and voids,

overheads

Overheads as a percentage of revenue spend

Debt per unit

3) Efficiency – measures such as:

Percentage of arrears

Percentage of void loss

Average re-let time

4) Additional Social Value Data

The report outlines the importance of utilising data that Housing

Associations have already collated and reported on in order to provide

measurement of VfM but minimise additional work. As previously

noted, the report emphasises the role that this approach could play in

demonstrating the ‘value-added’ aspect of the housing sector by

showing how the work of the sector impacts on the Welsh

Government’s priority around ‘The Wales We Want’. Using data that

has already been reported on, the sector can show that not only has it

met its own objectives but that these map on to National Indicators or

goals. These include areas such as health, the environment, education,

and poverty/deprivation.

This proposed approach for Wales therefore emphasises the important

role for tenants to play within the measurement of VfM (building on the

Scottish model). It outlines that the housing sector should be a key

driver of change in this area, and that financial metrics should be

supported through ‘softer’ measures that might be included in an

evaluation of social value.

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Upward

accountability

Downward

accountability

England Yes

Who? Economic Objective

focusses on

demonstrating VfM in

terms of financial inputs

and outputs

Tenants are only

included in Consumer

Regulation Objective

which is reactive only

Whose values? No tenant involvement

in creation of VfM tool

Focus on

demonstrating VfM to

funders rather than

recipients

How? Quantitative methods –

financial indicators

Upward

accountability

Downward

accountability

Scotland – Yes – duty created by Yes – emphasis on

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HouseMark report

Regulator including tenants

Who? Housing Associations

and Regulator involved

in creating approach

Tenants involved in

creating approach

Whose values? Broad discussion of

organisations doing

the ‘right thing’ to

maximise value for

stakeholders

Tenants referred to

throughout approach

as vital to

understanding VfM

How? Scorecard of range of

measurements -

including business

processes

Scorecard of range of

measurements – with

tenants involved in the

creation of the

scorecard

Upward

accountability

Downward

accountability

Wales –

HouseMark Report

Yes – duty created by

Regulator

Yes – emphasis on

including tenants

Who? Emphasis on co-

regulation approach

for Housing

Associations, Housing

Sector more broadly,

and Regulatory team

Tenants involved in

creating approach

Whose values? Broad discussion of

organisations doing

the ‘right thing’ to

maximise value for

stakeholders

Alignment of meeting

objectives with broader

National Indicators

Tenants referred to

throughout approach

as vital to

understanding VfM

How? Scorecard of range of

measurements –

discussing

effectiveness,

Scorecard of range of

measurements – with

the additional of social

value measurement

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economy, and

efficiency

K

EY

PO

INT

S

1. Approaches to VfM in social housing differ

across GB

2. England and Scotland have clear, and very

different, approaches

- England - cost focus

- Scotland - tenant focus

3. There is space for Wales to develop its own

approach to VfM in line with other policy

priorities

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As previously outlined, the concept of VfM analysis became

widespread within the public sector with the introduction of the New

Public Management approach to government spending. In this section,

a review will be provided of analysis frameworks and tools used within

the development and health sectors respectively. This will draw on the

concept of accountability as highlighted in the first section of the report,

and build on the idea of ‘downward accountability’ as seen with the

approaches outlined by HouseMark regarding tenant engagement.

VfM analysis is an important tool within the development sector, with

much discussion on the use of aid spending and how the impact of the

use of that can be measured ongoing. In this section, the approach

taken by DFID will be outlined with an emphasis placed on its addition

of ‘equity’ to The Three E’s. This will be done through the review of a

report into the Value for Money within the Department’s WASH

programmes.

The inclusion of ‘equity’ as additional to the ‘Three Es’ demands that

both sustained actual outcomes and impacts are measured as part of

the Department’s analysis of its projects. DFID describe VfM as

“maximising the impact of each pound spent to improve people’s lives”

(Tremolet et. al. 2015, p. 1) and note how this builds on the National

Audit Office’s definition of looking at actual outcomes for people. The

report highlights that VfM for DFID is not necessarily about cost saving

or lowering unit costs, but “is about maximising actual outcomes and

impacts” (Tremolet et. al. 2015, p. 1). It is apparent, therefore, that the

measurement included in this analysis includes a focus on the impact

of the spending on individuals. This concept of equity makes the link

between purely financial analysis of VfM and the impact that spending

can have on the lives of individuals in terms of what they are able to be

and do.

The Department states that VfM analysis should not be just about a

quantitative measurement but engage with stakeholders of the

programme also. This can be seen to link to its emphasis on equity.

3.0 Other Sectors

Value for Money

Literature Review

September 2016

Introduction

Approach from

Department for

International

Development

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The results chain used for measuring VfM in water, hygiene, and

schools programmes (WASH) looks like this:

There are a number of interconnected stages within this chain:

Costs – the money spent on an intervention

Inputs – the capital or labour used in delivering this intervention

Process – what happened through the intervention

Outputs and Assumed Outcomes – these relate to either ‘hard

outcomes’ that have been achieved, or the estimated number of

individual affected by the intervention

Sustained actual outcomes – “the actual change in poor

people’s lives over time” (p. 6).

Impacts – longer term changes to individuals and communities

such as an increase in school attendance

The first four of these indicators can be seen to cover The Three E’s.

Additional to these three key dimensions of VfM, DFID add cost-

effectiveness and cost-efficiency. The first relates to the relationship

between the programme costs and the impact on beneficiaries over

time. The second relates to the costs per output or assumed

beneficiary. This takes into account the sources of funding for the

intervention which led to the output or assumed outcome.

It is the addition of equity, however, that calls for a measurement of the

sustainable change that has been made in the lives of individuals or

communities. The report into the WASH programmes states

“sustainability and equity are considered as an additional layer of

analysis that cuts across the main VfM dimensions (Tremolet et al.

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2015, p. 6). This relates back to the discussions around actors, metric,

and accountability within the first section of the report; when looking at

VfM it is crucial to understand who the actors are in the process, what

you are measuring, and why and who you are providing accountability

to. In this case, DFID have already emphasised the importance of

looking at the tangible impacts on individuals’ lives through

interventions, and expanded the metric beyond one of purely

quantitative data. Both ‘upward’ and ‘downward’ accountability should

therefore both be provided. Within the study on the WASH

programmes, however, there was a lack of indicators in every project

that allowed for the equity of outputs of outcomes to be monitored.

Although this is included within the methodology for testing VfM for

DFID, work still needs to be done on implementing this on the ground

with groups and services responsible for delivery the programmes.

There has been, and still is, a large debate around these conceptual

issues within the field of development studies. In 2010 The Big

Pushback was created which rejected the narrowing of how value is

measured within the sector. This has now been formulated into The Big

Pushforward which is a group of practitioners who discuss and

campaign for a mixed methods approach to measuring value, which

recognises that both politics and power can be involved in the use of

analyses such as VfM. The group works on developing methods of

measuring value in development programmes which recognises that

development works on the premise of building relationships and

delivering social justice, and this cannot easily be measured by

quantitative metrics which put a financial value on all outcomes.

DFID Upward

accountability

Downward

accountability

Yes - big emphasis on

upward accountability

to funders including

tax payers due to

nature of project

Yes – emphasis on

measuring actual impacts

and outcomes

Who? Wide range of

international

stakeholders ranging

from a variety of

governments, to

NGOs

Individuals and

communities in receipt of

assistance are included

within approach

Whose values? Looks at cost- Inclusion of equity shows

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efficiency and cost-

effectiveness

alongside ‘3 Es’

recognition of

individual/community

values

How? Measurement of

financial indicators

such as costs, capital,

and labour

Measurement of sustained

actual outcomes and

impacts

A sector which also faces trouble in defining and analysing VfM is the

health sector. This section will focus on one tool of measurement

(QUALY) which links to the previous discussion around the

measurement of sustained actual outcomes for individuals. There are a

variety of approaches taken within the health sector, with a constant

drive towards efficiencies and looking at VfM. The QALY is focussed

on as it links to the inclusion of ‘equity’ from the DFID report as well as

the focus on tenant inclusion from HouseMark reports.

When looking at VfM within the health sector, Smith (2009) outlines

that there are two fundamental economic concepts: allocative efficiency

and technical efficiency. The first indicates the extent to which funding

which is limited is used to purchase the appropriate mix of services for

those who provide the funding. In this way, funders can see that their

input maximises health gains for service users. The second relates to

the extent to which the intervention can be delivered for a minimum

cost but maximum quality of output. Smith emphasises that “when

deciding what services to purchase the main (but not sole) focus of

allocative efficiency is prospective” (2009, p. 6). There are a number of

ways by which to do this.

NICE outline that they have shifted from a focus in cost-utility up until

2012, to a focus on cost-consequence and cost-benefit analysis. Within

this process they use the tool of Quality Adjusted Life Years to

measure the effectiveness of a public health intervention. This tool is

defined as “the measure of the health of a person or group in which the

benefits in terms of length of life are adjusted to reflect the quality of

life”. In this analysis, one QALY is equivalent to one year of perfect

health. This is calculated by estimating the years of life that a patient

has remaining following a particular intervention, and weighting that

against a score of quality of life within those years. This score is

measured in terms of individuals’ ability to carry out day to day

activities, free from physical pain or mental disturbance. NICE

generally considers that interventions costing the NHS £20,000 or less

per one QALY are cost-effective. The expansion of analysis from utility

to benefit and consequence means that this measurement is now one

of a range, where others look at indirect impacts such as how the

Approach from

Health Sector

(QALYs)

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individual functions within broader society, and intangible impacts such

as quality of life and living with pain. Collectively, these give a ‘balance

sheet’ of outcomes which decision makers can use in relation to the

cost of an intervention.

Although NICE puts a financial value on a QALY, there is still a link

between DFID’s emphasis on sustained actual outcomes and a

measurement of quality of life. This can be understood as a focus on

functionings, or what people can do or be. The QALY measures

individuals’ ability to undertake daily activities without pain or

disturbance and equates this to the cost of intervention. DFID

emphasise equity and sustainability in the ability of individuals to

function within their measurement framework.

Richard Cookson (2005) has expanded on this focus on doing and

being in the context of developing a ‘capability QALY’ which expands

the health measurement to provide an analysis of individuals’

functionings. This, he argues, “acknowledges the non-separability of

health and non-health components of wellbeing” (2005, p. 827) which

can be seen to be reflected in NICE’s shift from measurement of utility

to benefit and consequence. Cookson describes this measurement as

“a cardinal and interpersonally comparable index of the value of an

individuals’ capability set in a given time period under certainty” (2005,

p. 818). The structure of the measurement is used in the same way,

however it focusses on wellbeing more generally rather than health in

particular. The capability QALY could be used to provide that ‘balance

sheet’ of outcomes that NICE calculates through a variety of

measurements.

Capability QALY Upward

accountability

Downward

accountability

Yes - demonstrates the

impact of a specific

amount of funding to

organisation (NHS) or

taxpayer

Yes - takes account of

individuals’ ability to do

and be things related

to the use of resources

Who? Wide range of

stakeholders;

government, NHS,

specific institutions,

taxpayers

Measurement focuses

on outcome for patient

Whose values? Financial aspect

focuses on funding

bodies

Quality aspect focuses

on individuals’ abilities

How? Relationship between

financial measure and

measure of individuals’

Relationship between

financial measure and

measure of individuals’

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ability to live well

ability to live well

As previously noted, these two examples of equity and the use of

QALY can be seen to link to the inclusion of tenants in the previous

section. It could be argued that all of these measurements are able to

provide both upward and downward accountability and focus on

tangible impacts for individuals who are receiving services.

K

EY

PO

INT

S

1. Within the divergence of VfM models across the

public sector some focus on upward

accountability and some focus on downward

accountability

2. The Development Sector includes the idea of

equity in its measurement - this is the

recognition of sustainable outcomes for people's

lives

3. The health sector uses the idea of Quality

Adjusted Life Years as one measure of VfM - this

looks at individuals' quality of life following

health spending

4. Both of these approaches are person-centred,

and can provide an insight into a tenant-

focussed approach to VfM in Wales

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This section of the review will look into international models of value for

money, focussing specifically on The Netherlands and Australia. The

Netherlands is of importance to the subject because historically social

housing was moved away from government regulation so this chapter

includes a review of the minimal literature produced for approaches

taken to maximising value for money at a time when there was a

particular need for a market oriented approach. The Netherlands has

since returned to regulation arrangements and this chapter will also

look into more recent research undertaken on the subjects of a

‘systems approach’ and the correlation between scale and value for

money.

In Australia, extensive research has been undertaken to inform the

measurement of social landlord performance, and in particular, the

strengths and weaknesses of existing measures of housing

management inputs and service outcomes, a determination of how

management expenditure per dwelling should be defined and

measured, an exploration into how landlords should maximise added

value on wellbeing outcomes, how added value should be effectively

quantified and measured and finally, how existing methods and

measures adopted in Australia should be adapted to promote a

comparison across providers.

The social housing sector in the Netherlands is unique in terms of its

structure and size. Ziljstra and Van Bortel (2014) explain that 2.4

million social housing properties are managed which equates to 32% of

the total housing stock, making the social housing sector in the

Netherlands the largest in Europe. The U.K is the second largest with

20% of the stock.

4.0 International Models

Value for Money

Literature Review

September 2016

Introduction

The Netherlands

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As a result of Dutch social landlords

operating largely independently from

the government in the 1990’s, portfolio

analysis, an approach commonly

associated with the private sector,

was adopted. Van der Flier and Gruis

(2002) discuss how the basic

assumption of portfolio analysis is that

“the prospects of a firm’s strategic

business areas (SBA’s) are

determined by the growth of the

demand for it on the one hand and by

the competitive strength of the firm on

the other.” Portfolio analyses can be an effective tool to support

decision making and determine the appropriate allocation of resources

to the various SBA’s of an organisation.

The authors discuss an approach to

portfolio analysis known as the

Growth Share Matrix which was

developed by the Boston Consulting

Group (BCG). One axis of the BCG

matrix plots volume growth in

demand as a measure for future

prospects. On the other axis they plot

the firm’s market share as a measure

of its future competitive position…

New products need a lot of (R&D)

investment to develop. However, the

returns are small because of their low

market share. The resulting cash flow

is negative. The products are called ‘question marks’. When the

product is successful the market share increases and the cash flow

becomes zero: ‘stars’. After some time the market matures, the R&D

“…helps the analyst

to find the

combination of

assets with the

maximum return for

any given degree of

risk.”

“The main

advantage of the

BCG matrix is its

simplicity: there are

only four

possibilities and the

prescriptions are

clear-cut.”

Portfolio Analysis

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costs have been recouped and the cash flow becomes positive ‘cash

cows’. In the last part of the cycle the produce becomes obsolete. The

market and the market share decreases, and the cash flow becomes

negative: ‘dogs’. The BCG diagram informs decisions on future

participation in respective Strategic Business Areas (SBA’s). The ‘stars’

should be cherished, the ‘dogs’ should be divested, the ‘cash cows’

should send their excess cash to the headquarters to use in other

SBA’s and the ‘question marks’ should be analysed to see whether the

investment into converting them into stars is worthwhile. (Van der Flier

and Gruis, 2002)

The authors also discuss the

differences in the way landlords

manage their stock resulting largely

from different business objectives.

Housing associations in the

Netherlands, as in the U.K invest in

their stock on a non-profit basis –

“often with a price and quality that

would not be realised by commercial

landlords.”

The usefulness of portfolio analysis

within the social housing sector comes into question due to the

“absence of a profit motive” as the “emphasis in these analyses lies on

“The question is,

can a portfolio

analysis approach

be effectively

adopted by social

landlords?”

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financial performance.” The authors explain that although financial

performance had become more important to social housing providers in

the Netherlands at this time due to their financial independence, it was

“not central to their management decisions.”

Van der Flier and Gruis (2002) argue that portfolio analysis can be

effectively adopted by social landlords in two ways:

1. To analyse the market prospects of the dwellings in their

portfolio, using market demand and future competitive strength

as the dimensions of the matrix. Depending on the mission

statement, a social landlord will focus on certain parts of the

market demand the demand of the target group(s). The return

on investment can be represented by several measures, such

as the internal rate of return (IRR) or overall rate of return (ORR)

or as the net present value (NPV). In all these measures, the

return is calculated on the basis of the future cash-flow, derived

from the investment. For a measure of return on existing stock,

we argue the NPV is preferable.

2. To analyse the going concern value in relation to the market

value. As the going-concern value reflects what a landlord is

expecting to earn with its dwellings under current policy, the

market value reflects the maximum financial revenues a social

landlord can realise with its dwellings (for example by

maximising rents and sale). The difference between the going-

concern value and the market value can be seen as economic

(opportunity) loss, which can be accepted if a social landlord

deems it necessary to realise their goals in social housing.

(Gruis 2001; Van der Flier and Gruis 2002)

Van der Flier and Gruis (2002) conclude that although portfolio

analyses are compatible with the objectives of housing associations,

Conclusion

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there are restrictions in terms of the emphasis of financial performance

associated with this approach, as discussed earlier. “For Dutch housing

associations, which have to operate as financially independent not-for-

profit landlords, this performance is becoming more important but is not

conclusive for their management decisions.” The second restriction

results from the limited possibilities at the time for housing associations

to diversify, although as activities in a variety of sub-markets have

increased for social housing providers, this approach can support

decisions on what areas of diversification are most appropriate and

viable. K

EY

PO

INT

S

1. Portfolio analysis can be useful for making

investment decisions

2. The emphasis of this approach is on financial

performance

3. It can be useful to analyse market prospects of

dwellings (return on investment)

4. It can be useful to analyse the going-concern

value of dwellings

5. It can help with decision about diversification

Straub et al (2010) argue that

performance measurement is not just

of vital importance as a management

instrument; it is indispensable for

external control of public

organisations. External supervision is

greatly facilitated when outsiders have

access to the same unequivocal and

transparent information on the

operations of the organisation as the

management of the organisation itself.

Straub, Koopman and van Mossel undertook research in 2010 to

identify the effectiveness of the systems approach to performance

management in social enterprises, in particular the maintenance

service delivery of Dutch housing associations and argue that as the

main objectives of ‘not-for-profit organisation’ are of a ‘non-monetary

nature’ performance measures should not consist of financial indicators

alone.

The systems

Approach

“Performance

measurement is

essential to make

organisations

function effectively

and efficiently.”

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Straub et al (2010) argue that whereas product measurement is in fact

output measurement, process measurement implies the measurement

of throughput at any given point in time during the operation. They

state that output and throughput measurement are alternative ways of

measuring performance, “in the sense that output (product)

measurement reduces the multi-value performance to a “single-valued”

one: the quantifiable part of the performance.” Importantly, the authors

discuss how output measurement disregards the fact that performance

results from co-production among many actors and thus ignores the

interactions and synergies in the production process. “Throughput

(process) measurement, on the other hand, includes the efforts of

multiple actors with multiple goals, as well as co-productions.”

“The conceptual systems approach considers organisations or parts of

an organisation as separate systems, operating in an environment.”

(De Leeuw, 1990). The illustration below supports the argument of

Straub et al who discuss how the system and the environment are

“defined simultaneously” with the system being “distinguished from its

environment by a clearly discernible border.

The authors explain how the system interacts with its environment

through the exchange of materials, energy and/or information. The

incoming interactions are called input, while the outgoing interactions

The production

process in a

nutshell

“The concepts of service efficiency and effectiveness relate to an

understanding of public-service delivery as a process which uses

resources (inputs such as effort and time spent by the staff, use of

buildings and equipment) to produce services (outputs) in order to

achieve an objective (outcomes) (…) Service efficiency is the rate at

which resources (inputs) are converted into services (outputs), while

service effectiveness is the extent to which services provided actually

achieve the intended objectives (outcomes).” (Straub et al, 2010)

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are dubbed output. The transit substance is labelled throughput, while

the actual effect of the output on the environment is called outcome.

The combined use of output, outcome and throughput measurement

enables the assessment of multitask performance fields of public

organisations. The input and output indicators define the beginning and

ending of the production process that finally generates the outcome,

while the throughput indicators are defined somewhere during the

production process. (Straub et al, 2010)

Straub et al discuss how although “human organisations” can be

“complex and dynamic”, they can still exhibit “predictable and

manageable behaviour”. The authors argue that performance

management is achievable as long as there is an acceptance that

contributions from separate actors within an organisation may not be

“fully identified and the “output or the outcome of the operations are

seen as stochastic quantities, subject to risk and uncertainty, rather

than the deterministic quantities of the systems approach.” The authors

argue that an organisation “can be considered as a black box, yet with

clear causal relationships with the actors and objects in its

environment.” Stewart and Ayres (2001), cited in Straub et al (2010)

argue that the “nature of a problem cannot be understood without

referring to possible solutions for the problem.” The authors discuss

how the use of systems concepts can help to “rationalise a given

problem, even if they fail to give an exact description of the problem or

the definitive solution.” They found that performance management

could still be an effective managerial tool for evaluating existing

practices and recommending future policy direction.” Using systems

thinking or better yet, the systems approach in complexity thinking,

performance measurement and steering becomes a practical exercise,

rather than a theoretical one.” (Straub et al, 2010)

Koopman et al (2008) argue that a housing association can be

described as a super-system engaged in feed forward steering of the

environment. Straub et al (2010) explain that housing association

(super-system) can be divided into separate parts based on the

A system and its

environment

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managerial layers of the organisation. They argue that this division will

usually consist of the managerial level (the meta-system) and the

various operational level of the association. For input measurement,

indicators will usually consist of time and money spent on operations.

The choice of performance indicators for the outcome measurement

and subsequently the appropriate output and throughput measurement

should be derived from the public tasks of the housing association. The

external goals define the outcome.

In the Netherlands, as in the U.K, housing association’s goals are

defined individually however, they must fit within one of the following

criteria as prescribed in The Social Housing Management Decree

which is derived from the Dutch Housing Act:

It is the responsibility of the housing association to develop individual

performance indicators which ensures the effectiveness and efficiency

of business processes and provides accountability to external

stakeholders, including local and central government, tenants and

financial supervisors.

Straub et al (2010) discuss how the systems approach has the tools to

bring transparency to the aims and means of the various participants in

the production process of housing associations. As soon as the aims

and means are transparent they can be discussed and used for

problem analysis. Given that housing associations have many complex

aims and tasks both in the market and in the public domain, there is a

pressing need for an analytical framework in which aims are

transparently defined and insight is provided into the production

process that leads to them.

“The identification of key performance indicators, as well as the input,

throughput, output and outcome indicators that are bound up with it,

facilitates the choice, implementation and (re-)shaping of policy

alternatives and the justification for choosing among these alternatives.

Ideally, the set of performance indicators or key performance indicators

(KPI’s) ensures the effectiveness and efficiency of the internal business

(1) Guarantee the financial continuity of the housing association.

(2) Provide affordable housing to low-income tenants.

(3) Maintain the quality of the housing stock.

(4) Ensure tenant empowerment by giving tenants a say in policy

matters and housing management.

(5) Increase and maintain the quality of life in the area

surrounding the dwellings.

(6) Provide joint housing-and-care arrangement.

(Ministerie van VROM, 2005)

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process and also covers the accountability to external stakeholders.”

(Straub et al, 2010)

KE

Y P

OIN

TS

1. Measures process (throughput) rather than

output

2. Includes the efforts of many actors in

performance (co-production)

3. The combined use of output, outcome and

throughput measurement enables the

assessment of multi-task performance

4. Systems concepts help to rationalise a given

problem

5. The choice of performance indicator for the

outcome measurement should be derived from

the public tasks of the housing association - the

external goals define the outcome

Following a period of fraud and mismanagement and accompanied by

a period of government austerity measures (due to economic crisis in

the Netherlands), and the widely held view that Dutch housing

associations are inefficient, the Dutch Parliament started an enquiry to

determine whether increasing the scale of housing associations in

recent years has contributed to their ability to deliver value for money.

Zijlstra and van Bortel (2014) asked the question: has the economic

crisis and the housing market downturn generated new insights in the

performance and resilience of housing associations?

In their analysis the authors explored the relationship between

performance and organisational scale using the following indicators:

1. Operational & maintenance costs per managed unit

2. Average number of managed units per employee

3. Costs per employee

4. Activity level of the organisation

Tenant satisfaction was used as the outcome of the association’s

performance.

The table below outlines the analytical framework with aspects used as

performance indicators and aspects used as indicators for expected

resilience:

Does Size Matter?

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Performance Resilience

Organisation: Operational costs Opportunities savings

on operational costs

Maintenance costs Opportunities savings

maintenance costs

(maintenance

expenditures have

not explicitly been

asked in the

questionnaire)

Employees/dwelling Opportunities for

downsizing the

amount of staff

members

Euro’s/dwelling …

Euro’s/employee Effect on housing

production

Activity level …

Managed

priorities/employee

Service delivery

components

(additional services)

Organisational

culture:

Aim on digitisation

Tasks interpretation

(core tasks or broad

‘societal’ tasks)

Cooperation with

‘partners’

Results and

outcomes

Tenant satisfaction Quality of service

delivery

Future handling of

tenant participation

(Zijlstra and van Bortel, 2014)

Following the deregulation of the social housing sector in the

Netherlands and the resulting financial and operational autonomy in the

1990’s, mergers became a key feature with the average number of

dwellings per association increasing from around 3,000 in 1997 to

6,300 in 2012. Zijlstra and van Bortel (2014) discuss how this was as a

result of support for the argument that merging organisation's would

bring economies of scale, reduced operating costs and increased

effectiveness “in the field of housing construction, refurbishment and

neighbourhood renewal” however, van Bortel, Mullins and Gruis found

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no relation between scale and performance’ in their 2009 case study

referring to social landlords in England and the Netherlands, as cited in

Zijlstra and van Bortel (2014)

The authors argue that the results of the case study do demonstrate

“that growth brings with it significant opportunities for scale-related

efficiencies, but scale does not automatically lead to better value for

money. Organisational transformation is necessary in order to benefit

from efficiencies as the opportunities arise. Scale might be important if,

but only if, an organisation can make the necessary changes in its

culture and business processes to achieve any economies of scale.

The case studies findings indicated that housing association’s staff is

the primary vehicle through which

efficiencies are delivered.

Communication with staff and linking

staff expectations with specific

outcomes are essential.”

The authors further explain how

customer satisfaction data from KWH,

the Quality Centre for Dutch Housing

Associations has demonstrated that

customers of large housing

associations are less satisfied with

landlord services than those of small

organisations. “When we account for

the variance within the size

categories, we can conclude that

small organisations (<1,800 units)

have a significantly higher customer

satisfaction than large housing

associations (>10,000 units).” (Zijlstra

and van Bortel, 2014)

“The survey indicated that most

housing associations expect that the

reduction of operating costs will affect

the nature of service delivery, but not

the satisfaction of customers. They

expect that making landlord services more standard and deliver these

services more efficiently will reduce costs and will create more room for

tailored services in exceptional cases. In other words: a mixed

approach with standardised business process were possible and tailor

made services were needed.” (Zijlstra and van Bortel, 2014)

“Housing

association stock

characteristics,

financial resources

and local housing

market challenges

are important

explanatory

factors.”

“Some claim that

higher operating

costs are the result

of a higher activity

level.”

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KE

Y P

OIN

TS

1. Research has found no relationship between the

scale of a housing association and performance

2. Growth does bring significant opportunities for

scale-related efficiencies, but not automatically

better value for money

3. Housing association staff are the primary vehicle

through which efficiencies are delivered

4. Smaller organisations (-1800) have significantly

higher customer satisfaction than larger

organisation (+10,000)

5. Housing associations expect that making

landlord services more standard and delivering

them more efficiently will reduce costs

6. Bigger associations have more contact moments

with tenants and, therefore, bigger efficiency

advantages can be reached

As Pawson et al (2014) explain, the restructuring of Australia’s social

housing to promote a more diversified mix of housing service providers

has been accelerating in recent years. In 2012, 81 per cent of homes

were being managed by eight state or territory government

organisations, down from 88 per cent in 2004.

A continuing process of diversification has resulted from two main

strategies: transfer of the management (or, in some cases ownership)

of existing public housing from state government to community housing

providers (CHP’s) (documented in Pawson et al, 2013); and

channelling government and private investment for new housing supply

to larger CHP’s. (Pawson et al, 2014)

In conclusion, the authors identified that “the bigger the association,

the more contact moments they have with tenants, and thus the

bigger efficiency advantages can be reached in several service

actions. The other aspects of landlord services and online service

delivery do not differ significantly between small and large

associations.”

Australia

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Pawson et al (2014) argue that ‘transparency’ and ‘accountability’ are

the key drivers from government in the expenditure of public funds, or

to put it another way, the effective use of resources. A broader

motivation is the adage ‘if it isn't measured, it isn't managed’. This

alludes to the value of statistical reporting obligations as an incentive

for performance improvement of the measured service.

Pawson et al undertook research into performance management in

social housing in Australia in an attempt to answer the following

questions:

The focus of the research outlined in this section of the literature review

is based on question 1 – strengths and weaknesses of existing

measurement techniques with a proposed measurement framework

outlined at the end of the section.

1. What are the strengths and weaknesses of existing official

measures of housing management inputs and service

outcomes?

2. How should management expenditure per dwelling be

defined, measured and disaggregated for application to a

multi-provider system?

3. How do social landlords seek to maximise added value on

wellbeing outcomes?

4. How can added value via tenancy management services be

effectively quantified and measured?

5. How should existing assessment methods and measures of

housing management service outcomes be adapted to

promote comparison across provider entities and provider

types?

Assessing

Management Costs

& Tenant Outcomes

in Social Housing:

Developing a

Framework

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Pawson et al (2014) explain that traditional social housing performance

measures in Australia and elsewhere “tended to emphasise service

efficiency measures such as the proportion of un-tenanted properties,

the rate of stock under-utilisation (also termed under-occupation) or the

incidence of rent arrears (uncollected rent as a proportion of the rent

roll). However, the key ‘efficiency’ measure of unit costs designated

within Australia’s official social housing performance indicators has

been the net recurrent cost per dwelling measure.” (Productivity

Commission 2013).

The authors identified a reliance on tenant satisfaction metrics drawn

from ‘custom-designed consumer surveys’ in Australia as in the UK,

the Netherlands and elsewhere with a ‘national centralised survey’

providing the evidence in Australia. Housing associations have also

undertaken their own tenant satisfaction surveys with resulting

satisfaction rates being treated as important indicators of service

effectiveness.

Pawson et al also explore the significance of tenancy sustainment as

an additional outcome-related performance indicator. “In contrast to

tenant satisfaction metrics, tenancy sustainment measures are derived

from analysis of administrative staff rather than being collected through

social surveys. Beyond the measurement of tenancy sustainment,

efforts have been made to quantify the ‘non-shelter outcomes’ of social

housing – or the ‘added value’ of a social rental tenancy. In an

Australian study focussing on such welfare impacts of being

accommodate in public housing, it was found that recently housed

tenants tended to have consequentially enjoyed improved health and

better engagement with education for their children (Phibbs, 2005). In a

similar vein, more recent work has attempted to apply the concept of

social return on investment (SROI) within the social housing context.”

(Pawson et al, 2014)

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In terms of a current performance management framework for

Australian social housing, an approach which was developed in the

1990’s is outlined below:

Pawson et al (2014) argue that disaggregating the measure into its

component parts does not assist in prompting explanations for the

drivers of cost differentials and/or with advising possible benchmarks

for assessment of performance… It can be argued that a composite

measure of social landlord costs of provision will be significantly

“The net recurrent cost per dwelling input expenditure measure

comprises of four cost categories:

1. Administration costs – the cost of the administration offices of

the property manager and tenancy manager

2. Operating costs – the costs of maintaining the operation of a

dwelling, including repairs and maintenance, rates, the cost of

disposals, market rent paid and interest expenses

3. Depreciation costs

4. The user cost of capital – the cost of the funds tied up in the

capital used to provide social housing” (Pawson et al, 2014)

Social housing

performance

indicator framework

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influenced by difference in asset profiles as well as by differences in

landlord efficiency and the scope of management tasks being

performed and likely in turn to be partly related to provider differences

in client profile.

The research identifies a number of important strengths with the

existing performance measurement approach. In particular the authors

discuss the generation of “intelligible metrics which – thanks to the

common methodology inherent in a centralised survey – can be reliably

compared across jurisdictions and provider types. This refers to the

contrast with administratively generated performance statistics which

are often compromised by inconsistent data recording practices across

participating organisations.”

There are however, a number of weaknesses with the current system

too as Pawson et al (2014) explain, the focus on customer satisfaction

raises concern over what some consider to be the ‘nebulous’ concept

of ‘satisfaction.” The authors suggest that “while retaining a survey-

based approach, there could be value in experimenting with different

forms of question such as the ‘would you recommend?’ query. In

addition, the authors acknowledge the strength in a “cross –sectional

coverage of the entire (social) population” however, argue that

questions about service quality “could be more meaningfully directed

only to those having recently received the service concerned. For

example, while all respondents are asked their opinion of day to day

repairs performance, many may have no direct experience of this

service in the recent past (or ever in the case of newly housed

tenants).”

The research also raises concerns about the limitations of a ‘survey-

based approach to performance management’ which according to the

authors, requires ‘professional survey management’. In addition, the

authors outlined the following potential limitations:

“Our review of the net recurrent costs indicator suggests that a new

more narrowly conceived measure of landlord expenditure would be

required to analyse social housing landlord efficiency and to probe

how effectively different types of landlords shape service outcomes.

A better developed and negotiated definition of what comprises

management tasks would also be required. This could usefully

separate tenancy/property management tasks and welfare tasks to

cater both for the distinctive nature of social landlordism and

provider differences in client profiles, as well as enabling

benchmarking against private landlords whose focus is solely on

tenancy/property management.” (Pawson et al, 2014)

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- Does not capture social inclusion outcomes

- No information about property occupied by each respondent

- Does not measure actual as opposed to perceived

- Does not consider what would have occurred in the absence of

provider assistance

- Relationship between respondent age an expressed satisfaction

- Property type – houses are more popular than flats (skews

results)

- ‘The honeymoon effect’ newer tenants are generally more

satisfied

Pawson et al (2014) discuss three approaches to the economic

evaluation of social housing and consider the most appropriate to be

cost consequences analysis (CCA).

Approach Measure for each provider

Cost benefit analysis Ratio of housing costs to value of

housing benefits

Cost effectiveness analysis Housing cost per tenant year

Cost consequences analysis Disaggregated housing costs and

tenant outcome measures

As the authors explain, “this is partly because, unlike cost effectiveness

analysis, CCA does not call for outcomes to be reduced to a single

measure, in a complex service like social housing management we

regard this as unrealistic. Indeed, we are looking at a housing system

where variance in outcomes is likely to be considerable as different

housing providers approach the task of supporting tenants in a variety

of ways. The project is very interested in examining this variance in

outcomes and not reducing to a single measure such as tenant years.

Indeed a cost-effectiveness approach would limit the ability of the

outcomes of the study to provide learnings for the social housing

sector. Providers with higher costs per tenant’s years would simply

argue that they have higher costs because their tenant-years are

‘better’.”

The authors also argue that CCA is more appropriate that cost-benefit

analysis because “unlike the latter, it does not require the assignment

of financial values to all outcomes – something which would be difficult

to operationalise in this context.”

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The above diagram is a conceptual framework for measuring both

social housing costs and tenant outcomes which has been developed

by Pawson et al throughout their research. They explain that, “in the

first column (housing management activities, disaggregated), we list

some typical housing management tasks or components of the landlord

role. The relative importance of these to individual providers will vary

somewhat, depending on dwelling stock configuration and other

matters. These activities are aggregated into the broad categories

(management fields) proposed in the second (central) column. These

categories for our proposed framework for the recording of housing

management expenditure. It is envisaged that a common set of

accounting protocols would be developed for disaggregating housing

provider expenditure on salary costs (and outsourced contributions to

service delivery).” (Pawson et al, 2014)

The authors also explain that “the first step in our proposed approach

would be for state housing authorities and ‘in scope’ CHPs (proposed

as those managing more than 1000 dwellings in 2014) to identify the

salary expenditure associated with all staff with a role in providing

some element of housing management services – defined as landlord

activities other than:

Conceptual

framework for

measuring social

housing cost of

provision and

tenant outcomes

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- Maintenance works implementation (rather than ordering

supervision and reporting)

- Capital investment planning for and project management of

stock reconfiguration and renewal.

By definition, landlord activities also exclude such things as the

planning and financing of new build housing, assisting people to

access private rental housing and any non-housing business activities.”

KE

Y P

OIN

TS

1. Existing performance measures in Australia have

included tenancy sustainment and added value

measures in addition to tenant satisfaction

2. Social landlord costs of provision can be

influenced by differences in asset profiles,

landlord efficiency and scope of management

tasks and, in turn, partly related to client profile

3. Customer satisfaction can be considered to be a

nebulous concept of satisfaction

4. Survey questions about service delivery could be

directed only to those who have received the

service concerned

5. Survey approaches demand professional survey

management

6. The researchers identified cost consequences

analysis to be the most appropriate economic

evaluation

7. The preferred framework for measurement is one

that relates unit expenditure to quantified tenant

outcomes

“In our view, such metrics could provide a means of usefully

comparing the resource inputs to housing management activities

across provider types and entities and, potentially, a basis for

cost consequences analysis by relating unit expenditure on

specific aspects of housing management to quantified tenant

outcomes.” (Pawson et al, 2014)

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In the second part of the research undertaken, Pawson et al (2015)

attempt to answer the remaining four questions, starting with how

management expenditure per dwelling should be defined and

disaggregated.

Within the authors proposed framework for quantifying social housing

management expenditure ‘housing management’ is defined as focusing

on ‘landlord services’ net of repairs and maintenance works

expenditure. They argue that “this is a ‘purer’ measure of the ongoing

year to year resource cost of running a social housing portfolio. This is

because it excludes the potentially distorting impacts of differences in

repairs and maintenance expenditure needs attributable to the original

design of buildings, to construction materials, or to historic

maintenance inputs, and other variable operating costs that are beyond

the control of landlords (e.g. insurance and property rates).”

The authors continue to explain that within the ‘housing management’

domain we advocate the separate identification of expenditure

associated with four distinct elements of the overall management task,

namely: tenancy management, property management, individual tenant

support (ITS) and additional tenant and community services (ATCS).

This could facilitate meaningful benchmarking of social and private

landlord management expenditure by enabling the exclusion from such

a comparison of the housing management activities (ITS and ATCS)

specific to social landlords.

In response to research question 3, the authors discuss approaches to maximising added value on wellbeing outcomes: “As this is reportedly an increasing cost pressure for all social landlords, having more robust appraisals of needs assessment approaches (such as those implemented through interviews and home visits) and support service models (e.g. case planning and referral processes) would be highly beneficial, along with having better outcome measures as discussed below.” “Within the social housing sphere there is a growing sense that inherent within the social landlord role is the promotion of longer term, ‘non-shelter’ opportunities and outcomes for tenants. There is growing emphasis on enhancing tenant employability and capacity to move to an alternative tenure, such as by renting privately or contributing equity to their housing (e.g. via various shared ownership models). Arguably, this remains to be explicitly stated by Governments and regulators. Nonetheless, while social landlords (especially CHPs) appear willing to pursue this goal, the means of achieving it seem to be in their infancy (from our case studies). Furthermore, in a highly resource-constrained environment, it is unclear how such additional services can or should be funded.” (Pawson et al 2015) In terms of how added value services can be effectively quantified and measured (question 4), Pawson et al discuss the option of using survey

Assessing

Management Costs

& Tenant Outcomes

in Social Housing:

Recommended

Methods & Future

Directions

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instruments more effectively, such as tenancy sustainment rates for at risk households. The research also explored the feasibility of measuring the outcomes of social housing provider assistance in reconnecting work-capable tenants with employment. “In practice, however, the definition and operationalisation of such a measure is highly complex. In the view of the research team, such a measure cannot be feasibly derived from social landlords’ internal record systems.” (Pawson et al 2015)

In response to question 5, the authors provide their views on how assessment methods and measures of housing management service outcomes can be adapted to promote comparison across providers.

“We advocate some modest enhancements to existing survey-based measures of housing management service outcomes. In particular, incorporating an increased emphasis on recently housed tenants would enable the National Social Housing Survey to delve deeper into how effectively social landlords assist new tenants in terms of social inclusion and economic reconnection. Within the realm of administratively-generated performance metrics, it would be desirable to extend to larger CHPs the current obligation to report on tenancy sustainment rates. Initially, this could focus on ‘greatest need’ new tenants—consistent with the current framework. Ideally, the remit of this metric would be narrowed for both types of providers to focus more specifically on ‘at risk’ tenants—such as those formerly homeless at the point of rehousing. Agreement on a precise definition of ‘at risk’ tenants would need to be negotiated directly by the state/territory governments and community housing industry bodies.” (Pawson et al, 2015)

The authors also express the importance of using cost-consequence analysis (CCA) in the process of comparing organisations as the CCA model allows for multiple outcomes to be documented without the requirement for a monetary value to be attributed (as in cost-benefit analysis). Interpretation can then allow for differences in costs and performance to be explained in relation to the operating environment (e.g. explaining differences by operating scale or by geographic factors, such as remoteness or stock sparsity).

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KE

Y P

OIN

TS

1. When quantifying social housing management

expenditure, housing management is defined as

focusing on landlord services, net of repairs and

maintenance works expenditure

2. Housing management should include four

distinct elements – tenancy management,

property management, tenants support and

tenant and community services in order to

facilitate meaningful benchmarking

3. To effectively measure added value services,

survey instruments such as tenancy sustainment

rates for at risk households could be used, in

addition to the measurement of outcomes of

reconnecting work-capable tenants with

employment

4. An increased emphasis on surveying recently

housed tenants would identify how effectively

new tenants are assisted in terms of social

inclusion and economic reconnection

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There are many definitions of social value with varying degrees of similarities and differences. Some definitions are focussed on procurement activities and the ‘added value’ that can be derived from the awarding of contracts. Other definitions are structured around wellbeing activities in an attempt to measure the ‘softer outcomes’ of community development and other frontline housing services. When considering value for money, social value can be an effective approach to measuring the non-financial outcomes of housing associations, as discussed earlier in the literature review.

The many different definitions of social value may be contributing to the

confusion around the subject in the social housing sector. As Wood

and Leighton (2010) discuss, “there are several, and diverse, methods

for measuring social value, and this fragmentation may be a factor in

the poor penetration of social value reporting in the third, statutory and

commercial sectors.

5.0 Social Value

Value for Money

Literature Review

September 2016

Social value is the value that stakeholders experience through

changes in their lives. Some, but not all of this is captured in market

prices. (Social Value UK, 2016)

Social value is a way of thinking about how scarce resources are

allocated and used. It involves looking beyond the price of each

individual contract and looking at what the collective benefit to a

community is when awarding a contract. (Social Value Act 2012)

Social value is the relative importance of changes that occur to

stakeholders as a result of an activity. (SROI Network, 2016)

The Definition(s)

of Social Value

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KE

Y P

OIN

TS

1. Social value can relate to procurement and

wellbeing activities

2. Social value can be an effective measurement

tool

3. Social value can also be a powerful planning tool

to inform decision making

4. The many different definitions of social value

could be contributing to confusion around the

subject

Measuring social value is about measuring softer outcomes however,

the introduction of social return on investment (SROI) has taken this

one step further as it has assigned monetary values to outcomes,

either anticipated, or achieved. The New Economics Foundation (2016)

outline the concerns with traditional cost-benefit analysis approaches

not considering anything “anything beyond simple cost and price.” The

SROI approach measures a “much broader concept of value, taking

into account social, economic and environmental factors.”

(New Economics Foundation (NEF), 2016)

Potential SROI Benefits Potential SROI Limitations

It can help organisations

understand what social value an

activity creates in a robust and

rigorous way and so manage its

activities and relationships to

maximise that value

If there are not already good

outcomes data collection

systems in place, it can be time-

consuming to conduct an

evaluative SROI analysis first

time around

The process opens up a dialogue

with stakeholders, helping to

assess the degree to which

activities are meeting their needs

and expectations

There is a danger of focusing

narrowly on the ratio. The ratio is

only meaningful within the wider

narrative about the organisations.

Just as an astute investor would

not make a financial decision

based on just one number, the

same practice applies to this

social measurement tool. For this

reason, comparisons between

£1 invested in high-quality residential care for children generates a

social return of between £4 and £6.10.

£1 invested in alternative, non-prison based sentencing for women

offenders generates a social return of £14.

Monetary vs Non-

monetary

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organisations just based on the

ratio are not recommended

SROI puts social impact into the

language of 'return on

investment’, which is widely

understood by investors,

commissioners and lenders.

There is increasing interest in

SROI as a way to demonstrate or

measure the social value of

investment, beyond the standard

financial measurement

SROI is an outcome, rather than

a process evaluation. The

dialogue with stakeholders yields

some insight into what works and

what doesn’t and why, but there

may be instances where a more

specific process evaluation would

be useful

Where it is not being used

already, SROI may be helpful in

showing potential customers (for

example, public bodies or other

large purchasers) that they can

develop new ways to define what

they want out of contracts, by

taking account of social and

environmental impacts

SROI requires a diverse skill set

– from stakeholder engagement

to working with Excel

spreadsheets. This can be hard

to find in one person

SROI can also be used in

strategic management. The

monetised indicators can help

management analyse what might

happen if they change their

strategy, as well as allow them to

evaluate the suitability of that

strategy to generating social

returns, or whether there may be

better means of using their

resources

New Economics Foundation (NEF), 2016)

Attaching a monetary value can be a useful way of measuring

outcomes, either projected or achieved and can provide quantitative

data to inform the most cost effective investment decisions however,

there are also some risks of using this approach. Wood and Leighton

(2010) discuss NEF’s evaluation of two rounds of SROI in 2008 in

which it worked with several social enterprises to carry out an SROI

analysis of its work. The subsequent report made a number of

important findings: although organisations participating in the study

found the process of SROI analysis a useful one, many found it

challenging to collect all of the data they needed – often the data was

outcome rather than output based, and monitoring and follow-up

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processes were simply not in place in most organisations to collect this

sort of information.

Many organisation had to try to collect data retrospectively and found

SROI time consuming and resource intensive, with few participants

able to spare the staff to carry out the tasks required. Many also found

the methodology and concepts hard to follow. As a result, there was a

wide variation in the SROI ratios, as some organisations provided

incomplete or incorrect data or did not follow the process properly.

Tuan (2008) discusses the subject of ‘silver bulletism’ which is the

theory that there is ‘one special number’ that tells an organisation

whether it is succeeding or failing, driven by the “desire to define a

‘bottom line’ that will do for the philanthropy and public sector what

profit/loss statements do for the private sector.”

KE

Y P

OIN

TS

1. A number of models of measuring social value

assign a monetary value to outcomes

2. Attaching a monetary value can provide useful

quantitative data

3. This approach can be challenging in terms of

data collection

4. This approach can be time and resource

intensive

In Wales there are a number of methods of calculating and measuring

social value used throughout the social housing sector. Outlined below

are descriptions of the most widely used methods:

Social Return on Investment (in addition to the information

above):

Social Return on Investment (SROI) is a method for measuring and communicating a broad concept of value that incorporates social, environmental and economic impacts. It is a way of accounting for the value created by our activities and the contributions that made that activity possible. It is also the story of the change affected by our activities, told from the perspective of our stakeholders SROI can encompass all types of outcomes – social, economic and environmental – but it is based on involving stakeholders in determining which outcomes are relevant. There are two types of SROI:- Evaluative SROIs are conducted retrospectively and are based on

Models of Social

Value

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outcomes that have already taken place. Forecast SROIs predict how much social value will be created if the

activities meet their intended outcomes. SROI was developed from social accounting and cost benefit analysis, and has a lot in common with other outcomes approaches. However, SROI is distinct from other approaches in that it places a monetary value on outcomes, so that they can be added up and compared with the investment made. (Social Impact Scotland, 2016)

HACT Wellbeing Valuation Toolkit:

Wellbeing Valuation allows you to measure the success of a social intervention by how much it increases people’s wellbeing. To do this, the results of large national surveys are analysed to isolate the effect of a particular factor on a person’s wellbeing. Analysis then reveals the equivalent amount of money needed to increase someone’s wellbeing by the same amount. The main advantage of Wellbeing Valuation is that the values are consistent and robust. The consistency means that while you may be examining values for different types of outcomes, you are still comparing like with like. Wellbeing Valuation is in HM Treasury’s Green Book – the UK Government’s core guide to policy evaluation – as a method for placing values on things that do not have a market value through being bought and sold. (HACT, 2016)

Centre for Regeneration Excellence in Wales (CREW) – Landscape, Atmosphere and Horizon: This toolkit has been designed to provide a detailed understanding of life in a community. You might use it to establish a baseline measurement before you implement a programme of regeneration or you can use it to assess the impact of recent regeneration activity. Understanding the conditions in a locality before interventions commence is essential if you are to fully understand what effect policies and programmes are having. Regular monitoring of programmes as they are delivered is equally essential if they are to remain on track and meet intended objectives. Finally, an assessment of the impact of a programme when it ends will allow judgements to be made of its success or failure which can inform future delivery and also encourages the development of good practice. This toolkit combines statistical sources with local knowledge to develop a comprehensive understanding of what is happening at community level. (Centre for Regeneration Excellence in Wales, 2012)

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Global Value Exchange: The Global Value Exchange is a crowd sourced database of Values, Outcomes, Indicators and Stakeholders. It provides a free platform for information to be shared enabling greater consistency and transparency in measuring social & environmental values. The site empowers users by giving them a voice to share their experiences and allow them to become the 'creators of knowledge'. The site is an exciting development because unlike anything else... It holds detailed information on Stakeholders, Outcomes, Indicators & Values - all together for the first time! All four sections of the site are inter-connected so you can see the relationships between entries. E.g. which outcomes are related to which stakeholders and which indicators are related to which outcomes or what value can be associated to that outcome. The Chain of Events feature allows you to develop theories of change and link outcomes to other outcomes. The Outcomes Matrix allows you to see which outcomes are being used by which organisation. The site has links to research that supports the information within each section. Users of the site are able to interact with the information. They have the ability to comment, rate and say how they use the existing entries. This crowd sourcing provides a form of validation and guidance for users. Users are able to add their own entries. Open Source. (Global Value Exchange, 2016)

Value Wales Toolkit: Value Wales is responsible for shaping policy, monitoring practice, supporting and advising professionals, developing the procurement profession, and compliance with EU regulations. The Wales Procurement Policy Statement sets out the procurement practices and actions required of all public sector organisations in Wales. Value Wales helps the Welsh public sector realise improved value for money through ‘smarter procurement’ by

1. Increasing savings through collaboration 2. Improving process efficiency especially through use of

technology 3. Protecting the economy by encouraging smaller and more local

suppliers and seeking re-investment in local communities 4. Building procurement capability

Value Wales' Procurement Route Planner provides step-by-step guides to buying goods and securing services. It enables a consistent approach that mirrors the Welsh Government's 4-stage commissioning cycle. (Welsh Government, 2014)

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Monetary Models of

Social Value

Non- monetary

Models of Social

Value

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KE

Y P

OIN

TS

1. SROI is a method of measuring and

communicating a broad concept of value that

incorporates social, environmental and

economic impacts

2. There are two types of SROI:

- Evaluating: retrospective analysis

- Forecast: predictive analysis

3. The HACT Wellbeing Valuation Toolkit measures

the success of an intervention by how much it

increases people’s wellbeing

4. The HACT model values things that do not have

a market value through being bought and sold

5. The CREW approach provides a detailed

understanding of life in a community

6. The CREW toolkit can be used to establish a

baseline measurement of to assess impact

7. The CREW toolkit combines statistical sources

with local knowledge

8. The Value Wales toolkit helps the Welsh Public

Sector realise improved value for money through

smarter procurement

9. Global Value Exchange measures social and

environmental values

10. The Global Value Exchange has developed a

crowd sourced database of values, indicators

and stakeholders

11. The chain of events feature allows users to

develop theories of change

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There are a number of key themes that have emerged from this

Review. The main regards the difference between ‘upward’ and

‘downward’ accountability. The discussion of the different models and

approaches across sectors shows the importance of considering this

key question of accountability. In the housing context, are VfM

measurements in place to providing assurance for service providers,

service users, or both?

The approaches proposed by HouseMark in both Scotland and Wales

focus on the inclusion on tenants; ensuring a form of ‘downward’

accountability. This is echoed in approaches within International

Development and Health which look at how VfM measurements can

take account of the impact that investment in services can have on

individuals’ lives.

This approach could be built on in terms of creating a Welsh model for

VfM for Housing Associations. This would enable the Welsh

Government to take a ‘made in Wales’ approach to this concept, and

align this with broader priorities. By focusing on tenants and what they

are able to do and be, National Indicators related to the Wellbeing of

Future Generations (Wales) Act can be met. In particular, this can be

seen to map across to the Wellbeing Duty included in this piece of

legislation.

Recommendations for VfM in Wales:

1. Focus on achieving a balance between downward and upward

accountability

2. Look at developing a tool which combines financial measures

with an indicator of what tenants are able to do and be because

of this investment

3. Take a co-regulation approach to developing a new model of

VfM – including tenants

4. The Regulator to take an enabling rather than enforcing

approach to VfM, thus supporting the co-regulation approach

6.0 Recommendations

Value for Money

Literature Review

September 2016

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Alwardat, Benamraoui, and Rieple. 2015. Value for Money and Audit

Practice in the UK Public Sector. International Journal of Auditing 19

(3), pp. 2016 – 217

Cabinet Office. 2012. Social Value Act: Information and Resources.

Available at: https://www.gov.uk/government/publications/social-value-

act-information-and-resources/social-value-act-information-and-

resources (Accessed: July 2016)

Cookson, R. 2005. QALYs and the Capability Approach. Health

Economics 14, pp. 817-829

Centre for Regeneration Excellence in Wales. 2012. The Atmosphere,

Landscape and Horizon Regeneration Impact Toolkit. Available at:

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and-Horizon-Regeneration-Impact-Toolkit (Accessed: July 2016)

Emmi, et al. 2011. Value for Money: Current Approaches and Evolving

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Glendinnig, R. 1988. The Concept of Value for Money. International

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Global Value Exchange. 2016. Discover Your Social Value. Available

at: http://www.globalvaluexchange.org/ (Accessed July 2016)

HACT. 2014. Measuring the Social Impact of Community Investment:

A Guide to using the Wellbeing Valuation Approach. Available at:

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investment-guide-using-wellbeing-valuation-approach (Accessed:

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7.0 Bibliography

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