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Regional School of PublicAdministration

VACANCYANNOUNCEMENTFinancialAssistant

TheaimoftheRegionalSchoolofAdministration(ReSPA)istostrengthenthecooperationin

thefieldsofpublicadministrationandmanagementintheWestBalkansandtosupportthe

ReSPAmembers in theEuropean integrationprocess through theorganisationof training

activities,anumberofspecialisedannualconferencesandvariousnetworkingactivities. In

the future,ReSPAmayalsoexpand its activities, such as theorganisation anddeliveryof

educationalprogrammes

at

Master

level.

ReSPA is financed by the ReSPA members with financial support from the European

Commission. Theinstitutionaldevelopmentandthefirstactivitiesstartedin2006andwere

supported and organised by the European Commission and the OECD. In 2009, the

European Institute of Public Administration (EIPA) was contracted by the European

Commission to act as Secretariat for ReSPA and to assist in the organisation of ReSPA

trainingandinstitutionbuildingactivities.

In July 2010, the ReSPA members completed the ratification of the previously signed

InternationalAgreement

and

in

June

2011,

the

Host

Country

Agreement

between

MontenegroandReSPAwassigned,therebyformallyestablishingReSPAasanautonomous

legalentitywiththestatusofanInternationalOrganisation.

ReSPA has taken its own seat in a new conference centre and campus in Danilovgrad

(Montenegro)andhasstartedtoselectandrecruititsownstaff,whoasofOctober2011will

havetakenfullyoverfromEIPAtheoperationoftheSchoolandthefunctionasSecretariat

fortheGoverningBoard.

Tostrengthentheteam,ReSPAisnowlookingfora:

FinancialAssistantMainresponsibilitiesandtasks: AssisttheHeadofFinanceinbudgetpreparationandfinancialcontrolrelatedtasks,

including

opreparationofannualbudgetsandquarterlyupdates

omonitoringthefinancialsituationandcashflow

opreparationofregularandannualfinancialaccountsandreports(forsubmissiontothe

Director,the

Budget

Committee

and

the

Governing

Board)

opreparationandfollowupofannualaswellasadhocdonorrequestedaudits

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Daytodayfinancialadministration

oinvoiceclientsforactivitiesinaccordancewithcontractualterms

oadministertheaccountsreceivable

ocheckandpaymentofinvoicesreceivedbyReSPAandadministrationofsuchpayments

ocalculate,administer

and

payment

of

salaries,

various

allowances

and

travel

declarations,etc.

oassisttheHeadofFinancewithupdatesofinstitutionalandfinancialdocumentationand

informationfortenderproposals

ProcurementandFirma

oassisttheHeadofFinanceintheprocurementofgoodsandservices

osubjecttoneed,approveandcosignsmallprojectandactivitybudgetsuptoacertain

amount(tobedeterminedbytheDirectorandtheHeadofFinance)

oreporttotheHeadofFinanceandtheReSPADirector.

Itshouldbenotedthatalloftheabovewillapplyequallytothefinancialmanagementof

ReSPAproperandtheReSPACampus.

Educational,professionalandotherrequirements: AUniversitydegreeineconomy,business/publicadministration,accountancyorsimilar.

Min.5yearsofrelevantprofessionalexperienceinaccountancy,bookkeepingexperience

and/orbudgetexperienceinPublicAdministrationorprivatesector.

ExperienceinadministrationofECGrantBudgets.

PCskills,

in

particular

working

with

spreadsheet,

word

processing,

payment

and

auditing

programmes,emailandinternet

MothertongueofoneoftheofficiallanguagesoftheReSPAmembers.

Knowledgeofadditional(ReSPAmembercountry)languagewillbeadvantage

As theworking language atReSPAof English and in viewof the successful candidates

involvement in preparing project proposals and documents for submission to the

GoverningBoard,theequivalentoftheCEFlevelC1inbothspokenandwrittenEnglishas

definedbytheCouncilofEurope in theEuropeanLanguagePortfolio isrequiredasa

minimum. TheCEFC1levelisdefinedasfollows: Isabletounderstandawiderangeof

demanding,extensivetextsandrecognisetheimplicitmeaning;isabletoexpressoneself

fluentlyand

spontaneously

without

the

need

to

think

of

words

and

phrases;

is

able

to

handle the language flexibly and effectively for social, academic and professional

purposes; is able to produce a clear, wellconstructed and detailed text on complex

subjectsanduseorganisationalstructuresandconnectingwords.

Willingnessandabilitytotravel

HolderofpassportofoneofthesixReSPAmembers(i.e.AL,BIH,HR,MK,MNEandSRB).

Salary: Thestartingsalaryis2000.In addition, ReSPA can offer various allowances, including for the annual leave, and the

School

may

contribute

towards

the

training

managers

health

insurance.

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Application:

Formalrequirements:

o Applicationsshouldconsistofthefollowingthreeelements: Amotivationletter,anupdated

CVand scanned copiesof relevantuniversitydiplomasandcertificates, includingobtained

gradesfrom

University

(all

documents

in

original

with

English

translation),

including

certificateorotherproofoftherequiredEnglishlanguageskills.

o ThemotivationletterandCVmustbewritteninEnglish.

o All documents should be submitted as follows: A scanned copy of the original

diploma/certificateandanEnglishtranslationofsame.

o Certificate by British Council or other officially recognised body for appropriate English

languageskills,anditmustcoverbothwrittenandspokenEnglish.

o Applicationscanbesubmittedbyemailonly.

Ifyouareinterestedinthisposition,pleasesendyourapplicationcontainingallthreeelementsbye

mail to theReSPASecretariatbefore24h00 standardMontenegro timeon26August,2011. The

application

should

be

addressed

to:

TheReSPASecretariat

Attn.: Ms.IvanaBajo

emailaddress:recruitment@respaweb.eu SelectionProcessandPrinciples: The Selection Process is divided into various stages, the first being a formal preselection:

Incompleteapplications(i.e.whicharesentbyothermeansthanemailandwhichdonotmeet

the formal application requirements mentioned above) will be rejected and returned to the

applicant

with

a

request

to

submit

all

the

necessary

elements.

Only

complete

applications

receivedwithin thedeadlinementioned abovewillbe consideredeligible for themeritbased

evaluation.

Alleligibleapplicationswillbesubjecttoareviewbasedonrelevanceandmerit,theobjectiveof

whichreview isto identifythethree (minimum)to five (maximum)applicantstobe invitedfor

selectioninterviews. Invitationsfortheselectioninterviewswillbeissuedtotheapplicantswith

themostrelevantcombinationofeducation,experienceandlanguageskills.

Selection interviewswillbe organised inDanilovgrad in September/October 2011 andwillbe

conductedbyaninternationalcommitteeconsistingofuptofivemembers,includingtheReSPA

Director, one more ReSPA staff, one or more Governing Board members and one or more

internationalexperts. Thefinalselectionwillbebasedonthefollowingprinciples:

o

merit,

o ensuring equal opportunity for employment, fairness, transparency, diversity and

representationfromallMembersofReSPA,and

o in order to achieve a better balance of male and female staff in the organisation,

preferencewillbegiventofemaleapplicantswherecandidatesareequallyqualifiedforthe

post.

Moreinformation:Formoreinformationabouttheposition,youcancontactusbyemailat:recruitment@respaweb.eu

For

more

general

information

about

ReSPA,

please

check

ReSPAs

website

www.respaweb.eu

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