V-Campus Guide Book 2020 English Ver....V-Campus Guide Book 20 Rikkyo V-campus user’ s Guide Book...

V-CampusGuide Book

20Rikkyo V-campus user’ s Guide Book 20

V-Campus ID, Password, SPIRIT Gmail, Mailing list, PC Rooms, Print, E-Learning,

PCLL, Mobile V-Campus, PC rental, Wirelesslan, Homepage, Security.

R i k k y oUniversity

2020

Introduction

Welcome to Rikkyo University!

In addition to the two campuses in Ikebukuro and Niiza, we have an online campus - Rikkyo Virtual Campus "Rikkyo V-Campus."

Rikkyo Virtual Campus (Rikkyo V-Campus) was established in 1999 to celebrate the 125th anniversary of Rikkyo Gakuin’s founding, significantly enhancing the university's internet infrastructure. Since then, we have upgraded it in line with modern information architecture and service standards. V-Campus is now in its sixth generation, Rikkyo V-Campus 6th.

The V-Campus Guide Book 2020 gives you everything needed to make the best of the virtual campus, including necessary preparations and basic usage. It explains how to use the internet, on-campus intranet, PC classroom and other facilities safely and securely. Keep the guidebook at hand for quick reference during your daily V-Campus use.

In our information age, think of this "second campus” as a virtual campus for learning, research and communication with your peers.

Contents Basics

Chapter 1 Getting to Know V-Campus ·················································· 1

1-1 About V-Campus ················································· 21-2 Getting started with V-Campus SPIRIT ······················ 9

Chapter 2 Using the V-Campus ID ······················································11

2-1 Identification necessary to use V-Campus -V-Campus ID and password ·································· 12

Chapter 3 Using SPIRIT Gmail ························································· 21

3-1 Using SPIRIT Gmail ··········································· 223-2 Setting an email alias ··········································· 303-3 Using email (SPIRIT Gmail) more conveniently ·········· 343-4 Checking on SPIRIT Gmail from a smartphone ··········· 433-5 Using a mailing list ············································· 443-6 Creating a mailing list ·········································· 46

Chapter 4 Using the Home Directory ·················································· 57

4-1 Using the home directory ······································ 584-2 Logging in to the home directory from outside

the university ···················································· 634-3 Offering files to people outside the university

(Web posting) ···················································· 654-4 Receiving files from people outside the university

(Receive folder) ················································· 684-5 Creating a web page ············································ 72

Chapter 5 Using PCs in Class ···························································· 91

5-1 Welcome to the on-campus PC classroom ·················· 925-2 Basic PC operations ············································ 985-3 Notebook PC rental for students ···························· 1035-4 Using the learning spaces ···································· 109

Advanced

Chapter 1 Using the Wireless LAN ······················································· 1

1-1 Using the on-campus wireless LAN ·························· 2

Chapter 2 Using a Personal Site ··························································11

2-1 About a personal site ··········································· 12

Chapter 3 Using V-Campus from Home ·············································· 15

3-1 Understanding the difference between the Internet and intranet······················································· 16

3-2 Accessing the on-campus intranet ···························· 18

Chapter 4 How to use the latest version of Microsoft Office ······················ 27

4-1 About Microsoft Enrollment for Education Solutions····· 28

Chapter 5 Mobile V-Campus ···························································· 29

5-1 Using SPIRIT Mobile ·········································· 30 Information

Chapter 1 Understanding the Internet and Information Security ················ 1

1-1 Understanding the risks of the Internet ······················· 2 1-2 On-campus security measures ································· 7

Chapter 2 Keeping to Information Ethics ·············································11

2-1 Rules and manners on the net ································· 12 2-2 Rules and manners for email ·································· 16

2-3 Rules and manners for mailing lists, web pages, and bulletin boards ·············································· 20

2-4 Cautions about sexual harassment ···························· 23 2-5 Protecting privacy and personal information ··············· 24 2-6 About the Internet and copyright ····························· 27 2-7 About the handling of personal information

at Rikkyo University ··········································· 28 2-8 Rikkyo University information ethics code ················· 34 2-9 Laws relating to the use of computers (Internet) ··········· 37 2-10 About the "Rikkyo University Social Computing

Guideline" ························································ 40 2-11 Rikkyo University Social Computing Guideline ········· 42

If You Need Help

Chapter 1 Q&A ··············································································· 1

1-1 V-Campus FAQ (frequently asked questions) ··············· 2 1-2 Q&A on copyrights in the digital world ······················ 7

References

Rules ····························································································· 1

Rikkyo V-Campus Usage Rules ···································· 2

Basics 0

Basics Chapter 1 Getting to Know V-Campus

1-1 About V-Campus1-2 Getting started with V-Campus SPIRIT

Chapter 2 Using the V-Campus ID 2-1 Identification necessary to use V-Campus -

V-Campus ID and password

Chapter 3 Using SPIRIT Gmail 3-1 Using SPIRIT Gmail3-2 Setting an email alias3-3 Using email (SPIRIT Gmail) more conveniently3-4 Checking on SPIRIT Gmail from a smartphone3-5 Using a mailing list3-6 Creating a mailing list

Chapter 4 Using the Home Directory 4-1 Using the home directory4-2 Logging in to the home directory from outside the

university 4-3 Offering files to people outside the university (Web

posting) 4-4 Receiving files from people outside the university

(Receive folder) 4-5 Creating a web page

Chapter 5 Using PCs in Class 5-1 Welcome to the on-campus PC classroom5-2 Basic PC operations5-3 Notebook PC rental for students5-4 Using the learning spaces

Basics


1

Getting to Know V-Campus

Basics Chapter 1

"V-Campus" is the generic term to refer to the Internet environment that Rikkyo University offers for students, teaching staff, and university officials. As another campus supporting both the Internet connected to the world and an intranet for on-campus use only, it ensures safe and secure use of the Internet. This chapter explains V-Campus, a service that can be used for learning, research, communication, and group work.

Basics

2

1-1 About V-Campus

■ Information society and the Internet Students of Rikkyo University do many things online, including registering for a course, checking on lecture cancellation information, exchanging emails with friends, and submitting reports to the seminar teacher via the Internet.

They access and use various kinds of information by means of PCs and smartphones.

In today's world, we have an information society that has been evolved further by the Internet, which is bringing about changes to people's lifestyles and the way they communicate.

To respond to these changes in society and ensure fulfilling campus life, Rikkyo University has long been devoted to establishing and improving an Internet environment. Since April 1999, we have had Rikkyo Virtual Campus, or V-Campus for short, in place.

New functions are added every year to make V-Campus easier and more convenient to use. The system also has security measures in place to protect information and ensure that users utilize it free from anxiety.

This guidebook is intended to help users better understand V-Campus and make the most of it.

While on the go

Classroom

Home

Basics


3

■ Making the most of the Internet A network of networks linked in a web-like structure around the world. That's the Internet.

Computers are interconnected and operated in an autonomous, distributed, and coordinated manner, rather than being centrally managed by someone. While anyone can connect to the Internet and provide information openly and freely, users are required to use it spontaneously.

To make the most of the Internet, you should know what you can do with it and the potential risks involved. The same is true for V-Campus.

■ What can be done with V-Campus V-Campus is "another campus" that uses the Internet and intranet technologies.

An intranet is a network based on the Internet technology that is exclusively designed for use within a specific organization. One benefit of V-Campus is that it is accessible only to students and faculty members of Rikkyo University, which prevents information from being leaked to the outside and ensures secure and safe use of the network.

V-Campus not only allows users to retrieve information from Internet- or intranet-connected PCs and organize the retrieved information but also offers a variety of services for them to provide information or communicate on a one-to-one or group basis.

V-Campus is freely available to anyone who is studying or teaching at Rikkyo University.

Basics

4

● For students wishing to use email effectively Email is a vital communication tool that provides an indispensable means of communication. A number of email services are available, including cell phone email and free email.

SPIRIT Gmail is an email service intended for students to use email comfortably, conveniently, and safely in their campus life and job-hunting activities.

● Accessing information anytime anywhere If you have a PC connected to the Internet, you can use SPIRIT Gmail from anytime anywhere. It is accessible not only from the PC classroom, laboratories, and other on-campus facilities but also when you are at home or on the go.

Anytime, anywhere

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5

■ Main services of V-Campus V-Campus has a set of portal services called SPIRIT. SPIRIT stands for St Paul’s Personalized and Integrated Resources built on Information Technology. Based on the significance and objective of this, groupware and the email service "SPIRIT Gmail" are offered to support communication among students, teaching staff, and university officials.

SPIRIT also provides a number of functions, such as the class support systems "Blackboard", "Rikkyo Jikan" e-Portfolio System and the "account setting" feature that lets you manage your user information, change your password, and configure various other settings.

What's more, SPIRIT offers information about on-campus activities as well.

* The services mentioned above are the main services; not all the services are mentioned here.

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6

SPIRIT Gmail This is the Web email service of V-Campus. Rikkyo University's unique domain - rikkyo.ac.jp - is used for this service.

Rikkyo Jikan You can apply to programs offered by the university, as well as record your experiences in the classes and programs you've attended.

Blackboard These services enable you to view teaching materials and class contents, do preparations and reviews, and submit reports, among other things, anytime anywhere.

e-learning

Rikkyo English Online (REO)

This is an online English self-study system.

Self-study

Materials for self-study—including data on information ethics, Microsoft Office 2016 and more—can be accessed through Blackboard.

Home Directory This is a place for you to store personal data. You can also access this location outside of campus, allowing you to access your data at home and on campus.

Google Drive Your data is stored in Google's online storage system.

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Provision of information

V-Campus SPIRIT is used as a tool for delivering notices from the university and sharing information among faculty members and students.

Categories for Students

Lessons / Courses

Certificate Issue / Various Procedures

Tuition Fees and Scholarships

Support for Study

Student Life

International Exchange

Career / Employment Support

Acquiring Qualifications

Facility Use

Email / PCs / Networks

Categories for Teachers and Staff

Human Resources / General Affairs / Finance

Research Activities

Regulations / Campus PR / Academic Year

Lesson Support

Student Support

ICT (Information and Communication Technology)

Use of Facilities and Equipment

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■ Various kinds of information accessible from smartphones V-Campus offers "SPIRIT Mobile," an application for smartphones exclusively designed for use by students and faculty members of Rikkyo University. This service allows you to access various kinds of information anytime even when you are at home or on the go.

For details, see "Advanced Chapter 5."

■ Who's eligible to use V-Campus? All faculty members and current students of Rikkyo University are eligible to use V-Campus.

Faculty members and current students can use email and other Internet and intranet services comfortably from on-campus PCs. When used within the campus, these services are all free.

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1-2 Getting started with V-Campus SPIRIT

■ About V-Campus SPIRIT "V-Campus SPIRIT" (now called SPIRIT) is a service intended to promote information sharing within the university and to support communication among students, teaching staff, and university officials. It offers SPIRIT Gmail, which enables the use of Web email, among other things.

On April 1, 2012, the portal site of V-Campus was renamed SPIRIT. SPIRIT (former V-Campus SPIRIT) is now the portal site for using the services of Rikkyo University's online campus, V-Campus.

■ SPIRIT "SPIRIT" is groupware that uses Microsoft's SharePoint 2013. Groupware is software intended for information sharing and can be used both by small groups of people and on a university-wide basis.

The top page of SPIRIT differs depending on who uses it. Announcement, schedule, bulletin board, and other services are offered as appropriate for the user.

In addition, each user has a personal site, which enables them to manage their schedules and to-do lists, utilize the site as a file server for use at home and on campus, and create Web sites and blogs for the public to view.

V-Campus SPIRIT：https://spirit.rikkyo.ac.jp/ Or, click the following:

[在学生・在学生の保護者の方へ]( For students / parents of current students)

[SPIRIT（学内者サイト）]( SPIRIT (on-campus site) )

Rikkyo University home page

https://spirit.rikkyo.ac.jp/

Basics

10

Memo

Basics

Basics Chapter 2 Using the V-Campus ID

11

Using the V-Campus ID

Basics Chapter 2

V-Campus is available only to Rikkyo University's students, teaching staff, and university officials who have V-Campus IDs. In order to provide security, IDs and passwords are used to allow only authorized users to access the service. This chapter explains the framework of the V-Campus ID and passwords.

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2-1 Identification necessary to use V-Campus - V-Campus ID and password

■ The ID and password are important for your identification Using V-Campus requires an ID and password. A V-Campus ID and password for using V-Campus are issued for every student.

The V-Campus ID and password are important because they are used to verify your identity when you access V-Campus and use its services. They are as important as your student identification card. Manage your V-Campus ID and password properly by keeping the following rules:

Do not lend your V-Campus ID or password to anyone else; do not borrow someone else's V-Campus ID or password.

If you have lost your password, ask the Media Center to reissue it.

■ About the V-Campus ID The student number is used as the V-Campus ID. It consists of eight alphanumeric characters. A unique ID is issued for every student.

00 Year of

admission Faculty/

department Number

Examples of the ID

ab 123x

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13

■ Framework of the V-Campus ID and password With V-Campus, you use your V-Campus ID and password to use an on-campus PC or access V-Campus when you are outside the university. You also use your V-Campus ID and password to verify your identity when disclosing various kinds of your personal information.

You need to understand how to use the V-Campus ID and password properly.

● Issuing the V-Campus ID and password The V-Campus ID and password are issued along with the student identification card upon entry to the university. You can have your password reissued by presenting your student identification card at one of the following locations:

Ikebukuro Campus: Media Center office counter on the 4th floor of the No. 8 building

Niiza Campus: Media Center office counter on the 2nd floor of the No. 8 building

In case you forget your password, it is a good idea to register a "spare email address" (see Basics page 18).

● Taking responsibility for managing your password The V-Campus ID and password are used to protect privacy and security. You need to take responsibility for managing them so as to prevent their misuse by a third party. Change your password at regular intervals and manage it carefully.

Your password is used to view personal information such as your email, course registrations and status. It's also used to access your data through the SPIRIT Mobile smartphone application. The password is important, and you need to handle it with special care. If you have your password stolen by a third party, it could be used to read your emails without your permission or tamper with your web page.

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■ Services that can be used with the V-Campus ID The V-Campus ID is used to check information not only about your classes and seminars but also about other curriculum-related matters. You mainly use it for the following:

Using the PC and network

1) Using the on-campus PC（learning space / PC classroom） 2) Using the on-campus Wireless LAN

V-Campus

1) SPIRIT (Portal Site) 2) Class support system "Blackboard" 3) Rikkyo Jikan 4) V-Campus Home Directory 5) V-Campus Personal Homepage 6) Access to the on-campus intranet 7) SPIRIT Mobile usage registration

E-learning

1) Self-study through Blackboard 2) Rikkyo English Online（REO） 3) ATR CALL BRIX 4) English discussion

Curriculum

1) Course registration status 2) Course registration and academic result reference 3) University-wide program, Web for English minor 4) Lecture cancellation information, for checking at home

Library

1) MyLibrary

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15

Checking whether your password is being misused

Check for any of the following phenomena:

・ There is one or more read email messages that you don't think you've read. ・ You can suddenly no longer log in or access even though you haven't changed any

settings. ・ The content of your web page has been tampered with.

Any of these phenomena suggests the misuse of your password by a third party. Change your password immediately and, if necessary, contact the Media Center for help.

Setting an appropriate password

A password typically consists of 6 to 16 alphanumeric characters and symbols. The password is important for protecting your information. Not only should you manage it carefully, but you need to make it hard to guess.

Examples of an inappropriate password are given below.

1) The user's name is used as is. Example masahiko × 2) The university's name is used as is. Example rikkyo × 3) The professor's name is used as is. Example hidemitsu × 4) Words found in a dictionary are combined. Example starmoon ×

Those attempting to break a password (crackers) try password candidates like the ones shown in 1), 2), and 3). Password candidates like the one shown in 4) can be guessed by password cracking software that attempts to break a password by automatically combining words found in a dictionary.

For your own security, you should not only change your password regularly but also ensure that it meets the following conditions:

・ The password has a mix of lower- and upper-case characters. ・ The password contains one or more symbols. ・ The password does not contain a person's name or a general English word

(or a combination of these and numbers). ・ The password does not consist of an English word followed by a one-digit number. ・ The password does not consist of a succession of the same character (e.g., zzzzz) or

the letters of a word read backward (e.g., uorat instead of tarou).

It is also a good idea to decide on your own rule and lucky number and change your password based on the combination of the rule and lucky number.

Basics

16

■ Changing the password 1. Access the V-Campus home page. Click [メール・パソコン・ネットワーク]

( Email / PCs / Networks). Then, click [V-Campus ID] - [パスワードを変更す

る] (changing the password).

V-Campus SPIRIT top page: https://spirit.rikkyo.ac.jp/

2. Click [V-Campus アカウント設定] (V-Campus account setting). 3. When the login window appears, enter appropriate strings in [V-Campus ID]

and [Password]. Then, click [ログイン] (login).


Basics


17

4. The top page appears. In the left-side menu, click [パスワード変更](Change

Password). 5. Enter a new password. Make sure you enter the same password in the “New

Password” and “Confirm New Password” fields.

* When setting a password, make sure that it meets the following conditions: ・ The password must be 6 characters long or longer (but not longer than 16 characters). ・ The password must contain one or more alphabetic letters and one or more numerals. ・ Half-width English lower-case letters, half-width upper-case letters and half-width

numbers are supported.

6. Click [保存]( Save) to complete the password change.

Click [ログアウト] (Logout) at the top right of the screen to exit.

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18

■ If you have forgotten your password (registering a recovery e-mail address) 1. Click [プロファイル編集] (Edit Profile) from the left menu of [V-Campus ア

カウント設定] (V-Campus Account Settings). In the [予備のメールアドレス

WEB 別名設定] (Set Recovery Email Address WEB Alias) tab, enter the email address to which you want to send the password, and click the [保存] (Save).

*After saving, "Confirming recovery email address" will be displayed on the left-hand side. As long as "Confirming recovery email address" is visible, registration of the backup email address is not complete. Proceed to the next step.

2. You will receive an email containing a confirmation code entitled [第二メール

アドレス確認] (Confirmation of secondary email address) Make note of the confirmation code.

Type any desired email address.

confirmation code

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3. Click［予備メールアドレス確認］(Confirm recovery e-mail address) in the

left-hand menu, enter your confirmation code in the [確認コードの入力] (Enter Confirmation Code) field on the right and click the [保存] (Save).

■Forgotten password (resetting your password) 1. If you’ve forgotten your password, go to “V-Campus ID” on the right sidebar,

click “V-Campus ID”, then click [パスワード再設定] (Reset V-Campus ID Password).

Resetting the password: https://idm.rikkyo.ac.jp/password_remind/application/index.action

confirmation code

https://idm.rikkyo.ac.jp/password_remind/application/index.action

Basics

20

3. In the password reapplication window, enter your V-Campus ID and click the [送信](Submit). The URL for the reissue of the password will be sent to the spare email address you registered in the preceding step. Use the received URL to reissue the password.

■ If you don't know about your password The password is simultaneously notified at the time of a student identification card grant.

If you don’t know about your passwork, go through the necessary procedure at the Ikebukuro Media Center (4th floor of the No. 8 building on the Ikebukuro Campus) or the Niiza Campus Media Center (2nd floor of the No. 8 building).

■ Handling of the V-Campus ID after graduation For post-graduation information on your V-Campus ID, email address and the university mailing list, please refer to the following URL.

http://s.rikkyo.ac.jp/al

http://s.rikkyo.ac.jp/al

Basics

Basics Chapter 3 Using SPIRIT Gmail

21

Using SPIRIT Gmail

Basics Chapter 3

Email addresses are provided for V-Campus users to use email. It is a Gmail-based Web email service called SPIRIT Gmail. You can access your mailbox from anywhere, anytime to send and receive email messages. This chapter explains how to use SPIRIT Gmail.

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3-1 Using SPIRIT Gmail

■ Framework of email addresses ● Checking your email address V-Campus provides every single user with a unique email address that uses a V-Campus ID. An email address identifies the user of email.

V-Campus combines a V-Campus ID with the domain name to provide an email address like the one below.

Example of an email address

[email protected]

When you want to receive email messages from someone, tell that person your email address. The email address is like a name and address. If the correct email address is not specified, email messages will not be delivered to you.

Once you are ready to send email, you may want to check whether your email address is correct by sending an email message to yourself.

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■ Using SPIRIT Gmail "SPIRIT Gmail" is a Web email service of V-Campus. It is based on "Gmail," a product of Google Inc. of the U.S., and can be used with Rikkyo University's unique domain "rikkyo.ac.jp."

Since the service is configured to store emails in the mail server, you can check your mailbox and address book that remain the same regardless of where you access them. The capacity of the mail server is almost unlimited. If you have an enormous number of emails, you can easily search old messages for the one you want.

You can send and receive emails not only using your browser but also by using the email program on your PC.

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■ Logging in to SPIRIT Gmail 1. Access the V-Campus home page, and click [SPIRIT Gmail].

V-Campus SPIRIT top page: http://webmail.rikkyo.ac.jp/

2. When the login window appears, enter appropriate strings in [V-Campus ID]

and [パスワード] (Password). Then, click [Sign In].

Authentication window that appears when you log in for the first time When you use SPIRIT Gmail for the first time, the following screen will be displayed, and then click [同意します。続けてアカウントに移動します。] (I agree and create an account.).

V-Campus ID

Password

http://webmail.rikkyo.ac.jp/

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25

■ Receiving and replying to emails 1. Log in to SPIRIT Gmail.

The window appears with the inbox opened.

* The email messages you have received are already in the inbox.

2. Click the email message you want to read.

* For each email message, the "sender," "subject," "part of the message," and "time sent" are displayed from left to right. Clicking any of these columns displays the main body of the email.

3. The main body of the email is displayed. To reply to the email, click

[返信] (Reply).

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26

4. Type your reply, and click [送信](Send).

Basics


27

■ Creating and sending a new email message 1. Click [作成] (Create Email). 2. Type the recipient address in [To] and the subject of your email in [件

名](Subject). Enter your message, and then click [送信](Send).

* Immediately after your initial logon, the format for the message input field is set to "rich text." Some email programs cannot display email messages created in rich text format. Click the "text format" section, and change the setting.

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28

■ Checking the recipient In addition to the [To] field, there are two other fields, [Cc] and [Bcc], for entering recipient addresses. Each of these fields is briefly described below.

● To

Use this filed to enter the address of the recipient of the email. In [To], you can specify more than one email address. When specifying more than one email address, separate each of them by a comma (,).

● Cc

Enter the address of a person who is not the primary recipient of the email but to whom you want the message delivered for reference purposes. The recipient specified in [To] will also see who is specified in [Cc] (to whom you are sending the email).

● Bcc

Use this field to keep the recipients' addresses and names unknown to one another. Although this field is similar to [Cc], any address typed in [Bcc] cannot be seen by the people specified in [To] and [Cc], making it impossible for them to find out to whom you sent the email.

Cc: Used to include a recipient for their reference, even though they are not the main recipient

Bcc: Used to send an e-mail without revealing the fact that there are other recipients, or their e-mail addresses

To: Recipient e-mail address

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● Displaying the recipient input fields 1. Open the email creation window.

To use [Cc], select [Cc を追加] (Add Cc) below the [To] field. To use [Bcc], select [Bcc を追加] (Add Bcc).

2. The input field appears.

When adding Bcc

When adding Cc

Basics 30

3-2 Setting an email alias

■ About an email aliasV-Campus provides an email address that uses a V-Campus ID. However, because analphanumeric string like 00ab123x is difficult to remember and prone to be mistyped,you can assign another name that is easier to remember in place of such analphanumeric string. This another easy-to-remember email account you assign is calledan "email alias."

For example, a user can use his name "taro" as the email alias of V-Campus ID, converting the email account "[email protected]" to "[email protected]."

・Default email account (which uses the V-campus ID)00ab123x @rikkyo.ac.jp

・Email aliastaro @rikkyo.ac.jp

By setting multiple aliases for a single email account, you can use different email addresses, each intended for a specific situation or purpose.

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■ Adding an email alias 1. Access the V-Campus home page. Click [メール・パソコン・ネットワーク]

(Email / PCs / Networks). Then, click [SPIRIT Gmail マニュアル](SPIRIT Gmail manual).

2. Click [メールエイリアス(別名)を設定する] (Setting an email alias). 3. Click [アカウント設定]( Set V-Campus account). 4. When the login window appears, enter appropriate strings in [V-Campus ID]

and [Password]. Then, click [ログイン](Login).

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5. In the menu window, click [プロファイル編集](Edit Profile). 6. Click the [メールエイリアス rikkyo.ac.jp](Email Alias rikkyo.ac.jp) tab.

Type the desired email alias, and check the [有効](Enable) check box. Click the [SAVE] button.

Make sure to check [有効]

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7. When the Web page displays a message, click the [OK] button. 8. The registration of the alias is complete. 9. Alias registration is complete.

* You cannot add an email alias that is already registered.

<Caution> Once you add an email alias, you cannot change or delete it. You can disable an email alias. In that case, however, that alias is no longer available and the maximum number of aliases you can add is reduced to four in order to prevent the disabled alias from being reused and causing improper message delivery.

* You can add up to five email aliases. The characters that you can use in an alias are limited

to "a" to "z ", "0" to "9," "_ " (underscore), ". " (dot), and "-" (hyphen). You cannot add an email alias that is already registered.

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3-3 Using email (SPIRIT Gmail) more conveniently

■ Changing the sender address SPIRIT Gmail allows you to change the email address of the sender (your email address) to another address you possess when sending an email. Here is how you do this.

1. After logging in to SPIRIT Gmail, click [設定](Setting) and choose [設定]( Setting).

2. Click the [アカウント](Account) tab and then [メールアドレスを追加](Add

Email Address).

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3. Another window opens. Enter another email address you want to use as the sender address, and then click [次のステップ](Next Step).

*Under normal circumstances, please check “Treat as Alias.” *Reference

When sending from Gmail using another email address, select [エイリアスとして扱いま

す] (Treat as Alias).

https://support.google.com/mail/bin/answer.py?hl=ja&answer=1710338&ctx=gmail

4. When the confirmation window appears, click [確認メールの送信](Send

Confirmation Email).



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5. The confirmation code input window appears. Wait for a while without doing anything.

6. After several minutes, click [受信トレイ](Inbox) of the parent window to

check for new email messages. If you have an email message titled "Confirmation from Rikkyo University," click it to open the message.

* If the confirmation email message does not arrive within a reasonable amount of time, click [メールの再送信](Resend Email) in the [別のメールアドレスを追加](Adding Another Email Address) window.

Select e-mail

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7. If you click the link provided in the email message or enter the confirmation code in the [別のメールアドレスを追加画面](Adding Another Email Address window), the added email address will be registered as the sender address.

8. The confirmation completion window appears. 9. Click [設定](Setting) in the upper right of the SPIRIT Mail window, and

then choose the [アカウント](Account) tab.

Click the link

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10. In [デフォルトの返信モードを選択](Select default reply mode), select [メールを受信したアドレスから返信する](Reply from the address used to receive email).

11． You can now select the added email address as the sender address when

creating a new email message or replying to a received email.

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■ Setting email forwarding SPIRIT Gmail allows you to forward incoming email messages to another email address.

1. After logging in to SPIRIT Gmail, click [設定](Setting) and choose [設

定](Setting).

◆ Caution! ◆ Gmail's forwarding feature will not forward any mail considered to be spam. In some cases, mail may be incorrectly recognized as spam and not be delivered. For this reason, please regularly directly log in to the account of your forwarding address and check your spam folder.

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2. Click the [メール転送と POP／IMAP 設定](Email Forwarding and POP/IMAP Setting) tab.

3. Click [転送先アドレスを追加](Add Forwarding Address), and enter the email

address to which to forward email messages. Then, click [次へ] (Next).

4. Click the [続行](Continue).

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5. A confirmation email will be sent if your forwarding email address requires confirmation of receipt. When you click the link or enter the confirmation code, the email address in question will be registered as your forwarding address.

* When you add a Rikkyo University email address as a forwarding address, a confirmation

mail will not be sent, but the message "[email protected] has been added as a forwarding address" will be displayed. In this case, you do not need to confirm receipt of an email.

6. Check the [受信メールを～](Forward incoming emails to) check box in the

setting window.

* Leave [立教大学のコピーを受信トレイに保存](Save Rikkyo University's copies to the inbox) unchanged.

7. Click the [変更を保存](Save Changes).

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■ Emergency Web email system for use in case of a SPIRIT Gmail failure Rikkyo University provides a Web email system for use in case of a SPIRIT Gmail failure or other emergency.

Go to the URL shown below, and log in using "V-Campus [email protected]" and your password.

Gmail for the emergency: https://www.google.com/gmail/

■ Help If you click [ヘルプ](Help) in the upper right of the window, the [ヘルプセンター] (Help Center) window of Google's Gmail will be displayed, which lets you view more detailed information about the use of email and other convenient ways to use the service.

https://www.google.com/gmail/

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3-4 Checking on SPIRIT Gmail from a smartphone

"SPIRIT Gmail" allows you to check on your regular inbox from a smartphone while you are on the go or on the train.

■ Logging in to SPIRIT Gmail 1. Access the login window using the Internet service of your smartphone.

SPIRIT Gmail login window: http://webmail.rikkyo.ac.jp/ 2. When the [ログイン](Login) window appears, enter appropriate strings in

[V-Campus ID] and [Password]. Then, click [Sign In].

* Logging in to SPIRIT Gmail from a smartphone is the same as logging in from a PC. When you log in from a PC, the emails sent from your smartphone are also displayed in [送信済

みメール](Sent Emails), and vice versa.

http://webmail.rikkyo.ac.jp/

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3-5 Using a mailing list

■ About a mailing list A "mailing list" is one of the ways to utilize the Internet by means of email. It refers to a mechanism whereby an identical email message can be delivered to multiple people.

With a mailing list, if someone sends an email message to a certain address, that message will be delivered to all the people who are registered in advance.

If someone sends a reply message to a mailing list, that message will also be delivered to all the registered people. Unlike in one-to-one email correspondence, multiple people can email one another. This is the most prominent feature of a mailing list.

While it is convenient, a mailing list, which sends a message to multiple people, has some rules to observe.

When you subscribe to a mailing list, keep in mind the rules described below. If you are the administrator of a mailing list, make sure that the other members observe these rules.

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■ Rules to observe when using a mailing list ● Avoid using file attachments unless necessary. When sending a file attachment, you need to make sure that its format is available to the recipient. Also, an email message with a file attachment can be large in size, imposing a huge load on the mail system.

Send an email message with a file attachment to a mailing list only when necessary. Refrain from sending a large-size file.

● Make sure the recipient address is right. A mailing list has many people on it. If you inadvertently send an email message intended for an individual to a mailing list, it may cause trouble not only to the intended recipient but also to the other members of the mailing list. Particularly, when replying to an individual on a mailing list, be careful not to send the reply message to the mailing list. When replying to an individual, choose [転送](Forward) and specify the recipient address.

● Give a title (subject). Be sure to give a title (subject) to your email so that other people will find out what it is about without opening the message. Not only does this allow you to readily guess the content of a delivered email before actually reading it, but it also helps when you search previous email messages.

Whenever you reply to an email message, the string "Re:" or "Res:" is added to its title. Be careful about this because, if members reply to a single message repeatedly in a mailing list, its title becomes long and difficult to read.

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3-6 Creating a mailing list

The "mailing list setting" function allows you to create a mailing list as an administrator as well as to configure the mailing list settings for such purposes as to managing the members.

■ Creating a new mailing list 1. To create a new mailing list, go to the URL shown below:

https://idm.rikkyo.ac.jp/idworkflow/servlet 2. When the authentication window appears, enter appropriate strings in

[ログイン ID] (V-Campus ID) and [パスワード](Password). Then, click [ログイン](Login).

https://idm.rikkyo.ac.jp/idworkflow/servlet

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3. Click [申請書作成](Create Application). 4. Click [メーリングリスト新規作成申請](Apply to create a new mailing list)

under [テンプレート名](Template name).

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5. In the [メーリングリスト新規申請](New mailing list application) page, enter appropriate strings in [サブタイトル](Subtitle), [メーリングリスト名](Mailing list name), [メーリングリストパスワード](Mailing list password), and [メー

リングリスト管理者メールアドレス](Mailing list administrator's email address). Then, click [申請](Apply).

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■ Managing a mailing list You can register members for the created mailing list or delete members from it.

● Login 1. In the [メーリングリスト管理](Mailing list management) section of the [メー

リングリスト設定](Mailing list setting) window, enter the name of the mailing list you manage (that part before @). Then, click [該当する ML のページを開

く](Open the corresponding ML page). 2. The [ログイン](login) window appears.

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3. Log in by entering the password that you set when creating the mailing list. The [メーリングリスト管理](Mailing list management) window appears.

● Registering additional members 1. Click [会員管理](Member Management). 2. [会員リスト](Member List) and other additional menu items appear below

[会員管理](Member Management). Click [まとめて入会登録](Register Multiple Members at Once).

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3. The "registration" window appears. In the input field below [1 行に 1 アドレス

を入力](Enter one address per row), enter the email address of each additional member you want to register. You can register multiple email addresses at once.

4. Click [変更を送信する](Submit Changes) at the bottom of the "registration"

window.

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● Deleting members 1. Click [会員管理](Member Management). 2. [会員リスト](Member List) and other additional menu items appear below

[会員管理](Member Management). Clicking [会員リスト](Member List) displays the "member list" window.

3. The members registered in the mailing list are listed.

Check the [退会](Unsubscribe) check box corresponding to each member you want to delete, and then click [変更を送信する](Submit Changes).

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● Changing the mailing list administrator

1. In the page shown below, enter the name of the mailing list you manage (that

part before @). Then, click [該当する ML のページを開く](Open the corresponding ML page).

2. Log in, and open the mailing list management window. 3. Change the email address of the mailing list administrator. 4. Click the [変更を送信する](Submit Changes) at the bottom of the window.

The administrator will be changed.

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● Reissuing the mailing list password The password that you set when creating the mailing list can be reissued by using [V-Campus アカウント設定](V-Campus Account Setting).

* This password is not relevant to the V-Campus ID.

1. Open [V-Campus アカウント設定](V-Campus Account Setting). 2. Click the [メーリングリストパスワード再設定](Reset Mailing List

Password) button. 3. When the [メーリングリストパスワード再設定](Resetting Mailing List

Password) window appears, enter the name of the created mailing list in the [Mailing List:] field. Then, click the [送信](Submit) button.

4. An email message for resetting the password will be sent to the email

address registered in [リスト管理者のメールアドレス](Mailing list administrator's email address).

* Be sure to enter the correct mailing list name.

https://idm.rikkyo.ac.jp/password_remind/application/index.action

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● Deleting a mailing list 1. Log in to the mailing list management window. 2. Click the "Delete this mailing list" link.

3. Enter the password of the mailing list, and then click the [このリストを削

除](Delete this list) button.

* Once you delete a mailing list, you cannot restore it. Take great care when deleting a mailing list.

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Memo

Basics

Basics Chapter 4 Using the Home Directory

57

Using the Home Directory

Basics Chapter 4

The "home directory" is a place where you store your data. You can access your home directory by logging in to the PC classroom of the university with your V-Campus ID. Since the home directory is also accessible from outside the university, you can use its data both at home and on campus. This chapter explains the functions of the home directory and how to use it.

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4-1 Using the home directory

■ About the home directory The PC classroom provides each student with a V-Campus home directory as their own network drive.

You can save the files you create to this V-Campus home directory and always use it as your data storage. Use the home directory as your work folder.

By using the home directory, you can also exchange folders and files with people both on and off the campus.

● Usage limit for the home directory The V-Campus home directory can store up to 10 GB of data. If the data size reaches 10 GB, you cannot save any more data. If there are any infrequently used files, copy them to a CD-R/CD-RW disc, USB memory device, or other external storage for backup and then delete those files from the home directory to increase its free space.

Click

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■ Structure of the home directory The home directory has the following folders (directories):

data folder web folder (for the web page area)

Files such as documents and favorites

www folder vcampus folder

Internet area (for publishing information both on and off the campus)

Intranet area (for on-campus use

only)

■ Service of the home directory ● About the "data" area The "data" area, which is used to manage document files and other files, is used as shown below. You cannot access this area by using FTP software as you did in March 2012 or earlier.

Click

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● About the "web" area

Use FTP software to access the "web" area to which you upload the html files of your web pages among other things.

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■ Using the home directory from the on-campus PC classroom 1. Double-click [ホームディレクトリ](Home Directory) on the desktop. 2. The "Home Directory" folder opens, in which the "data" folder is displayed.

Open the "data" folder by clicking it.

3. Save your file or data to the "data" folder. To move the file, drag and drop it

onto the home directory.

Click to open

Drag and drop the file you want to save onto the home directory.

https://spirit.rikkyo.ac.jp/vcampus_resource/hd_img_57.jpg

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4. Open the folder to check whether the file has been saved.

By using the home directory, you can also exchange folders and files with people outside the university. If a file is too large to be attached to an email, you can save it in a shared folder so that it can be passed on to people outside the university. For information how to use this feature, see the sections below.

Reference: Basics 4-3 Offering files to people outside the university (Web posting)

Basics 4-4 Receiving files from people outside the university (Receive folder)

The file has been saved.

https://spirit.rikkyo.ac.jp/vcampus_resource/hd_img_58.jpg

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4-2 Logging in to the home directory from outside the university

You can also use the home directory from a PC other than those in the PC classroom, such as your private-use PC in your home or laboratory.

■ Logging in to the home directory 1. Access [V-Campus ホームディレクトリ](V-Campus Home Directory), and

enter appropriate strings in [V-campus ID] and [Password]. Then, click [サイ

ンイン](sign in).

https://webfolder.rikkyo.ac.jp/proself/

https://webfolder.rikkyo.ac.jp/proself/

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2. The top page of the V-Campus home directory appears.

* To find out which browsers are supported, go to the following URL:

http://www.proself.jp/news/detail/browser.html

■ Logging out from the home directory 1. Click [名前](your name).Then, Click [ログアウト](Logout). 2. The logout will be complete.

http://www.proself.jp/news/detail/browser.html

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4-3 Offering files to people outside the university (Web posting)

The V-Campus home directory enables you to publish your files for people outside the university to view, by setting the relevant folder or files to be posted on the Web.

This is called "Web positing." The feature is useful when you upload a certain type of file, such as a file that is too large to send via email or a file that you want multiple people to view for a limited period of time.

■ Web positing method 1. Access [V-Campus ホームディレクトリ](V-Campus Home Directory), and

enter appropriate strings in [V-campus ID] and [Password]. Then, click [サイ

ンイン](sign in). 2. Check the box of the file or folder you want to post from the list, click [共有設

定] (Share settings) and click [Web 公開] (Post on Web) .

2. Click (Post on Web)

Check the check box.

1.

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3. The [Web公開](Web Posting) window appears. Set the items indicated below. Then,click the [作成](Create).

[公開後に公開用アドレスをメー

ル送信する](Email the posting address after posting)

The posting address can be emailed to the people concerned after Web posting.

[公開用アドレス](Posting address) The displayed address will be sent via email or by other means to the people for whom you want to post your file.

[ダウンロード回数](Download count)

The number of times the file is to be downloaded can be set.

[公開期限](Posting period) The period of time during which the file is to be posted can be set.

[公開パスワード](Posting password)

The password can be set which is used to access the home directory.

[ダウンロードされたらメールで

通知](Notify by email when downloaded)

It is possible to receive an email notification when the file is downloaded.

This address will be sent via email to the people for whom you want to post the folder

After posting to the web, you can inform other parties of the public address

The number of times the file is to be downloaded can be set.

Set the end date for file publishing

Sets the password for the home directory

It is possible to receive an email notification when the file is downloaded Choose whether to show subfolders when publishing

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4. If you have chosen [公開後に公開用アドレスをメール送信する](Email the posting address after posting) in step 3, the [メール送信](Email Transmission) window appears. Enter the address of each person for whom you want to post the file, and type the body of the email. Then, click the [送信](Send).

5. An email message like the one shown below will be sent to each specified

recipient.

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4-4 Receiving files from people outside the university (Receive folder)

The V-Campus home directory enables you to receive files created by people outside the university, by setting the relevant folder to be posted on the Web.

■ Creating the Receive folder 1. Access [V-Campus ホームディレクトリ](V-Campus Home Directory), and

enter your V-campus ID and password to log in. 2. Open the "data" folder, and create a folder with a desired name ("Seminar

shared folder" in this case). Click the [新規フォルダ作成](Create New Folder) link at the top of the left-side menu.

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3. In the [新規フォルダ作成](Create New Folder) window, enter the name of the new folder to be created and then click the [作成](Create).

4. In the [ファイル一覧](File List) window, check the check box to the left of the

newly created file. Then, in the left-side menu, click the [受取フォルダ] (Specify Receive Folder).

* If you click the [受取フォルダ](Specify Receive Folder) link with no folder selected, an error will occur.

1. Check the check box. 2. Click

(Specify Receive Folder)

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5. You can set the upload count limit, file receiving period, and upload password. Then, click the [作成](Create).

[受取フォルダ指定後に公開用アド

レスをメール送信する](Email the posting address after specifying the Receive folder)

The posting address can be emailed to the people concerned after the Receive folder is specified.

[公開用アドレス](Posting address) The displayed address will be sent via email or by other means to the people for whom you want to post the folder.

[アップロード回数制限](Upload count limit)

The number of times that a file is to be uploaded can be set.

[公開期限](Posting period) The period of time during which the folder is to be posted can be set.

[公開パスワード](Posting password) The password can be set which is used to access the home directory.

[アップロードされたらメールで通

知](Notify by email when uploaded) It is possible to receive an email notification when a file is uploaded.

This address will be sent via email to the people for whom you want to post the folder

The number of times the file is to be uploaded can be set

It is possible to receive an email notification when the file is uploaded

Set the end date for file publishing

Sets the password for the home directory

The posting address can be received by email after Receive folder is specified

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6. Click the [作成](Create) to create the Receive folder. Notify the people concerned of the posting address of the Receive folder, and ask them to upload files.

7. If you have checked the [受取フォルダ指定後に公開用アドレスをメール送

信する](Email the posting address after specifying the Receive folder) in step 5, the [メール送信](Email Transmission) window appears after you specify the Receive folder.

8. When the Receive folder is no longer necessary, click the [Web 公開一

覧](Web Post List) tab at the top of the page and then click the [公開停

止](Stop Posting) button for any of the files in the list window, as you do when stopping Web posting. Doing this disables the Receive folder.

When you have set a password, inform the recipient of that password.

Enter the address of each person for whom you want to post the file.

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4-5 Creating a web page

■ About the web page service A web page provides a means to provide information via the Internet.

Any V-Campus user can use the web page service for free. With V-Campus, a personal web page area is allocated in the Web server at the same time an email account is issued.

You will have your own web page area both in the intranet area intended only for people on campus and the Internet area used for publishing information to people all over the world.

If your web page is meant to support your seminar activity, research, or on-campus interaction, you may want to create it on the intranet to protect your privacy and security.

If your web page is about interaction with people outside the university or your hobby, you may want to post it on the Internet area to expand your circle of friendship.

In either area, you can configure detailed settings, such as the access right, which allows only those with the issued password to view your web page.

What's more, you can build a bulletin board service in your web page to promote communication. It is also possible to create a web page with various features by means of a prepared set of CGIs including an access counter.

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■ Two web page areas Setting an alias for the web page area names makes for easy-to-remember URLs.

For example, if you set "hanako" as an alias, V-Campus will provide two web page areas shown below.

Intranet area: https://vcampus.rikkyo.ac.jp/web/hanako/ Internet area: https://www2.rikkyo.ac.jp/web/hanako/

You can set up a web page by registering an HTML document you create to these two areas, respectively.

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■ Flow of web page creation and registration When you create and publish a web page for the first time, take the following steps.

(1) Check your V-Campus ID and password.

The V-Campus ID is your student number.

(2) Set an "alias" by using the Web setting function.

You can use the web page service without setting an alias. To obtain easy-to-remember URLs, however, it is recommended to set an alias.

(3) Create an HTML document.

Create an HTML document to be used for the web page.

The file name of the top page must be "index.html" in one-byte alphanumeric characters. If you register the file with the name "index.htm" or other file name, it will not be recognized as the top page.

(4) Transfer the files.

You can save the files to the "web" folder using FTP software.

■ Settings After setting up a web page, you can configure various settings by using the "Web setting" function. These settings include, for example, access restrictions, which you set to make your web page accessible only to specified people.

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■ Logging in to [Web 設定](Web Setting) 1. Access the V-Campus home page, and click [Web 設定ログイン](Web

Setting Login).

[Web 設定](Web Setting)：https://www2.rikkyo.ac.jp/web/settings/index.php 2. When the login window appears, enter appropriate strings in [V-Campus ID]

and [パスワード](Password). Then, click [ログイン](Login). ● Setting access restrictions

1. Log in to [Web 設定](Web Setting). 2. When the [アクセス制限設定](Access Restriction Setting) window appears,

click [編集](Edit).

https://www2.rikkyo.ac.jp/web/settings/index.php

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3. Enter the V-Campus ID of the person whom you want to allow access, and then click [作成](Create).

■ About HTML documents HTML stands for Hyper Text Markup Language, and an HTML document is a text document that has definition symbols called tags embedded in the text. Tags define, among other things, the structure of the text such as headings and paragraphs, font modifications such as highlighting and color change, and hyperlinks to diagrams, photos, other pages, other web pages, and other resources.

Creating an HTML document involves writing text while placing tags in appropriate places. Once you understand the tagging rules, you can write an HTML document using the memo pad program that comes with Microsoft Windows.

It is also possible to create a document with a word processing application like Microsoft Word and use its HTML conversion function to save the document as a web page. Another way to create a web page is to use web page creation software (known as an "HTML authoring tool" such as Home Page Builder, FrontPage, Expression, and Dreamweaver).

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■ Creating an HTML document Any V-Campus user can set up a web page. First, create an HTML document.

1. Create files written in HTML.

* The file of the top page is recognized as such, regardless of its file extension is "index.html" or "index.htm." If these two files are placed in the same folder, the "index.html" will take precedence.

◆ Caution! ◆

When you complete the creation of an HTML document, check the links in it using the browser before registering it. Image files and all other files necessary to display the web page need to be transferred. It is a good idea to save all these files in a single folder and transfer the entire contents of that folder.

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■ Transferring files to the Internet using FTP software When transferring files from your home or elsewhere outside the university, please use a VPN connection as described in the VPN connection procedure page below, and then select the homepage file transfer setting.

http://s.rikkyo.ac.jp/vpn

1. Start [FFFTP]. 2. Click [新規ホスト]( New Host) on the host list screen.


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3. In the [ホストの設定](Host Setting) window, enter a desired name in the [設定名](Host Setting Name) field and "www2.rikkyo.ac.jp" in the [ホスト

名](Host Name) field. In the [ユーザー名](User Name) and [パスワー

ド](Password) fields, enter your V-Campus ID and password, respectively.

Item to set Description

[ホストの設定名(T)] (Host Setting Name(T)) Any desired name is acceptable.

[ホスト名（アドレス）] (Host Name (Address)) www2.rikkyo.ac.jp

[ユーザ名](User Name) V-Campus ID

[パスワード](Password) Password

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4. Click the [拡張](Extension) tab. Uncheck [PASV モードを使う](Use PASV Mode), and click [OK].

5. Connect to the host that you have set up in the preceding steps.

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6. The transfer source is shown on the left side of the window, and the transfer destination is shown on the right side. Open the "public_html" folder on the right side by double-clicking it.

7. On the left side of the window, open the destination folder. Select the

necessary files and folders and drag them onto the "public_html" folder.

Double-click

Select desired folders and files, and drag them to the transfer destination.

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8. The upload begins. Wait for all the files and folders to be transferred. 9. The transferred files are displayed on the right side. The file transfer is now

complete.

Transferred

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■ Transferring files to the intranet using FTP software When transferring files from your home or elsewhere outside the university, please use a VPN connection as described in the VPN connection procedure page below, and then select the homepage file transfer setting.


1. Start [FFFTP]. 2. Click [新規ホスト]( New Host) on the host list screen.


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3. In the [ホストの設定](Host Setting) window, enter a desired name in the [設定名](Host Setting Name) field and "vcampus.rikkyo.ac.jp" in the [ホスト

名](Host Name) field. In the [ユーザー名](User Name) and [パスワー

ド](Password) fields, enter your V-Campus ID and password, respectively.

Item to set Description

[ホストの設定名(T)] (Host Setting Name(T)) Any desired name is acceptable.

[ホスト名（アドレス）] (Host Name (Address)) vcampus.rikkyo.ac.jp

[ユーザ名](User Name) V-Campus ID

[パスワード](Password) Password

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4. Click the [拡張](Extension) tab. Uncheck [PASV モードを使う](Use PASV Mode), and click [OK].

5. Connect to the host that you have set up in the preceding steps.

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6. The transfer source is shown on the left side of the window, and the transfer destination is shown on the right side. Open the "public_html" folder on the right side by double-clicking it.

7. On the left side of the window, open the destination folder. Select the

necessary files and folders and drag them onto the "public_html" folder.

Double-click

Select desired folders and files, and drag them to the transfer destination.

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8. The upload begins. Wait for all the files and folders to be transferred. 9. The transferred files are displayed on the right side. The file transfer is now

complete.

Transferred

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■ Checking the transferred files Start the browser and access the URLs shown below to check whether the transferred files are displayed normally.

Internet area

https://www2.rikkyo.ac.jp/web/V-Campus ID/

* If you have set an alias, you can access the site by using the URL containing the alias instead of the V-Campus ID.

Intranet area

https://vcampus.rikkyo.ac.jp/web/V-Campus ID/

■ CGIs available with V-Campus and how to create them A "CGI" refers to a mechanism that implements automatic processing on a web page, such as an access counter or bulletin board displayed on the web page. It is a kind of program written in Perl or other programming language.

V-Campus also has a prepared set of standard CGI programs, which you can build into your web page.

To create a CGI for V-Campus, you need to make the relevant settings using the "Web setting" function.

* For information about how to log in to [Web 設定](Web Setting), see Basics page 75.

● Access restriction setting If you want to make your web page available only to selected people, you can set access restrictions based on IDs and a password.

● Counter CGI management This CGI outputs the total count as well as the counts for the present and previous days. It is also capable of preventing duplicate counts. The CGI can be built into both on-campus (intranet) and off-campus (Internet) web pages as well.

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● Mailto CGI setting This CGI transmits the data entered in a form by email. By adding the specified HTML tags, you can build the CGI into your web page.

Data cannot be transmitted to any email address other than that of V-Campus (Rikkyo domain).

Web Setting/CGI Creation and Usage Guide

For information about how to create the CGIs, usage examples, and access restriction setting, go to the following URL:

http://s.rikkyo.ac.jp/2352314

http://s.rikkyo.ac.jp/2352314

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Memo

Basics

Basics Chapter 5 Using PCs in Class

91

Using PCs in Class

Basics Chapter 5

At Rikkyo University, PCs are used in many classes. This chapter explains how to use the on-campus PC classroom and class folders.

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5-1 Welcome to the on-campus PC classroom

■ About the on-campus PC classroom At Rikkyo University, the PC classroom is used not only for information-related and foreign language classes but also for many other classes. When not used for a class, the PC classroom is open as a self-study room, allowing students to study by themselves using PCs.

To use a PC in the PC classroom, you need to have your V-Campus ID and password that verify that you are a student of Rikkyo University. When using a PC, use your own ID and password.

■ What you can do in the PC classroom V-Campus can be accessed from the PCs in the PC classroom and other on-campus PCs. A V-Campus ID and password are issued for every student for using V-Campus. Have your V-Campus ID and password ready, and use the PCs and the various service of V-Campus.

In the PC classroom, you can:

・ Gather information from web pages ・ Prepare reports and presentation materials ・ Do preparations and reviews and submit reports using class support

systems ・ Create your web page ・ Print files and web pages ・ Store the data you create

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■ General information Classroom

Ikebukuro Campus 3rd floor of the No. 8 building: Rooms 8301 to 8304 4th floor of the No. 8 building: Rooms 8402 to 8404 5th floor of the No. 8 building: Rooms 8501 to 8506

Niiza Campus

2nd floor of the No. 8 building: Rooms N821 to N824 3rd floor of the No. 8 building: Rooms N831 to N836

Open hours

Weekdays : 8:35 - 21:00 Saturday : 8:35 - 17:00

* The classroom is closed on Sundays, national holidays, and the university's holidays. * When there is a change in the open hours during long holidays or on other occasions, it will

be notified on the bulletin board or via the classroom usage schedule. PC Calender

The PC Calender that is availability of the PC classroom. You can be checked from a PC or smartphone.

https://spirit.rikkyo.ac.jp/mc/pc/calendar/SitePages/index.aspx


Basics 94

■ Instructions on the use of the PC classroom

Do not eat, drink, or smoke.Computers are precision equipment. Eating and drinking are prohibited to prevent unexpected incidents. Also, at Rikkyo University, smoking is prohibited not only in the PC classroom but on the entire campus except in smoking areas.

Do not occupy seats with your personal belongings.The seating capacity of the PC classroom is limited. If you leave your seat for lunch or some other purpose without logging off, other users cannot use the PC. It is also prohibited to reserve seats for friends.Furthermore, there is the risk of theft if you leave the desk with your personal belongings on the seat. It also puts your ID at risk of unauthorized use.If you need to leave the desk for a while for an unavoidable reason, lock the computer (press the [Delete] key while holding down the [Ctrl] and [Alt] keys on the keyboard, and then choose [コンピュータのロック](Lock Computer)).

Do not engage in loud chattering or talk on a smartphone.Like public libraries, the PC classroom is open for self study and other learning purposes. Loud chattering that disturbs other users and the use of a cell phone are prohibited.Before entering the room, switch off your smartphone or put it in vibration mode. Go out to the hallway when you need to talk on the phone.

Do not use someone else's ID.The V-Campus ID is issued for only one specific individual to use.Prohibited to use someone else's V-Campus ID or lend or give yours to someone else.Do not tell anyone your password, even if that person is your close friend.

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Sign out before leaving the room.Before leaving the room, be sure to sign out so as to prevent any other person from gaining unauthorized access using your ID.

About personal belongings left behind in the PC classroom.Lost property found in the PC classroom will be stored temporarily in the Media Center. It will later be sent to Lost and Found in the Mather Library. Items will be returned at the Media Center if the person requesting the item can describe it in detail. A student ID card is required for the return of lost property.

Basics 96

■ About printingYou can print various kinds of data using a printer in the PC classroom. When printing, keep in mind the following limits and instructions.

Upper limit on the number of pages that can be printed a year

You have 1000 points to use as you wish. Black and white copies are 1 point, colorcopies are 10 points. Check the number of pages in preview mode every time youprint, and make sure you print in a well-planned manner.

Using the allocation function, printing 4 pages on one page or double-sided printingcan save the number of prints.

Limit on the number of pages that can be printed at a time

You can print up to 20 pages per print command. Printing over 20 sheets willresult in an error. When you want to print more than 20 pages, provide two or moreprint commands.

Restriction on continuous printing

You cannot print the same content repeatedly in a short period of time (60 seconds).To print more than one copy of data, specify the number of copies when printing. Or,print one copy of the data and make its copies with a copy machine.

Manners

It is prohibited to print material that other people may find offensive.

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■ Basic knowledge of a PC Here is a summary of the basic knowledge you need to use a PC.

Hardware

Hardware refers to the components and devices that make up a computer, including the PC itself and the keyboard.

Software

Software is defined as a set of commands for a personal computer. Software includes the operating system (OS; basic software) responsible for fundamental tasks, as well as applications for document creation (Microsoft Office Word), spreadsheets (Microsoft Office Excel) and more.

Server

A server refers to a computer or software application that provides other computers with specific functionality. V-Campus uses several types of servers, each playing its unique role.

At Rikkyo University, every student is offered a home directory, a place where they can store the data they create. This home directory also resides in one of the servers.

A home directory is like a private locker with a lock where you can store information. You can also have your reports saved in your area and download them later as needed.

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5-2 Basic PC operations

■ For Windows The PCs in the PC classroom are configured to run Windows 10.

● Starting the PC and logging in 1. Press the power button of the PC. 2. When the PC starts and the OS selection window appears, select the OS

language you want to use.

* Here, the windows that appear when you select Windows 8 are shown.

Select Jpn (Japanese) or Eng (English).

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99

3. When the [ログイン](Login) window appears, enter your V-Campus ID in

[ユーザー名](User Name) and your password in [パスワード](Password). Then, click .

◆ If you cannot log in ◆ You cannot log in if the user name or password is wrong. Check the following: ・ Check for typos. (Be careful about characters that look alike, such as o and 0 or 1

and l!) ・ Check for double-byte characters. ・ The password is displayed as a series of asterisks and not visible on the screen.

Note that the password is case sensitive. (The user name is not case sensitive.) If you have [Caps Lock] on without knowing it, every letter you type will be entered as an uppercase letter. Press [Shift] and [Caps Lock] to turn it off.

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● Shutting down the PC (Windows 10)

1. Click the Windows mark at the lower left corner of the screen, and click a [電源] (Power) and click [シャットダウン](Shut Down).

2. The PC will automatically shut down.

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● Viewing the desktop When you have successfully started the PC and logged in, the desktop screen appears. The desktop has a number of icons on it for retrieving and saving data.

[ホームディレクトリ](Home Directory)

This is a folder where you store your data.

* Reference: Basics 4-1 Using the home directory

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● Saving files If you leave the files you used or created in the PC classroom on the desktop, shutting down the PC deletes them all.

To prevent files from being deleted, be sure to save them to your home directory.

* In the PC classroom, the destination folder assumed when a file is created is set to [マイドキュメント](My Document) ([Data] folder of the home directory).

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5-3 Notebook PC rental for students

Rikkyo University rents notebook PCs and other devices to support educational and research activities.

The information presented here about the rental service is effective as of March 2020. The rental service may be changed depending on the usage status. For the latest information, go to the URL shown below.

About rental notebook PCs

https://spirit.rikkyo.ac.jp/mc/pc/SitePages/rental.aspx

■ Who's eligible to use the rental devices? Students of Rikkyo University

Course participants, research students, and interns

Students of the second stage university

Other people regarded as eligible by the Head of the Media Center

■ Devices for rent Notebook PC

Mobile printer

Peripherals equipment

■ Where can the rental devices be used? The rental notebook PCs may be used only within Rikkyo University's Ikebukuro Campus and Niiza Campus.

https://spirit.rikkyo.ac.jp/mc/pc/SitePages/rental.aspx

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■ Lending period Please return any equipment you borrow on the same day.

■ Applications that can run on the rental notebook PCs For information about the applications that can run on the rental notebook PCs, go to one of the URLs shown below. About application software

https://spirit.rikkyo.ac.jp/mc/pc/application/SitePages/index.aspx


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■ Where to rent and return the devices A Media Center assistant, who is a student, is stationed at each of the locations mentioned below to rent notebook PCs and printers and receive returned devices.

Ikebukuro Campus

Name Media Center (Ikebukuro) Ikebukuro Library Maser Learning

Commons

Location 4th floor of the No. 8 building

2nd floor of Lloyd Hall (No. 18

building)

2nd floor of the Maser Memorial

building

Weekdays

8:35 - 20:30 (rental service available until

20:00)


21:00)


18:00)

Saturday


16:00)


16:00)


16:00) Sundays and national holidays

－－－

Notebook PC

70 Windows notebook PCs 30 Macintosh notebook PCs

10 Tablets

350 Windows notebook PCs

210 Windows notebook PCs

Printer 4 printers 4 printers 4 printers

* Spring-summer and autumn period is only of lending in Building 8 counter. Lending time

is to change. URL that are listed in the following pages for more information, please refer to the personal computer lending calendar.

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Niiza Campus

Name Niiza Media Center Niiza Library PC lending counter

Location 2nd floor of the No. 8 building

SHIORI (2nd floor of the Library)

Weekdays 8:35 - 20:30

(rental service available until 20:00)


20:00）

Saturday 8:35 - 16:30

(rental service available until 16:00)


16:00） Sundays and national holidays

－－

Notebook PC 60 Windows notebook PCs 145 Windows notebook PCs

Printer 1 printers －

* Spring-summer and autumn period is only of lending in Building 8 counter. Lending time is

to change. Please refer to the URL below for details



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■ Rental procedure To use a rental device, present your student identification card.

Because the number of available devices is limited, we rent one device per student on a first-come-first-served basis. We stop accepting applications as soon as we run out of devices.

Also, we rent devices up until 30 minutes before the rental service ends at an individual location.

■ Checking the rental status You can check the remaining number of rental PCs and rental printer.

Ikebukuro Campus

https://spirit.rikkyo.ac.jp/manage/cm/_layouts/15/VC5CM/info.aspx?isdlg=1&campusid=1&IsDlg=1

Niiza Campus


●How to confirm PC rental status on a smartphone

1. Launch the “SPIRIT Mobile” application.

2. Select the link.

3. Select PC rental status (Ikebukuro) or PC rental status (Niiza).

4. You may now check the PC rental status.



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■ Return procedure Please present your student ID upon returning equipment, as you do when borrowing the equipment.

Check in advance whether you have the rental notebook PC and all its accessories, and then return them to the location where you borrowed them.

The return procedure should be performed by the person who borrowed the device. The procedure takes some time as it involves checking whether the device and all its accessories have been returned.

Shutting down or resetting the PC erases all data. Please do not leave any data you require on the hard disk. Please save any data you require to external storage, such as your home directory or Google Drive, or alternatively use an external storage medium such as a USB memory stick.

■ Cautions on the rental devices When carrying the rental notebook PC, keep it in the carrying case. Handle the PC and its accessories carefully.

You may be requested to pay for intentional damage or the loss of the device.

If you fail to return the device by the due date without informing us of possible delay or the way you handle the device is regarded as problematic, we may decide not to rent devices to you from then on. In principle, if you fail to return the device by the due date without informing us of possible delay, we will not allow you to borrow devices from us for a month.

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5-4 Using the learning spaces

Rikkyo University has learning spaces where PCs are installed for students to use at their own convenience. The PCs in these learning spaces can be used for Internet browsing and other information gathering activities. To use a PC in the PC classroom, you need to have your V-Campus ID and password that verify that you are a student of Rikkyo University.

■ Location of the learning spaces

● Ikebukuro Campus

2nd floor of the Main building

Underground 1st floor of the No. 5 building (Restaurant Ivy) 2nd floor of the No. 6 building 3rd floor of the No. 6 building 4th floor of the No. 6 building 2nd floor of the No. 7 building 1st floor of the No. 8 building 2nd floor of the No. 8 building 3rd floor of the No. 8 building 4th floor of the No. 8 building 5th floor of the No. 8 building

* 2nd floor of the No. 8 building are all MacOS. Mezzanine floor of McKim Hall 2nd floor of McKim Hall 3rd floor of McKim Hall

● Niiza Campus

1st floor of the No. 1 building

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● Location of the learning spaces on Ikebukuro Campus

The information presented herein is effective as of March 2020.

2nd floor of the Main building

Underground 1st floor of the No. 5 building (Restaurant Ivy)

Learning space

Learning space

Learning space

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111

2nd floor of the No. 6 building 3rd floor of the No. 6 building

Learning space

Learning space

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112

4th floor of the No.6 building 2nd floor of the No. 7 building

Learning space

Learning space

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113

1st floor of the No. 8 building 2nd floor of the No. 8 building

* All the PCs on the 2nd floor of the No. 8 building are all MAC

Learning

Learning space

Learning space

Learning space

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114

3rd floor of the No. 8 building 4th floor of the No. 8 building

Learning space

Learning space

Learning space

Learning space

Learning space

Learning space

Learning space

Learning space

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5th floor of the No. 8 building Mezzanine floor of McKim Hall

* All the PCs in McKim Hall run English-version

operation systems.

Learning space

Learning space

Learning space

Learning space

Learning space

Learning space

Learning space

https://spirit.rikkyo.ac.jp/vcampus_resource/image_mckim_M2F.png

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116

2nd floor of McKim Hall 3rd floor of McKim Hall

* All the PCs in McKim Hall run English-version operation systems.

Learning space

Learning space

https://spirit.rikkyo.ac.jp/vcampus_resource/image_mckim_3F.png

https://spirit.rikkyo.ac.jp/vcampus_resource/image_mckim_2F.png

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● Location of the learning spaces on Niiza Campus

The information presented herein is effective as of March 2020.

1st floor of the No. 1 building (Information Lounge)

Learning space

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118

■ Applications that can run on the PCs in the learning spaces For information about the applications that can be used in the learning spaces, go to one of the URLs shown below.

About application software


■ Caution on the use of the PCs in the learning space The Media Center will take care of hardware failures and software errors arising from normal use. However, you may be requested to pay for intentional damage or the loss of the device.

In order to protect your account, make sure to shut down or sign out after use.


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Memo

Advanced 0

Advanced Chapter 1 Using the Wireless LAN

1-1 Using the on-campus wireless LAN

Chapter 2 Using a Personal Site 2-1 About a personal site

Chapter 3 Using V-Campus from Home 3-1 Understanding the difference between the Internet

and intranet3-2 Accessing the on-campus intranet

Chapter 4 How to use the latest version of Microsoft Office 4-1 About Microsoft Enrollment for Education Solutions

Chapter 5 Mobile V-Campus 5-1 Using SPIRIT Mobile

Advanced


1

Using the Wireless LAN

Advanced Chapter 1

By using rental notebook PCs and the wireless LAN, students of Rikkyo University can access V-Campus and use it for research and class activities. They can also use Internet-connected PCs in the on-campus learning spaces. This chapter explains how to use these resources.

Advanced

2

1-1 Using the on-campus wireless LAN

Since 2009, an on-campus wireless LAN has been available at Rikkyo University. By using your V-Campus ID, you can connect a rental notebook PC and other wireless LAN-enabled computers and devices to the on-campus network and the Internet.

■ Service area The wireless LAN service area, go to the URL shown below.

http://s.rikkyo.ac.jp/wlan

■ Setup method There are many ways to connect to the wireless LAN. Please read the explanation at the following URL.


This guidebook describes the most common ways to connect, but they may not be available on your device. For other ways to connect, please refer to the above URL.



Advanced


3

● For Windows 10

1. Click [設定] (Settings) in the Start Menu. 2. Click [ネットワークとインターネット](network and Internet).

Advanced

4

3. Select Wi-Fi from the list on the left, select [Rikkyo-001] from the list of displayed SSIDs, and click [接続] (Connect).

4. Enter your V-Campus ID in [ユーザー名](User name) and your V-Campus

password in [パスワード](Password). Then, click [OK].

Advanced


5

5. When [接続を続けますか？](Do you want to stay connected?) appears, click[接続](Connect).

* When using Windows 8.1, go to the URL shown below.



Advanced

6

● For Mac OS (OSX)

1. In [システム環境設定](System environment setup), choose [ネットワーク] (Network).

2. In the left-side menu, choose [Wi-Fi]. If Wi-Fi is turned off, please click [Wi-Fi

をオンにする](Turn on Wi-Fi).

Advanced


7

3. In [ネットワーク名](Network Name), click the pull-down button. 4. Select [Rikkyo-001].

Advanced

8

5. When the [Wi-Fi ネットワーク “Rikkyo-001” には WPA2 エンタープライズ

の資格情報が必要です。](The Wi-Fi network "Rikkyo-001" requires a WPA2 Enterprise Credentials) window appears, enter appropriate strings in [V-Campus ID] and [パスワード](Password). Then, click [接続](connect).

6. When the [証明書を検証](Verify Certificate) window appears, click [続ける]

(Continue).

Advanced


9

7. Enter the User Name and Password of your PC, and click [設定をアップデー

ト](Update Settings). 8. Settings are complete. From next time, you can use the Rikkyo-001 network

by selecting it from the SSID list. * For information about other connection methods, go to the URL shown below.



Advanced

10

Memo

Advanced


11

Using a Personal Site

Advanced Chapter2

V-Campus SPIRIT offers "personal sites" that can be used to manage, publish, and share information. This chapter explains what you can do with a personal site and how to access it.

Advanced

12

2-1 About a personal site

In V-Campus, you can use a personal site. A personal site allows you to do many things including publishing information and sharing your data with friends. It offers a set of features for editing and making the most of an original site of your own.

■ What you can do with a personal site A personal site offers the following features:

Library

Use of personal documents Use of shared documents

Images

Shared images

Page editing

Editing of site pages

Transmission of links by email

Transmission of link information by email

Notification

Management of personal notification messages

Mobile page editing

Editing of mobile pages Editing of personal mobile pages

Blog

Creation of a blog Creation and editing of blog posts

Advanced

Advanced Chapter 2 Using a Personal site

13

Also, the following information pages are available:

Personal news feed Personal contents Personal profile

■ Accessing your personal site To display your personal site, choose [個人用サイト](Personal Site) in V-Campus SPIRIT.

1. In V-Campus SPIRIT, click [個人用サイト](Personal Site). 2. Your personal site appears.

Advanced

14

Memo

Advanced

Advanced Chapter 3 Using V-Campus from Home

15

Using V-Campus from Home

Advanced Chapter 3

V-Campus is a network that supports the features of both the Internet and an intranet. The intranet part of V-Campus refers to Rikkyo University's on-campus network that uses the Internet technology. The intranet cannot normally be accessed from outside the university. This chapter explains how to access the intranet of V-Campus from an off-campus PC at home or other location in order to obtain various kinds of information.

Advanced

16

3-1 Understanding the difference between the Internet and intranet

In April 1999, by significantly enhancing its Internet environment that had been built for research purposes, Rikkyo University established the "Rikkyo Virtual Campus (Rikkyo V-Campus)" and brought it into service so that students would be able to use the environment in many different ways.

V-Campus is roughly divided into two types of net: V-Campus Internet and V-Campus intranet.

The Internet, as many of you know, is a space where users can store information for all the world to see. By contrast, the intranet is an on-campus network built using the Internet technology or, in other words, a "miniature version of the Internet." It is a space where information exclusively intended for use on the campus is stored. The reason why one cannot access the lecture cancellation information from home is that the lecture cancellation and other curriculum-related information is stored on the intranet.

Advanced


17

In the past, one might have felt little inconvenience about information being accessible only on the campus, considering the penetration of Internet connectivity. The increasing use of optical fiber, ADSL, and other broadband lines over the past several years, however, has made Internet access at home commonplace. This has led to a growing call among university officials for an environment in which they can easily share intranet information even while at home.

To meet this demand, we have set up a gate, or a check point so to speak, that links the Internet and our intranet while maintaining security. When someone attempts to access the intranet via the Internet, he or she is asked to present his or her ID and password at this check point. The person is allowed to enter the inside only if he or she presents the correct ID and password.

* Some corporate intranets may be inaccessible depending on the firewall settings.

By accessing the intranet, you can view many types of information, including:

● Web pages published in the campus-only area ● Lecture cancellation and other curriculum-related information ● Career Center's job hunting support site "Rikkyo Job Hunt Navigation"

Advanced

18

3-2 Accessing the on-campus intranet

You can access the intranet from outside the university in one of two ways - either via a proxy or via a VPN. In either way, you will have intranet access just as you do when connected to the on-campus LAN. Use one of the ways according to your purpose.

Proxy : You can access only the web resources on the intranet. VPN : Although external online journals are not available, you can access the

servers in the laboratories and other on-campus facilities.

Note) You may use a proxy and a VPN at the same time.

Advanced


19

■ Setting up the browser In order to access the on-campus intranet from outside the university by using a web browser, you need to specify the proxy setting for the browser.

● For Windows + IE11 1. Start Internet Explorer. 2. Click [ツール](Tools) → [インターネットオプション](Internet Options). 3. Click the [接続](Connect) tab and then [LAN の設定](LAN Settings).

Advanced

20

4. Under [自動構成](Automatic Configuration), check [自動構成スクリプトを使

用する](Use automatic configuration script), and enter "http://proxy1.rikkyo.ac.jp/auto.pac" in the [アドレス](Address) field. Also, uncheck [プロキシサーバを使用する](Use a proxy server) if this check box is checked.

5. Click [OK] to complete the setup.

Check

Uncheck

Advanced


21

■ Checking on lecture cancellation information Open the lecture cancellation information page published on the on-campus intranet.

1. Start the browser (IE11), and access the lecture cancellation information.

Lecture cancellation information: http://kyomu.ic.rikkyo.ne.jp/~kyuko/ 2. Enter your user name (V-Campus ID) and password, and then click [OK]. 3. The lecture cancellation information page on the on-campus intranet will

open.

* If the lecture cancellation information page does not open, check the ID and password.

* When your browser is Firefox, go to the URL shown below.

http://s.rikkyo.ac.jp/intranet

http://kyomu.ic.rikkyo.ne.jp/~kyuko/

http://s.rikkyo.ac.jp/intranet

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● For Macintosh

1. Click the Apple icon in the top menu and select [システム環境設定] (System

Preferences) from the drop-down menu. 2. Click the [ネットワーク] (Network) icon on the [システム環境設定] (System

Preferences)screen.

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3. Select [接続済み] (Connected) on the left side of the [ネットワーク](Network) screen and click [詳細](Details)．

4. Select the [プロキシ] (Proxy) tab on the [ネットワーク] (Network) screen.

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5. From [構成するプロトコルを選択] (tocol to configure), check the [自動プロ

キシ構成] (Automatic Proxy Configuration) box, enter "http://proxy1.rikkyo.ac.jp/auto.pac" in the [プロキシ構成ファイル](Proxy Configuration File] field and click OK.

6. Click the[適用] (Apply).

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■ Checking on lecture cancellation information Open the lecture cancellation information page published on the on-campus intranet.

1. Start the browser (Safari), and access the lecture cancellation information.

Lecture cancellation information: http://kyomu.ic.rikkyo.ne.jp/~kyuko/ 2. When the authentication window appears, enter your name (V-Campus ID)

and password. Then, click [ログイン](Login). 3. The lecture cancellation information page on the on-campus intranet will

open.

* If the lecture cancellation information page does not open, check the ID and password.

http://kyomu.ic.rikkyo.ne.jp/~kyuko/

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Memo

Advanced

Advanced Chapter 4 Using the Latest OS and Application Software

27

How to use the latest version of Microsoft Office

Advanced Chapter 4

Rikkyo University has concluded a comprehensive licensing agreement with Microsoft Japan for use by educational institutions, allowing students and faculty members of Rikkyo University to use the latest version of Microsoft Office. This section explains how to use this software.

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4-1 About Microsoft Enrollment for Education Solutions

■ Microsoft Office available for Rikkyo University students and faculty

In 2019, Rikkyo University entered into a comprehensive licensing agreement, entitled "Microsoft 365 Education," between Microsoft Japan and educational institutions.

During the time you are enrolled in the university, you can download and use the latest version of Microsoft Office (for Windows, Mac, smartphone or tablet) on your personal computer, tablet or other device.

For details, please see the following page.

http://s.rikkyo.ac.jp/365pp

■ Notes on license usage

1. Microsoft Office can be downloaded and installed on multiple devices. For details, please check the page above.

2. If you purchase a new computer, please ensure that Microsoft Office is not already installed on it. Please note that the Windows version does not support Windows 10 in S mode. When purchasing a Windows PC, please select the Home, Pro or other version of Windows—not S mode.

3 Students may use this copy of Microsoft Office only while enrolled at Rikkyo University. Because it can't be used after graduation, please uninstall the program when you graduate.

4. Faculty can only use Microsoft Office during their tenure. Because it can only be used while working at Rikkyo University, please uninstall the program if and when you leave the university..

http://s.rikkyo.ac.jp/365pp

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Advanced Chapter 4 Using the Latest OS and Application Software

29

Mobile V-Campus

Advanced Chapter 5

Rikkyo University provides information through the SPIRIT Mobile smartphone app. This section details the SPIRIT Mobile app.

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5-1 Using SPIRIT Mobile

“SPIRIT Mobile” notifies you of classroom changes and lecture cancellations.

Mobile V-Campus for cell phones was discontinued at the end of 2019.

SPIRIT Mobile (smartphone)

■ Accessing the "SPIRIT Mobile" application The application can be downloaded from the following web site:

http://s.rikkyo.ac.jp/mobile

http://s.rikkyo.ac.jp/mobile

Advanced

Advanced Chapter5 Mobile V-Campus

31

■ Services provided by "SPIRIT Mobile" The information provision application "SPIRIT Mobile" is capable of providing smartphones with information about lecture cancellations and classroom changes. We will offer more services to turn this application into a familiar, convenient communication tool that can be used among peers and by a group of people with a similar interest.

"SPIRIT Mobile" provides the following services:

Information You can see information.

Lecture cancellation information You can see lecture cancellation information.

Classroom change information You can see classroom change information.

MY Timetable You can see your timetable.

Bus timetable Check the timetable of the Rikkyo Bus between Niiza Campus and Shiki Station/Niiza Station.

SPIRIT Gmail You can use SPIRIT Gmail system.

PC rental status You can see lending situation of PCs for students.

Rikkyo University Library catalog You can refer library catalog: OPAC.

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● Service comparison table The following table illustrates the availability disable browsing and push notification. Push notification and, it is a mechanism that notification reaches the mobile phone and smartphones in real-time when there is information update.

menu SPIRIT Mobile （smartphone）

Information ◎

SPIRIT Gmail（*1） ◯

Bus timetable ◯

Lecture cancellation information ◎

Classroom change information ◎

Time schedule ◯

PC rental status ◯

Library OPAC ◯

Registration／Performance reference（*2） × ◎ ：Viewable, Push notification possible 〇：Viewable × ：Cannot view

*1 When you install the Gmail application, you can see the push notification. *2 Just out of the PC, and you can view. Please check the course essential point of each department

for more information.

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Advanced Chapter5 Mobile V-Campus

33

Memo

Information 0

Information Chapter 1 Understanding the Internet and Information

Security 1-1 Understanding the risks of the Internet 1-2 On-campus security measures

Chapter 2 Keeping to Information Ethics 2-1 Rules and manners on the net 2-2 Rules and manners for email 2-3 Rules and manners for mailing lists, web pages,

and bulletin boards 2-4 Cautions about sexual harassment 2-5 Protecting privacy and personal information 2-6 About the Internet and copyright 2-7 About the handling of personal information at

Rikkyo University 2-8 Rikkyo University information ethics code 2-9 Laws relating to the use of computers (Internet) 2-10 About the " Rikkyo University Social Computing

Guideline" 2-11 Rikkyo University Social Computing Guideline

Information

Information Chapter 1 Understanding the Internet and Information Security

1

Understanding the Internet and Information Security

Information Chapter 1

This chapter explains the security measures we want you to know when using V-Campus. Being careful about security when handling a network or information not only helps you protect your information and privacy but also keeps you away from the risk of violating a third party's information, intellectual property, or privacy. Keep in mind the instructions provided herein whenever you use V-Campus.

Information 2

1-1 Understanding the risks of the Internet

"Security" means the state of being secure. In a computer network, to keep the systems and network secure is referred to as "maintaining security." Assigning IDs and passwords so that only authorized users can use the network is a way of maintaining security.

To keep the on-campus systems secure, V-Campus has an intranet in place, which can be accessed only by authorized users who have a V-Campus ID and password.

Since anyone can connect to the Internet, some people say that it is not free from security concerns. There are crackers out there seeking to steal or tamper with data. (Crackers are those who access a computer system without permission. They may engage in various forms of criminal conduct such as causing a system or network to malfunction and stealing or tampering with data. Crackers are distinguished from hackers, who are also immensely knowledgeable and skilled in computer networks but never take part in any illegal activity.)

To maintain security for V-Campus, each individual user is asked to take the precautions described below.

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■ Take responsibility for your security Be careful not to leave your desk or go home without logging off after using a PC in the PC classroom. Make it a practice to shut down the PC after use.

You also need to manage your password properly. Make sure your password is hard to guess, and change it constantly.

■ Back up your data. The data you create is important and cannot be fully protected by commercial products. Please back up important data, such as papers or reports, in multiple locations including your home directory or a USB memory stick.

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■ Beware of computer viruses.

● About computer viruses A computer virus is a malicious program intended to play havoc with PCs. Such a virus is quite similar to a disease virus in that it multiplies within the host (i.e., the PC) without being noticed, ultimately causing an adverse effect on the host.

A PC can be infected with virus in many different ways. Some viruses are contained in file attachments of email, and some are triggered automatically by access to a malicious web site or by an action by the user. One major cause of virus infection is through removable media such as a USB memory device.

Building on the features of their prevalent predecessors, recent viruses attack users in a variety of ways. An increasing number of viruses are now capable of attacking not only the infected PC but also other PCs on the network by stealing data from the address book of the email program or some other source. It is very probable that a victim of a virus may instantly turn into a perpetrator who causes damage to many people without knowing it.

A virus makes a file containing it look like a normal email message or document and entices you to open the file. Once you open the file, the virus begins to affect your PC.

The key point is that a virus pretends to be a normal email message or document. It could be a report or New Year's greeting message from a friend or a mailing list to which you subscribe. Viruses come embedded in such files.

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● About countermeasures (antivirus software) The first thing to do is use antivirus software. If you have antivirus software installed on your PC, it monitors for viruses all the time and warns you of a threat. It even restores virus-infected files.

However, there is one thing you should be careful about. Keep your antivirus software up to date. New types of virus are created every day. Antivirus software has a new version developed on a daily basis, too. Most commercially available antivirus programs offer a one-year free update service. Use this or other similar feature to keep the antivirus software up to date (most products are configured to update automatically).

In most cases, the free update period of antivirus software is limited. To keep the antivirus software up to date, you may need to pay an additional fee on an annual basis or buy a new package. Before making a purchase decision, carefully read the terms of the agreement with the antivirus software company.

Low-cost antivirus products and antivirus programs preinstalled in PCs often lack the automatic update feature mentioned above. Read the accompanying manual carefully and, if necessary, buy optional products.

It is true that many people hesitate to pay money just "for the sake of security." For those who feel this way, it might be a good idea to use a trial version of antivirus software or an online scan service. Note, however, that some trial versions do not support the automatic update feature mentioned above. It should also be noted that many trial versions conduct a virus scan for free but urge you to buy the full version of the product in order to remove a detected virus. Trial versions in general allow you to use all the features of their full version only within a limited period of time. Use the software until the trial period expires and, if you like it, buy it. (Many products are available in a price range of 5,000 to 7,000 yen.)

Rikkyo University's mail server has an antivirus system in place. Although not capable of protecting against all possible threats, the system helps filter out incoming virus emails and reduce damage in case you send any virus-infected email.

Information 6

●Daily precautions The antivirus system of the mail server, antivirus software installed on the PC, and, in the case of Windows, installing all urgent and important Windows updates help reduce the risks. To make assurance doubly sure, follow the instructions given below.

・ If you receive an email with a dubious file attachment, delete it

without opening it.

It is risky to open a dubious file attachment even if it comes from someone you know. When you want to send an email with a file attachment, tell the recipient in advance.

・ Do not use the preview pane of Outlook or Windows Mail.

There have been rampant viruses that infect the PC when the user simply browses an email in the preview pane. Disable the preview pane.

・ Do not rely too much on antivirus software.

Antivirus software uses registered virus patterns. Since viruses not found in registered patterns are on the rise, it is not wise to be overconfident in the virus scan results of antivirus software.

There are also cases where a virus erases its trace of infection or downloads new viruses not found in registered patterns, making it difficult for antivirus software to detect and remove the virus. Remember that the essential precaution is to prevent infection.

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1-2 On-campus security measures

The Media Center has a number of security measures in place to protect the on-campus network.

Antivirus measures for the mail server Gmail Features Measure for on-campus network attacks from outside the university SonicWall, LastLine, McAfee IPS

Measure for network attacks from the inside of the university to the outside SonicWall, LastLine, McAfee IPS

Antivirus software installed on on-campus PCs Forefront Endpoint Protection, etc.

As shown above, security measures are in place for the on-campus systems. However, a PC or other information device that an individual brings into the university may become the source of virus infection. Take extra care when handling a PC or other information device.

The Media Center distributes security-related email messages and posts security-related information on its web site as necessary. Don't miss these security warnings and notices.

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■ Handle USB memory devices carefully.

● Risk of the Windows AutoPlay feature There have been many reports of damage caused by malware (virus) that leverages the Windows AutoPlay feature. If you have AutoPlay enabled, just connecting a USB memory device or other removable media to your computer may cause it to be infected with a virus. This kind of virus is often difficult for antivirus software to detect. So, disabling AutoPlay is effective in protecting the computer.

Note that, while the measure described below is considered to be effective to a certain degree, some reports have been received suggesting that there are cases where AutoPlay cannot be prevented from running. We will update the information when we identify another more effective measure.

● How to disable AutoPlay in Windows

Procedure 1: Settings from the Control Panel

Disable AutoPlay by taking the following steps.

1. Choose [コントロールパネル](Control Panel) → [ハードウェアとサウン

ド](Hardware and Sound) → [CD または他のメディアの自動再生](Play CDs or other media automatically).

2. Uncheck [すべてのメディアとデバイスで自動再生を行う](Use AutoPlay

for all media and devices), and choose [何もしない](No Action) for each item.

Procedure 2: Local policy settings

Next, change the policy settings to disable AutoPlay.

1. Choose [スタートメニュー](Start menu) → [すべてのプログラム](All Programs) → [アクセサリ](Accessories) → [ファイル名を指定して実

行](Run), and start the Policy Editor.

＊Windows 8：* Choose [ファイル名を指定して実行]（Run） from the list of the applications which click the arrow button of a start screen and are displayed in Windows8.

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2. Type "gpedit.msc" and press the [Enter] key. 3. Choose [ローカルコンピュータポリシー](Local Computer Policy) →

[コンピュータの構成](Computer configuration) → [管理用テンプレー

ト](Administrative Templates) → [Windows コンポーネント](Windows Components) → [自動再生のポリシー](AutoPlay Policies). Then, click [有効](Enabled) and select [すべてのドライブ](All drives) in the Turn off Autoplay box.

4. Choose [ローカルコンピュータポリシー](Local Computer Policy) → [コン

ピュータの構成](Computer configuration) → [管理用テンプレート] (Administrative Templates) → [Windows コンポーネント](Windows Components) → [自動再生のポリシー](AutoPlay Policies)→[自動実行の既

定の動作](Default behavior for AutoRun). Then, click [有効](Enabled) and select [自動実行コマンドを実行しない](Do not execute any autorun commands) in the Default Autorun behavior box.

5. Check the settings you have made, and then exit the Policy Editor.

■ Supplementary information about changing the settings

・ To change the settings, you need to log on as a user with administrator privileges.

・ In order for the settings to take effect, you need to have the latest program update of Windows installed.

・ Putting the system policy settings into effect requires restarting Windows.

・ Disabling AutoPlay causes some inconveniences. For example, if you insert a music CD, it will not play automatically. In that case, take a necessary step, such as starting the relevant application manually.

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Memo

Information

Information Chapter 2 Keeping to Information Ethics

11

Keeping to Information Ethics

Information Chapter 2

In order to live in an information society, it is important not only to know how to use a PC and the Internet but also to understand the morals and manners of the network community. This chapter explains the ethics to observe when using V-Campus, as well as the handling of personal information at Rikkyo University and the information ethics code.

Information 12

2-1 Rules and manners on the net

The comfort of the campus is maintained only when everyone follows rules. The same is true for V-Campus. Every user's effort to use manners and practice etiquette makes it an agreeable online campus with a decent atmosphere.

■ Why are rules and manners needed on the net? The Internet that can be accessed from V-Campus is a vast computer network linked to the whole world. There is no one responsible for laying out usage rules or managing the network centrally. But, if you think that there is no sort of order on the Internet, you are wrong. The Internet is a world of self management where each individual observes rules to keep the net in order. Disturbing the order may put you at risk of being excluded from an Internet community or even receiving criminal or civil punishment.

Using the Internet means to join this orderly world. Many people are using the Internet. So, as in the general society, you should keep to rules and manners in consideration of others.

■ Manage your V-Campus ID and password properly. Manage your V-Campus ID and password properly.

The home directory is like a private locker of information, so you should manage its key properly for yourself. Otherwise, you cannot complain if someone peeps at or steal your data in it.

The Internet is used by numerous people with various ideas and causes. Keep this in mind, and manage your PC environment voluntarily. If there is any PC left logged on, do not use it without permission. Such conduct, even though meant for no harm, may not only constitute a breach of privacy but also lead to criminal charges.

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■ About the nature of information on the net and who is responsible As explained in Chapter 1, the Internet has evolved around the spirit of being autonomous, distributed, and cooperative. It is not managed centrally by any single individual. This is also true for V-Campus, which is run by Rikkyo University but assumes that each individual uses it spontaneously for creating and browsing web pages and email messages.

Also, because anyone can publish information freely on the Internet, it is necessary for each user to judge the authenticity of the information they view. The key point in using the information on the net is to "judge for yourself."

The responsibility for the content of a web page and its management lies with the person who created that web page. Include a query form, present contact information, and provide other necessary means for viewers to ask about the content of a web page.

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■ About external links Before including a link to an external web site in your web page, you should in principle obtain consent from the person responsible for that linked site. You should also make sure that the content of the linked site is appropriate. It is also important to comply with the link policy of the linked site if any. Even if the information presented on the linked site is accurate when the link is set up, changes may occur over time. You should access the linked site occasionally to check whether its content is up to date.

■ Protection of personal information and intellectual property rights Before providing information through your web page or mailing list, make sure that it does not include any personal information. Using other people's copyrighted work without permission violates their intellectual property rights. More information is given below. Make sure you understand what you should be careful about.

▽ When including personal information in a web page, due care must be

exercised to protect privacy. (Personal information includes names, addresses, and head-and-shoulders photos.)

▽ When posting someone else's copyrighted work on a web page, the permission of the author or other relevant party must be obtained. Posting copyrighted work without permission on the Internet - even for educational purposes - is considered an act outside the scope of information provision for educational activity and violates the author's intellectual property right.

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■ About the management of a bulletin board The administrator should be prepared to take appropriate action for any problem arising in relation to the content of the bulletin board that he or she supervises.

● What happens if a bulletin board is left unattended?

If illicit messages (those offensive to public order, containing false information, intended for profit, etc.) are posted on a bulletin board and a problem occurs due to the lack of proper management, not only the person or people who posted those messages but also the administrator of the bulletin board may be held legally liable.

A bulletin board, which is accessible to a large number of people, is prone to spam posting, defamation, and other forms of malicious conduct. Leaving any of these problems unsolved can lead to trouble, in which case the administrator of the bulletin board may be held legally liable.

■ For more information You can view Rikkyo University's site "Points to Note When Creating and Publishing a Web Page" by accessing the URL shown below. For more information, see this site as well.

http://s.rikkyo.ac.jp/HpRelease

http://s.rikkyo.ac.jp/HpRelease

Information 16

2-2 Rules and manners for email

Email places little emphasis on format and involves few rules, unlike paper-written letters that generally follow a conventional rigid format. Still, it is a personal communication tool basically used between two individuals, and a poor choice of words can jeopardize the relationship. Because you cannot see the recipient's face, you need to be all the more careful not to cause misunderstanding or leave a bad impression.

After entering the university, you will send emails to older people, like professors and university officials, from your PC more often. Job-hunting activities will involve sending emails to people you've never met before. Writing and sending such emails in the same casual way that you do with friends over the cell phone might be considered rude. There are minimum manners to follow in regard to emails unless you send them to close friends. You don't have to take a pompous attitude, but observe the manners described below.

■ Manners for email

● Identify yourself and make proper greetings.

With a cell phone, the caller's name, if registered, is displayed on the screen without the caller identifying himself or herself. In the case of email, the recipient will not know who is the sender unless the sender includes his or her name in the message. Identify yourself and make proper greetings at the beginning of an email message. This is the same as when you make a phone call.

● Make sure the title (subject) of the email message is easy to understand.

Make sure the title of the email message helps the recipient find out what the message is about. When an email has a title like "Contact" or "Hello," the recipient cannot find out what the message is about unless he or she reads its body. Give your email a title that enables the recipient to find out what the message is about, which helps the recipient decide which message to read first.

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● Make the message concise and easy to read.

No one wants to read a long, dull message. Try to make your email message concise. Putting important matters at the beginning of the message or outlining them in a bulleted list makes an email message easy to read. Also, use as few message quotes as possible.

It is also necessary to insert line breaks as appropriate for increased readability.

● Read over your email message.

When you're done writing the body of an email message, read it over before sending the email. By doing so, you can check for typos and other mistakes as well as for poorly-written or verbose sentences.

Email is not face-to-face communication, and even a few poorly chosen words could lead to misunderstanding. You should be careful especially when you are angry, because you are prone to get emotional. In such a situation, it is advisable to sit back for a while and then read over your message before sending it.

■ Things to remember

● Do not use characters that may not be displayed properly for the recipient to read.

Depending on the type of PC used, some characters in your message may not be displayed or replaced with irrelevant symbols. Avoid using the following characters.

① Single-byte katakana characters

Single-byte katakana characters cannot be read by some PCs and planned to be excluded from the standard (JIS standard) in the future. So avoid using them.

Double-byte katakana characters カタカナ ○ Single-byte katakana characters ｶﾀｶﾅ ×

Information 18

② Circled numbers

Replace circled numbers with appropriate character strings, as in "1." or "(1)."

③ Roman numerals

Replace Roman numerals with numbers, like 1, 2, and 3, or alphabetic letters and combinations of them, like I, II, and IV.

④ Lines

Use a series of minus signs or hyphens instead.

⑤ Unit symbols

Replace a unit symbol with a combination of alphabetic letters, like "cm" or "kg."

● Think about the recipient when attaching a file. Before sending a file created with a word processing program or spreadsheet software or an image file, think about whether the recipient can open that file. If the recipient does not have an application needed to open the file, it is necessary to take some measure, such as saving the file in text format, before sending it. If you simply want the recipient to view the content of the file, you may use the html or pdf format as well. If the file is large in size, it is advisable to compress it.

● Do not join a chain mail. A chain mail is one that says something like "If you read this message, pass it on to xx people" with the intention of spreading the email to a large number of users. Like a traditional chain letter, it is nonsense. If you ever receive such an email message, do not pass it on to other people.

Chain mail messages urging recipients to spread information often contain false rumors. Handle such emails carefully.

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● Ignore spam. When using the Internet, you may receive meaningless email messages or unsolicited direct emails (called spam). Such email messages are randomly sent to Internet users across the world. Spam is not the result of your information being leaked. Just ignore spam messages.

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2-3 Rules and manners for mailing lists, web pages, and bulletin boards

When you use a mailing list or electronic bulletin board, both of which are group communication tools, it is essential that you think about other participants before doing something. When taking part in a mailing list or electronic bulletin board, keep the following in mind.

■ Things to remember

● Follow the rules.

When taking part in a mailing list or electronic bulletin board, follow the rules laid out by the administrator. In the case of a mailing list on a specific theme, for example, posting irrelevant messages repeatedly may constitute the violation of a rule.

If you do not agree with the rules of the group in which you are participating, it is better to avoid being involved in that group than expressing your opinion persistently.

● Browse the previous messages.

Before posting your message to a message accumulation system, such as an electronic bulletin board or news group, browse the previous messages. That helps you grasp the topics that have been discussed and the atmosphere of the group.

It is not the right thing to do to bring up a worn-out topic without browsing any previous message. In order to make the ongoing discussion productive, browse through the previous messages in advance to grasp what has been discussed.

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● Be responsible for what you say.

What is special about communication via the network is that you cannot see the faces of the people you are communicating with and their responses, making you prone to make one-sided comments. Emotional remarks may offend the feelings of those involved, leading to online bickering (flaming).

While heated discussions are fine, refrain from damaging other people's personality, finding faults in other people's comments, and posting messages intended to hurt other people. Your messages will be read by all other members of the group. Be responsible for what you say.

● Avoid using jargon.

While this depends on who's participating, it is generally advisable to use expressions that can be understood by all members of the group. Excessive use of jargon (a set of terms understood only by people of a specific group) and unfamiliar abbreviations makes it difficult for latecomers to understand what is being said, giving them a sense of alienation. Try to make your mailing list or bulletin board an open space for discussion, not a closed community.

● Embrace the spirit of giving back.

In most cases, information is shared voluntarily on the Internet. Answering questions is not a job; the Internet is run in the spirit of conviviality that is a way for people to enrich their lives by sharing their knowledge. If you learn something on the Internet, give some of your knowledge in return. Having that kind of mindset helps you get accustomed to the Internet culture.

If you don't have anything to give in return at the moment, offer some words of gratitude. Make it a practice to include words of gratitude like, "Thank you for your comment," in your reply message.

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■ Warning about inappropriate posts on the Internet In recent years, a social problem has arisen as messages bragging about driving after drinking, stealing rides, and other illegal activities are posted on Internet bulletin boards and blogs.

We have also received inquiries regarding the messages considered to have been posted on the Internet by our students.

The Internet is a public space. Not only blogs, which are accessible to an unlimited number of viewers, but also journals in mixi and other social network services (SNS) are "public spaces" in that they all can be viewed by an enormous number of people. Posting imprudent messages to such a space cannot just cause misunderstanding among the public but offend a large number of people as well. In some cases, the person who posted such messages may be placed under police investigation or held legally liable.

Every Internet user should understand that messages posted on the net can be viewed by many people and exercise restraint.

■ Rules and manners for using mailing lists and web pages Setting up a web page on the Internet involves a social responsibility for publishing information in a public space. Make sure that your web page does not contain any information or expression that may cause misunderstanding among other people, regardless of your intent.

Rikkyo V-Campus is intended for students and faculty members to publish web pages for educational, research, and extracurricular activities. Avoid including any information of the following kinds:

・Information that violates any law or any of the university's rules ・Expression or information that harms the dignity of the university ・Information that infringes an intellectual property right ・Information that infringes the right or interest of an individual ・Information intended to slander an individual, organization, etc. ・Information that is offensive to public order and morals ・False information ・Information aimed for profit

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2-4 Cautions about sexual harassment

When you exchange emails or join a mailing list, bulletin board, or other network community, behave in a sensible manner in consideration of other members. In non-face-to-face communication, one is prone to offend other people unexpectedly.

If you do or say something deemed to be sexual harassment, you cannot get away with it simply claiming that you meant no harm.

The first thing that comes to mind when you hear the term "sexual harassment" may be something that occurs between a boss and a subordinate. Besides that kind of harm, offending other people in a public place by doing or saying something of a sexual nature is considered to be sexual harassment. One example is using an indecent image as a PC screen wallpaper. When using V-Campus, keep the following in mind.

・ Do not spread a rumor of a sexual nature or say (write) an indecent joke.

・ Do not leave an indecent image in plain view.

・ Make sure that the content of your web page is decent enough to maintain your dignity as a Rikkyo University student.

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2-5 Protecting privacy and personal information

Members of V-Campus can use not only V-Campus but also the global Internet freely. On the Internet, you can become acquainted with interesting, great, and unique people you never get to meet in your normal lives.

The downside of this is that there is also an increased risk of coming in contact with bad, strange people. If you inadvertently give away your personal information, you may be annoyed by unsolicited direct mails or sales visits. The possibility of becoming a victim of stalking or identity theft cannot be denied, either.

■ Do not give away personal information to strangers. When you communicate with someone you have become acquainted with via an Internet bulletin board or mailing list, you may sometimes feel as if you have known that person for a long time. But the information that the person gives you is not necessarily true.

When a stranger asks for your personal information, such as your address, phone number, or birthday, be careful not to give it without discretion.

You need to be particularly careful when engaged in group communication, such as a mailing list or electronic bulletin board, in which information is accessible to many people.

■ Use an email alias in your email address. In V-Campus, your student number is used as your V-Campus ID. Inside the university, we use this V-Campus ID to provide you with various kinds of information in accordance with a set of predetermined rules. When communicating with numerous people on the Internet, however, you should be careful not to let your student ID be known. It is dangerous to post messages with your student number to a bulletin board where many people gather. Before using the email, set an email alias.

* Reference: Basics 3-2 Setting an email alias

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■ Give consideration to other people's privacy as well. You should pay attention not only to your privacy but to that of other people as well. Your casual comment about someone else's birthday may put the password of that person at risk of being abused. Avoid providing other people's personal information in a mailing list or bulletin board.

Especially, a birthday is a piece of information often used in an identity check for a credit card. You need to keep such information secret from other people.

Also, exercise care when handling the email messages you receive. Do not disclose a message without the permission of the sender or let an email address be known to other people by forwarding the email.

■ Beware of spam. Spam or unsolicited communication is a persistent problem and should be handled with due caution as it may represent a security issue. V-Campus has introduced a system to block spam, but your best line of defense is constant vigilance to ensure that your e-mail address is not being leaked.

If you respond to spam email that urges you to reply if you do not want the message, it is tantamount to telling the perpetrator, "This is my regular email address." Delete spam email immediately, and never reply to them.

Also, be careful not to engage in an act that may lead to the leakage of your email address, such as posting a message to an Internet bulletin board with your email address included in it or applying for a suspicious prize or present on the net.

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About anonymity

In electronic bulletin boards and other sites on the Internet, many people use nicknames in their posts, making it impossible to identify who they are. They use nicknames in part because they want to protect their privacy. On the other hand, however, the use of nicknames makes it difficult to understand their true stance. Whether the information they provide is reliable or not is left to be judged by readers.

The bulletin boards of V-Campus for students make it a rule to identify themselves in their posts in order to promote community building. Since these bulletin boards use an intranet and is accessible only to those having a V-Campus ID for security protection, students can participate using their real names without anxiety.

About encryption technology

Advanced encryption technology is now available to provide security for information exchanged on the Internet. Encryption technology transforms original information according to certain rules to make it unintelligible to any third party.

The technology is already in practical use, e.g., for the purpose of sending and receiving the credit card number and other personal information via email when shopping on the Internet. As the use of the Internet spreads, further advances in encryption technology are expected to be made.

In the world of the Internet, technology innovations take place on a daily basis. Instead of unreasonably fearing the risks that may be involved, take interest in new technology and try to see it in proper perspective.

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2-6 About the Internet and copyright

Since the Internet is connected to the whole world, you may get involved in trouble especially in regard with copyright.

A breach of copyright could impose the following penalties on you.

Penal responsibility

Imprisonment with work for not more than three years or a fine of not more than three million yen

Civil responsibility

You may be required to pay damages for an act deemed illegal under the Civil Code.

Educational punishment

You may be punished according to the information ethics code and university rules.

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2-7 About the handling of personal information at Rikkyo University

■ Basic idea about personal information We recognize the importance of the protection of personal information and consider its proper management to be an essential social responsibility. While complying with the personal information-related laws, we at the same time strive to protect personal information in accordance with the privacy policies mentioned below based on the "Rikkyo University's Rules for Protecting Personal Information."

1. Definition of personal information

Personal information refers to any information that concerns current and past students, graduate students, test-takers, guarantors, faculty members, and other related persons and that may be used to identify an individual.

2. About the collection of personal information

We collect personal information by an appropriate and fair means and never use any illegal means. Also, in collecting personal information, we disclose the purpose of use, except when it is evident.

3. Purpose of using personal information

Personal information is used for education and research activities, both curricular and extracurricular, any related accompanying services, and internal university matters. Details of usage are provided in the Appendix and are made clear upon collecting personal information.

4. About the provision of information

(1) Rikkyo University will not provide information to any external entity, except in the following cases:

① The provision of information is required for the work of the university.

② The person to whom the information pertains agrees to the provision of information.

③ The provision of information is required by law.

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④ The provision of information is urgently required and unavoidable to protect the person's body, life, and so on.

⑤ The establishment of identity of information is requested by a public organ.

⑥ The provision of information is requested for academic or research purposes.

5. Information management method

At Rikkyo University, we have appropriate measures in place to keep personal information accurate and up to date. We also have reasonable protection measures in place to prevent the leakage, loss, abuse, and falsification of personal information, as well as unauthorized access to the information, among other things. When outsourcing work to a contractor, we make a contract including a non-disclosure clause, requesting the contractor to implement thorough management of the information and not to use the information for any purpose other than those originally intended. To ensure compliance with the rules mentioned above, we appoint a "general management supervisor in charge of personal information protection" at the university level and a "management supervisor in charge of personal information" for each department.

6. Disclosure and correction of information

Personal information may be disclosed in accordance with the "Rikkyo University's Personal Information Protection Rules" and its detailed rules. Any mistake in personal information will be corrected quickly.

7. Filing of a complaint

If a student is dissatisfied with the handling of personal information by the university, he or she can file a complaint with the "Personal Information Protection Council." A complaint filed with the Personal Information Protection Council will be accepted at any of the university's main reception desks.

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Appendix (3. Purpose of using personal information) Usage classification Usage procedures

Education and research

1 Regarding entry to the university (applications/admission procedure)

2 Student matters (issuance of student ID card, management of the university register including creation of the register, procedures regarding leaves of absence, resumption of studies, withdrawal from the university, etc.)

3 Coursework (subject consultations, course registration / notices / classrooms / practical work / test management, performance processing / notifications (*1) / management, confirmation of academic progress, graduation assessment, awarding degrees etc.)

4 Issuance of certificates 5 Use of the library and provision of library services 6 Creation of surveys and statistical data on teaching and

learning (*2 ) 7 Creation of surveys (*3) and statistical data on academic

research (*2 ) 8 Practical work (teaching practice, nursing care experience,

practice in museums, libraries, etc.) 9 Teacher's license applications 10 Messages/inquiries from various departments regarding

university bulletins, saving of records of enrollment and grade information after graduation, creation/issuance of certificates etc.

11 Saving of records of enrollment and grades after graduation, creation/issuance of certificates etc.

Education and academic exchange / support for studying abroad

1 Compatibility of credits with other universities/graduate schools (domestic and international)

2 Assistance for students applying to study abroad 3 Overseas cultural orientation/overseas language training,

delegating study abroad students using the credit system to their respective study abroad location/information sharing in preparation for sending students abroad

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Usage classification Usage procedures

4 Sending documents to students and guarantors 5 Contact and inquiries to students and guarantors for

implementation of their respective programs 6 Selection of both on-campus and off-campus scholarships

deemed ideal for self-funded international students, and preparation of materials regarding student recommendations

Support for student life

1 General student life guidance and advice 2 Benefits & welfare for students (scholarships, the Student

Mutual-Aid Health Insurance Union, comprehensive housing compensation for international students, student cafeteria, introduction to part time job opportunities, guidance on rooms, lost and found, provisional daycare, etc.)

3 Support for student organizations and individual extracurricular activities (club activities, camps, etc.)

4 Student life support (consultation service, orientation, extracurricular education programs, lost and found, etc.)

5 Creating surveys and statistical data related to student life (*2) 6 Requests for help with education at the university (entrance

examination work, preparation of handbooks, etc.) 7 Student insurance and personnel transfer management (*4)

Career support

1 Consultations on career options and employment support, etc.

Information/ communications

1 Provision of V-Campus and other information services 2 User authentication when using university computer

facilities and provision of a user-specific login environment

Financial affairs

1 Work related to payment of tuition fees

2 Necessary procedures for processing of accounts (verification of content and documentary evidence)

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Usage classification Usage procedures

3 Creating a transfer account for payments, etc.

HR/Benefits and Welfare

1 Employee human resource management 2 Payment of salary, etc., tax/social insurance payments,

welfare programs 3 Creation of surveys and statistical materials (*2) 4 Administrative affairs regarding Rikkyo Gakuin pension

Insurance/ medical treatment

1 Work related to medical services at the University Clinic 2 Use of personal information at the University Clinic as per

the rules of the Japan Medical Association 3 Invoicing the Rikkyo Student Mutual-Aid Health Insurance

Union when a student enrolled in the Union receives a subsidy at the University Clinic

4 Emergency treatment in the University Health Center 5 Health management in the Health Center, including health

consultations and other medical examinations 6 Matters related to users of the Health Center when

receiving necessary services at the University Clinic 7 Responses to inquiries from other departments regarding

medical examinations conducted at the Health Center 8 Responses to inquiries from other departments regarding

issuance of medical examination certificates at the Health Center

Public relations/ outgoing messages

1 Provision of information after graduation regarding the university and graduates' association (*5)

2 Delivery of the quarterly magazine to the guarantor 3 Notification to guarantors regarding roundtable meetings on

education 4 Sending notices of donations

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(*1) Based on the consent form submitted at the time of admission, the university will notify the guarantor of the student (including graduate school students, as below) regarding the student's personal information, so that the guarantor can confirm the academic progress of said student and a leave of absence, return to studies or withdrawal from the university. However, the university may not pass on such information to the guarantor if the student is aged 20 or over. Students that do not want their guarantor to receive such information are requested to inform the academic affairs desk.

(*2) When creating statistical data, please digitize it or otherwise process it so that any

personal information cannot be determined. (*3) In cases judged relevant to academic investigation or research and wherein the

personal information concerned is deemed not pertaining to a living individual, the information of a deceased person may be disclosed as per the internal regulations of the academic department.

(*4) When it is necessary to provide personal information to an institution outside the

university for the purposes of obtaining insurance, the university will inform the student to that effect and obtain relevant consent.

(*5) Changes to information sent via the university regarding the graduates' association

can be made at the academic affairs desk if the student is still studying at the university, and at the graduates' association desk after graduation.

*Department in charge at each desk

Academic affairs desk: Ikebukuro Office of Academic Affairs, Office of the Independent Graduate Schools, Law School Office

University graduates' association desk: External Affairs Division

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2-8 Rikkyo University information ethics code

Article 1 (Purpose)

1. The purpose of this code is to establish a standard of information ethics for the use of the information network system (hereinafter the System) of Rikkyo University (hereinafter the University) so as to ensure that users use the System in a sensible manner and clarify the measures and punishments for a violation of the code and the procedures involved, with the aim of promoting smooth use of the System and improving the education and research at the University.

2. The "information ethics" mentioned herein refers to a code of conduct for the use of information network systems, including that of the University and the Internet, the obedience to which is based on the users' sound sense of social norms and required by law and the University's rules.

Article 2 (Policy)

1. In enforcing and using this code, the University shall respect the freedom of education and research as much as possible, maintain secrecy of communication, and protect personal information and privacy in line with its mission and purpose as an educational and research institution.

Article 3 (Scope of Application, etc.)

1. This code applies to the personnel working at the University (including part-time teachers, emeritus professors, and part-time employees) as well as to students and graduate students (including course participants, foreign students, and research students).

2. This code applies to any form of use of the System, regardless of whether such use is made inside or outside the University.

3. As for use by outsiders (including alumni), proper measures shall be taken to ensure compliance with this code, such as obtaining in advance the consent of the external user to observe the code.

4. When part or all of the operation of the System is outsourced or delegated to an external contractor, the usage provisions established between the contractor and user shall include paragraphs covering this code.

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Article 4 (Rules for the User)

1. Every user of this System (hereinafter the User) shall use the System with integrity based on the spirit of the foundation of the University and the consciousness as a member of society.

2. The User shall be responsible for any act of using the System and any consequence resulting from that act.

3. The User shall not violate any of the rules regarding the use of the System.

4. The User shall not violate any of the rules that are generally understood to need to be observed by each individual who uses the Internet.

5. The User shall not violate any obligations set forth in Japan's laws, regulations, and ordinances, any contractual obligations applicable to those for whom this code is intended (including obligations stated in provisions), and any obligations of the customary law.

6. The information audit committee may establish detailed information ethics rules to ensure that the rules mentioned in items 3 and 5 are known to the User.

Article 5 (Measures and Punishments for Violation)

1. The following measures and punishments may apply to anyone who has violated the preceding article (including a person who has had his or her account information stolen).

(1) Rescinding or suspension of the usage qualification (for not more than one year) or change in the usage qualification

(2) Deletion of the files, data, programs, and other information used in the violating act and/or resulting from that act, and limitations of access to such information

(3) Suspension or change of the account

(4) Other educational measures

(5) Dismissal, admonition, reprimand, and/or wage cut in accordance with Articles 27 and 28 of the rules of employment of the University

(6) Dismissal, suspension, or admonition in accordance with paragraph 3 of Article 56 of the university rules of the University

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2 The administrator of the System shall take the measures mentioned in item (1) to (4) of paragraph 1 of this article in response to an act violating Article 4 and notify the information planning committee of the violating act and the measures taken.

3. The information planning committee may change, cancel, or approve the measures mentioned in paragraph 2 of this article.

4. The information planning committee may organize an investigation subcommittee to investigate and confirm the violating act.

5. The information planning committee shall notify the president, department chair, or research department chairperson of the result of the investigation and confirmation mentioned in paragraph 4 of this article as quickly as possible.

Article 6 (Filing of a Complaint)

1. The person for whom the measures mentioned in item (1) to (4) of paragraph 1 of Article 5 have been taken may file a complaint with the information planning committee via the administrator of the System within seven days of the date those measures are taken.

2. The information planning committee shall examine the complaint filed as stated in the preceding paragraph and notify the person who filed the complaint of the result.

3. The person who filed a complaint may file a further complaint with the information planning committee within 14 days of the date the person receives the notification of the examination result from the committee.

Article 7 (Other)

1. The system administrator shall strive to make the content of this code known to the User of the System.

Article 8 (Revision or Abolition of the Code)

1. This code may be revised or abolished by the president after deliberation at a department chair meeting.

(Supplement) This code shall take effect on November 1, 1999.

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2-9 Laws relating to the use of computers (Internet)

The acts described below violate not only the computer usage rules of Rikkyo University but also the laws shown in parentheses. Keep this in mind and use a computer with due care.

Act offensive to public order and morals (Penal Code and Civil Code)

Act that infringes on other people's copyright, trademark right, or other intellectual property right (Copyright Act, Patent Act, Trademark Act, etc.)

Example) A person quotes part of the editorial of a newspaper without permission and states his opinion about it.

→ Although newspapers cite facts, materials not copyrighted are limited to articles that concisely mention facts such as those regarding personnel changes and deaths. Using any other type of article without disclosing its source will highly likely be regarded as a violation of the Copyright Act.

Example) A person converts the content of a CD that he has bought to MP3 format and uploads the file to his web page. He adds a note to the web page telling viewers to purchase the CD within 48 hours after downloading the file.

→ Uploading any copyrighted material to a server where it is accessible to other people violates the copyright, even if a note like the one above is added.

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Act annoying or detrimental to other people or insult, slander, or other act abusing human rights (Penal Code and Civil Code)

Example) A person sets up a bulletin board intended to insult a certain baseball team. Other people posts messages slandering that baseball team and the residents of the town where the team is based.

→ Depending on the intent of the bulletin board and how the bulletin board is managed, not only those posting abusing messages but also the person who has set up the bulletin board and its administrator may be held legally liable, even if those messages are not from the administrator.

Act of presenting another person's ID, password, phone number, or other personal information to a third party or posting such information on a web page without the permission of the person (Anti-Unauthorized Access Law and Civil Code)

Example) A person obtains the password of his friend studying at Rikkyo University and posts the friend's ID and password to an external bulletin board without permission.

→ Just telling an ID or password to a third party is regarded as providing aid to unauthorized access, even if the ID or password is not used without permission.

Act of illegally intruding another network (Anti-Unauthorized Access Law and Civil Code)

Act that disrupts the network operation (Penal Code, Telecommunications Business Act, and Civil Code)

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About intellectual property rights

Copyright applies not only to photography and music but also to quotes from newspaper articles and books, and care should be exercised not to exceed the proper limit of quotation. In addition to trademark rights, name rights and portrait rights may be protected as intellectual property rights. Be particularly careful when creating web pages.

About unauthorized access

Using another person's ID, password, or other personal information without permission or breaking into a computer by leveraging a security hole is prohibited and leads to punishment, regardless of whether harm is done or not.

Also, if you present someone else's ID or password to a third party without permission, you will be punished for providing aid to unauthorized access. Whether you have received financial benefits from the provision of the information is irrelevant.

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2-10 About the "Rikkyo University Social Computing Guideline"

Social computing services, such as Facebook and Twitter, have widely spread in society and come into use at many higher education institutions.

At Rikkyo University, an increasing number of organizations and individuals are using social computing, and there is a growing call for a guideline aimed at ensuring safe use of online communication tools.

Given these circumstances, we have decided to provide the guideline detailed later to enable students, faculty members, and all other people concerned to use online communication tools safely.

[Introduction]

● Supporting innovations

Universities are responsible for providing society with innovations. To do so, we need to understand and utilize many innovations. It is very important for us to correctly understand online communication tools, which keeps bringing change to the way of communication, and use those tools safely.

● Understanding social computing

Social computing involves the use of computer systems to support human interactions. Specifically, it refers to services such as Facebook, Twitter, mixi, Flickr, and YouTube, which allow users to loosely connect to one another by sharing the comments, reviews, and activity records that they post on the web.

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● Using online communication tools

Communication is essential for activities in the university. New tools bring new possibilities to various forms of communication including those between students, between student and teacher, between individual and organization, between organizations, and between university and society. We would like to ensure that these new tools are used positively and safely on the campus where students who will play key roles in delivering innovations to the society of the next generation spend much of their time.

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2-11 Rikkyo University Social Computing Guideline

1. When using social computing, have awareness and responsibility as a member of Rikkyo University, as well as a member of society.

2. Be responsible for what you publish. Make sure you understand that information published on the Internet can no longer be deleted completely, and exercise care about the protection of your privacy.

3. When publishing your personal opinion about a matter related to Rikkyo University, identify yourself and write the message in the first person. Also, make it clear that the expressed opinion is yours, not that of Rikkyo University.

4. Be careful not to violate the basic human rights, portrait rights, privacy rights, copyrights, trademark rights, and other relevant rights.

5. Pay respect for viewers. Do not publish information that fits any of the following descriptions:

(1) Insulting or slandering information

(2) Information about another person's privacy

(3) Information offensive to public order and morals

(4) Information discriminatory in terms of race, ethnic group, language, religion, physical feature, disease, sex, ideology, belief, etc.

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Memo

If You Need Help

0

If You Need Help Chapter 1 Q&A

1-1 V-Campus FAQ (frequently asked questions)

1-2 Q&A on copyrights in the digital world

If You Need Help Chapter 1 Q&A 1

Q&A

If You Need Help Chapter 1

This chapter contains a list of questions frequently asked about the use of V-Campus and the answers to them. If you have any question aboutV-Campus, read this chapter first.

If You Need Help

2

1-1 V-Campus FAQ (frequently asked questions)

This chapter contains a list of questions frequently asked about V-Campus. The V-Campus home page also has a FAQ section, which is updated on an as-needed basis. Check out this section as necessary.

FAQ: http://s.rikkyo.ac.jp/VcampusFAQ

Questions about V-Campus in general

Q: What can I do with Rikkyo V-Campus? Other than email, can I use it for something else?

A: Like commercial Internet service providers, V-Campus offers not just an email service but web page creation and other services as well. In addition, an information menu concerning teaching materials and curriculum-related matters is provided on a site that is accessible only to Rikkyo University's students and officials.

Q: Where should I go to learn about V-Campus or find the latest information?

A: The V-Campus SPIRIT home page shown below offers information about V-Campus. Related information that helps you better use V-Campus is provided as necessary. Check out these tips as well.

V-Campus SPIRIT top page: https://spirit.rikkyo.ac.jp/

http://s.rikkyo.ac.jp/VcampusFAQ


If You Need Help


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Questions about email

Q: What is an "email alias" assigned to an email account? A: An alias is an alternative name. The original email address of Rikkyo V-Campus

generally uses a student number, but a student number is hard to remember and prone to typos. Besides, it's too mechanistic. So we offer a service whereby students can use desired nicknames. That's the alias setting service. Basically, you can set any alias you want. But, since requests are accepted on a first-come-first-served basis, you cannot set the alias of your choice if the identical alias is already registered. Using this service, for example, if you set "satoshi" as your email alias, you can use an email address [email protected]. Even after you set an alias, messages sent to your original student number-based address are delivered to you. So there is no need to worry. We suggest that you set an email alias particularly for you privacy protection. If your email address uses your student number as is, it is not impossible to find out about your residence address from the student directory or some other source. Using an alias helps you avoid such a problem.

Q: I received an error message after sending an e-mail. A: Your e-mail may not have been sent for any of the following reasons.

-Error in the recipient's e-mail address

Please ensure you have not made a spelling error.

-The e-mail was rejected at the recipient's end for some reason

Even if there is no problem in Rikkyo's mail system, an e-mail may be judged as "problematic" at the receiving end and as such may not be accepted. This is a frequent occurrence when using AOL addresses (as of January 2018). As we cannot deal with such cases from our side, please use an e-mail address other than your Rikkyo address.

Q: I got an email message with a suspicious file attachment. A: If you receive an email without any content, or if the email includes an attachment

you are not familiar with, it may contain a virus. Please delete the email and do not open it.

If You Need Help

4

Q: How do I add the address of a received email to the address book?

A: You can add the email address of a sender to the Contacts list by using the received message. Open the message of the sender whose information you want to add to the Contacts list. Hover the mouse cursor over the sender icon and click [連絡先に追

加](Add to Contacts) in the window displayed below.

Q: I got an email message from an unfamiliar address (e.g., [email protected]) urging me to purchase illegally-copied software. Is this from someone associated with Rikkyo University?

A: Of course not. A typical source of such a message is a junk email agent. The sender address and recipient address shown in the message are dummy and nonexistent. There have been cases of such junk email being sent to multiple addresses of Rikkyo University. Our understanding is that the messages are sent to email addresses randomly selected from the Rikkyo University home page and that the problem is not due to data leakage. Since the actual recipient addresses are written in the [Bcc] field, we do not know any more than this. Anyway, just ignore the email and delete it.

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Questions about mailing lists

Q: Can I use a mailing list? Is it possible for a person to have more than one mailing list?

A: V-Campus allows anyone to have any number of mailing lists freely. Since you can specify detailed settings about target users, it is possible to create as many mailing lists as you want, including closed ones intended for use on the campus or within your circle as well as open ones that may be published to the whole world.

Q: I cannot register my cell phone address for a mailing list. Why? A: A slash (/) is a symbol that is not used in general email addresses. Therefore, if the

address you attempt to register includes any slash, the V-Campus mailing list system regards the slash as an invalid character and automatically rejects the address. Some cell phone operators allow the slash to be used in email addresses, and there may be cases where such addresses cannot be registered for a mailing list. If you cannot change the email address of Softbank, for example, there is no option but to register your email address of Rikkyo University for a mailing list and have incoming emails forwarded from that address to your Softbank address that contains a slash. Also, while cell phone addresses like those shown below can be registered for a mailing list, incoming mailing list messages may not be delivered properly to them. In that case, have incoming emails forwarded from your Rikkyo University address.

Problematic addresses

x..x@～ x..x..x@～ .xxx@～ xxx.@～

* Address that contains a series of dots (.) or a dot at the beginning or end (in front of @)

If You Need Help

6

Q: Mailing list messages sometimes fail to arrive at my cell phone address.

A: The probable cause is that the messages are regarded as violating the anti-spam rules of your cell phone operator. According to NTT DoCoMo, if the number of email messages with unknown recipient addresses sent from a specific sender to the operator exceeds a certain threshold, all subsequent access requests from that sender will be rejected for the next 24 hours. To avoid this situation, all mailing list administrators are asked to routinely check for unknown recipient addresses.

Q: I made a mailing list using the wrong name. Can I change the name of the mailing list?

A: You cannot change your name on the mailing list. Delete the mailing list and recreate it with the correct name.

Q: Can I recreate a deleted mailing list? A: In order to prevent messages being sent in error, you cannot recreate a previously

deleted mailing list using the same name.

Questions about SPIRIT Mobile

Q: How do I install SPIRIT Mobile to my smartphone? A: Access the URL shown below from your smartphone. Note that the download

URL differs for every OS.

http://s.rikkyo.ac.jp/smob

http://s.rikkyo.ac.jp/smob

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1-2 Q&A on copyrights in the digital world

Q: What is copyright? A: The basic idea of copyright is to protect the rights of people who have

produced books, photographs, music, software, and other forms of creative work. When duplicating, copying, or modifying such a copyrighted material, respect the intent of the copyright holder. While copying a piece of creative work in its entirety may seem to constitute a breach of copyright, there is no problem if the permission of the copyright holder is obtained in advance. (In that case, a note should be added stating that the work has been copied with the permission of the copyright holder, Mr./Ms. Such and Such.) If you copy a copyrighted work in its entirety or upload an MP3 music file or commercial program to a server without the permission of the copyright holder, your act violates the copyright and may face criminal charges. You should always respect other people's copyrighted works and exercise care not to infringe on copyrights without knowing it.

Q: I have some photos of an idol posted on my web page. I think there is no problem with this, because there are a lot of personal web sites with similar contents. Am I right?

A: Since you posted those photos without permission, your act is regarded as infringing on portrait rights. The same is true for the other web sites. If you posted photos scanned from a photo book or other publication, you have infringed on the rights of its author and publisher as well. The act of using a web page to publish information about the private life of a person, whether a celebrity or not, or a fact that may degrade a person's social appraisal without good reason constitutes libel or violation of the right to privacy. Besides publishing a fact, if you insult a person by stating his or her name, you may face charges of insult and/or be held liable for damages. Messages posted on bulletin boards on the net are treated in the same way.

If You Need Help 8

Q: I read an interesting article in a newspaper. I want to post the article to my web page for viewers to read. Do I need permission?

A: You may or may not need permission. Permission is not required for current news reports and miscellaneous reports having the character of mere communications of facts. An editorial or other article expressing the reporter's ideas or feelings is regarded as a copyrighted work, which cannot be used by other people without permission.

Q: I have a non-profit web page about my hobby. Since it is a non-profit web page, I don't think I need to obtain permission to post parts of other people's literary works and photos taken by other people. Is there any problem?

A: Posting copyrighted items without permission is an infringement of public transmission rights (the right to publish on the internet is a public transmission right). You may wonder if it might be OK to post a copyrighted work only for you or a small group of people to enjoy. The answer is no. There are several reasons. It violates the right of public transmission right above. A copyrighted work may be duplicated only for personal use. Posting such a work on the net goes beyond the scope of personal use allowed by the Copyright Act, even if it is intended for personal use only. The same is true for web pages and other deliverables created in class. Do not post or reproduce any copyrighted work on your web page without the permission of the copyright holder.

Q: In the case of landscape photos like those found in guidebooks and on postcards, it seems that anyone can take similar photos. If so, can I include such photos in my web page without permission? What about simple photos of the sky and clouds?

A: Those photos are also copyrighted works in principle and cannot be posted without the permission of the copyright holder. Although they may appear to be non-descript photos, the photographers must have given much consideration to composition, timing, and other factors as well as what to express. The same goes for simple photos of the sky and clouds. You should in principle consider that these photos are copyrighted works and legally protected as such.

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Q: I want my web page to play my favorite artist's music in the background. I'm planning to use a CD that I bought legitimately, but will it violate the copyright? I've heard that it is allowed to use music if the playing time does not exceed 30 seconds. Is it true?

A: The act of playing music on a web page without permission constitutes a breach of copyright even if the playing time does not exceed 30 seconds. The number of seconds the music is played or whether the music has been purchased legitimately is irrelevant. Just playing music on a web page without permission is illegal.

Q: Is it illegal to copy a music CD? A: It is basically allowed to copy music CDs, videos, TV programs, and

other copyrighted materials. Note, however, that you can do so only within the scope of personal use, meaning that the copy is intended only for you and your family to enjoy. Therefore, renting or giving unauthorized copies to friends or acquaintances is illegal, let alone selling.

Q: Is it illegal to use file swapping (sharing) software? A: File swapping (sharing) software, such as Winny, automatically forms a

network among individuals who have the software installed on their PCs, thus allowing them to swap (share) their files. If you install this software, your PC will be configured to automatically download the files you want from other users' PCs and distribute your files to a large number of users upon request. If the file you swap only contains music or a document you create on your own, swapping it is considered to be within the scope of personal use and there's no problem with the act. However, swapping another person's copyrighted work without his or her permission constitutes a breach of copyright. It is also regarded as illegal to obtain a file created by infringing on another person's copyright through swapping. Having file swapping (sharing) software installed and running on your PC puts you at risk of participating in an act of copyright infringement even if you have no such intention. Refrain from using such software.

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Q: Can't I establish links to other people's web pages without permission?

A: In principle, you can establish links freely. But remember that the owner of a linked web page wants its content to be used in a way suitable for the original intention of creating the web page. The owner may complain to you if his or her web page is used against his or her intention (for example, a web page on pure love is linked to an indecent web page). Therefore, before establishing a link to someone else's web page, obtain his or her consent.

Q: Can I quote part of a book or magazine on my web page? A: You can quote part of a book or magazine without permission if it is

within the proper scope of quotation stipulated by the Copyright Act. Note, however, that you should enclose each quote in quotation marks and include the information about the source, such as the title, and the copyright holder.

Q: Where can I learn about copyright? A: A number of Internet sites such as those shown below provide the basic

knowledge of copyright and information about the latest trend on this topic. Use the information offered on these Internet sites to make sure that you correctly understand copyright-related matters.

Copyright Research and Information Center https://www.cric.or.jp/

Japan Visual Copyright Association https://www.jvca.gr.jp/

Japanese Society for Rights of Authors, Composers and Publishershttps://www.jasrac.or.jp/

https://www.cric.or.jp/

https://www.jvca.gr.jp/

http://www.jasrac.or.jp/

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Memo

References 0

References Rules

Rikkyo V-Campus Usage Rules

References

References Rules

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Rules

References 2

Rikkyo V-Campus Usage Rules Established on March 1, 2002 Revised on April 1, 2016

(Purpose)

Article 1 This document sets the rules necessary to ensure the smooth operation and security of the Internet service provided by Rikkyo University (hereinafter Rikkyo V-Campus).

(Purpose of Use)

Article 2 V-Campus is intended for use in education and research at Rikkyo University and its associated organizations.

(Usage Qualification)

Article 3 1. The user of Rikkyo V-Campus (hereinafter the User) must be a current student or faculty member of Rikkyo University or an individual or internal organization regarded as eligible by the university.

(Compliance Matters Concering Use)

Article 4 The User must comply with the matters set forth in each of the following items.

(1) The User shall not use the network for any purpose other than research, teaching or management work to support such research and teaching.

(2) The User shall not use for the internet service for profit purposes. (3) The User shall not infringe the confidentiality of communications. (4) The User shall not use the internet in such a way that hinders the operation of the

network. (5) The user shall do his or her best to ensure that fraud or the like does not occur with

respect to the network and computers connected to the network.

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(ID and Password)

Article 5 The User shall take responsibility for managing the ID and password assigned to him or her by Rikkyo University.

2. Rikkyo University shall not be held liable for any damage resulting from misuse of the ID and/or password or a third party's use thereof.

3. If the User discovers that his or her ID and/or password has been stolen or is at risk of being stolen, he or she shall notify Rikkyo University immediately. The User shall follow any instructions given by Rikkyo University regarding such a situation.

(Suspension of Use)

Article 6 If any of the following items applies or is likely to apply to the User, Rikkyo University may investigate the situation and suspend his or her usage qualification for Rikkyo V-Campus.

(1) The User uses Rikkyo V-Campus illegally or in a way offensive to public order and morals.

(2) The User uses Rikkyo V-Campus in a way that seriously affects the use by those who directly or indirectly use Rikkyo V-Campus.

(3) The User's ID and/or password is misused by a third party. (4) The need for suspension of use is acknowledged in a professor meeting of the

relevant department. (5) The need for suspension of use is acknowledged in a department chair meeting. (6) The User violates the Rikkyo University information ethics code. (7) The need for suspension of use is acknowledged by the Media Center of Rikkyo

University. (Disclaimer)

Article 7 Rikkyo University shall not be held liable for any damage resulting from delay or interruption of the service provision by Rikkyo V-Campus or occurring in relation to information provided via Rikkyo V-Campus.

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(Revision and Abolition of Rules)

Article 8 Rikkyo University may revise or abolish these Rules without obtaining approval from the User.

2. Revisions to or the abolition of these Rules shall be decided by the President following discussion by the Information Planning Committee.

Supplementary Provisions These Rules are effective from March 1, 2002.

Supplementary Provisions These Rules are effective from April 1, 2016.

References

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Memo

V-Campus Guide Book 2020 English Ver....V-Campus Guide Book 20 Rikkyo V-campus user’ s Guide Book...

Documents

Transcript of V-Campus Guide Book 2020 English Ver....V-Campus Guide Book 20 Rikkyo V-campus user’ s Guide Book...