UTRE x – Utah… NCES-MIS San Diego, CA February 17, 2012

UTREX – UTAH…NCES-MIS SAN DIEGO, CA FEBRUARY 17, 2012

UTREx - Utah eTranscript and Record Exchange

John Brandt - Utah Data Alliance Grant DirectorClint Thomsen - UTREx Coordinator

2012 NCES/MIS San Diego

UTREX - UTAH E-TRANSCRIPT AND RECORD EXCHANGE


UTREX – ENABLING EVENTS 2007 Institute of Educational Sciences/Nation Center for

Education Statistics (NCES) grant award for the construction of a comprehensive student record exchange and eTranscript system.

R277-484-3. Data Submission. “UTREx” means Utah eTranscript and Record Exchange, a system that allows individual, detailed student records to be exchanged electronically between any two Utah public schools, between LEAs and the USOE, and allow electronic transcripts to be sent to any participating post-secondary institution, (as of July 1, 2011 replaces Clearinghouse and all submit SIF by fall 2013).

R277-484. Prior to an LEA acquiring a student information system, replacing an existing student information system, or modifying data elements in its existing student information system, an LEA shall have USOE approval to ensure that the LEA’s new or modified student information system maintains compatibility with UTREx.


FOUNDATIONS A Strong existing/legacy vertical

submission data structure and process

LEA buy-in was 3+ years in planning

Limited number of SISs in use (10) Phased implementation, gradual

transition to SIF


UTREX – SCHEDULE (APPROXIMATE)2012 NCES/MIS San Diego

June 2010 – SRE/vertical RFP released Sept 2010 – SRE/vertical components RFP review & award Nov 2010 – SRE/vertical contract finalized Aug 2010 – eTranscript RFP Released Nov 2010 – SRE/vertical development/integration begins Sept 2010 – e-Transcript RFP review and award Dec 2010 – e-Transcript contract finalized May 2011 – SRE/vertical pilot Aug 2011 – SRE/vertical production Jan 2012 – SLF/e-Transcript Pilot Mar 2012 – e-Transcript production

UTREX - OBJECTIVES Standard statewide student records and

e-Transcripts for improved SLDS data quality and efficiency

Automate vertical retrieval of student records

Automate Retrieval of SSID (Statewide Student Identifiers)

Where student records and e-Transcripts can be used

LEA <----> LEA (local education agency) LEA <----> USOE (Utah State Office of

Education) LEA ----> USHE (Utah System of Higher

Education) USOE ----> USED (U.S. Department of

Education)


UTREX – ARCHITECTURE2012 NCES/MIS San Diego

UTREX COMPONENTS – PROCESS FLOW SLDS end-to-end process flow

Local extracts (legacy text or SIF)VRF (collection, validation, submission)ODS (submission log, exception log, reports)

ODS features SLF E-Transcript


UTREX DATA VALIDATIONS

Level 1 Validations: Validate data within an LEA

Level 2 Validations: Validate against all statewide

submissions and historical data


VERTICAL REPORTING FRAMEWORK (VRF)2012 NCES/MIS San Diego

Disclaimer: All pictured data representing LEA or student data is fictitious

VRF: COLLECTION2012 NCES/MIS San Diego


VRF: LEVEL 1 VALIDATIONS2012 NCES/MIS San Diego


VRF: EXAMINE COLLECTION2012 NCES/MIS San Diego


VRF: SCHEDULE COLLECTION2012 NCES/MIS San Diego


VRF: SUBMIT COLLECTION2012 NCES/MIS San Diego


ODS: INTERFACE2012 NCES/MIS San Diego


ODS: SUBMISSION LOG2012 NCES/MIS San Diego


ODS: EXCEPTION LOG2012 NCES/MIS San Diego


ODS: REPORTS2012 NCES/MIS San Diego


STUDENT LOCATOR FRAMEWORK (SLF)2012 NCES/MIS San Diego


E-TRANSCRIPT2012 NCES/MIS San Diego


QUESTIONS/DISCUSSION


UTRE x – Utah… NCES-MIS San Diego, CA February 17, 2012

Documents

Transcript of UTRE x – Utah… NCES-MIS San Diego, CA February 17, 2012