UTracKTracking Student

Scenarios

Scenario 1 – Student A

• Student A is admitted as an incoming freshman for Fall 2013.

• Student A is assigned Tracking Term 1.• Student A registers at orientation for a full-

time schedule.• Fall 2013 - ~14th Day – Predicted On-Track– Student receives an email informing her of

“Predicted On-Track” status– Advisor receives a report on the student’s status– Student can view predicted status at MyUTK

Spring 2013Sum

mer 2013

Fall 2013 (September)

Scenario 1 – Student A

• Fall 2013 - End of Term After Grades Post- Student is officially evaluated as “On-Track” for the

Fall 2013 term.- Student’s tracking term increments to Tracking

Term 2.- Student receives an email notifying her of her “On-

Track” status.- Advisor receives a report of the student’s status- Student can view status on MyUTK- Advisor can view status on Self-Service Banner and

Academic History

---------------Fall 2013 (Decem

ber)------------

Scenario 1 – Student A

• Spring 2014 – ~14th Day Predicted Off-Track- Student receives an email informing her of

“Predicted Off-Track” status- Advisor receives a report of the student’s

predicted status.- Student can view predicted status on MyUTK

--------Spring 2014 (January)------------------

Scenario 1 – Student A• Spring 2014 – End of Term after Grades Post

- Student doesn’t meet term 2 milestones- Student is officially evaluated as “Off-Track 1” for the

Spring 2014 term.- Student’s tracking term increments to Tracking Term 3.- Student receives email notifying of “Off-Track 1” status.- Advisor receives a report of the student’s status- Student can view status on MyUTK- Advisor can view status on Self-Service Banner and

Academic History- Advising flag will be set next time advising flags are applied

(Sept 2014 for Spring 2015 term).

--------Spring 2014 (May)------------------

Fall 2014 (Sept)

Scenario 1 – Student A

• Student registers for Summer 2014• Student successfully completes the Term 2

milestone course in Summer 2014

--------Summ

er 2014 -----------------

Scenario 1 – Student A

• Fall 2014 – First Day of Term- Student evaluated to be officially “On-Track”- Email sent to student notifying of “On-Track” status- Student can view status on MyUTK- Advisor can view status on Self-Service Banner and

Academic History• Fall 2014 – ~14th Day Predicted On Track

Fall 2014 (August)Fall 2014 (Septem

ber)

Scenario 2 – Student B

• Student B is admitted as an incoming freshman for Fall 2013.

• Student B is assigned Tracking Term 1.• Student B registers at orientation for a

full-time schedule.• Fall 2013 - ~14th Day – Predicted On-Track– Student receives an email informing him of

“Predicted On-Track” status– Advisor receives a report on student’s status– Student can view predicted status at MyUTK

Spring 2013Sum

mer 2013

Fall 2013 (September)

Scenario 2 – Student B

• Fall 2013 - End of Term After Grades Post- Student B is officially evaluated as “Off-Track 1” for the

Fall 2013 term.- Student’s tracking term increments to Tracking Term 2- Student B receives an email notifying him of the “Off-

Track 1” status- Advisor receives a report of student’s status- Student can view status on MyUTK- Advisor can view status on Self-Service Banner and

Academic History- Advising flag will be set next time advising flags are

applied (Feb 2014 for Fall 2014 term)

---------Fall 2013 (Decem

ber)------------Spring 2014 (Feb)

Scenario 2 – Student B• Spring 2014 – First Day of Term– Student still “Off-Track 1”– Student B meets with his advisor during the first

week of classes and makes appropriate changes to his Spring 2014 schedule.

• Spring 2014 – ~14th Day Predicted On Track– Student receives an email informing him of the

“Predicted On-Track” status– Advisor receives a report on the student’s status– Student can view predicted status at MyUTK– Student B will need advising flag cleared during

registration period for Fall 2014 (Feb – Apr)

Spring 2014 (January)Spring 2014 (Feb-April)

Scenario 2 – Student B• Spring 2014 – End of Term after Grades Post

- Student doesn’t meet Term 2 milestones- Student is officially evaluated as “Off-Track 2” for the Spring

2014 term.- Student’s tracking term increments to Tracking Term 3.- Student receives an email notifying of “Off-Track 2” status

and need to meet with advisor in order to change major.- Advisor receives a report of the student’s status- Student can view status on MyUTK- Advisor can view status on SSB and Academic History- Registration hold will be set the first day of classes of the

next term (Fall 2014)- Advising flag will be set next time advising flags are applied

(Sept 2014 for Spring 2015 term).

--------Spring 2014 (May)--------

Fall 2014 (Aug)

Fall 2014 (Sep)

Scenario 2 – Student B

• Student does not attend summer school• Student does not meet with his advisor

• Registration HOLD will be set the first day of classes of the next term (Fall 2014)

• Advising flag will be set next time advising flags are applied (Sept 2014 for Spring 2015 term).

Summ

er 2014Fall 2014 (Aug)

Fall 2014 (Sep)

Scenario 2 – Student BOption 1:

Student works with advisor to change major

• Student and Advisor decide on a suitable major

• Advisor changes student’s major (or refers student to advisor in new major)

• Student’s tracking status changes to “To Be Evaluated” and HOLD is automatically removed (advising requirement remains)

• Advisor determines appropriate tracking term for the new major

Option 2:Student works with advisor to make a plan

to stay in current major

• Advisor determines appropriate tracking term

• Student is changed from Tracking Term 3 to Tracking Term 2

• Student’s status remains “Off-Track 2” until the next tracking analysis is run

• Student still has a hold and advising requirement.

Scenario 2 – Student BOption 2, continued

• Fall 2014 – First Day of Term- Student still “Off-Track 2”

• Fall 2014 – ~14th Day Predicted On Track- Student receives a status of “Predicted On-Track,”

because he is currently in his Tracking Term 2 course.

• Student receives a grade of F in his Tracking Term 2 course.

Fall 2014 (August)Fall 2014 (Sept)

Fall 2014 (Dec)

Scenario 2 – Student B• Fall 2014 – End of Term after Grades Post

- Student still doesn’t meet Term 2 milestones- Student is officially evaluated as “Off-Track Final”

for the Spring 2014 term.- Registration HOLD is (re)placed on the student.- Student’s tracking term increments to Term 3.- Student receives an email notifying of “Off-Track

Final” status, the need to meet with advisor in order to change major, and that all registration for future terms is subject to cancellation.

------------------Fall 2014 (Dec)-------------------