1

USPS Updates

December 2011

2

Sick Leave Accumulation Tracking

Released via OECN_OOPS on 11-02-2011

3

USPS1112

• Initialization program required to initalize new fields– USPBEN current service hours and accum /serv

field set to zeros– USPEMP part time field set to “N”

4

USPSCN/BIOSCN

• New Part-time flag added– Signifies if an employee should have sick leave

accumulated at the rate set in the accum/serv field on BENSCN for ever 80 hrs of service found in the BENSCN “current service hours” field

5

USPSCN/BIOSCN

6

USPSCN/BENSCN

• Current Service hours field added– Contains the total accumulated service hours that

have not been processed though MASSICK– Incremented based on the retire hours processed

through payroll• Accum/Serv field added– Increment by which sick balance will be increased

by for every 80 hours of service when MASSICK is ran

7

USPSCN / BENSCN

8

CHKUPD

• Now adds the retire hours total for the employee to the current service hours field if the employee is marked as “part-time”

9

MASCHG/MASSICK

• Can be ran in projection or actual mode• Will increment the sick leave balance by the

amount in the BENSCN accum/serv field for every 80 hrs of service found

• Any remaining hours after incrementing remain in the BENSCN current service hours field

• Allows selection based on appointment type and pay group

10

MASCHG/MASSICK

11

USPLOAD/BIOSCN

• Updated to allow loading the following BIOSCN fields– PART_TIME

12

USPLOAD/BENSCN

• Updated to allow loading the following BENSCN fields – CURRENT_SERVICE_HOURS – CURRENT_SERVICE_HRS_ACCUM

13

Datatrieve

• The following datatrieve domains were updated for the new fields– BENEFIT_BAL– EMPLOYEE

14

UDMS

• The following UDMS records were updated for the new fields– EMPLOYEES_REC– BEN_BAL_REC

• The following UDMS views were updated for the new fields– EMPLOYEES– BIOGRAPHICAL– BENEFIT_BAL

15

Employer Sponsored Health Insurance on the W2

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Employer Sponsored Health Care Cost On W2

• This reporting is optional for 2011• This total is being included for informational

purposes only it DOES NOT effect the taxability of benefits

• Dental and vision are not required to be included in the total if they are separate plans and not included as part of the medical plan

• This total includes both employee and employer contributions

17

USPS1112A

• Conversion program USPS1112A is required to be executed after applying the December release

• DEDSCN– FED-EMPLR-HEALTH-COV total initialized to zeros

• DEDNAM– DEDUCT-EMPLR-HLTH-COV flag initialized to space

• PLEASE NOTE: This conversion program must be ran after the December release is applied and before users begin processing in USPS

18

USPSDAT/DEDNAM

• New flag added to REG and ANN deduction screen: “Include as employer-sponsored health converage?:”

• If answered “Y” the YTD deduction totals will be included in the total moved to the employees W2

19

USPSDAT/DEDNAM

20

USPSCN/DEDSCN

• The federal deduction record has been modified

• A new field called “Emplr Hth:” has been added that will allow a specific value to be reported in box 12 code DD

• This will override any automatic totaling done by W2PROC based on the DEDNAM records

21

USPSCN/DEDSCN

22

W2PROC

• When processed W2PROC will total the employee and board contribution amounts from all deductions flagged as applicable in DEDNAM

• If there is a value in the federal DEDSCN field this value will be used

• The total will be copied to box 12 with code DD• The submission files created by W2PROC will also

contain the total in the appropriate fields

23

W2C

• W2C has been updated to allow the correcting of the employer-sponsored health coverage amount reported in box 12

24

AUDRPT

• Any modifications to the new federal DEDSCN field will be audited

25

USPLOAD/DEDNAM

• Updated to allow loading the following field for regular and annuity deductions– EMPLR_HEALTH_COV• Valid values are “Y” or “N”

26

USPLOAD/DEDSCN

• Updated to allow loading of new employer sponsored health coverage field on federal DEDSCN record– EMPLR_HEALTH_COV• Must be numeric

27

Datatrieve

• The following datatrieve domains were updated for the new employer sponsored health care fields– W2_TAPE_REC– DEDUCTION_REC– EMPLOYEE_DEDUCTIONS

28

UDMS

• The following UDMS records were updated for the new fields– DEDUCT_NAME_REC– FED_DED_REC

• The following UDMS views were updated for the new fields– DEDUCTION_NAME– DED_FEDERAL

29

Additional 2011 Year-end Updates

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W2PROC

• Type of employer prompt added– A new “type of employer” field has been added to

W2PROC for 2011– Valid values are

• F – Federal Government Employer• S – State and Local Government Employer• T – Tax Exempt Employer• Y – State and Local Tax Exempt Employer• N – None Apply

– The value selected will be reported on the W2TAPE.SEQ file per IRS regulations

31

W2PROC

32

W2PROC

• CCA has made some modifications to the RS record format for 2011

• USPS has been updated to cope with this and the W2CCA.SEQ file has been modified to reflect the changes

33

Support for designated Roth 457b contributions

• IRS regulations now allow Roth contributions to 457b plans (if certain stipulations are met. See http://www.irs.gov/retirement/article/0,,id=172437,00.html for further details)

• USPS has been modified to support this

34

USPSDAT/DEDNAM

• For regular deductions a new 457b designated Roth flag has been added to the DEDNAM “designated roth” field.

35

USPSDAT/DEDNAM

36

USPLOAD/DEDNAM

• USPLOAD has been updated to allow the loading of the new designated Roth value– DESIGNATED_ROTH• Value of “3” signifies Roth 457b

37

W2PROC

• Totals for designated Roth 457b deductions will now appear in box 12 with a code of “EE” on the W2

• The Roth 457b totals will also be moved to the appropriate locations on the W2 submission files

38

W2PROC• Prior to June 25th, 2011 SSNs that began with the following

values were considered invalid– 772 – 799– 800 – 899

• SSNs are now allowed to begin with these numbers• W2PROC will no longer generate an error if SSNs beginning with

these ranges are encountered• SSNs beginning with the following ranges are still considered

invalid– 000– 666– 900 - 999