Managing Time and Stress Effectively October to November 2008.
Using Time Effectively Presentation (1)
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Using Time Effectively
Betty K SimpsonCity of Ottawa, KansasKansas Certified Public Manager Program
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Where we’ve been—April 2013
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Roughly 175 time cards
City Of Ottawa’s Current Time Keeping Method
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Cost of a Time Card
Timecard use = $25,000 per year
Employee 7 minutes
per timecard
Supervisor 3 minutes
per timecard
Payroll 8 hours per payroll Data
Processing 3 hours per payroll
Human Resources 1 hour per payroll
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Project Analysis Using Time Effectively
Time Cards
Time Entry
Time and Attendance
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City Manger Human Resource Director
Finance DirectorCity Commission
Time and Attendance(Electronic Time Keeping) Other Department
Directors
Information TechnologySupervisors
Financial Data Specialist Human Resource
Assistant
Citizens of Ottawa/Tax Payers
Stakeholder’s
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Using Time Effectively
Project Team
Finance/Payroll, Information Technologies, and Human Resources
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Challenges
Multiple Departments with various schedules
Overtime rules vary
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Time Entry with Incode
• A computerized timecard
• Templates for time tracking
• Limits access to time entry during payroll processing
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Time & Attendance
1. Allows rules for determining overtime
2. Sends notifications for a missed punch
3. Clock in with computer, timeclock, or App
4. Supervisor approves time
5. Payroll reviews and processes
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Time and AttendanceAdvanced Scheduling
• Greater Efficiency
• Accuracy & Accountability
• Eliminating Paper Routing & Manual Calculations
• Automation Request & Approvals
• Audit Trail for All Transactions
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Time and Attendance
on your computer
What’s the cost? Initial: $9,000.00Yearly: $4,000.00
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CPM Conference Topic:Using Time Effectively
Past—Time Cards
Current—Time and Attendance