Using the School Report Card Online Application

Logon To Application at http://apps.kde.state.ky.us/login/

KDE Web Applications Login

Submit

User ID:Password:

This screen is what you should see when you logon

Enter your ID and Password

• The ID and Password are not case sensitive, so don’t worry about capitalization.

• The IDs will be 5 to 8 letters and will end with a 1 (or a 2 if you are already in the

system) JBARTHO1, for example.• The initial password will be REPORT.

After You enter Your ID/Password Combination, this screen should appear, or something similar.

If you have editing rights to another KDE Web Application, you will see that option

If you wish to view or edit the report card at this point, click on Report Card

If you wish to add or edit Users and User rights, click on User Administrator

As District School Report Card Administrator, when you click on Report Card you will see the District Menu screen, giving you access to the district card and to all district schools.

You will not have this option!

Templates will be updated every night. Changes will not be reflected in template until

the next day

Click here to view or edit District Card

Click here to edit Conner High School

Florence ElementaryReport Card is

complete and ready for sign off.

Click signoff link

When you click on District or on the name of a particular school, you will see the Main Menu with all the subdivisions of the card and their status

Here are the main sections of a school report card and their status. All

are incomplete at present. Click on a section to open

that screen.

All of the cells on this screen can be updated by district or school, except Total Enrollment which is locked. To change a locked number you would have to submit a change of data request to the help desk by clicking on the number.

If the principal or superintendent's name is incorrect, click on Choose Person

Type in the correct first and last names and click on Search.

If the correct name comes up, select it, if not, click on Add Name and the name you entered will replace the outdated name.

Click on number to open Help Desk Comment Form

Choose appropriate category and click on

radio button

Identify cell and data in question. These forms are generic and will not provide this key information. Explain what is wrong and what the correct data should be.

Provide correct contact information

Click on Submit button to send email to Help Desk.

Help Buttons

Information from the field will be used to develop specific help as the need arises.

Initially all Help buttons will be linked to Help Desk Comment Forms. As questions and problems arise, answers and solutions will be developed and placed immediately behind the Help buttons.

Adding/Editing Users

To Add or Edit Users, click on User Administrator on the KDE Applications Menu Page (the first page after the login screen)

•If you had editing rights for Boone County, this is the screen you would see if you clicked on “User Administrator.”

•This screen would enable you to add a district level user/ person.

•To add a district level user/person, click on “Add User/Person”

If you wanted to add a school level user/person, you would:

Locate correct school in Organization menu

Change district to school in the Organization Type

Pull down Menu

Then proceed as with district user/person:

•Enter first and last name of person you wish to give rights

•Check “ignore organization”

•Click on “search.”

This was a successful search—Pat was already in the database

Click on Edit/Add password to proceed

click

If search was not successful, click on Add a

Person button and this screen will appear

Fill in first and last names and email address and click save

When you have saved the person you “created,” this screen appears and you can click on Make User to create a “User” and give this person rights

•Fill in password and repeat to verify (record user ID and password)

•Enter user’s email address if not present

•Click save

When user and password have been saved, ignore blank screen that appears and seems to expect you to reenter password! Click on Main Menu.

To complete process click on Edit Group Membership

When screen opens current groups will be collapsed if user does not have rights to another application

Click on the level of rights you wish to

assign to user

Click on Add Group and window will open with group assigned

Click on Main Menu and the job is done!

As always if you have any problems, don’t hesitate to email the School Report Card Help Desk jroberts@kde.state.ky.us

Or call the Help Desk at (502) 564-4394

We won’t cuss

laugh

Or leave you in the lurch!

To access Kentucky Report Cards and development materials: http://www.kde.state.ky.us/comm/commrel/school_report_card/