Using the Aspen Gradebook with Standards Competencies
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Using the Aspen Gradebook with Standards Competencies
Arthur L. Adamakos, PrincipalManchester Memorial High School
Manchester, NH
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Gradebook Highlights
• Two versions of Gradebook‐ Non-standards-based Gradebook‐ Standards-based Gradebook
• Gradebook calculation types‐ Categories and assignments‐ Total points‐ Categories only‐ Categories total points
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Standards-Based Gradebook Preparation
• District-wide preparation• Teacher preparation• Must be using Version 2.12.20
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District-Wide Preparation• Determine standards to be used
throughout district. • Information required:
‐ Numbering system‐ Standard name‐ Standard description‐ Grade level(s) to be used‐ Academic strand to be met
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Entering Standards at District Level• Identify individual who will enter data.• Must have access to District view, Assessment
tab, Learning Standards side-tab.
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Entering Standards at District LevelTo add standard: From Options menu, select Add.
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Entering Standards at District Level• Enter data relative to standard.• Important Note: Make sure you identify
Department that uses this standard. This is required to match up courses and competencies more easily.
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Completed standard should look like this:
Entering Standards at District Level
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Two Methods of Pairing Standards to Courses
• Courses in My Department Method at Staff Level
• Learning Standards/Courses Method at District Level
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Pairing Standards to Courses: Courses in My Department Method
• At each school, identify individual best suited to pair up courses to standards.
• Give this individual user role privilege to enter data.
• Do not give all teachers same user role privilege. Ensures proper oversight of courses and standards.
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Pairing Standards to Courses: Courses in My Department Method
When appropriate user role privilege is given, Courses sub-tab appears under Tools tab.
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Pairing Standards to Courses: Courses in My Department Method
Click Courses side-tab. List of courses that teacher is responsible for appears.
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Pairing Standards to Courses: Courses in My Department Method
To insert standards for all courses in department, click Filter , and select Courses in My Department.
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Pairing Standards to Courses: Courses in My Department Method
• All courses in department appear. • Important Note: This is the point where indicating the
department in the creation of the standards is relevant.
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Pairing Standards to Courses: Courses in My Department Method
Select a course in order to pair standard.
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To add a standard: From Options menu, select Add.
Pairing Standards to Courses: Courses in My Department Method
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Select the standards from Standard pick list.
Pairing Standards to Courses: Courses in My Department Method
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To select standards outside of the department, deselect Department standards only checkbox.
Pairing Standards to Courses: Courses in My Department Method
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• To pair standards to courses using this method, user completing data entry must work from prepared list of standards with all of courses using that particular standard.
• This method pairs the courses to the standard rather than the standards to the course.
Pairing Standards to Courses: Learning Standards/Courses Method
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In District view, click Assessment tab, then click Learning Standards side-tab.
Pairing Standards to Courses: Learning Standards/Courses Method
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• Click on standard to select it.• List of all district courses matched to that standard
appears.• To add course to standard: From Options menu, select
Add.
Pairing Standards to Courses: Learning Standards/Courses Method
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• Pick list of department courses appears.• To select a course outside the department:
Deselect Department courses only checkbox.
Pairing Standards to Courses: Learning Standards/Courses Method
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Teacher Preparation
After all standards have been paired with courses, teacher may only use Standards-Based Gradebook.
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• To create assignment: Click Assignments side-tab. • From Options menu, select Add.• Select Category Code.• Enter Code Name. • At Name field, type a descriptive sentence.• At Description field,
type detailed description of what assessment is measuring.
Teacher PreparationCreating Assignments
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• Set Grade Scale to District Grade Scale.• Set Grade Term to Q1, Q2, Q3, or Q4.• Set Maximum Points to 100 or any point value.
Teacher PreparationCreating Assignments
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Before saving assignment, click blue Standards sub-tab, and select standards being measured by the assignment.
Teacher PreparationCreating Assignments
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• For teacher to examine all standards averages to determine proficiency: click Gradebook tab, and then Scores side-tab.
• At View prompt, click Normal or Standards mode.• Gradebook columns will change to all standards categories for
examination purposes. At Standard drop-down, select Averages to view all of the standards columns
Teacher PreparationExamining Standards Statistics