Using the ACBSP Online Reporting Portal to Complete a Self Study
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Using the ACBSP Online Reporting Portal to complete a Self-study
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Transcript of Using the ACBSP Online Reporting Portal to Complete a Self Study
Using the ACBSP Online Reporting Portal
to complete a Self-study
Presenter Contact Information:
Ms. Diana HallerudACBSP, Associate Director of
Accreditation11520 W. 119th St.Overland Park, KS, 66213Phone: 913-339-9356Mobile: 816-699-9964Email: [email protected]
Associate Degree Board of Commissioner:Dr. Gary MrozinskiLuzerne County Community College
Baccalaureate/Graduate Degree Board of Commissioner:
Dr. Charles (Chuck) FazziSaint Vincent College
Presenter Information, continued.
On-line reporting platform for self-studies and QA reports
ACBSP Strategic Plan 2011 GOAL II. Accreditation: Continually improve the
efficiency and effectiveness of accreditation processes.
STRATEGIC OBJECTIVE A: Develop and enhance web-based technologies
II(A)#1-- Following a review of the current accreditation processes, implement an on-line reporting platform for self-studies, QA reports and all other reports (Long Term)
Campuslabs Products:
ACBSP and Campus Labs 2012/13 develop the ACBSP platform to
submit ◦ Associate Degree Self-Studies◦ Baccalaureate/Graduate Degree Self-Studies◦ Quality assurance reports for both
Spring and Fall 2014 -test the platforms platform was tested by schools,
evaluators & commissioners with feedback Improve the platform January 2015 Fully implement the ACBSP
Online Accreditation Verification Portal
One central location including archived reports
Champion determines access and level
Other Campus Labs tools for freeNo more shipping or mailing paper self-studies
Benefits of an online system
No printing costs
Video tutorials and assistance from ACBSP accreditation staff
Cost is divided between all member schools and part of annual membership dues
Benefits of an online system, cont.
Schools in candidacy - Preliminary visit questionnaire completed online
Accredited institutions added to portal based on due date of reports for
Reaffirmation self-studyQuality assurance report Add earlier upon request
ACBSP Process – Access to Portal:
site visit teams conduct review & prepare report using portal.
schools review & respond to site visit feedback on online portal.
commissioners complete review online Self-study, feedback report, & institution response, accreditation letters are stored online.
After self-study reports are submitted:
Log in using this link, not through the ACBSP website:
https://acbsp.campuslabs.com
Portal website:
To log in to the system:
Enter school email address
Enter temporary password
If you would like to explore the online reporting portal, you can log in using the 2016 Training Sample – Bedrock School of Business at any time:
Username = [email protected]
Password = trymeout!
Training Example available
Introduction – Champion can edit:
The Champion can edit this page and must complete the Introduction to lock the report.
The administration tab allows the Champion to create users and assign roles for their campus.
Adding new users – Step One:
Click on New User.
Adding new users – Step Two:
Enter email address and click on check.
Adding new users – Step Three:
Enter first and last name and level of access. Click on create.
Welcome email with temporary password is sent from [email protected]
New users appear on list with level of access, last logon & activity.
Self-study dashboard
This column indicates the items required for schools completing the preliminary visit questionnaire.
After the mentor and ACBSP have given approval, all of the criterion will be completed.
Champions can assign due dates and individuals to various standards and criteria.
If an item is checked out, it appears in the column. If text is entered in an item, the number of words appears in the Word Count column.
Evidence File:
Provide Supporting documentation and URL’s in the Evidence File Section
Evidence File:
To load a file, click on “Browse” and select the file you want to load.
To add a website, click on “Add URL Source” and paste the URL into the URL box and then provide a reference for the URL.
Evidence File – Table Templates:
To view the table templates, click on “ACBSP Documents” , then click on “Bac Grad Table Files for Self-study reports Updated April 2016.xlsx”.
Evidence File – Table Templates:
To view the table templates, click on “Bac Grad Table Files for Self-study reports Updated April 2016.xlsx” and then click on View File.
Table Templates – select open with Excel or save file.
This file contains all the tables and figures for the self-study.
1) Download the table.
2) Save the tables to hard drive or other location.
3) Populate tables and save to your hard drive.
4) Load the file or files back into the evidence file.
Steps for table templates:
Suggested structure for evidence file for self-studies:
Create a folder for Overview and each standard. To create a subfolder, click on the standard folder and select “New Folder” . Each time you create a folder, you have the opportunity to name it.
You also have the opportunity to delete or rename the folder if needed.
A customized HELP tab will house user documentation and video tutorials.
Link to video tutorials & PowerPoint presentations on website:
Editing text for dashboard items:
Click on the Standard or Criterion – we will use Criterion 1.1 for this demonstration.
Then click on Edit/checkout:
You can now use the text boxes below the instructions to respond:
While the item is checked out, that user is the only one with edit privileges. Be sure to save and check in when finished.
You can enter status, add source files and text in the edit mode.
To add sources, click on add source and then select the file . In the text box, you can directly reference the file or URL by clicking on the appropriate box
To view previous activity & text, click on view activity button:
Users can export a printable file of the entire report to a printer, PDF or Word document.
Click on the print button from the dashboard or specific item. A new tab will appear for you to select which option you prefer.
You can print or save the file to your desktop, folder, etc.
Evaluators and Commissioners are looking for:
1) systematic process 2) results with trend data 3) examples of how you have used results
to make improvements. 4) relevant supporting documents in
evidence file.
Tips – How to address and impress:
41
Systematic Process Is:
•Documented•Repeated•Evaluated• Improved
For each criterion, describe your
•Approach• Deployment• Results & Learning• Improvement
The College monitors regulatory and legal compliance in several ways. A College-wide Compliance Committee is charged with ensuring compliance with government entities as well as compliance with internal policies and procedures. The College conducts a "Red Flag Review" annually, to measure and correct compliance with potential for fraud or identity theft, while a similar group works to enforce the FTC's Safeguard program, protecting confidential information.
All of these exist in addition to the other mechanisms such as the Whistleblower Policy, Complaint form, etc. The College trains employees and monitors processes to remain in full compliance with FERPA and no problems or complaints have arisen surrounding those regulations.
Example for Criterion 1.2.d
A full-time Compliance Officer is employed in the Athletics Department to ensure no violations of NCAA regulations. A Primary Designated School Official and additional Designated School Officials oversee federal regulations for international students to ensure full compliance. (See charts Criterion 1.1 chart and Criterion 1.2.d chart)
Finally, the College believes strongly in ongoing education of key employees at workshops, online training, or other mechanisms that may update them on the rapid change in regulations and law. These efforts are generously funded, and regularly utilized.
Example for Criterion 1.2.d
Dr. Gary Mrozinksi, Associate Degree Board of Commissioner
and
Dr. Chuck Fazzi, Baccalaureate/Graduate Degree Board of Commissioner
will now share their wisdom with you.
Commissioner Comments:
Practice makes perfect! Prior to entering information for your business
programs, you can use the link below and practice using the demo school at:
https://acbsp.campuslabs.com
School name is: 2016 Training Sample–Bedrock School of Business
Username: [email protected] password: trymeout!
If you need to set up access for a self-study report or have difficulty accessing the system, please contact one of the accreditation staff.
Questions? Please do not hesitate to contact ACBSP
accreditation staff with any questions you may have.
Diana Hallerud: [email protected] Steve Parscale: [email protected] Cari Hunziker: [email protected] Shetauja Coburn: [email protected]
Thank you!
