Using Teamup for Scheduling - The Information School · Using Teamup for Scheduling Sarah Hughes...
Transcript of Using Teamup for Scheduling - The Information School · Using Teamup for Scheduling Sarah Hughes...
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Using Teamup for Scheduling
Sarah HughesWilliam Paterson UniversityDavid & Lorraine Cheng LibraryOctober 15, 2018
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Background● New to an Lending Services department
● Manage the scheduling of department including full-time,
part-time and student workers
● Historically, monthly paper-based calendars and weekly
emails were the form of communicating schedule
● No virtual group calendar
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Monthly
Calendar
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Weekly email to Lending Services staff
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Calendar requirements
Assessing what the group needs
➔ PrivateAdministrator being able to make changes
➔ User-friendlyEasy for all staff to use
➔ Multiple calendarsTracking multiple type of events and scheduling in the department
➔ Free$
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Possible solutions
Teamup CalendarGoogle Calendar Outlook Calendar
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Teamup benefits➔ Clean, customizable and simple
interface
➔ Organizing your group in one calendar with sub-calendars
➔ Instant updates
➔ Intuitive, easy to use
➔ No account required
➔ Made to share
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Multiple calendars
Up to 8 sub-calendars free
Color coded
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Access Levels
● Administrator● Modifier● Read-only● Read-only without
details● Advanced
permissions
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Various ways to display
Daily
Weekly
Agenda
List
Year
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Searchable
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Embed and share
Use simple iframe code to embed into webpage of choice
Share stable URL as bookmarked on browser of choice
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Embed and share
Configure sharing options
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Access on mobile devices
➔ For iPhone/iPad on iOS App Store
➔ For Android devicesGoogle Play Store
➔ Advantage for using appCalendar accessible even when offline. Helpful when internet goes down.
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Subscribe to iCalendar Feeds➔ Can feed calendar data from
Teamup to other calendar applications (Google Calendar, Microsoft Outlook or Apple’s iCal)
➔ iCalendar feeds are read-only and provide a periodic automatic synchronization between the source calendar (Teamup) and a third calendar application.
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Security & Privacy
Backup
Preventing loss of data
Data replicating continuously on main server to 2 independant remote servers
Access link
URL random string
Not visible in search engine
No account/login required
Encryption HTTPS
Password
Enable password protection with paid account
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Results
➔ Creating historical record
➔ Improves scheduling
◆ Ability to ID gaps in coverage
➔ Orient staff to daily schedule
◆ Improves customer service
◆ Team satisfaction!