USING REPORTING TO MANAGE THE ENROLLMENT AND GRADUATION FUNNELS – AND OTHER FUN DATA TOPICS
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Transcript of USING REPORTING TO MANAGE THE ENROLLMENT AND GRADUATION FUNNELS – AND OTHER FUN DATA TOPICS
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USING REPORTING TO MANAGE THE ENROLLMENT AND GRADUATION FUNNELS –
AND OTHER FUN DATA TOPICS
Helen Norris, Associate Vice President, Technology Services
CSU Sacramento
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Agenda for today’s presentation
• Sac State Overview• Data Warehouse Background• Enrollment and Graduation Challenges• Solutions Implemented for Enrollment &
Graduation• Other Cool Reports• Next Steps
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Sac State Overview
• One of the larger campuses in the 23-campus California State University system
• Approximately 21,700 FTE comprised of approximately 28,000 students, mostly undergraduate;
• 60% of newly-enrolled students are transfer students• “Non-traditional” students – working adults with
families; first generation college• Declining State resources over the last several years
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Sac State Overview
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Sac State Overview
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Sac State Overview
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Sac State Overview
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Data Warehouse Overview• CSU uses the Peoplesoft suite for Student Administration, as
well as Finance and HR• In 2008, Sac State implemented a self-service Data Warehouse,
using the Cognos tool• Data Marts include Finance, Student, Advance and HR• Moved focus of efforts to student reporting in Fall 2009• Sophisticated security model for student data• About 400 users across campus• 20,000+ reports are run monthly• Collaborative approach to report development• Initial report rollout focused on operational reports
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Enrollment Challenges
• Changing enrollment targets• Impacted Programs• Budget challenges• Data needs at campus/college/department
level
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Solution
• Admissions Analytics Reporting– Aggregate Counts for the progressive funnel of
Admissions Activity– Timing; used by campus from Application Through
Matriculation– Online or Export Options– Flexible Summary Total Options– Graduate (PostBac) and Undergraduate perspectives– Campus, College or Department Level Perspectives
through drills
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Data Warehouse Access
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Data Warehouse Access
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Data Warehouse Access
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Admissions Analytics Filtering
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Admissions Analytics By College
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Admitted Applicants by College/Department
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Graduation challenges
• Changing enrollment targets – need to have students graduate in a more timely fashion
• Recently moved to an online graduation application process
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Solution• Don’t really have one!• Future - build on our operational reporting to look at true
graduation analytics• Some reporting – Graduation Funnel
– Aggregate Counts for the progressive funnel of graduation Processing
– Timing; used by campus throughout the semester– Online or Export Options– Flexible Summary Total Options– Graduate (PostBac) and Undergraduate perspectives– Campus, College or Department Level Perspectives through drills
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Graduation Funnel Selection
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Graduation Funnel By Term
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Graduation Funnel By Term and College
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Graduation Funnel By Term, College, Department and Plan
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Other Cool Reports Delivered
• Mostly Operational• Often were added as part of another project• May have been in response to a campus
request for data from multiple areas• Some have a dashboardy feel
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Enrolled Major
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Schedule Of Classes
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Faculty Workload
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Textbook Compliance Report
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ITE – Summary Of Reason with Detail
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Orientation Department Students by Major
Student Group Orientation Report
By Major Orientation Report
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Impaction ReportBy Impacted Program
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Grade Reports
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Grade Reports
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General Ed. Requirements Report
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Advising Report
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What’s Next
• Focusing on more analytical reporting, especially in support of our graduation initiative
• Data needs are driving business processes, for example degree planning
• Need to integrate other data; external data, space data etc.