USING GIS TO TRANSFORM YOUR ORGANIZATION · 2017-06-29 · *Centralized spatial database Needs...
Transcript of USING GIS TO TRANSFORM YOUR ORGANIZATION · 2017-06-29 · *Centralized spatial database Needs...
Reengineering a GIS Department
TRA Adopts a Business Solution Approach
ESRI UC 2017
USING GIS TO TRANSFORM YOUR ORGANIZATION
Glenn Clingenpeel, Bob Ayensu
1. History of TRA
2. Overview
3. Approach
4. Results
5. Lessons Learned
Outline
Esri UC 2017
• Nearly 18,000 square miles in the eastern third of the state
• Most developed large watershed in Texas
• Almost all locations for new water supply are developed or permitted
Trinity River Basin
Esri UC 2017
Understanding the Organizational Environment
Understand Existing Processes
Determine Available Resources
o Data gathering, processing & storage methodso Information distribution & reportingo Established processes and standardso QA & QC Methodso Training and technical support
o Employees/Managemento Budgeto Hardware & softwareo Licenseso Support groups and Committees
Identify Stakeholderso Users/Customerso Financerso Influencerso Vendors
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Getting to know who is doing what, why,
where, when and how in the
organization
GIS Geographic
Information Systems
People/Stakeholders
• Clients
• Sponsors
• Managers/Administrators
• Employees (Tech, Analyst)
• Subject Matter Experts
• Consumers
Methods
• Guideline/Standards
• Strategic Plan
• Documented Processes and workflows
• Quality Control methods
Data
• Spatial & Non Spatial
• Development and Maintenance
• Analysis
• Integration
Software & Licenses
• DBMS
• ArcGIS server
• Work & Asset Management
• ArcGIS Online
• Web and Mobile Apps
• ArcGIS desktop applications and Extensions
Hardware
• Servers (Virtualized Environment)
• Network & Security
• Computers
• Mobile (tablets, phones)
• GPS
• Printers/Plotters
Factors Addressed
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GIS Geographic
Information Systems
People/Stakeholders
• Clients
• Sponsors
• Managers/Administrators
• Employees (Tech, Analyst)
• Subject Matter Experts
• Consumers
Methods
• Guideline/Standards
• Strategic Plan
• Documented Processes and workflows
• Quality Control methods
Data
• Spatial & Non Spatial
• Development and Maintenance
• Analysis
• Integration
Software & Licenses
• DBMS
• ArcGIS server
• Work & Asset Management
• ArcGIS Online
• Web and Mobile Apps
• ArcGIS desktop applications and Extensions
Hardware
• Servers (Virtualized Environment)
• Network & Security
• Computers
• Mobile (tablets, phones)
• GPS
• Printers/Plotters
People/Stakeholders
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• Hire team
• Develop team
• Manage team
• Consultants and Contractors
• Vendors and External Support
• Source of funding
• Influencers
• Needs Assessment
• Identified and engaged Champions
• Advisory committee
Clients & Consumers
Sponsors/Investors
EmployeesSubject Matter Experts
People/Stakeholders
Esri UC 2017
Client feedback
Enterprise
GIS
• Data standards/ guidelines
*Documented workflows/proce
dures
*Coordination
* Training
*Data/system Integration
* Web GIS Maps
* Mobile/field data access
* Analysis and Modeling (e.g. Source tracing)
* Tracking (e.g. dashboard)
*Data Availability (e.g. Plant Operations)
*Data Accuracy
*Centralized spatial database
Needs Assessment
Esri UC 2017
Defining the Mission & Vision
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GISciences
(GIS)
GISystems
(GIS)
GIServices
(GIS)
Technology
▪ Capture
▪ Store
▪ Edit
▪ Manage
▪ Analyze
▪ Display/Report
▪ Integrate
Applied Sciences
▪ What
▪ Where
▪ When
▪ How
✓ Computer Science
✓ Statistical Analysis
✓ Remote Sensing
✓ Geography
✓ Geomatics Engineering
✓ Environmental Science
✓ Photogrammetry
✓ Cartography
Services
• Data Creation &
Maintenance
• Data Analysis &
Reporting
• Data Integration
• Database Design &
Development
• Mapping / Reporting
• System
Administration &
Integration
• Software
Administration
• Mobile & Web GIS
Configuration
• Mobile & Web APP
Development
• Project Coordination
• User Training &
Support
Ed
ucati
on
, E
xp
eri
en
ce &
Skil
ls
Human Resource
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GIS Geographic
Information Systems
People/Stakeholders
• Clients
• Sponsors
• Managers/Administrators
• Employees (Tech, Analyst)
• Subject Matter Experts
• Consumers
Methods
• Guideline/Standards
• Strategic Plan
• Documented Processes and workflows
• Quality Control methods
Data
• Spatial & Non Spatial
• Development and Maintenance
• Analysis
• Integration
Software & Licenses
• DBMS
• ArcGIS server
• Work & Asset Management
• ArcGIS Online
• Web and Mobile Apps
• ArcGIS desktop applications and Extensions
Hardware
• Servers (Virtualized Environment)
• Network & Security
• Computers
• Mobile (tablets, phones)
• GPS
• Printers/PlottersRe-engineering
Methods
Esri UC 2017
Continuous Improvement
Work flows/ processes &
Standard operating
procedures/ QA
Work Management
& Performance
tracking.
Data guideline/Standards & QC
methods
Strategic Plan
(Short & Long Range)
Methods
Esri UC 2017
GIS Geographic
Information Systems
People/Stakeholders
• Clients
• Sponsors
• Managers/Administrators
• Employees (Tech, Analyst)
• Subject Matter Experts
• Consumers
Methods
• Guideline/Standards
• Strategic Plan
• Documented Processes and workflows
• Quality Control methods
Data
• Spatial & Non Spatial
• Development and Maintenance
• Analysis
• Integration
Software & Licenses
• DBMS
• ArcGIS server
• Work & Asset Management
• ArcGIS Online
• Web and Mobile Apps
• ArcGIS desktop applications and Extensions
Hardware
• Servers (Virtualized Environment)
• Network & Security
• Computers
• Mobile (tablets, phones)
• GPS
• Printers/Plotters
Data
Esri UC 2017
Reen
gin
eeri
ng
Data Availability
Data Accuracy
Centralized Databases
• Identify data to be developed in-house source vs. external data
• Identify data to be developed in-house source vs. external data
• Analysis
• Access and Security
• Identify data collection methods
• Frequency of update
• QC methods
• Reporting methods
• Reporting/Mapping
• Microsoft SQL Sever (RDBMS)
• Design and build geodatabase
• Data Owner vs. caretaker
• Data Integration
Non Spatial
• Plans and Drawings
• Reports
• Inspections
• Pictures & Videos
Spatial
• Geodatabases
• Build and Maintained
• Reference
Data
Esri UC 2017
GIS Geographic
Information Systems
People/Stakeholders
• Clients
• Sponsors
• Managers/Administrators
• Employees (Tech, Analyst)
• Subject Matter Experts
• Consumers
Methods
• Guideline/Standards
• Strategic Plan
• Documented Processes and workflows
• Quality Control methods
Data
• Spatial & Non Spatial
• Development and Maintenance
• Analysis
• Integration
Software & Licenses
• DBMS
• ArcGIS server
• Work & Asset Management
• ArcGIS Online
• Web and Mobile Apps
• ArcGIS desktop applications and Extensions
Hardware
• Servers (Virtualized Environment)
• Network & Security
• Computers
• Mobile (tablets, phones)
• GPS
• Printers/Plotters
Software & Licenses
Esri UC 2017
Software & Licenses
Esri UC 2017
IntegrationCMMS (Lucity Asset
& Work Order)Geoworks Sync
(Maximo)Pipe Condition Rating
(InfoMaster)Masterworks geoAmps
Web & MobileArcGIS Server
StandardHTML Web map
ArcGIS Online (Collector, Operations dashboard, Story maps)
Navigator
Extensions
Spatial Analyst 3D Analyst Network Analyst
Server & DesktopMicrosoft SQL Server 2014 SP2
(Standard)Desktop Advance, standard,
BasicArcGIS Pro Drone2Map
Decision Drivers
Business need Cost & Budget Inline with Goal & MissionMaintenance &
upgradesIntegration
Software & Licenses
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Mobile & Web Field Inspection Applications
Story Map
Drone2Map
GIS Geographic
Information Systems
People/Stakeholders
• Clients
• Sponsors
• Managers/Administrators
• Employees (Tech, Analyst)
• Subject Matter Experts
• Consumers
Methods
• Guideline/Standards
• Strategic Plan
• Documented Processes and workflows
• Quality Control methods
Data
• Spatial & Non Spatial
• Development and Maintenance
• Analysis
• Integration
Software & Licenses
• DBMS
• ArcGIS server
• Work & Asset Management
• ArcGIS Online
• Web and Mobile Apps
• ArcGIS desktop applications and Extensions
Hardware
• Servers (Virtualized Environment)
• Network & Security
• Computers
• Mobile (tablets, phones)
• GPS
• Printers/Plotters
Hardware
Esri UC 2017
Hardware
Esri UC 2017
Goal: Continuous and reliable geo spatial services.
• System Architecture Redesign
• - Availability
• - Security
• - Performance and scalability
• - Compatibility
• Conform to Authority’s IT polices.
• Follow best practices (IT, GIS & vendor-specific)
Action Taken
• Migration from Physical servers to VM servers.
• Reconfiguration of system architecture
• Separation of SQL database, application and document servers.
• Further separation of GIS and other applications
• DMZ configuration to allow mobile access
• Desktops, mobile tablets and Trimble GPS
Milestones
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Best Practices and Standards
Central Spatial Information Repository
Continuous & reliable geo spatial services
Multi Platform Integration enabling seamless transition between office and field
2014
2017
Isolated
System
Enterprise
System
Gather inputs and tailor solution to your organization
A clear vision of what the change will look like from the onset
Define and Measure Success
Organization wide commitment
Team Composition
Adequate IT infrastructure
Ongoing Continuous improvement
Process documentation & refinement
Discard preconceived notions
Lessons Learned
Esri UC 2017
Esri UC 2017
Glenn Clingenpeel, Executive Manager, Trinity River Authority of TexasBob Ayensu, GIS Manager, Trinity River Authority of Texas