Using documentation to keep employers out of trouble
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Transcript of Using documentation to keep employers out of trouble
Can managers make employment decisions without fear of liability?
Documenting Your Way Out of Trouble
by Calvin House
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Wal-Mart must pay $172 million for meal period violations [Dec. 22, 2005]
Jury awards $20 million to 85-year old prison doctor after supervisors question competence [Jul. 18, 2005]
Employment decisions pose risks
Former school principal wins $112,289 award following demotion after shoulder injury [Feb. 16, 2006]
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Managers make employment decisions every day
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Managers worry whether they are making correct decisions
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Yes, managers can make decisions without fear of
liability
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Use documentation to reduce risks
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Control the employment relationship with documents
Use forms for decisions that depend on medical information
Support discharge decisions with a written record
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Control the employment relationship with documents
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Employment is a contract
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Set the terms through the employment offer
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Prove the terms with documentation
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Outfit each employee witha job description
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Analyze essential job functions
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Obtain employee acknowledgments
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Use employee handbooksto set workplace rules
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Review policies for legality
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Obtain employee acknowledgments
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Keep up to date
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Use forms for decisions that depend on medical information
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Keep medical information out of the workplace
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Enlist professional advice
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Stick to the essentials
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Support discharge decisions with a written record
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Set performance expectations
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Provide regular evaluations
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Document misconduct investigations
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Establish a code of conductand a complaint procedure
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Compile evidence
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Provide written charges and a chance to respond
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Can managers make employment decisions without
fear of liability?
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Unguided employment decisions risk millions of
employer dollars
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Use documentation to reduce risks
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Well thought out documentation will keep you
out of trouble
Gutierrez, Preciado & House, LLP | www.gphlawyers.com
Gutierrez, Preciado & House, LLPThe Employer’s Law Firm3020 E. Colorado Blvd.Pasadena, CA 91107Telephone: [email protected]