User Manual NGO Proposal Online Application & Processing ...

For NGO

User Manual

NGO

Application

Tracking System

URL:http://ngograntsje.gov.in

Ministry of Social Justice and

Empowerment

Application Designed and Developed by

NIC Cell Ministry of Social Justice and Empowerment

User Manual

NGO Proposal Online

pplication and Processing

Tracking System(Version 1.1)

http://ngograntsje.gov.in

for

Schemeof


Empowerment

Application Designed and Developed by

NIC Cell Ministry of Social Justice and Empowerment

Proposal Online

and Processing

Tracking System


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Contents

A. Project Objectives

B. ApplicationFunctionalities

C. ApplicationStakeHolders

D. Schemes covered

E. URL of the Application

F. Getting Start as NGO User

G. Application forms for different schemes

� Scheme of Grant in Aid to Voluntary

� Assistance to Voluntary Organizations for Welfare of OBCs

� Assistance to Disabled Persons for Purchase/ Fitting of Aids and Appliances (ADIP Scheme)

� Deendayal Disabled Rehabilitation Scheme to Promote Voluntary Action for Persons

with Disabilities (DDRS Scheme)

� An Integrated Program for Older Persons (IPOP)

� Scheme for Prevention of Alcoholism and Substance(Drugs) Abuse

Index

ApplicationFunctionalities

ApplicationStakeHolders

Getting Start as NGO User

Application forms for different schemes

Scheme of Grant in Aid to Voluntary Organizations working for Scheduled Castes

Assistance to Voluntary Organizations for Welfare of OBCs

Assistance to Disabled Persons for Purchase/ Fitting of Aids and Appliances (ADIP Scheme)

Deendayal Disabled Rehabilitation Scheme to Promote Voluntary Action for Persons

with Disabilities (DDRS Scheme)

for Older Persons (IPOP)

Scheme for Prevention of Alcoholism and Substance(Drugs) Abuse

Pages

2

3

4

5

6

7

working for Scheduled Castes 12

23

Assistance to Disabled Persons for Purchase/ Fitting of Aids and Appliances (ADIP Scheme) 32

Deendayal Disabled Rehabilitation Scheme to Promote Voluntary Action for Persons 37

48

58

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� Common Platform for online registration of NGO’s irrespective of any scheme.

� Facility to submit online application form

schemes of Department of Social Justice and Department of disabilities under Ministry of

Social Justice and Empowerment

� Uploading the documents as prescribed in the respective scheme.

� On-line generation of

respective District Officer.

� Work flow based application design as approved by Ministry.

� Online processing of the application by the

role defined in the application.

� Complete transparent back office process to keep track of the application forms

the stake holders.

� Proposals, Checklist and Inspection

application.

� To make the functioning o

� To minimize postal delays in the movement of the application among various

stakeholders.

Project Objectives

Common Platform for online registration of NGO’s irrespective of any scheme.

Facility to submit online application forms for Grant-In-Aid proposals under various

of Department of Social Justice and Department of disabilities under Ministry of

Social Justice and Empowerment.

Uploading the documents as prescribed in the respective scheme.

of proposal in PDF format for physical application submission to the

District Officer.

Work flow based application design as approved by Ministry.

Online processing of the application by the various officialusers of application as per the

defined in the application.

Complete transparent back office process to keep track of the application forms

Proposals, Checklist and Inspection report on the dash board asper their

To make the functioning of the organization more efficient and effective.

To minimize postal delays in the movement of the application among various

Common Platform for online registration of NGO’s irrespective of any scheme.

Aid proposals under various

of Department of Social Justice and Department of disabilities under Ministry of

in PDF format for physical application submission to the

users of application as per the

Complete transparent back office process to keep track of the application forms among

per their role in the

effective.

To minimize postal delays in the movement of the application among various

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Application Functionalities

Role based Web application

a. Registration by the

Ministry of Social Justice and Empowerment.

b. Registration by the back office

Central Ministry for processing the

c. Access of the application by authorised NGOs and back office Users.

d. Entry of Bank Details.

e. Proposal Entry on

enclosure as per the Ministry Requirement.

f. Online flow of application to the respective District Officer

g. Taking print of the proposal for physical submission to District Office for

checking/verification of online proposal.

h. Generation of the

i. Back Office Flow of govt. departments for an application.

Back Office Application Process Flow

It describes the process flow of a Grant

NGO till the releasing of GIA Sanctioning Letter by Government Authority after the

verification, Validation &

In this process, we have District Officer,

Level ; Dealing Assistant, Additional Director, Director at State Directorate ; Dealing

Assistant, State Secretary at State

Secretary, Deputy Secretary, Director, Joint Secretary,

Hon’ble Minister at Central Ministry

Application Functionalities

application caters the following functional requirement of the project

the NGO for applying online for NGO grants-in-Aid administered

Ministry of Social Justice and Empowerment.

the back office users viz. District, State Directorat

Central Ministry for processing the proposals received online.

Access of the application by authorised NGOs and back office Users.

Entry of Bank Details.

Proposal Entry on line,saving as Draft and Saving as Final. Uploading Documents as

enclosure as per the Ministry Requirement.

Online flow of application to the respective District Officer

Taking print of the proposal for physical submission to District Office for

checking/verification of online proposal.

of the acknowledgement.

Back Office Flow of govt. departments for an application.

Back Office Application Process Flow

It describes the process flow of a Grant-In-Aid application from the initial submission by an

the releasing of GIA Sanctioning Letter by Government Authority after the

verification, Validation &scrutinizing of an application at various levels/departments.

In this process, we have District Officer, Dealing Assistant, Inspection Officer


Assistant, State Secretary at State Secretariat, Dealing Assistant, Section Officer,

Secretary, Deputy Secretary, Director, Joint Secretary, Additional Secr

at Central Ministry.

caters the following functional requirement of the project

Aid administered by

. District, State Directorate, SateSecretariat,

Access of the application by authorised NGOs and back office Users.

as Draft and Saving as Final. Uploading Documents as

Taking print of the proposal for physical submission to District Office for

Aid application from the initial submission by an

the releasing of GIA Sanctioning Letter by Government Authority after the

of an application at various levels/departments.

Inspection Officer at District


Section Officer, Under

Secretary, Secretary,

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� Non-Government Organisations (NGOs) working in the area of Social

Sector and disability sectors.

� District Officer Authorised to process the NGO Proposal.

� State Directorate

� State Secretariat

� Central Ministry

Application Stake Holders

Organisations (NGOs) working in the area of Social

Sector and disability sectors.

District Officer Authorised to process the NGO Proposal.

Organisations (NGOs) working in the area of Social

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Scheduled Castes Welfare

� Scheme of Grant in Aid to Voluntary Organisations working for Scheduled Castes

Welfare of Backward Classes

� Assistance to Voluntary Organizations for

Empowerment of Persons with Disabilities

� Assistance to Disabled Persons for Purchase/ Fitting of Aids and Appliances (ADIP Scheme)

� Deendayal Disabled Rehabilitation Scheme to Promote Voluntary Action for Persons with

Disabilities (DDRS Scheme)

Social Defence

� An Integrated Programme for Older Persons

� Scheme for Prevention of Alcoholism and Substance(Drugs) Abuse

Schemes Covered

Scheme of Grant in Aid to Voluntary Organisations working for Scheduled Castes

Assistance to Voluntary Organizations for Welfare of OBCs

Empowerment of Persons with Disabilities


Deendayal Disabled Rehabilitation Scheme to Promote Voluntary Action for Persons with

eme)

An Integrated Programme for Older Persons (IPOP)

Scheme for Prevention of Alcoholism and Substance(Drugs) Abuse

Scheme of Grant in Aid to Voluntary Organisations working for Scheduled Castes


Deendayal Disabled Rehabilitation Scheme to Promote Voluntary Action for Persons with

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Application will be available on the address below

http://ngograntsje.gov.in Which can be accessed on the internet?

will get the following screen.

URL of the Application

Application will be available on the address below

//ngograntsje.gov.in

can be accessed on the internet? After giving the above address in any web

in any web browser the user

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Go to tab Register your NGO

NGO Registration page will appear on the screen.

New NGO are required to fill up the

registration form / already registered NGO can log in to the application by entering their credentials

Getting Start as NGO User

NGO Registration page will appear on the screen.

up the registration form along with the user-id and password in the


id and password in the


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User ID and password will be allowed to NGO.Correct user

application of NGO proposal.

User ID and password will be allowed to NGO.Correct user-id and password will be required for online

d and password will be required for online

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General Instructions

1. NGO/Back ofice user are required to log in into the application by selecting NGO login/

Application User tab on the fisrt

2. The next screen will provide the link for entering the bank detail which is

mandatorily.

3. After fiiling and saving the bank details . Now NGO can proceed with the entry of online

proposal for their respective schemes

4. Note : Some schemes are having PART

application is to be filled up mandatorily.

5. Later NGO has to upload the documents as me

documents are to be uploaded mandatorily for completing the application

uploading must be scanned in Black and White 200 DPI resolution to keep the

document size as minimum as possible.)

6. Any part of the application can b

correctness before final submission since once the application has been submitted

finally no further changes are allowed.

7. Completed application in all respect will be assigned a Unique ID

8. Acknowledgement receipt will be generated and print out of the acknowledgement

may be retained by the NGO.

New NGO User- should register them in the application.

Registered NGO will enter the user

applying online prposal of NGO scheme of Ministry of Social Justice and Empowerment


ofice user are required to log in into the application by selecting NGO login/

Application User tab on the fisrt scrren after giving the correct URL.

The next screen will provide the link for entering the bank detail which is

After fiiling and saving the bank details . Now NGO can proceed with the entry of online

for their respective schemes in the format prescribed by the Ministry.

Note : Some schemes are having PART -A , Part- B, Part-C in such case all the parts of the

application is to be filled up mandatorily.

Later NGO has to upload the documents as mentioned in the Upload Documents link. All

documents are to be uploaded mandatorily for completing the application


document size as minimum as possible.)

of the application can be saved as draft and may be checked for its

before final submission since once the application has been submitted

finally no further changes are allowed.

Completed application in all respect will be assigned a Unique ID .

Acknowledgement receipt will be generated and print out of the acknowledgement

may be retained by the NGO.

should register them in the application.

ter the user-ID , Password and Image details in the following screen for



ofice user are required to log in into the application by selecting NGO login/

The next screen will provide the link for entering the bank detail which is to be filled

After fiiling and saving the bank details . Now NGO can proceed with the entry of online

in the format prescribed by the Ministry.

C in such case all the parts of the

ntioned in the Upload Documents link. All

documents are to be uploaded mandatorily for completing the application ( documents for


e saved as draft and may be checked for its

before final submission since once the application has been submitted

.

Acknowledgement receipt will be generated and print out of the acknowledgement

ID , Password and Image details in the following screen for


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Schemes Screen will appear as below

Schemes Screen will appear as below

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Fill the bank details by selecting <

selecting <Bank Detail> tab on the screen below

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Scheme of Grant in Aid to Voluntary

Organisations working for Scheduled



Castes



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Select Scheduled castes Scheme from and the Part

Application form for data entry appears on

Select Scheduled castes Scheme from and the Part-A, Part-B, Part-C and Upload Do

Application form for data entry appears on the screen as below

Documents in order.

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Save Draft – save the respective Part of the application as draft which can be edited till it is in draft

mode.

Save as Final – Will make the respective part Final and the application

save the respective Part of the application as draft which can be edited till it is in draft

Will make the respective part Final and the application cannot be edited.


be edited.

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Application Unique Id will be generated as above which will be used for linking the other parts of the

application together for example if NGO has filled up only Part

therefore, if he want to fill other pat at some

completing the incomplete application.

Part- B of Scheduled caste Scheme as below


application together for example if NGO has filled up only Part-A and could not able to fill other parts

if he want to fill other pat at some later time so the above unique ID is to be selected for


Scheme as below


A and could not able to fill other parts

ID is to be selected for

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Save As Draft – save the respective Part of the application as draft which can be e

mode.


Part –C of Scheduled Caste Scheme

save the respective Part of the application as draft which can be e

Will make the respective part Final and the application cannot be edited.

C of Scheduled Caste Scheme


be edited.

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Save As Draft, Save as Final as explained before

Upload Documents- facilitates uploading of Scanned Documents in PDF format (

White with 200 DPI resolution so as to keep the file size as minimum as possible)

Upload Document screen as below

Add File – will allow to choose file from the source viz.

Upload- will be used for uploading the added file by add file command.


facilitates uploading of Scanned Documents in PDF format (



will allow to choose file from the source viz. hard Disk, Pen Drive or any other media

will be used for uploading the added file by add file command.

facilitates uploading of Scanned Documents in PDF format (scanned in Black and


hard Disk, Pen Drive or any other media.

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Alert will be flashed on using the Save as Final

Acknowledgement screen will appear on the screen

Print Summary Application-will allow to take the summary of the

Print Form – will help in taking printout thecompleted online

concerned District Office

Alert will be flashed on using the Save as Final.


will allow to take the summary of the proposal.

printout thecompleted online proposal for submitting it in physical form to

proposal for submitting it in physical form to

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Assistance to Voluntary

Organizations for Welfare of OBCs





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in draft mode.


Application Unique Id will be generated as above


therefore, if he want to fill other pat at some later time so the above unique ID is to be select


Part- B of Backward Class Scheme as below


Will make the respective part Final and the application cannot



therefore, if he want to fill other pat at some later time so the above unique ID is to be select


Scheme as below

save the respective Part of the application as draft which can be edited till it is

cannot be edited

which will be used for linking the other parts of the


therefore, if he want to fill other pat at some later time so the above unique ID is to be selected for

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Save Draft – save the respective Part of the application as draft which can be e

draft mode.


Part- C of Backward Class Scheme as below



C of Backward Class Scheme as below

save the respective Part of the application as draft which can be edited till it is in

cannot be edited

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Save Draft – save the respective Part of the application as draft which can be e

draft mode.




save the respective Part of the application as draft which can be edited till it is in

cannot be edited

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Black and White with 200 DPI


Add File – will allow to choose file from the source viz. hard Disk, Pen Drive or any other

media.

Upload- will be used for uploading the added file by add f



Black and White with 200 DPI resolution so as to keep the file size as minimum as possible)


will allow to choose file from the source viz. hard Disk, Pen Drive or any other


facilitates uploading of Scanned Documents in PDF format (scanned in

resolution so as to keep the file size as minimum as possible)


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Alert will be flashed on using the Save as Final


Print Summary Application

Print Form – will help in taking

physical form to concerned District Office

Alert will be flashed on using the Save as Final.


Print Summary Application-will allow to take the summary of the proposal.

will help in taking printout thecompleted online proposal for submitting it in


proposal.

proposal for submitting it in

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Assistance to Disabled Persons for

Purchase/ Fitting of Aids and

Appliances (ADIP Scheme)







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in draft mode.


Application Unique Id will be generated as above which will be used for linking the other parts of

the application together for example if NGO has filled up only Part

other parts therefore, if he want to fill other pat at some

be selected for completing the incomplete application.


Black and White with 200 DPI resolution so as to keep the file size as miUpload Document screen as below




the application together for example if NGO has filled up only Part-A and could not able to fill

if he want to fill other pat at some later time so the above



Black and White with 200 DPI resolution so as to keep the file size as miUpload Document screen as below


cannot be edited.


A and could not able to fill

later time so the above unique ID is to



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media.





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Application-will allow to take the summary of the proposal.



proposal.


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Deendayal Disabled Rehabilitation

Scheme to

Action for Persons with Disabilities


Scheme to Promote Voluntary


(DDRS Scheme)


Promote Voluntary


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Select Deendayal Disabled Rehabilitation Scheme from the screen below

Select Part-A of the application the screen will appear as follows.

Select Deendayal Disabled Rehabilitation Scheme from the screen below

A of the application the screen will appear as follows.

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mode.



Will make the respective part Final and the application cannot be edited


be edited

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therefore, if he want to fill other pat at some


Part B of the scheme application is as below









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mode.



Will make the respective part Final and the application cannot be edited


be edited

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Part-C of the scheme application is as belowC of the scheme application is as below

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Add File – will allow to choose file from the source viz.










hard Disk, Pen Drive or any other media.

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An Integrated Programme for

Older Persons (IPOP)





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in draft mode.





cannot be edited

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the application together for example if NGO has filled up

other parts therefore, if he want to fill other pat at some later time so the above unique ID is to




the application together for example if NGO has filled up only Part-A and could not able to fill





A and could not able to fill


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in draft mode.



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Part C of the scheme application is as below


of the scheme application is as below

cannot be edited

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Black and White with 200 DPI resolution so as to keep the file size as minimum as possible)Upload Document screen as



Black and White with 200 DPI resolution so as to keep the file size as minimum as possible)Upload Document screen as below



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media.





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Print Summary Application-will allow to take the summary of the proposal.



proposal.


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Scheme for Prevention of Alcoholism

and Substance(Drugs) Abuse


and Substance(Drugs) Abuse


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therefore, if he want to fill other pat at some later time so the above



White with 200 DPI resolution so as to keep the file size as minimum as possible)Upload Document screen as below






ion so as to keep the file size as minimum as possible)Upload Document screen as below





ion so as to keep the file size as minimum as possible)

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Add File – will allow to choose file from the source viz. hard Disk, Pen Drive or any other media

Upload- will be used for uploading the added file by add file com



will allow to choose file from the source viz. hard Disk, Pen Drive or any other media.

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Save as Draft Save as final as explained above.




Save as Draft Save as final as explained above.




User Manual NGO Proposal Online Application & Processing ...

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