User Manual - KING Enterprises · User Manual For Importers Electronic I-Form (EIF) Using WeBOC...

User Manual For Importers

Electronic I-Form (EIF) Using WeBOC

Version 1.1

Prepared by WEBOC System Analysis and Design Team (PRAL)

© Copyright 2016, Pakistan Revenue Automation Pvt. Ltd. All Rights Reserved Page 1 of 20

EIF-Importer-VR-1.1 User Manual

EIF Revision History

Version No. Date Revision Description Documented By

1.0 05/04/2016 Initial EIF Management User Manual for Importers HM

1.1 01/06/2016 Screenshot modifications HM



Table of Contents 1. GENERAL INFORMATION .............................................................................................. 3

1.1 Background ........................................................................................................................ 3

1.2 Electronic filing of Form-I .................................................................................................. 3

2. SYSTEM FEATURES ....................................................................................................... 3

2.1 File request for Issuance of Form-I: ................................................................................... 3

2.2 Amend Form-I request: ..................................................................................................... 3

2.3 View Form-I Request: ........................................................................................................ 3

2.4 Print Form I: ....................................................................................................................... 4

2.5 Delete Form I Request: ...................................................................................................... 4

3. SYSTEM REQUIREMENTS .............................................................................................. 4

4. GETTING STARTED ........................................................................................................ 4

4.1 Logging On ......................................................................................................................... 4

4.2 System Menu ..................................................................................................................... 4

5. EIF MANAGEMENT ....................................................................................................... 5

5.1 Create New EIF .................................................................................................................. 5

5.2 To Amend an EIF ................................................................................................................ 8

5.3 To Print a Form I Request ................................................................................................ 10

5.4 To Delete a Form I Request ............................................................................................. 11

6. ATTACH FORM I WITH GOODS DECLARATION ............................................................. 11

6.1 Add Items in Goods Declaration ...................................................................................... 14

6.2 Adding an EIF ................................................................................................................... 16



1. General Information

1.1 Background

Form-I Automation is incorporated in the Pakistan Custom’s electronic system called Web Based One Custom (WeBOC). The planned system creates linkages among all the concerned stakeholders in Pakistan. Upon completion system reduces the time consuming manual reporting/correspondence among the stakeholders. Import of goods into Pakistan is regulated by the Ministry of Commerce, Government of Pakistan, under the Imports and Exports (Control) Act, 1950 and the notifications issued from time to time there under. Currently, as per Para-32, Chapter XIII of Foreign Exchange Manual (Eighth Eidtion-2002), applications for remittance against imports into Pakistan should be made on Form 'I' which should be signed by the importer or his authorized agent.

1.2 Electronic filing of Form-I

EIF (Electronic Import Form) is a tool used by the government to monitor the source and outflows of foreign remittances and checks the goods that are imported without foreign exchange through the State Bank of Pakistan. Designated branches of the commercial banks are authorized to issue ‘Form-I’ on application by the importers. Electronic linkage of Custom’s Computerized System (WeBOC) with the commercial banks for the submission and verification of Form ‘I’ is an important initiative of the Pakistan Customs and State Bank of Pakistan. This initiative will help in prevention of import related frauds and provide direct interface between Customs and the Form ‘I’ issuing banks.

2. System Features Following are the key feature of EIF module in the WeBOC System:

2.1 File request for Issuance of Form-I:

This feature enables the Importer (in WeBOC Term ‘Trader’ is used) to file request for issuance of EIF to authorized commercial bank.

2.2 Amend Form-I request:

This feature enables the Importers to amend the Form-I in the WeBOC system which is pending for approval in the banks.

2.3 View Form-I Request:

This feature enables the Importers to view the GD after it’s been submitted.

../../../Documents%20and%20Settings/shazia%20parveen/Desktop/Disk2/originalmanual/appendix%20files/appendix%205/ap5-32.htm



2.4 Print Form I:

This feature enables the importer to print the Form I and GD.

2.5 Delete Form I Request:

This feature enables the importer to delete an EIF.

3. System Requirements In order to take full advantage of WeBOC Application and run it smoothly, use Internet Explorer browser.

4. Getting Started

WeBOC system can be easily accessed through http://www.weboc.gov.pk.

4.1 Logging On

On accessing the above mentioned link, the browser opens the following screen requesting the log-in credentials of user (trader).

4.2 System Menu

Upon logging into WeBOC system, following screen will be appeared that comprises of;

Privilege Menu (Authorities bar) (A)

Home Page (where messages are sent by system or customs) (B)

Enter ‘User Id’ in login field.

Enter ‘Password’ in the password field

Click ‘Login’ button

http://www.weboc.gov.pk/



5. EIF Management

5.1 Create New EIF

1. To add EIF click on EIF Management and press

2. Upon Clicking on NEW EIF, a new Form is opened. 3. Fill Business Name and Business Address.

5.1.1 Mode of Import Payment (EIF Validation)

1. The options of mode of payment are shown in the figure below:

Amended Form I

Document Requests

are displayed in Red

Color

(A) (B)

New request for Form I



5.1.1.1 Advance Payment:

1. Before GD submission BDA (Bank Debit Advice) shall be issued against any invoice value of "Form-I"

2. The total invoice value of GD cannot be greater than Form - I value or remaining values of EIF.

3. If GD is cancelled then value of GD shall not be included in next GD. Or the value of EIF of the GD cancelled will be restored.

4. Declared value will always be consider to compare with EIF value.

5. If EIF is already settled then it cannot be attached with any GD

5.1.1.2 Open Account

1. GD Can be submitted against Form-I without issuance of BDA (Bank Debit Advice) only if the EIF value is greater than zero.

2. Only one GD can be associate with EIF

5.1.1.3 Registered Contract

1. The total invoice value of GD (Sum of total declared value of items) cannot be greater than Form - I value or remaining values of EIF



4. If EIF is already settled then it cannot be attached with any GD

*Note: If “Contract/Collection” selected as mode of payment then enter Advance Payment, Document against Payment, Document against Acceptance in percent (%) which has to be 100% in Total.



5.1.1.4 Letter of Credit

1. The total invoice value of GD (Sum of total declared value of items) cannot be greater than Form - I value or remaining values of EIF.



4. If EIF is already settled then it cannot be attached with any GD.

*Note: If “Letter of Credit” selected as mode of payment then enter Advance Payment, Sight, Usuance in percent (%) which has to be 100% in Total.

Payment Mode NIL

means Remittance

from Pakistan not

involved

(5.1)

Select both from the drop down

Only one GD can be associate with such EIF

Press Add to Add Goods



4. After entering all the required information press Save and then Submit. 5. When an EIF is submitted, the Status is changed to Pending.

5.2 To Amend an EIF

1. Amendment can be done after an EIF is submitted.

2. To Amend an EIF, go to EIF Management and press

An EIF No. is generated when the bank user either approve or reject an EIF request

Amended EIF Requests are shown in red color

Check the check box



3. Upon clicking, a new page is opened, click on button.



5.3 To Print a Form I Request

1. To Print an EIF, go to EIF Management and press on that EIF request which has NOT been approved.

2. Press button to print.

Amended EIF Requests are shown in red color



5.4 To Delete a Form I Request

1. To delete a Form I, go to Goods Declaration and press Saved Imports.

2. Click on to delete a saved GD.

6. Attach Form I with Goods Declaration As discussed in detail above, after an EIF is created and then submitted the request for ‘Form-I Issuance Request’, which for instance has been approved by the concerned bank/branch.

The following screenshots will demonstrate on how to use an approved ‘Form-I in your Goods Declaration (GD).

1. To add an EIF, go to Goods Declaration and click on



2. Upon clicking on Create Import GD, a pop windows appears. 3. Select Consigment Category and Declaration type and press Create.

4. Upon clicking Create, a new page opens up. 5. Select Collectorate from the drop down. 6. Enter BL Number which has to be same as it was in GD.

7. Press to Select the VIR Number.

*Note: All Inforamtion has to be same as it is in GD



8. Enter BL Date and Press to get all the information given in GD.

9. Select Payment Terms, Delivery Term and Currency from the dropdown menu.



10. After filling all the required information, press Save.

6.1 Add Items in Goods Declaration

1. When a GD is saved, click on to add description of goods.

2. Enter the Description in Items Imformation.



3. Select Origin from the drop down menu.

4. Select Import Type from the drop down.

5. After Filling the required information press

6. When Save button is clicked a pop up window opens up containing questions on Item

Structure. Fill all the questions and press .

By entering HS code, Tariff Description will be shown

By entering Quantity and Declaration Unit Value, Total Value and Import Value (RS) will be calculated.



7. After adding Items, press and then

6.2 Adding an EIF

1. To add an EIF file which was created in EIF Management tab.

2. Click on , a pop up window will appear showing EIF.

3. Select an EIF which was created for GD.

4. After Adding an EIF, press and then

5. Upon clicking on Calculate Duty, a pop up windiw opens up showing Import Duty

EIF Added

Select an EIF

Item Information Added



Calculation.

6. After Calculate Duty press Submit.

7. Upon submitting a Declaration Form appears, check all the check boxes and press

8. After clicking proceed, payment page appears with two options Bank and PD Account.

9. Select any payment mode and press



10. After clicking on Submit, GD is Submitted successfully with EIF.

11. By submitting GD will be shifted as Submitted Imports

Submitted Imports

Contact Information:

To get support and information please contact [email protected] | 02199210395, 02199214237

mailto:[email protected]

User Manual For Banks Users

Electronic I-Form (EIF) Using WeBOC

Version 1.1

Prepared by WEBOC System Analysis and Design Team (PRAL)


EIF-Bank VR-1.1

User Manual

EIF Revision History

Version No. Date Revision Description Documented by

1.0 05/04/2016 Initial EIF Management User Manual for Bank User HM

1.1 31/05/2016 Screenshot modifications in Bank User HM


EIF-Bank VR-1.1

User Manual

Table of Contents 1. GENERAL INFORMATION .............................................................................................. 3

1.1 Background ........................................................................................................................ 3

1.2 Electronic filing of Form-I .................................................................................................. 3

2. SYSTEM REQUIREMENTS .............................................................................................. 3

3. SYSTEM FEATURES ....................................................................................................... 3

3.1 EIF Request(s) .................................................................................................................... 3

3.2 Cancel EIF ........................................................................................................................... 3

3.3 View EIF ............................................................................................................................. 4

3.4 Edit EIF ............................................................................................................................... 4

3.5 Settle EIF ............................................................................................................................ 4

3.6 Transfer EIF ........................................................................................................................ 4

3.7 Enter BDA Amount ............................................................................................................ 4

4. VALIDATIONS ............................................................................................................... 4

5. GETTING STARTED ........................................................................................................ 5

5.1 Logging On ......................................................................................................................... 5

5.2 System Menu ..................................................................................................................... 6

6. EIF MANAGEMENT ....................................................................................................... 6

6.1 EIF Request(s): ................................................................................................................... 7

6.2 Cancel EIF: .......................................................................................................................... 8

6.3 View EIF: ............................................................................................................................ 9

6.4 Edit EIF: ............................................................................................................................ 10

6.5 Settle EIF: ......................................................................................................................... 11

6.6 Transfer EIF: ..................................................................................................................... 12

6.7 Enter BDA Amount: ......................................................................................................... 12


EIF-Bank VR-1.1

User Manual

1. General Information

1.1 Background

Form-I Automation is incorporated in the Pakistan Custom’s electronic system called Web Based One Custom (WeBOC). The planned system creates linkages among all the concerned stakeholders in Pakistan. It reduces the time consuming manual reporting/correspondence among the stakeholders. Import of goods into Pakistan is regulated by the Ministry of Commerce, Government of Pakistan, under the Imports and Exports (Control) Act, 1950 and the notifications issued from time to time there under. Currently, as per Para-32, Chapter XIII of Foreign Exchange Manual (Eighth Eidtion-2002), applications for remittance against imports into Pakistan should be made on Form 'I' which should be signed by the importer or his authorized agent.

1.2 Electronic filing of Form-I

EIF (Electronic Import Form) is a tool used by the government to monitor the source and outflows of foreign remittances and checks the goods that are imported without foreign exchange through the State Bank of Pakistan. Designated branches of the commercial banks are authorized to issue ‘Form-I’ on application by the importers. Electronic linkage of Custom’s Computerized System (WeBOC) with the commercial banks for the submission and verification of Form ‘I’ is an important initiative of the Pakistan Customs and State Bank of Pakistan. This initiative will help in prevention of import related frauds and provide direct interface between Customs and the Form ‘I’ issuing banks.

2. System Requirements In order to take full advantage of WeBOC Application and run it smoothly, use Internet Explorer browser.

3. System Features Following are the key feature of EIF module in the WeBOC System:

3.1 EIF Request(s)

This feature is used after trader has filled an EIF. The banker has the option to Approve or Reject an EIF

3.2 Cancel EIF

This feature enables the bank user to cancel an EIF.

../../../Documents%20and%20Settings/shazia%20parveen/Desktop/Disk2/originalmanual/appendix%20files/appendix%205/ap5-32.htm


EIF-Bank VR-1.1

User Manual

3.3 View EIF

This feature enables the banker to view an EIF.

3.4 Edit EIF

This feature enables the banker to edit and EIF.

3.5 Settle EIF

This feature is used to settle an EIF after its being approved.

3.6 Transfer EIF

This feature allows the bank user to transfer an EIF to another bank.

3.7 Enter BDA Amount

In BDA (Bank Debit Advice) amount, the bank user enters the debit amount.

4. Validations There are a few validations based on Mode of Import Payment. The table given below explains all the validations:

Mode of Import

Payment

EIF validations BDA Issuance Settlement by Bank Settlement by State

Bank

Advance Payment EIF request can be

submitted without

issuance of BDA.

However system will

navigate user to BDA

issuance screen

If EIF is settled then

no amendment in EIF

can be made by bank

BDA can be issued in

single or multiple times

against EIF, even before

submission of GD

Settlement will be

perform by bank if

Sum of BDAs and

Sum of items

declared value is

equal

In case of

settlement by SBP

no validation will be

in place

Open Account EIF request can be

submitted without

enterence of invoice

value

System shall not allow

user to issue BDA

against such EIF where

invoice value is 'Zero'



against EIF if invoice

value is not zero



against EIF if invoice

value is greater than

Settlement will be

perform by bank if

Sum of BDAs and

Sum of items

declared value is

equal

In case of settlement

by SBP no validation

will be in place


EIF-Bank VR-1.1

User Manual

zero.

If EIF mode of payment

is open account or

Invoice value is zero

then bank user cannot

edit it.(Invoice value &

Expiry Date)

Registered Contract EIF request can be

submitted without

issuance of BDA.


no amendment in EIF

can be made by bank




submission of GD

Settlement will be

perform by bank if

Sum of BDAs and

Sum of items

declared value is

equal

In case of settlement

by SBP no validation

will be in place

Letter of Credit EIF request can be

submitted without

issuance of BDA.


no amendment in EIF

can be made by bank




submission of GD

Settlement will be

perform by bank if

Sum of BDAs and

Sum of items

declared value is

equal

In case of

settlement by SBP

no validation will be

in place

Payment Mode NIL

means Remittance

from Pakistan not

involved

No BDA can be issued

against such EIF

Bank cannot be

settled such cases

5. GETTING STARTED

WeBOC system can be easily accessed through http://www.weboc.gov.pk.

5.1 Logging On

On accessing the above mentioned link, the browser opens the following screen requesting the log-in credentials of user (Banker).

http://www.weboc.gov.pk/


EIF-Bank VR-1.1

User Manual

5.2 System Menu

Upon logging into WeBOC system, following screen will be appeared that comprises of;

Privilege Menu (Authorities bar) (A)

Home Page (where messages are sent by system or customs) (B)

6. EIF Management 1. To manage an EIF click on EIF Management. 2. After the trader submits an EIF, the bank user has the right to do the following

operations shown in the figure below.

Enter ‘User Id’ in login field.

Enter ‘Password’ in the password field

Click ‘Login’ button

(B)

(A)


EIF-Bank VR-1.1

User Manual

6.1 EIF Request(s):

1. To view the pending EIF Requests, go to EIF Management and press on EIF Request(s).

2. Upon clicking on EIF Requests a new page will appear showing all the pending EIF Requests.

3. Press on pending request.


EIF-Bank VR-1.1

User Manual

4. When a pending EIF is clicked a new page appears showing buttons for accept and reject.

6.2 Cancel EIF:

1. To cancel an EIF Requests after approval, go to EIF Management and press on Cancel EIF

2. Fill the Remarks section and press Cancel EIF. 3. The banker also has the option to print.


EIF-Bank VR-1.1

User Manual

6.3 View EIF:

1. To View an EIF Requests, go to EIF Management and press on View EIF

2. Upon clicking View EIF, a new page opens up where the bank user can view any EIF like Approved, Saved, Form I Cancelled, Settled, Ready for Settled an also has the right to print it.


EIF-Bank VR-1.1

User Manual

6.4 Edit EIF:

1. To Edit an EIF, go to EIF Management and press on Edit EIF

2. In Edit feature the bank user is able to edit the Expiry Date of EIF and Total Invoice value.

3. After Editing press


EIF-Bank VR-1.1

User Manual

6.5 Settle EIF:

1. To Settle an EIF, go to EIF Management and press on Settle EIF

2. Fill Remarks in the remarks section and press Settle.


EIF-Bank VR-1.1

User Manual

6.6 Transfer EIF:

1. An EIF can be transferred to any other bank before BDA (Bank Debit Advice) is entered.

2. To Transfer an EIF, go to EIF Management and press on Transfer EIF

3. Select the Bank, City and Branch where the bank user wants to transfer EIF. 4. Press Transfer Button.

6.7 Enter BDA Amount:

1. To Enter BDA (Bank Debit Advice) Amount, go to EIF Management and press on Enter BDA Amount.


EIF-Bank VR-1.1

User Manual

2. Upon Clicking Enter BDA Amount, a new page opens up. 3. Enter BDA Document Ref. No., BDA Amount(FCY) and Remarks. 4. Press Add Button.

5. After Adding BDA Press Save and Submit then Proceed with Settlement of EIF button.

Contact Information:

To get support and information please contact [email protected] | 02199210395, 02199214237

mailto:[email protected]

(To be printed on Bank Letter Head)

Attached: Duly attested Copy of CNIC of the authorized person

APPLICATION FOR ISSUANCE OF USER ID AND PASSWORD IN WeBOC

Bank User Credential

Name: ____________________________________________________________

CNIC No. ____________________________________________________________

Designation and Title: ____________________________________________________________

Office Phone-1 ____________________________________________________________

Office Phone-2 ____________________________________________________________

Fax Number ____________________________________________________________

Cell Number ____________________________________________________________

Email ____________________________________________________________

Address ____________________________________________________________

Bank Information

Bank Name & Bank Code ______________________________________________________

Branch Name & AD Code ______________________________________________________

City ______________________________________________________

Signature and Stamp of Applicant

Name:

Designation and Title:

Dated:

Authority by respective Business/ Group Head of the bank

I, the undersigned, hereby authorize the above mentioned bank official to acquire WeBOC ID on behalf

of the bank.

Signature & Stamp of Authorized Business/Group Head

of the Bank

Name:

Designation and Title:

Dated:

ELECTRONIC IMPORT FORM (EIF) (Prescribed under Foreign Exchange Regulation Act, 1947 vide

State Bank of Pakistan Notification No.F.E.1/2016-SB dated July 26, 2016)

1 – EIF No & Issuance Date

2 – Trader’s Details 3 - Bank Details

Business Name NTN STRN IBAN Authorized Dealer (Bank)

City

Address Branch

4 – Exporter’s / Beneficiary’s Details

Beneficiary’s Name & Address Country of Beneficiary

Exporter’s/Shipper's Name & Address Country of Exporter Port of Shipment

5-Total Invoice Value & Currency 6 - Mode of Import Payment 7 - Delivery Terms (Inco-Terms)

8 - Goods Description 9 - HS Code(s) 10 - Quantity & UOM

11- Country of Origin

1-

2-

3-

12 -Expiry date of EIF 13- Intended Payment Date 14. LC/Contract No.

15 - Mode of Transport 16 – Transport Document No. & Date

17 -Final Date of Shipment

18 - Approving Authority Remarks

19 - In case of special approval obtained from State Bank of Pakistan

Approval for Approval No. Approval Date

The attention of importers is drawn to sub-section 3 of Section 4 of the Foreign Exchange Regulation Act, 1947. Exchange sanctioned for a particular purpose must be utilized for that purpose only and all conditions attaching to the sanction must be complied with. If any of the prescribed conditions cannot be fulfilled, and as a result the exchange cannot be utilized in whole or in part for the purpose for which it was sanctioned, the unutilized amount must immediately be refunded through an Authorized Dealer.

UNDERTAKING / DECLARATION BY IMPORT

1) I/We hereby apply for permission to remit for payment of import as detailed above and declare :- a) that the above payment is due and that I/we have not already obtained exchange for payment of these goods nor have I/we

made any other application for that purpose; b) that the amount of foreign exchange mentioned above represents the correct transaction value for these goods on the date of

contract in the country of export; c) that I/we am/are neither connected with the exporters abroad directly or indirectly nor do I/we have any financial or other

interest in the exporters abroad. d) that the payment against imported goods has been or will be made in a manner and within a period as may be specified by the

State Bank from time to time. 2) I/We undertake that the remittance being made shall be utilized for the above import and I/We shall clear the goods for

consumption in Pakistan within prescribed period. 3) I/We solemnly declare that the statements made in this application are true to the best of my/our knowledge and belief and I/We

assume full responsibility for complying with the provisions of the Foreign Exchange Regulation Act, 1947 and rules, orders and directions made or issued thereunder. In case of any misdeclaration or misstatement of above facts, I shall be liable for punishment under the relevant provisions of Foreign Exchange Regulation Act 1947, Anti Money Laundering Act 2010, Customs Act 1969 and Pakistan Penal Code 1860.

CERTIFICATE OF AUTHORISIED DEALER

We hereby certify that the statements made by the applicant in this form are to the best of our knowledge correct and that we have seen documentary evidence in support thereof. The remittance has been made in accordance with method of payment as per existing Foreign Exchange Regulations.

User Manual - KING Enterprises · User Manual For Importers Electronic I-Form (EIF) Using WeBOC...

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