User Manual for ApHusys Employee Role · State Insurance Corporation (ESIC) details & medical...
Transcript of User Manual for ApHusys Employee Role · State Insurance Corporation (ESIC) details & medical...
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User Manual for ApHusys Employee Role
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TABLE OF CONTENTS
PREFACE
GETTING STARTED .................................................................................... 9
OVER VIEW OF MODULES ................................................................................... 9 FIRST TIME ACCESS TO APHUSYS ....................................................................... 10 LOGIN DETAILS ............................................................................................ 10 DASHBOARD................................................................................................ 12
HRIS (HUMAN RESOURCE INFORMATION SYSTEM)
1. EMPLOYEE DATA MANAGEMENT ........................................................... 13
1.1 MY DATA .............................................................................................. 13 1.2 PERSONAL DETAILS UPDATE ........................................................................ 15 1.3 HR HELP DESK ....................................................................................... 16
2. ATTENDENCE ....................................................................................... 17
2.1 PUNCH IN & OUT .................................................................................... 17
3. LEAVE MANGEMENT ............................................................................. 18
3.1 LEAVE REQUEST ..................................................................................... 18 3.2 LEAVE BALANCE ...................................................................................... 20 3.3 LEAVE SUMMARY ..................................................................................... 20 3.4 ENCASHMENT REQUEST ............................................................................. 21
4. PAYROLL MANAGEMENT ...................................................................... 22
4.1 PAY SLIP .............................................................................................. 22 4.2 PAY SLIPS ARCHIVE .................................................................................. 23 4.3 INVESTMENT DECLARATION ......................................................................... 24
5. CLAIMS ................................................................................................ 24
5.1 EXPENSES & REIMBURSEMENTS ................................................................... 24 5.2 LOANS & ADVANCES ................................................................................ 25
HR CORE (HUMAN RESOURCE CORE)
6. PERFORMANCE .................................................................................... 26
6.1 EMPLOYEE ASSESSMENT ............................................................................ 26
7. TRAINING ............................................................................................ 27
7.1 TRAINING COURSES ................................................................................. 27 7.2 TRAINING REGISTRATIONS ......................................................................... 28
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MESSAGING
8. COMMUNICATION ................................................................................ 29
8.1 INBOX ................................................................................................. 29 8.2 TO: ME ................................................................................................ 30 8.3 TO-DO ................................................................................................ 30 8.4 ARCHIVE .............................................................................................. 31
9. ORGANIZER ......................................................................................... 31
9. MY CALENDAR ........................................................................................ 31
10. MY GROUPS ....................................................................................... 33
10.1 WHOLE COMPANY .................................................................................. 33 10.2 JOIN A GROUP ...................................................................................... 33
REPORTS
11. ANALYSIS .......................................................................................... 34
11.1 ATTENDANCE ANALYSIS ........................................................................... 34 11.2 HOLIDAYS ........................................................................................... 35 11.3 COMPANY POLICY .................................................................................. 36 11.4 LEAVES TAKEN ..................................................................................... 37
MOBILE APP ............................................................................................... 37
GENERAL FAQ’S .......................................................................................... 43
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ABOUT APHUSYS
ApHusys is an application for human capital management (HCM) which includes
strategic talent management, payroll, travel and expense, leave management, employee
self-service and data security
ApHusys is designed for enterprises to manage complex and dynamic business
environments. It provides the customers highly adaptable, accessible and reliable
applications to manage critical business functions that enable them to optimize their
human capital resources. It provides instant access to your employees and your HR
Department’s users, providing comprehensive personalized information they need, to
make fast, informed decisions. Information is delivered anytime, anywhere to any web
browser. This is the only tool you will ever need for collaborating with your team in your
company which will help you improve the most important resource of a company.
ApHusys comes as a complete suite that works from Recruitment to Retirement
and is also available as individual modules. ApHusys products keep growing in
capabilities and breadth of offering along with the requirements of our clients as we
continually build new features with growing market feedback.
ApHusys is an easy to use application for HR capital management. It provides the
customers highly adaptable, accessible, configurable and reliable applications to manage
critical business functions that enable them to optimize their human capital resources.
ApHusys is an integrated HR information system that would reduce the time and effort
required for the HR functions of an organization.
ApHusys is open source cloud-based technology offering. And it is easy to use HR
software that is available on a simple pay-per-use subscription model. Suitable for mid-
sized to large organizations, all employees, managers and HR administrators are always
in sync with the information necessary to drive your HR goals. It is available on
subscription basis.
ApHusys is available in different module packages based on the subscription.
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Preface – About This Manual
This manual is intended for new users and the goal of this document is to give a
broad overview of the main functions & features on Employee Perspective web interface
and some basic instructions on usage and the User should have a minimum knowledge
on usage of computer and able to access the web interface.
Every effort has been made to ensure that this document is an accurate
representation of the functionality of ApHusys on Employee Perspective. As with every
software application, development continues after the documentation has gone live so
small inconsistencies may occur and Husys reserves the right to revise the document
and to make changes without notice. We would appreciate any feedback on this
manual.
Send us the feedback via email to [email protected]
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Getting Started To start using the application, Organization need to be registered with the
ApHusys. Based on the package opted by the organization the modules do vary, and the
settings will be configured based on their company policies & general information in the
instance.
I. Over-view of Modules: - You will be able to access the modules like HRIS (Human Resource
Information System), HR Core (Human Resource Core), Messaging & Reports. You can
navigate across all the modules using the list view and hovering menu options.
HRIS (Human Resource Information System) focus on the complete employee
management like employee data, attendance, leave management, Pay slips, employee
expense management, Timesheets & Projects.
HR Core (Human Resource) completely focus on the employee performance
management and training
Based upon the subscription, the following modules would be seen in their
privileged logins.
1. Employee Data
2. Attendance
3. Leave
4. Payroll
5. Claims
6. Times-sheets & Projects
7. Performance
8. Training
9. Communication
10. Analysis
Help: - You will find an Help icon “?” across all the modules which will guide you to
each module description and its operations on which every screen you are.
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II. First time access to ApHusys: -
• Any individual will be able to use ApHusys by entering the company specific
URL followed by “. aphusys.com”. By entering the instance name user will be
able to view their company specific instance along with their company logo.
• You need to use the latest version browser (Safari, Chrome, Firefox etc.,) to
get all the elements.
• You need to enable the popups in the browser get download/ view all the
reports from the system, as seen in the below screen.
III. Login Details: -
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You will be able to see the login screen after entering the company specific
instance name. He/she will be able to login with the login credentials which were shared
by your HR representative as shown in the above screen shot.
Reset Password: - You can Reset the Password in two ways
a. Reset Password link on login screen b. Preferences option after logging into instance.
a. Reset Password link from login screen
You will be able to reset the password using the reset password option from the
login screen. You will get the link to your email id which is provided while configuring the
employee record in the instance. As seen in the below screen shot, after entering the
Email id/Login id you will get an email reset link to your respective registered mail login
id.
b. Log out and Reset Password option after logging in the instance
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As shown in above screen shot. After logging In, you can change the password at
any time using preferences option which can be accessible by clicking on the name of the
user from the top right corner. You can successfully get out of the application using the Log out option, which is
in the drop-down list and can be accessible by clicking on the name of the user from the
top right corner. as shown in the above screen. After entering the login credentials, User will be able to view the features and
modules based on the role he/she play in the organization. All the modules will vary
based on the configuration and user will be able to view the dashboard after successful
login.
IV. Dashboard: -
You will be able to see your own dashboard after successful login as seen
in the below screen, where you can add new applets to dashboard and can also change
the layout of the dashboard.
By default, every user will be able to see the “Your feed, Calendar, Alerts &
Notifications”. In your feed, you will be able to see all the messages which are
sent/received by fellow users.
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• Calendar will display all the events which are planned in the organizer and can be
accessible from the dashboard to view the events or edit the event.
• Notification will display all the Upcoming, Birthdays & Upcoming Anniversaries
within the organization.
• Alerts like Paid expense, refused expenses, Approved loans/ loans, Approved
leave/ leaves & Refused leave/ leaves.
You can add any module to dashboard using the “Add to Dashboard” from the advanced
search as seen in the below screen shot.
HRIS (Human Resource Information System)
You will be able to perform the operations like leave request, checking
Payslip, applying for reimbursements & filling the timesheets for the respective
projects. The document follows in detailed features and options which can be
performed in ApHusys.
1. Employee Data Management: -
1.1. My data:
Path: - HRIS -> Employee Data Management -> My Data
You will be able to view your own data from the My data option from the HRIS
menu options. Details like Employee code, Gender, Reporting Manager,
Designation, Department, Public information, Personal information, Accounts
information, Achievements, Educational information, Experience, Documents,
Skills & Form – 16s as shown in the below screen.
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Information like Public information details like Join date, State, Country, Work
Location etc., Personal information contains your marital information, Birth
details, Health, identity, hobbies, & languages known. In general, my-data
consists of the entire details where you can view your own information.
All the details related to bank information can be viewed from the
“Accounts Info” sub tab where Employee PF, Bank account number, Employees
State Insurance Corporation (ESIC) details & medical Insurance details.
Details related to their achievements, Educational details, Experience,
Documents & skills can be viewed from your login once the HR organizes the
data from their login or if employee uses the personal details update (Will be
explained in 1.2 section) option and hr approves the details.
1.2. Personal Details Update:
Path: - HRIS -> Employee Data Management -> Personal details update
You will be able to send a personal detail update request right from your login
using personal details update option within the system. In personal details
update you will be able to update the details like personal info, achievements,
Educational Qualifications, Experience, Documents & Skills. You will be able to
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create a request using the create button after entering the personal details
update option from HRIS menu option. As seen in the below screen shot.
You will be able to see the status of the requests in stage wise after
submitting it to your HR manager. After filling the required details, like personal
info, achievements, Educational Qualifications, Experience, Documents & Skills
upon saving the record will be in “drafted” stage and you can edit it later before
submission.
“Request for Update” button allows you to submit the request to your HR
manager for an update on your details and the status will change it to
“Submitted” stage. If the HR admin Accepts/ Rejects the request you will be able
to check the notification in Alerts from the dashboard, you can access the
personal details update directly from the dashboard or else you can check the
stage by choosing the specific record from the personal details update option
from your login. If it is accepted by your HR manager, all the changes will take
place in your employee data and you can view it from “My Data” option from
your login.
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1.3. HR Help Desk:
Path: - HRIS -> Employee Data Management -> Help Desk
You can raise a request to your HR department whenever there is a query
related to your employment without approaching your HR manager using the HR
Helpdesk from the HRIS menu option. You will be able to raise tickets using the
create option after entering the HR help desk. As seen in the below screen.
You can enter the name of the query using the subject field and choose a
query type from the predefined category list. You can also set the query by
priority basis so that your HR manager will respond quickly based on the priority.
Using the description field, you can enter your actual query.
Initially Upon saving the ticket or request will be in “Draft” stage. Using
“Submit” option you will be able to send the query to your HR Manager. Once the
HR Manager Assigns the query to any employee the stage will change to
“Assigned” stage.
You will be able to see the solution to the query once the assigned
employee responds. Based on the response you can choose to enter by providing
“Feedback” option or if your query is resolved you can enter the “Complete”
option. The HR manager can view all the details while the query is being
answered or resolved.
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2. Attendance: -
2.1 Punch In & Out:
Path: - HRIS -> Attendance -> Punch In & Out
You will be able to view your entire Sign In & Out details from the punch in
& out in HRIS module. You will be able to Sign In & Out using the digital imprint
which is on the top right corner where you will be able to Sign in and out, system
will capture the exact time and date of sign in and out.
You will be able to see the sign in and out records of current day which will
be by default, by removing the filter in search bar you can find all the details of
the Sign In and Out information. If you sign in or out from mobile application with
GPS enabled in the device system can capture the exact location with longitude
and latitude details as seen in the below screen.
You can use the Filters and Group By options to view the data with desired
filters. You can view the data by month, location & Employee wise using the filter
option as seen in the below screen.
You can also add it to dashboard with desired filters and options selected
in the system, so that you can view the details right after login.
3. Leave Management: -
3.1. Leave Request:
Path: - HRIS -> Leave Management -> Leave Request
You will be able to apply for leave using the leave request, after entering into the
leave request you will be able to find a calendar view where you can pic or
choose a date to take a leave and you will be able to view the leave request
creation page. As seen in the below screen.
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You will be able to view the data in list, calendar & form views, by default
system will pic the calendar view and display the leaves accordingly. Using filters
& Group By options, you can view the previous leave data based on your
convince as shown in the below screen shot. If you want to see only approved
leaves then by selecting the “To Confirm” option in filter can display all the
leaves which are approved by their manager. Using the “Add to Dashboard”
option you can add the applet to dashboard.
After picking a date employee will be able to choose a leave type to apply
for leave, leave types & count will display based on your organization policies
once it is configured. As shown in the below screen. You can also add a reason
for leave also.
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Upon saving the record will be in drafted stage so you can change the
course of leave duration at any point of time. You can send to the manager for
his approval. All the changes can be visible in the status based on the action
performed by their manger. After submitting it will be in “To Approve” stage. If
manager accepts, it will be in “Approved” stage or if manger rejects, it will be in
“Rejected” stage.
After the leave gets withdrawn from the employee and approved by the
HR it will be in withdrawal stage. You can withdraw the leave at any point of time
by clicking on “Withdraw” button. User with HR login privilege can have an option
to approve or refuse the withdrawal. You will get the balance credited back once
it gets approved.
If you want to view all the leaves which are taken month wise, then you
can perform the action using the group by option “Start Month” and can also
print the number of leaves taken.
3.2. Leave Balance:
Path: - HRIS -> Leave Management -> Leave Balance
You can view all the leave details which are accrued, elapsed, carry forward &
net balance etc., can be viewed from leave balances. You can view the details in
graphical representation like table, bar, line & pie chat. As shown in the below
screen.
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You can also download all the leave details in an excel format as a report.
User can view the details by leave rule, created by, leave year, employee code
etc.,
3.3. Leaves Summary:
Path: - HRIS -> Leave Management -> Leave Summary
Leave Summary details consists of all the leaves & accrued leaves which are
taken by you, leaves will be listed by leave type when you have taken. You can
also view the data in a desired manner using the filters and group-by options in
advanced search. Leave types will display leaves based on the configuration
assigned to you. As shown in the below screen.
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3.4. Encashment Request:
Path: - HRIS -> Leave Management -> Encashment Request
Encashment request provides you the feasibility to encash the leaves using
encashment request option in HRIS module. All the encashment request details
can be viewed in the list view where you can find the status of the request before
entering the details. As shown in the below screen.
You will be able to create or raise a request using the create option on the
top left corner. Leaves can be encased by choosing the leave name and number
of days to be encased. Initially it will be in drafted stage upon saving, however
you can find the status of each stage on the top right corner.
Using “Submit to Manager” option, you will be able to send the request to
your HR Manager. Once the HR Manager approves, it will be considered in
payroll.
4. Payroll Management: -
4.1. Pay slip:
Path: - HRIS -> Payroll Management -> Pay slip
You will be able to access all your Payslip from the Payslip option in HRIS menu,
all the pay slips will be listed monthly in a list view while entering the Payslip
option. By choosing a record you will be able to see an abstract Payslip for a
respective month. As seen in the below screen.
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You will be able to view the net salary, any loans and advances, gross
salary & tax related information. The detailed Pay slip information will be visible
once you print the Pay slip or you can have preview of your Pay slip using the
“Pay slip preview” option (Pop-up’s need to be enabled in your browser to view
the Pay slip).
You can also view you tax related information from the system by
selecting the “Tax Related” option from the respective Pay slip. As seen in the
above screen. You can also get the detailed report using the “Tax Statement”
option and download the report
4.2. Pay slips Archives:
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Path: - HRIS -> Payroll Management -> Pay slips Archives
In Payslip archives, you will be able to view & store old Pay slip’s once your HR
manger uploads any Payslip information. You will be able to view/ download the
information if your HR manager assigns to you. You will be able to see the
information as seen in the below screen-shot.
4.3. Investment Declaration:
Path: - HRIS -> Payroll Management -> Investment Declaration
You can perform your Investment declarations from your login once your HR
manager enables the eligibility to declare investments. You can create an
investment declaration by financial year, based on financial year the tax
deduction type options will appear in the respective operations. Declarations like
Investment Declarations, Previous Income, Other Income, Loans & Rent paid.
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You can choose the declaration type from the list and attach any
documents related to the declaration. Similarly, the previous income declaration
also has the details related to section 80C etc., You can also create and maintain
the details related to rent paid and attach if there are any proofs and declare it.
5. Claims: -
5.1. Expenses & Reimbursements:
Path: - HRIS -> Claims -> Expenses & Reimbursements
You can also create any additional expenses and reimbursements in the claims
section from your login and maintain them. You can send the expense to your HR
manager or Reporting Manager and get approved by them. You can also look for
status of the expense whether it is in which stage. As seen the below screen
shot.
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You can add any attachments related to the expense which you are
creating, using the “Attachments” option after saving the expense. You can
create expense by entering the type of expense, its date, unit date & notes and
submit to manager for their approval. You can also find the status of the expense
where it is being with. You can also find the approval/ refection comments if the
respective manager provides any. Once it is Paid stage you can get the exact
details on when the expense was paid and approved.
5.2. Loans & Advances:
Path: - HRIS -> Claims -> Loans & Advances
You can create your own loans/ advances and send to HR manager or Reporting
Manager and get approved by them. You can look for the status of the loans/
advances whether it is in which stage. Hr Manger can view all you loan and
advances irrespective of whether it is with the reporting manger or not. Before
sending it to the respective manager you can save the record and make final
changes if any. The below screen shot describes the details on
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Once the loan/ advance is approved you can find the approval date along
with the approved user with EMI details which is applicable. You can also add any
attachments if there are any related to the loan/ advance.
HR CORE (Human Resource Core) You will be able to perform the operations like employee assessment and
view the training details which are assigned to you. You can also register for the
training registrations if there are any ongoing events in the organizations. The
document follows in detailed features and options in HR Core module, which can
be performed in ApHusys.
6. Performance: -
6.1. Employee Assessments:
Path: - HR Core -> Performance -> Employee Assessment
You can perform your own self-assessment and provide ratings to yourself and
submit to manager for further reference, manager can provide any suggestions
for the assessment. You will be able to provide goal ratings and self-assessment
questions using “Edit” option. You will be able to view the status of the
assessment using the “List view” from your login. The below screen shot
describes the details of self-assessment.
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7. Training: -
7.1. Training Courses:
Path: - HR Core -> Training -> Training Courses
All the Training courses listed in the training courses will be visible in the training
courses. You will be able to view all the courses listed in the training courses with
faculty name, objectives & reference materials if any. As seen in the below
screen shot.
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7.2. Training Registrations:
Path: - HR Core -> Training -> Training Registrations
You will be able get the notifications related to training courses once your HR
manager nominates you. Using the training registrations, you can choose to
accept or reject the invitations. As seen in the below screen.
After Confirming, you will be able to choose to attend the training or
reject/ cancel the invitation. After confirming you can also provide the feedback
related to the training session.
Messaging
Employee will be able to communicate using the Messaging module, you will be
able to view the complete communicating details performed with in the
organization with you. You will also be able to view any news or articles published
by your HR administrator. You can also create groups and add people for group
communication. Employee can also mark events using the organizer and plan
accordingly.
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8. Communication: -
8.1. Inbox:
Path: - Messaging -> Communication -> Inbox
You will be able to see all the communications which were sent by you and
others. You can wish to send reply directly to any post using the reply option.
You can like or unlike the message, mark as To-Do list for saving it later & done
option to list in Archive section. As seen in the below screenshot.
You can also follow fellow members from inbox to get the any updates
whenever they post. You can also search any post using the advanced search
option on the top right corner as seen in the screen shot. You can also join
groups from the Suggested Groups on the left to join any group within the
organization.
8.2. To: Me:
Path: - Messaging -> Communication -> To: Me
You will be able to view your personal messages listed in To: Me section. You can
find all the messages which are sent by fellow employees or who are following
you and you can also reply from this section. You can like or unlike the message
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& mark as To-Do list for saving it later. You can also join groups from the
Suggested Groups on the left to join any group within the organization as seen in
the below screen.
8.3. To-do:
Path: - Messaging -> Communication -> To-do
You will be able to view all your marked To-do list in the inbox or any message in
the feed. You will also be able to reply them. You can like or unlike the message
& unmark from To-Do list for deleting the message. You can also join groups
from the suggested groups on the left to join any group within the organization.
8.4. Archive:
Path: - Messaging -> Communication -> Archive
You will be able to see the messages are in archive from the inbox or in To me
section. You can also move any messages listed in archive to Inbox again. As
seen in the below screenshot.
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You can like or unlike the message & mark as To-Do. You can also join
groups from the suggested Groups on the left to join any group within the
organization.
9. Organizer (My Calendar): -
Path: - Messaging -> Organizer -> My calendar
You will be able arrange all your scheduling from the organizer section where you
can plan your works accordingly. All the planned events can be also visible from
the dashboard in the calendar section. You can find all your earlier events from
the list view or form or Gantt view but with Gantt view you will be able to view in
graphical representation. You can also use the advanced search for a specific
record from the filters on the top right corner. The following screenshot will
display the calendar screen.
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You can also choose to have remainders, attendees, start and end date of
the session also you can choose to mark the event location wise. You can also
choose to have the privacy settings like public, private or public for employees
while creating the event.
10. My Groups: -
10.1 Whole Company:
Path: - Messaging -> My Groups -> Whole Company
You can have all the communication done by the all the employees in the
organization using the whole company option. By default, every employee who
was created in the employee record can access this group. You can also perform
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the operation like reply, like or unlike, mark as To-do list, archive, & move to
inbox for the messages. As seen in the below screenshot.
You can also search for any specific message using the advanced search
on the top right corner and follow any groups which are listed on the left panel.
10.2 Join a Group:
Path: - Messaging -> My Groups -> Join a Group
You can have a group communication in ApHusys from the My Groups section, by
default all the groups which are existed in the organization will be displayed in
this section. You can create groups and add fellow employees or follow an
existing group and have a group communication with them.
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You can also have the privacy settings or authorized group name and can
also restrict who can post like everyone or authenticated partners or followers
only. As seen in the above screen.
Reports You can access your own leaves taken report, organization specific
holidays list, company policy and attendance analysis report from the reports
module.
11. Analysis: -
11.1. Attendance Analysis:
Path: - Reports -> Analysis -> Attendance Analysis
You will be able to see all your attendance details from the time of actual joining.
You will be able to see the reports in line, bar, table & pie chart. You will be able
to view the data based on the options by month wise (Day, week, month,
quarter, year), department, location last updated by, employee code, sheet etc.,
as shown in the below screenshot.
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You can also download the report with desired options which are
mentioned earlier, also you can select the heat map to be displayed in the
reports. You can also add to the dashboard using the advanced search with
desired filters and group by options and save the options.
11.2. Holidays:
Path: - Reports -> Analysis -> Holidays
You can view all the list of holidays once the holidays list is being configured by
the hr administrator. After configuring the list will display in this section as seen
in the below screenshot.
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11.3. Company Policy:
Path: - Reports -> Analysis -> Company Policy
You will be able to view your own company policies from this section. Policies will
be listed once the hr administrator configures them. you can select the record
form the list and it gets downloaded to the local storage and you can view them.
as seen in the below screen shot.
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11.4 Leaves Taken:
Path: - Reports -> Analysis -> Leaves Taken
You will be able to view/ download a report on the leaves which are taken by
you. You can choose the report by day, weekly, monthly, quarterly & yearly by
choosing a specific date while downloading or printing it. Using “add an item”
you will be able to select the employee name and print or download the report.
You can also export the file to excel format also. As seen in the below
screenshot.
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Mobile App
Employees can log onto the application from their mobiles by installing the ApHusys
mobile App from the store.
Steps to access the Mobile app:
1. Search for 'ApHusys Mobile' in the Play Store
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2. Download the mobile app from the Play Store
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3. Enter your login credentials:
• You'll need to use the same Username and Password you use to login through the web application
• Instance name would be the first part of your web URL. For example, if your URL is abc.aphusys.com then the instance name would be 'abc'.
Note: Always the instance name should be in lower case
4. Key Features: • Talk to Oma. Oma can perform a whole bunch of different tasks. So, you can just ask your question or say your command using the voice search option as well. Below are a few of the basic commands you can use to get started:
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• Dashboard: Quick access to the required modules. • Leave: You can apply for leave, check you balance and the summary of all your leaves. • Pay slips: You can check your pay slips for each month • Helpdesk: You can raise a ticket through this regarding any issue • Expenses: You can request for a reimbursement
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5. My Profile: Basic view of my profile.
6. Communication: Inbox and Instant chat option
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7. Punch In & Punch Out: You can Sign in and Sign Out
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General FAQ
1. What is the process to be followed on receiving the ApHusys login
credentials to log into system?
I. Login into ApHusys with the shared login credentials.
II. Always ensure that the login password is changed after logging into ApHusys for the
first time.
Follow the below path to change the password:
Login into ApHusys Click on the dropdown under your name displayed on the top right
side -> Preferences -> Change Password Give your new password and then click on
“Change Password” button to register your new password.
2. I forgot my password and not able to login. What is the process for obtaining
new password?
I. You will find a ‘Reset Password’ link on the ApHusys login screen, where, you need to
give your ApHusys User Id (or) Company email Id. A link to reset your password will
reach your respective email id.
II. You can also approach your HR they will be able to share the password reset link to
your respective email id.
3. What can I find in my Dashboard? How can I customize it?
I. Users have an option to get a Dashboard defined and displayed as per their
requirement.
II. By default, you will be able to see Upcoming events, Alerts, Communication Inbox,
Notifications, Your Team, Upcoming birthdays and Work anniversaries of the employees.
III. All the ApHusys users can generate the available reports under each module and get
it published/displayed in their respective dashboard by clicking on ‘Add to dashboard’
option available on the top of the generated report.
4. What can I find under Messaging module?
These menu items are used to communicate with rest of the organization. One can send
messages to other members, groups, private groups and receive mails. One can have
option to copy the messages in email as well.
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I. What is the sub menu item “Inbox”?
The messages received from others are maintained in inbox and are displayed to the
user in the order of the time (latest first). One can reply to the mails received or can be
marked as “To do” or can be marked as Done status.
II. What is the sub menu “to: me”?
This will maintain and display the messages received only for you.
III. What is the sub menu item Archived?
This will maintain and display archived messages.
IV. What is the sub menu item Calendar/Organizer?
This allows you to mark your tasks in the organized and it also displays organize entries
of you and your team.
V. What is the sub menu item ‘My Groups”?
This allows defining your private groups and joining other groups. You can also look in to
your groups mail boxes for any further action
5. How can I communicate with the other employees through ApHusys?
I. Employee can interact and chat with the other employee using Instant Messaging
feature.
Follow the below process to chat with other employees:
Click on the Instant Messaging icon, available on the top right side in the screen ->
Select the employee with whom you want to chat from the displayed employee list
II. Employee can communicate or interact with all the employees (or) selected
employees, they can create a group and communicate.
Follow the below path to create a new group and start communicating with
other employees:
Messaging -> My Groups ->Join a Group -> Create -> Give a group name and add
members into the group Follow the below path to start communicating with in the group:
Messaging -> My Groups ->Join a Group -> Click on the existing group -> Click on ‘Send
a message to this group’
6. How can I view my details?
I. To view your complete details, follow the below path to view your details:
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HRIS -> Employee Data Management -> My Data -> Click on the employee record You
will be able to view all your complete information including your Company master
details, Personal details like Permanent, Current and Emergency address, Family details,
Linguistic Skills, Bank account details, Statutory details, Previous Experience & Education
details and attach scanned copies of your documents.
7. How can I mark my attendance in ApHusys?
Attendance can be managed through the following methods as per the client
requirement:
I. Employees can log into their respective ApHusys accounts and mark the attendance at
the starting of the day and at the end of the day, which is recorded.
Follow the below path:
Click on the attendance Icon available on the top right side on the above to Punch In and
re click on the icon at the end of the day for Punch Out
8.How can I view my attendance in ApHusys?
I. You can view your Punch In / Punch Out records by following the below path:
HRIS -> Attendance -> Punch In & Out
9. How can I raise my expense request? How can I attach scan copy of my
receipts/bills?
I. You can raise your daily/weekly/monthly expenses and reimbursements by following
the below path:
HRIS -> Claims -> Expenses & Reimbursements -> Create -> Update the details - >
Save -> Attach the softcopies at Attachments at top middle -> Submit to Manager
10.How can I put a leave request in ApHusys?
I. You can apply for a leave by following the below path:
HRIS -> Leave Management -> Leave Request -> Select the leave date from calendar -
> Select the Leave Name from the dropdown -> Give your Description and Leave Reason
-> Save -> Submit to Manager
11. Can I cancel & delete my unapproved Leave request?
I. You can cancel the unapproved leave request by following the below path:
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HRIS -> Leave Management -> Leave Request -> Select the leave record from calendar
-> Click on the ‘Cancel’ tab displayed on top left side -> The leave record will move into
‘To Submit’ stage -> Click on the dropdown under ‘More’ located in top middle -> Delete
12.How can I withdraw my approved leave request?
I. You can withdraw an approved leave request by following the below path:
HRIS -> Leave Management -> Leave Request -> Select the leave record from calendar
-> Click on the ‘Withdraw’ tab displayed on top left side -> Save
13. How can I check my leave balance?
I. One can check their leave balances by following the below path:
HRIS -> Leave Management -> Leave Balance -> View the balance in tabular column as
well as graphically
14. How can I check my leave taken report?
I. One can take their leave taken by them in during a specific period. Follow the below
path to check the details:
Reports -> Analysis -> Leaves taken -> Select the leave period -> Print
15. How can I view and access my pay slips?
I. One can view their pay slips every month by following the below path:
HRIS -> Payroll Management -> Pay slip -> Click on the required month pay slip -> Print
-> Pay slip Preview (for preview) / Pay slip (for download)
16.How Can I declare my income tax investments?
I. One can submit their investment declarations online in ApHusys by following the
below path:
HRIS -> Payroll Management -> Investment Declaration -> Create -> Fill in the
investment details -> Save
17. How Can I logout from ApHusys?
I. You can logout by using below path: Click on the dropdown under your name
displayed on the top right side -> Preferences -> logout
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18. Where can I download my Form 16?
I. You can download your Form 16 through below path:
HRIS -> Employee Data Management -> My Data -> Form 16s tab, click on the Form to
download
19. Where can I view the Holiday list?
I. To view the company Holiday List, follow the path below:
Reports (First module from left) -> Analysis -> Holidays -> Click open the list
20. How can apply for a Loan or an Advance Amount?
I. Follow the below path to apply for a loan or an advance amount:
HRIS -> Claims -> Loans & Advances -> Create -> Fill the details such as Loan /
Advance type, send it for Approval to, Amount -> Save -> Send to HR / Reporting
Manager.
21.Where can I view / download my Tax Statement?
I. Follow the below path to view your Tax details:
HRIS -> Payroll Management -> Payslip -> Click on the respective month’s Pay slip ->
click on Tax Statement in the pay slip. To download the Tax Statement, click on Print