U.S.C.G. Aux. 5NR AWARDS · PDF fileTHE ROLE OF AWARDSTHE ROLE OF AWARDS Recognize outstanding...

U.S.C.G. Aux. 5NRAWARDS

U.S.C.G. Aux. 5NRU.S.C.G. Aux. 5NRAWARDSAWARDS

Presented byCOMO Jack Witemeyer

2011

Presented byCOMO Jack Witemeyer

2011

U.S.C.G. Aux. 5NRAWARDS

U.S.C.G. Aux. 5NRU.S.C.G. Aux. 5NRAWARDSAWARDS

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AWARDS

CITATIONS

MEMBER RECOGNITION

“Whoever Said It Was Easy?”

What You Will LearnWhat You Will LearnWhat You Will Learn

The Role of AwardsTypes of Awards

Formal: Personal, Team and Unit Citations, Qualification Awards, Service Awards, National Awards.Informal: Certificates, Letters of Appreciation, Public Recognition, Thank You Notes.

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What You Will LearnWhat You Will LearnWhat You Will Learn

Selecting and Recommending the “Right”AwardWriting and formatting the Award

CitationDivision Auxiliarist of the Year

Processing and submitting the Award

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THE ROLE OF AWARDSTHE ROLE OF AWARDSTHE ROLE OF AWARDS

Recognize outstanding achievement.Boost morale.Motivate the members (recipient and others).“It’s our only paycheck.”Formal acknowledgement of service by the Coast Guard and Coast Guard Auxiliary.

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TYPES OF AWARDSTYPES OF AWARDSTYPES OF AWARDS

Formal RecognitionCoast Guard Awards (Citations) for Auxiliarists

Personal and Team Awards

Unit AwardsUnit CommendationMeritorious Unit CommendationFlotilla Meritorious Achievement Medal

Qualification AwardsAUXOP, Coxswain, Vessel Examiner, Instructor, etc.

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TYPES OF AWARDSTYPES OF AWARDSTYPES OF AWARDS

Formal RecognitionService Awards – Recognition of Individual, Division and Flotilla Achievements

Listed in 5NR Policy Manual (Awarded at Spring Conference)State Awards (Awarded at Spring Conference)Auxiliarist of The Week (DIRAUX Award)Auxiliarist of The Year (Divisions and some Flotillas C.O.W)

National Awards

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FORMAL RECOGNITION PERSONAL AWARDS

FORMAL RECOGNITION FORMAL RECOGNITION PERSONAL AWARDSPERSONAL AWARDS

Auxiliary Commandant Letter of Commendation (ACLOC)Auxiliary Achievement Medal (AAM)Auxiliary Commendation Medal (ACM)Auxiliary Medal of Operational Merit (MOM)Auxiliary Meritorious Service Medal (AMSM)Auxiliary Plaque of Merit (APOM)Auxiliary Legion of Merit (ALOM)Auxiliary Distinguished Service Medal (ADSM)

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FORMAL RECOGNITION

FORMAL FORMAL RECOGNITIONRECOGNITION

Team AwardsCoast Guard Meritorious Team Commendation

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INFORMAL RECOGNITIONINFORMAL RECOGNITIONINFORMAL RECOGNITION

CertificatesPublic recognitionArticle in flotilla, division, district newsletter.Specific award from Division or Flotilla.Please see: 5NR website – www.5nr.org“Award Writing Guidance”

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RECOMMENDING AWARDSRECOMMENDING AWARDSRECOMMENDING AWARDS

Any Member can recommend another Member for an award (Auxiliary Manual).Elected Officers have a responsibility to identify and recognize members in their units who merit recognition.Staff Officers responsible for identifying and recognizing members in their staff area who merit recognition.

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ACTIONS WORTHY OF AN AWARD

ACTIONS WORTHY ACTIONS WORTHY OF AN AWARDOF AN AWARD

An action that results in tangible and/or quantifiable benefits to the Coast Guard and Coast Guard Auxiliary.

Improved efficiencies of service or effort.Higher readiness of resources.Improved capabilities. Public outreach.

An extended term (minimum 5 years) of dependable/solid service in the same capacity.

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DETERMINING THE TYPE OF AWARD

DETERMINING THE DETERMINING THE TYPE OF AWARDTYPE OF AWARD

In general, the higher the impact – the higher the award.Review Chapter 11 of the Auxiliary Manualto determine appropriate award.Please see: 5NR website – www.5nr.org“Award Writing Guidance.”

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COMMANDANT LETTER OF COMMENDATION

COMMANDANT LETTER COMMANDANT LETTER OF COMMENDATIONOF COMMENDATION

Members serving in any capacity with the Coast Guard or Auxiliary. Act of service resulting in unusual and/or outstanding achievement.Lesser than that required for the Auxiliary Achievement Medal. Service/performance for a special event or project.

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ACHIEVEMENT MEDALACHIEVEMENT MEDALACHIEVEMENT MEDAL

Sustained professional and/or leadership achievements over a period of time.Outstanding achievement or service worthy of special recognition. Outstanding level of performance and/or achievement.Administration or operations.

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COMMENDATION MEDAL

COMMENDATION COMMENDATION MEDALMEDAL

Outstanding achievement.Administrative services.Accomplished in a manner which is much better than could normally be expected from an Auxiliarist of like capability and experience. NOT for just doing a routine or difficult job well.

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MEDAL OF OPERATIONAL MERIT

MEDAL OF MEDAL OF OPERATIONAL MERITOPERATIONAL MERIT

Outstanding achievement or service of an operational nature.Direct, hands on, underway, surface or airborne aviation mission activity worthy of special recognition. Outstanding operational performance, skill, assist, rescue or other meritorious operational service.May recognize cumulative series of operational services.

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MERITORIOUSSERVICE MEDALMERITORIOUSMERITORIOUS

SERVICE MEDALSERVICE MEDALExceptional meritorious service. Outstanding and meritorious service.Meritorious performance of duty enhanced Auxiliary goals.Performance much higher than that normally expected.Significant positive effect on the ability of the Coast Guard and/or the Auxiliary to complete its missions and goals.

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PLAQUE OF MERITPLAQUE OF MERITPLAQUE OF MERIT

Heroism in the face of grave personal risk.Clearly stands out as above normal expectations.Extreme skill.Assist or rescue.Risk to the Auxiliarist’s life.

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THE CITATIONTHE CITATIONTHE CITATION

Account of heroic acts or an enumeration of meritorious service or achievement.Laudatory and formalized.Should highlight the primary action(s) for which the award is proposed.Must be factual and not contain classified information.Concise, straightforward and easy to read aloud.

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DOCUMENTATIONDOCUMENTATIONDOCUMENTATION

The citation and accompanying documentation are the only things that the reviewing officers and Award Board will see in evaluating whether the member will receive the award.Auxiliary Meritorious Service Medal, Plaque of Merit, and higher, require supporting documentation. All others require only the Award Recommendation Form and a well written commendation.While not required for awards below the Meritorious Service Medal, supporting documentation is helpful for those reviewing the award recommendation and may strengthen the likelihood of approval.

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WRITING THE AWARDWRITING THE AWARDWRITING THE AWARD

Use the suggested standard opening and closing wording applicable to the award.The body contains sentences on three to five critical items highlighting the professional/leadership achievements or services worthy of recognition. Use key words appropriate to award.

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Gather performance data on the memberAUXDATA/AUXINFOConduct interviews as needed with

Chain of Leadership and ManagementFlotilla and Division membersActive Duty Coast Guard

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Gather performance data on the memberWhat he/she didHow did he/she do itThe impact or result of this action(why was it significant?)Data should be quantifiable

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Create sentences that begin with descriptions on how the person used his/her skills.

Example: “Displaying superb leadership and attention to detail,…”

Middle of the sentence describes the person’s actions.

Example: “…Mr. JONES oversaw the scheduling and execution of weekly operation training classes…”

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End of the sentence includes a descriptive result.

Example: “…that resulted in the qualification of three new coxswains and five new crew members.”

Incorporate any adversity / challenges that were overcome.

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SUGGESTIONSSUGGESTIONSSUGGESTIONS

Recommended words and phrases. After the standard opening, each sentence should start with an action word like these:

DisplayingExhibitingDemonstratingShowingUsingMakingThrough

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SUGGESTIONSSUGGESTIONSSUGGESTIONS

The next words should be an adjective-noun combination such as:

superior leadership, he/she …exceptional competence and professionalism, he/she …expert technical skills, he/she …highest degree of proficiency, he/she …accomplished organizational abilities, he/she …finely honed ...keen insight …or singly powerful words like:

courageousdistinguished

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DRAFTING THE CITATION (1)

DRAFTING THE DRAFTING THE CITATION (1)CITATION (1)

Quantifiable data (numbers) is a must. Numbers must be pertinent, relevant and related to the nominees’ actions.Nominees’ last name is capitalized, can also alternate with he/she.Unless a Commodore, refer to as either Auxiliarist, “Mr.” or “Ms.” - - -.

Auxiliarist JONES or Mr. JONES orCommodore SMITH.

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Landscape FormatAAM, ACM, AMON, AMSM, ALOM and ADSMMargins: 1 inch on top and sides

2 inches on bottom.Portrait Format

ALOC and MTCMargins: 1.5 inches on top, 1.25 inches on sides

1 inch on bottom.Type Font

Times New Roman, Bold, 11 or 12 point.

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Use all capital letters in the upper titling portion (Heading).Body of text must be full justified and not exceed 16 lines.Do not use acronyms, particularly with staff positions.

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Auxiliary Commandant Letter of Commendation is only award written in first and second person format – “I note with pride---,” “You,” Your.”All other awards are in the third person –“He,” “She,” Auxiliarist JONES is cited ----.Spell out numbers for zero to nine and spell out words such as “percent” – (six percent, 25 percent).

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Heading/Titling

CITATION TO ACCOMPANY THE AWARD OFTHE AUXILIARY COMMENDATION MEDAL

TOMR. JOHN Q. SMITH

UNITED STATES COAST GUARD AUXILIARY

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Standard Opening and ClosingsCommendation Medal

Opening: Mr. SMITH is cited for outstanding achievement while serving as The Fifth Coast Guard District , Northern Auxiliary Region’s (ROLE) from (BEGIN-DATE / FROM DATE).

Middle: Action Items

Closing: Mr. SMITH’S dedication, judgment and devotion to duty are most heartily commended and are in keeping with the highest traditions of the United States Coast Guard and the United States Coast Guard Auxiliary.

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LETTER OF COMMENDATION

LETTER OF LETTER OF COMMENDATIONCOMMENDATION

Standard Opening and ClosingsOpening: I note with pride and am pleased to commend you for your performance of duty while serving as (ROLE) from (BEGIN -DATE / END DATE).


Closing: You are commended for your outstanding performance of duty. By your meritorious service you have upheld the highest traditions of the United States Coast Guard and the United States Coast Guard Auxiliary.

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TEAM COMMENDATIONTEAM COMMENDATIONTEAM COMMENDATION

Standard Opening and Closings

Opening: For exceptionally meritorious service from (BEGIN DATE – END DATE) while serving on the Coast Guard Auxiliary(TEAM NAME) Team.


Closing: The dedication, pride, and professionalism displayed by Coast Guard Auxiliary(TEAM NAME), are in keeping with the highest traditions of the United States Coast Guard and the United States Coast Guard Auxiliary.

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SUBMISSIONSUBMISSIONSUBMISSION

Complete a Summary of Action and CG1650 - ANSC 7002 FormInclude any testimonials or supporting documentation.Draft citation.Send complete package to the Chief of Staff or District Captain.

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ANSC 7002ANSC 7002ANSC 7002

This form is on theNational websitewww.cgaux.orgUnder AUX MEMBERSclick on Forms Warehouse, then PDF Forms.

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The Division Commander should be notified by DCOS or DCAPT.At some point, also send to the 5NR Director of Auxiliary for any modifications.The award is then given to the District Awards Board (EXCOM) for final approval.Note: Do not notify the member until the award has been approved!

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SUBMISSION (cont.)SUBMISSION (cont.)SUBMISSION (cont.)

DIVISION AUXILIARIST OF THE YEAR AWARD

DIVISION AUXILIARIST DIVISION AUXILIARIST OF THE YEAR AWARDOF THE YEAR AWARD

A Framed Certificate awarded to a Division member who has not served as an elected officer during the award year.The recipient shall have, through their Auxiliary activities, made significant and effective contributions to the Auxiliary and public.Text should provide details about the recipient’s contributions during the year.

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Put on one page in portrait format.Use standard heading and title in all capital letters.

UNITED STATES COAST GUARDAUXILIARY

FIFTH COAST GUARD DISTRICT (5NR)DEPARTMENT OF HOMELAND SECURITY

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Write in third person and use standard introductory first sentence--- “This year’s recipient of the Auxiliarist of the Year Award for Division __ has (demonstrated…) (provided outstanding service as…).In the last sentence identify the name of the recipient--- “It is my pleasure to present the Division __ Auxiliarist of the Year Award for (year) to John Q. Jones.”Harry H. Smith, District Commodore, D5-NR

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When To SubmitThe Division Commander should send a well written and formatted write-up to the District Commodore at least 60 days prior to the Division’s Change of Watch.Send it electronically in Microsoft Word.The Commodore then frames the Certificate and presents it, along with the Write-up, at the Change of Watch.

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In Summation1. Gather specific data2. Select the award applicable to the

achievement3. Utilize “Award Writing Guidance” (on 5NR

Website)4. Draft the Citation (if needed, get help with

writing/editing)5. Submit through Chain of Leadership and

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U.S.C.G Aux. 5NRAWARDS

U.S.C.G Aux. 5NRU.S.C.G Aux. 5NRAWARDSAWARDS

U.S.C.G Aux. 5NRAWARDS

U.S.C.G Aux. 5NRU.S.C.G Aux. 5NRAWARDSAWARDS

In Summation - - -

“It isn’t easy - - -but it’s worth it!”

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U.S.C.G. Aux. 5NR AWARDS · PDF fileTHE ROLE OF AWARDSTHE ROLE OF AWARDS Recognize outstanding...

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