U.S. General Services Administration Federal Supply Service GSA, FSS, Small Business Government Wide...

U.S. General Services Administration

Federal Supply Service

GSA, FSS, Small Business Government Wide Acquisition Contract Center (SBGWACC)

proudly introduces:

8(a) STARS



Welcome…

Steve Triplett – Assistant Regional Administrator, FSS, Heartland Region

Mary Parks – Director, Small Business GWAC Center



CONGRATULATIONS!!

You have just been awarded a GWAC contract under the 8(a) STARS contract family.

Today, we will cover some of the rules governing these contracts, how to use them and what is required of you throughout the performance

of your 8(a) STARS contract.



IF YOU HAVE QUESTIONS…

Should you have questions not answered here, within your contract itself or elsewhere on our website, please write them down and submit them directly to the SBGWAC Center.

All questions should be directed to:[email protected]

Responses will be posted at our website:www.gsa.gov/8astars



Vision, Mission, Goal

VisionTo provide small business firms the opportunity to deliver world-

class solutions for the federal government Mission

To award and administer contracts to small business industry partners for information technology and network solutions for governmentwide use.

GoalTo provide small business firms who historically have been left

out of the federal procurement process an opportunity to compete in the federal marketplace



First of all…..What is a GWAC???

Governmentwide Acquisition Contracts limited to the acquisition of Information Technology products and services

Authorized by the Clinger-Cohen Act, 40 U.S.C. 1412(e)

The Director of the Office of Management and Budget (OMB) designates one or more heads of executive agencies to serve as Executive Agents for Governmentwide Acquisition of IT

Indefinite Delivery / Indefinite Quantity (ID/IQ) task and delivery order contracts

Task Order protests are limited to Scope, Maximum Order Limitation and Period Of Performance



GWAC Defined…

(FAR 2.101) “Governmentwide acquisition contract (GWAC)means a task-order or delivery-order contractfor information technology established by one

agency for Government-wide use that is operated—(1) By an executive agent designated by the

Office of Management and Budget pursuant to Section 5112(e) of the Clinger Cohen Act, 40 U.S.C. 1412(e);…”

The Economy Act DOES NOT apply to orders under GWACs.



The 8(a) STARS GWACs are…

Awarded pursuant to Section 8(a) of the Small Business Act (Public Law 85-536) and in accordance with the Federal Acquisition Regulations (FAR) Part 19.

Fully-competed Multiple-Award Indefinite Delivery/Indefinite Quantity (IDIQ) Contracts set aside exclusively for 8(a) certified businesses.



The 8(a) STARS GWACs are…

NOT SCHEDULES

GWACs are total IT solutions contracts Task Orders against Multiple Award IDIQ GWACs are covered under

FAR Part 16; Schedules = FAR Part 8 GWACs simplify the ordering process 8(a) STARS GWACs allow for SOLE SOURCE, directed orders up to

the 8(a) threshold of $3 million GWACs pass along socio-economic credit to client agencies Under GWACs, Contracting Officers must receive GWAC training and

obtain a delegation of ordering authority prior to issuing a task order



8(a) STARS Contract Specifications

8 Functional Areas defined by the 2002 NAICS codes

FA1 – NAICS 541511 – Custom Computer Programming ServicesFA2 – NAICS 541512 – Computer Systems Design ServicesFA3 – NAICS 541513 – Computer Facilities Management ServicesFA4 – NAICS 518210 – Data Processing, Hosting and Related ServicesFA5 – NAICS 541519 – Other Computer Related ServicesFA6 – NAICS 516110 – Internet Publishing and BroadcastingFA7 – NAICS 519190 – All Other Information ServicesFA8 – NAICS 517110 – Wired Telecommunications Carriers



NOT ALL CONTRACTS HAVE ALL FUNCTIONAL AREAS

Block 19 of your SF33 indicates the Functional Area(s) for which you were selected.

Only those Functional Areas listed constitute the scope of your contract. You may not perform work under 8(a) STARS that does not fall within the scope of your contract.

The NAICS under which the majority of the work falls for a requirement will be considered the primary NAICS of your task.

These are services-based NAICS – Task orders must involve services that fall within the NAICS code.

When there are questions regarding NAICS and scope, please call the SBGWAC Center for assistance.

Work outside your scope will be grounds for contract termination. At least 51% of the work must be performed by prime.



LABOR CATEGORIES WITHINTHE FUNCTIONAL AREAS

The negotiated prices for your 8(a) STARS contract are ceiling rates for the 50 United States + District of Columbia. You may not exceed your quoted price at any time during contract performance.

Discount prices should be used whenever possible depending on location and complexity of the task order.

Administrative Contracting Officers issuing the task orders will determine price reasonableness for individual tasks and may conduct negotiations for lower rates when necessary.

Remember – the prices you quoted included a .75% Contract Access Fee (CAF) to be remitted to FSS upon payment of your invoices. (CAF to be discussed later.)



8(a) STARS Contract Specs Cont’d…

$15 billion PROGRAM Ceiling

No individual contract limit

As task orders are issued, they are deducted from the $15 billion ceiling



8(a) STARS Contract Specs Cont’d…Base Period of 3 years with two 2-year options:

Base Period of Performance:June 1, 2004 – May 31, 2007

Option Period 1:June 1, 2007 – May 31, 2009

Option Period 2:June 1, 2009 – May 31, 2011

Contract performance must adhere with contract terms and conditions in order to have Options exercised



IT SOLUTIONS-BASED CONTRACTS In addition to the specific labor CLINs, Other

Direct Costs (ODCs such as additional labor categories and commodities) as well as travel expenses may be quoted at the task order level.

Supplies and ODCs may include those specifically found in other areas, however they must bear a natural relationship to the primary Functional Area.

Stay within NAICS-based scope at all times




The NAICS codes are service-based. Any commodities must be integral to the predominant service being performed.

Subcontractor reporting is not required at the contract level but may be requested at the task order level.

The subcontracting limitation of 51% applies to the overall contract and not to individual task orders.




Orders up to the 8(a) competitive threshold of $3 million can be awarded SOLE SOURCE!!

This means self-marketing on your partAgencies may select you directly based on past

performanceSplitting requirements to avoid the threshold is

strictly prohibited and will result in contract termination.

Requirements over the $3M threshold must provide for fair opportunity to all Contract holders that offer the applicable Functional Area.




Agency WebsitesForecasts of Contracting OpportunitiesFederal Procurement Data CenterFedBizOppsConferences and TradeshowsPublications and DatabasesTrades AssociationsNetworking with other businesses such as those

already graduated from the 8(a) program

How do I find the Business?



Task orders may be issued one of two ways:

1. Through GSA, Federal Technology Service (FTS) assisted services

Offers fee-for-service order issuance Agencies transfer funding into GSA’s IT Fund

2. Through the Client Agency obtaining a delegation of authority from the SBGWAC Center prior to issuing any task orders

Agency CO issues the order directly and provides the SBGWAC with a copy

How to receive task orders



Any in the Fixed Price family Any in the Time and Materials and/or Labor Hour class Incremental funding permitted ACO authority already in place for GSA, FTS warranted

Contracting Officers All other client agency Contracting Officers must first have a

delegation of ordering authority Ordering Guide available on-line at www.gsa.gov/8astars Applicable Functional Area and primary NAICS code MUST

appear on each and every task order!!

Order Types and Details



The GSA, FTS IT Solutions (ITSS) on-line ordering system at http://it-solutions.gsa.gov

ITSS will soon be replaced by “GSA Preferred”. Your registration will be migrated over.

Central Contractor Registry at www.ccr.gov

You Must be Registered in…

GSA Federal Supply Service


IT-Solutions Registration Training for IT-Solutions Registration Training for 8(a) STARS Vendors8(a) STARS Vendors



Topics Covered Home Page Pre-Registration

Information Page Vendor Company

Registration User Registration



•Dual System Log In

–Use Integrated System

•Forgot Password

•Registration Help

•General Information

–GSA

–ITSS

–What’s New

•News Board

ITSS Home Page



Pre-Registration Information

From this screen select one of the following:

VENDOR COMPANY if the company is not currently registered in ITSS.

REGISTER A PERSON if the company is already registered and a user is being added.



Vendor Company FormHighlightsFields marked by a gold ball are required Federal Tax ID: Enter your company's Federal Taxpayer

Identification Number. Call the IRS at 1-800-829-1040 if you do not know this number. This information is enforced to be the same on all employees of a company and therefore can only be found on the company document.

CAGE Code: Enter your company's Commercial and Government Entity (CAGE) Code. If you do not have a CAGE code, call the Defense Logistics Center at 1-888-352-9333 for more information, or register on-line using the hyperlink provided on the page.

Payment Terms: Enter the appropriate payment terms for your company.



Vendor Company Form Highlights

Coverage Area: This is the geographical regions best describing the area your company services. You can have a maximum of three boxes checked. For example, companies that have worldwide coverage check Worldwide, while a company that only serves the states along the Pacific coast would check the boxes for CA, OR, and WA.

DUNS Number: If you have a Parent Company above, its Data Universal Numbering System (DUNS) Number needs to be entered here. Call Dun & Bradstreet at 1-800-333-0505 for more information.

8(a) Certified? If your company is 8(a) certified, click Yes. The form will reload and the SBA Contact Information will appear on the form. Otherwise, click No. When the form reloads, these fields will be hidden.



Vendor Company FormHighlights SBA Contact Information You will need to give the name, address,

phone, and fax numbers of your SBA Contact. Local SBA contact information can be found at http://www.sba.gov/GC/asstdir.html

Product/Service Keyword: This is a key word listing of the products and services your company offers. Providing this information will allow GSA Customer Service Representatives to quickly find companies that offer the products clients need. This list does not replace other item lists and pricing guides you may have. It is designed to facilitate a quick search of items (i.e., routers, hubs, network cards, dB programmers, etc.) Up to 500 keywords can be entered in this field.



Vendor Company FormHighlights

Update Employee Records: All the information BELOW this box can also be found on individual account records. Check this box if you want any changes made to the fields below pushed down to the users who are, or will be, registered under your company.

Company and Employee Data: The fields under this header are also found on the person's records. If Update Employee Records is checked, the system will try to update the same fields for each person registered under your company every time this document is saved. However, each person's record must also have its Allow Updates option checked to allow this update to change its information.

Office Information This should be the default office address for your company.




Govt. Contracts: List any government contracts awarded to your company. Please include the contract number, contract type, and start & stop dates.

Company Officer: The Registration Desk may need to verify the company information with a company officer. Enter the name of a company officer that can verify company information if necessary.

Open Market? Yes should be checked if your company will compete in Open Market contracts. The form will reload and the Open Market sections will appear under this question. Otherwise, click No. When the form reloads, these sections will not display.




DUNS Number: Data Universal Numbering System (DUNS). This will default to the DUNS number on your company's account, but you can edit this if needed. You can also call Dun & Bradstreet at 1-800-333-0505 for more information.

Open Market Ordering Address: Enter the Ordering Address, City, State, Zip, and Country for the Open Market contracts. If this is the same as the Office Address, click on the blue Copy Office Address button.

Open Market Remit To Address: Enter the Remit To Address, City, State, Zip, and Country for the Open Market contracts. If this is the same as the Office Address, click on the blue Copy Office Address button.



Person FormHighlights

Company: This is the company you are registered under.

Email Address: This is the email address you will be sent automatic email notifications when the system needs to alert you regarding events occurring with your orders.

Job Title: The job title or position you hold in your company.

Department: The department you belong to within your organization

Will you be submitting quotes? "Yes" should be checked if you are authorized to submit quotes on-line. If you click "No", GSA will not be able to send you Request for Quotes.




Allow Updates from Organization Record: If you want your account to be updated whenever your company account is updated, check this box. Any changes made to the company document will overwrite what you have in the Company and Employee Data section unless you leave this box unchecked.

Company and Employee Data

Office Information: ITSS uses this information as default information throughout the system. The registration process will default the office information on the person document to the information on the company document.




Open Market Contract Information :The information below will be referenced for orders awarded under Open Market contracts.

Federal Tax ID : Your company's Federal Taxpayer Identification Number is enforced to be the same for all employees of your company and therefore can only be found (and changed) on the company document. Click on the View Company Doc button at the bottom of the account form to access the company account.

Open Market Remit To Address: Enter the Remit To Address, City, State, Zip, and Country. If you want to make this the same as your office address, click on the blue Copy Office Address button.



Contractor Approval

Faxed authorization requirements: The contractor must fax an authorization letter to the ITSS

Registration Desk @ 858.509.8842 The authorization letter must be on company letterhead. The authorization letter must be signed by a Company

Officer (or immediate supervisor) on behalf of the new registrant.

The letter should state:

“[New registrant’s name] is authorized to quote on behalf of [company name] on the following contract numbers: [contract vehicle numbers].”



IT-Solutions Contact Information

Registration Desk – 877.243.2889 option 2 Registration Fax – 858.509.8842 Registration Email – [email protected] Hours: M-F, 6AM – 5PM PST



GSA Regional FTS Office Locations:FTS Client Support Centers (CSCs) (including European and Asian Business Units) provide direct client interface and support, issue and manage task/delivery orders against contracts, and deliver (resell) solutions to our clients.



Applicable Functional Area and primary NAICS code MUST appear on task orders!!

You must have a minimum of $100,000 worth of task orders during the Base Period of the contract in order for your Option to be exercised.

You must actively market the contract and comply with the Marketing Plan submitted with your proposal.

You must request past performance data from your customers and provide to FSS for any task order issued under 8(a) STARS.

You must immediately notify us of any changes to your business including, address, phone, POC, etc.

Your Obligations under 8(a) STARS:



Splitting Procurements to avoid thresholdsPass-ThroughsSole Source Orders above the 8(a) Competitive

Threshold of $3 millionAccepting orders from Contracting Officers who do not

have a delegation of ordering authorityAccepting orders outside the scope of YOUR 8(a)

STARS contract (i.e. wrong Functional Area/NAICS)LeasingThese actions may result in termination of contract

Activities Prohibited under 8(a) STARS



www.gsa.govwww.sba.govwww.sellingtothegovernment.netwww.acq.osd.mil/sadbu/www.medweek.govwww.ncai.orgwww.fedbizopps.govwww.fpdc.gov

Useful Links…



Let client agencies know… they will receive credit towards their 8(a) socio-economic goals.

Let client agencies know… they can issue SOLE SOURCE task orders up to the 8(a) threshold of $3M.

Let client agencies know… these are solutions-based contracts allowing for combinations of hardware, software and IT services.

Let client agencies know… Task Orders under 8(a) STARS are non-protestable except for scope, maximum order limitation or period of performance.

Benefits of 8(a) STARS:



Let client agencies know… Section 803 is satisfied

Let client agencies know…

8(a)’s CAN GET THE JOB DONE RIGHT!!

Benefits of 8(a) STARS:



www.gsa.gov/8astars Resources available at our website include:

List of Awardees per Functional Area with links to your websites (if available)

Contract terms and conditionsOrdering GuideFAQsNewslettersCurrent acquisition information and guidanceUpcoming eventsIndustry Partner Past Performance

RESOURCES ON-LINE…



Marketing Initiatives New Collateral to promote 8(a) STARS GWAC

– Ordering Guide– Promotional Flyer

New Website– www.gsa.gov/8astars– Also available from our Center’s home page at

www.gsa.gov/gwacs– Also listed on www.gsa.gov under Technology

Contracts– Resource for locating contract information and points of

contact



Marketing InitiativesEvents, conferences and tradeshows will be

posted on our Center’s website at www.gsa.gov/gwacs and on GSA’s home page under Events

Newsletter (coming soon)Contract Comparison Matrix (coming soon)GWAC-wide publication (Oct ’04)



Public Relations

Congressional notifications about awardees were sent early May

Press releases will be issued upon award of contracts and to recognize significant news events in the future

Media interviews will be scheduled with technology trade publications

Broadcast e-mails will be sent to internal and external customers



Marketing Your Contract Post 8(a) STARS contract info on your company’s website and to link to us

at www.gsa/gov8astars Download the GSA logo from www.gsa.gov and add to your marketing

materials Contact agency Offices of Small and Disadvantaged Business Utilization at

www.osdbu.gov Notify current clients and contacts about 8(a) STARS award Maximize your local media coverage Attend technology expos in your area to curb costs Explore memberships in professional organizations such as

– National Contract Management Association www.ncmahq.org– Armed Forces Communications and Electronics Association

www.afcea.org



Thank You

Tia Meredith-Ash–Tel: 816-926-3992–E-mail: [email protected]

Jean Oyler–Tel: 816-823-3358–E-mail: [email protected]



Event Evaluation Form Fax back to 816-823-1608 Name of Session: _____________________________________________________ Date:__________ Time:________ Speaker(s):_______________________________ Location:______________ We hope that this session has been beneficial to you! Your opinion is of great importance, so please take a moment to fill out the following survey. Please answer the following statements on a scale of 1 (Strongly Disagree) to 5 (Strongly Agree)

1. The objectives of this event were met. 1 2 3 4 5

2. The speakers were well organized and prepared. 1 2 3 4 5

3. The speakers were knowledgeable of the subject matter. 1 2 3 4 5

4. The length of the session was adequate. 1 2 3 4 5

5. I had ample opportunity to participate in discussions. 1 2 3 4 5

6. Overall, I would say that the event was beneficial to me. 1 2 3 4 5

7. What did the speakers do well? __________________________________________

_________________________________________________________________________

8. What could the speakers have done better? _______________________________

_________________________________________________________________________

9. What are the top two things/areas you learned from this event?

a. _______________________________________

b. _______________________________________

10. What, if any, information do you specifically need that was not addressed during this event? ___________________________________________________________

11. Were the venue and visual aids adequate? _______yes ______no

If Not – Why?______________________________________________

12. Are you interested in additional program meetings? _____yes ______no

If no, please state reason ______________________________________________

If yes, how often? ______________ On-line or face-to-face? __________________

Would you be willing to host the next meeting? ____yes _____no

If yes, please complete #13 below.

13. You would like to be contacted by someone from GSA, please supply the following information:

Name: ______________________________________________________________

Company:____________________________________________________________

Telephone Number: _________________ E-mail Address ____________________

Evaluation Form…

Your opinion matters to us!!

The evaluation form is

available at

www.gsa.gov/8astars

Please complete and e-mail

your form back

to [email protected]



By e-mail: [email protected] the Web: www.gsa.gov/8astarsToll-free Number: (877) 327-8732Mary Parks – Center Director (816) 823-3960Rita Velilla – Chief, Acquisitions (816) 823-4356Howard Innis – Contracting Officer (816) 823-4658Delta Helm – Contracting Officer (816) 926-1387Jean Oyler – Bus. Dev. Specialist (816) 823-3358

How to Contact the SBGWAC Center

U.S. General Services Administration Federal Supply Service GSA, FSS, Small Business Government Wide...

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